HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/24/1996, 0
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Call to Order
The Otter Tail County Human Services Board convened Tuesday, September 24, 1996 at 9:30·a.m. at the
Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Andy Lindquist, Bill Stone,
Virginia Portmann and Harley Wi11dels present.
Approval of Agenda
Motion by Windels, seconded Portmann, and unanimously carried to approve the agenda of
September 24, 1996 as presented with one addition: add to agenda -Minh Tran, Translator
Approval of Minutes
Motion by Lindquist , seconded Portmann, and unanimously carried to approve the Human Services
minutes of September 10, 1996 as submitted.
Contract Allowing for Otter Tail County to Receive FY 1997
Caseload Reduction Funding Through the Minnesota
Department of Corrections
Otter Tail County Resolution No. 96-42
UPON a motion by Lindquist, seconded by Stone, and unanimously carried, the following resolution was
adopted:
WHEREAS, Otter Tail County and the State of Minnesota, Department of Corrections, have agreed to enter
into a contract which allows for Otter Tail County to receive a Probation/Caseload Reduction Grant for
Fiscal Year 1997.
NOW, THEREFORE, BE IT RESOLVED, that the following persons are hereby authorized to sign the
contract agreement and any amendments or supplements that are necessary.
(1) Malcolm K. Lee -Human Service Board Chairman
(2) Harley Windels -Human Service Board Vice-Chairman
BOARD OFFICER SIGNATURE VERIFYING RESOLUTION:
Virginia Portmann
NAME
,,r 'l . September 24, 1996 ~ DATE ·
Corrections Subcommittee Report
Otter Tail County Board of Commissioners
September 24, 1996
Page 2
Chuck Kitzman, Court Services Director, informed the board regarding an AMC Corrections Subcommittee 0,,--
meeting held in Willmar. Mr. Kitzman reported that several issues were discussed including a proposal to --·
repeal two state statutes that authorize counties to work in corrections. Commissioner Lee and Chair
Partmann emphasized the need to inform senate and house representatives of this potential change.
Meeting Schedule Change
Motion by Stone, seconded Portmann, and unanimously carried to change the Human Service meetings
from morning to afternoon beginning with the October 8, 1996 meeting and continue until further notice.
This change will necessitate the regular County Board meetings on the second and fourth Tuesdays of the
month to change from afternoon to morning. The Otter Tail County Human Service meetings and Otter Tail
County Board of Commissioner meetings will meet as follows for the month of October:
10/01/96
10/08/96
10/15/96
10/22/96
Regular County Board Meetings
9:30 a.m.
9:30 a.m.
9:30 a.m.
9:30 a.m.
Human Service Meetings
1:00 p.m.
1:00 p.m.
Public Health Update
Diane Thorson, Public Health Director, informed board members that work is continuing on financial items
relating to Home Health Care.
·'· PMAP
,:Ms. Thorson requested a delay in meeting with the Health Task Force regarding PMAP issues until Q
•· October. General consensus of the Board.was agreement with the delay request.
Building Update
The Public Health Director reported that the contract for the lease of the First Bank building is being
reviewed. The staff from the City Center Mall will be moving November 30, 1996 when the current lease at
that building is fulfilled.
1997 MSSA Dues
Motion by Lindquist, seconded Partmann, and unanimously carried to approve the 1997 Minnesota Social
Service Association Dues in the amount of $624.
Bills and Claims
Motion by Windels, seconded Stone, and unanimously carried to approve the bills and claims as presented.
Case Aide Position
Motion by Stone, seconded Partmann, and unanimously carried to proceed with hiring for the Case Aide
position for sliding fee and adult programs as recommended by the Social Services Director. The DMG and
Merit Classifications have been completed for this position.
Survey/Questionnaire for Eastern Otter Tail County
Social Services Supervisor, Rosann Sauck, requested authorization to· develop and proceed with a
questionnaire or survey for the clients/recipients that reside in the eastern area of Otter Tail County. The
survey would assist in determining whether a Social Service office in the New York Mills building would be <;:>
utilized and/or a benefit for clients. The Chair requested that the survey be funded internally without extra •-·
budget dollars expended. Board members directed Ms. Sauck to develop the survey and return to the
board for approval before mailing to the public.
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Dual Licensure Meeting
Otter Tail County Board of Commissioners
September 24, 1996
Page 3
Commissioner Portmann questioned the status of a meeting(s) regarding dual licensure issues. Ms. Sauck
stated that minutes are available and will be provided to Commissioner Portmann.
LSS Translator
Commissioner Lee presented an issue regarding an employee of Lutheran Social Services, Translator,
Minh Tran. Mr. Lee reported that the State has cut the budget for this translator program and counties are
· being asked to assist in funding this program. Lengthy discussion followed regarding the use of a translator
in Otter Tail County. The issue will be further researched. No action taken.
Adjournment
At 10:32 a.m., Chairman Lee declared the meeting of the Human Services Board adjourned until Tuesday,
Octobe 19 at 1 :00 p.m. ·-
By -#-'4~~-:::£::.-ZZ:.::L,.CL~--~-~ By _gi~-::'.'.-.-,1::'.v~·~,, ~::'.'.'.:::~~·:::::::,:t~~~--·::'.· ==~·
Thomas M. Fawcett, Director
Department of Social Services
By ~~ c00o,l.Jk K~hyo"mholt, Recording Secretary
Dated f2da&1) ~ / m
Closed to the Public
At 10:33 a.m., immediately following the adjournment of the Human Services meeting, Chair Portmann
declared the Otter Tail County board of Commissioners' meeting closed to the public for attorney/client
privilege to discuss pending litigation regarding the petition for repair of Ditch 23 and the outstanding bill for
payment of an engineering survey ·conducted following the petition for· repair. Attorney-client privilege is
authorized by M:S. 471.705, Subd. 1d. All Commissioners were present·during the closed session. The
closed session concluded at 10:50 a.m. and the meeting was recessed.
Call to Order
At 1 :00 p.m. Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners
reconvened with Commissioners Virginia Portmann, Chair; Harley Windels, Malcolm Lee, Bill Stone, and
Andy Lindquist present.
Approval of Agenda
Motion by.Windels, seconded Lee, and unanimously carried to approve the agenda of September 24, 1996
as presented with the following changes:
Postpone the performance evaluation for the Public Health Director
Add an after-the-fact permit issue at 2:10 p.m.
Approval of Minutes
Motion by Lee, seconded Stone, and unanimously carried to approve the County Board minutes of
September 17, 1996 as submitted.
Correction -September 10, 1996
Motion by Lee, seconded Windels, and unanimously carried to add "Canterbury Sands" under the heading
"Conditional Use Applications" on Page 6 of the September 10, 1996 minutes. "Canterbury Sands" was
inadvertently omitted.
Classification System Data .Entry
Motfon by Lee, seconded Windels, and unanimously carried to approve the data entry of new classification
system figures by David M. Griffith & Associates. Cost of the service is $2,400.
Otter Tail County Board of Commissioners
September 24, 1996
Page4
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GIS/Addressing Update 0
Bob Block, E-911 Addressing Coordinator, reviewed the process of obtaining data to be used with the
emergency 911 system and the role of the Data Acquisition Contractors. Commissioner Lee requested a
name change for the position from DAG (Data Acquisition Contractors) to DVC (Data Verification
Contractor). Mr. Block reported that the DVC workers did not currently have a contract agreement.
Mr. Block recommended a salary of $10 per hour and the cost of liability insurance for each contract
person. Mileage reimbursement will be .29 per mile with maximum mileage compensation as stated in the
agreement.
Motion by Stone, seconded Lee, and unanimously carried to approve the DVC (Data Verification Contract)
agreement as recommended. and reviewed by the Addressing Coordinator and the County Attorney. Each
Data Verification Contractor will sign an agreement with Otter Tail County.
Motion by Windels, seconded Lindquist, and unanimously carried to authorize the Chair's signature to
execute the Enhanced 911 Consulting Services Agreement Proposal between the County of Otter Tail and
Robert Block for consulting services (Phase Ill of the E-911 project) at a compensation rate of $15.00 per
hour not to exceed $900 per month.
Mr. Block stressed the cooperation and helpfulness the various Lake Associations have shown with the E-
911 project. Chair Portmann requested that "Thank You" letters be sent to the Lake Associations to
express the county's appreciation for their assistance.
Approval to Purchase a Recycling Trailer
Bob Williams, Recycling Center Manager, provided a handout identifying quotes for a new recycling trailer. Q
Motion by Lee, seconded Lindquist, and carried, with Stone opposed, to approve purchase of a new
.recycling trailer from Felling Trailers, Sauk Centre, MN, in the amount of $12,837 which includes product
liability insurance.
Roadway Drainage -County Highway 110
Motion by Lindqusit, seconded Lee, and unanimously carried to allow Vernyl Fronning to clean-out a portion
of a right-of-way on County Highway 110 in the NE quarter of section 36 in Aastad Township.
After-the-Fact Permit Fee
Commissioner Lee presented a request for Dale Muchey for forgiveness of an after-the-fact permit fee of
$250. Mr. Lee stated that Mr. Muchey obtained. a permit for the sewage system and for hauling the mobile
home over the road, however, failed to obtain a site permit. The mobile home was moved onto a site west
of Dent in Edna Township. Mr. Lee received a request to waive the after-the-fact permit fee.
Motion by Lindquist, seconded Stone, and unanimously carried to deny the request for forgiveness of the
after-the-fact permit fee of $250 for Dale Muchey.
Liquor License Approval
Motion by Lee, seconded Lindquist, and unanimously carried to approve the following license application:
Rocky's Resort
Dent, MN
Set-up License
Commissioners Reports 0
Commissioner Lee provided an AMC fiscal tax reform report. Commissioner Lee expressed dissatisfaction
with the report. Commissioner Stone reported on an.Environmental and Ag Committee meeting.
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Otter Tail County Board of Commissioners
September 24, 1996
Page 5
Approval to Hire Temporary Employee
Motion by Lindquist, seconded Lee, and unanimously carried to authorize the County Attorney to hire a full-
time, temporary Attorney for 4-6 months with the understanding that the cost associated with the temporary
hiring are not currently included in the 1996 budget.
Adjournment
At 3:25 p.m., Chair Portmann declared the Otter Tail County Board of Commissioners' meeting adjourned
until 9:30 a.m. Tuesday, October 1, 1996.
Dated: r<Jz.ti>hn, I, I 2?1,o
Attest: ~ a
Larry Kro
OTT:~~~--c:ou,NTY BO o OF ~~MMISSIONERS
By tt/>.A-.·
Virgi Portmann, Chairperson
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