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Call to Order
, The Otter Tail County Board of Commissioners convened Tuesday, September 17, 1996 at 9:30 a.m. at the
Otter Tail County Courthouse with Commissioners Virginia Portmann, Chair; Andy Lindquist, Bill Stone,
Malcolm Lee, and Harley Windels present.
Approval of Agenda·
Motion by Lee, seconded Lindquist, and unanimously carried to approve the agenda of September 17,
1996 as presented with one addition: 2:05 p.m. -Bid Opening
Approval of Minutes
Motion by Stone, seconded Windels, and unanimously carried to approve the minutes of September 10,
1996 as submitted.
Small Cities Development Program -Underwood
Joe Merz, owner of Affordable Housing & Community Development Services, informed the board that the
City of Underwood has established an HRA and activites include a grant application for two new housing
units and rehabilitation of 30 residential homes in which the owners have a low to moderate income level.
One requirement of the grant application is an effort to obtain local funds. Underwood's local share will be
$30-40,000. Mr. Merz requested a strong letter of support for this grant application and potential project in
Underwood. Fergus Falls HRA Director, Jeff Gaffaney, expressed support for this grant application and the
.need for housing improvements in the City of Underwood.
Motion by Lindquist, seconded Lee, and unanimously carried to direct County Coordinator, Larry Krohn and
Mr. Merz to draft a letter of support for the Small Cities Development Program in Underwood and return to
the board for approval.
12-Hour Shift Request -Detention Facility
Team Leaders, Anne Mueller, Jack Dawkins, Richard Akerman, and Bob Hjelman appeared to request
approval of a 12-hour shift schedule for the Detention Facility. The Jail Administrator and Assistant Jail
Administrator. were also present. · Board members acknowledged receipt of a handout regarding the 12-
hour shift request and a letter of support from the Sheriff asking for a one year trial period. Lengthy
discussion took place regarding other facilities using the 12-hour shift schedule, fatigue factors towards the
end of a shift, working fewer weekends than is required with the current schedule, and staff requirements to
change to the 12-hour shifts. Jail Administrator, John Halvorson, will submit a proposed 12-hour shift
. schedule for the first quarter of 1997 for the board's review. This issue will be reviewed and discussed by
the Personnel Committee of the County Board. The Personnel Committee will make a recommendation to
the County Board in two weeks at the October 1, 1996 meeting.
Recycling Center Grand Opening
Marie Tysdal, Education and Public Information Officer, reported on the upcoming Grand Opening
celebration for the newly remodeled Recycling Center scheduled on September 25, 1996, at 1 :00 p.m. with
the facility open to the public from 2:00 -7:00 p.m. Discussion regarding the activities for the day took
place. Commissioner Lee requested that an invitation for the ceremony be sent to the Facility Director of
Rice County.
Approval of Assessment Contract
Otter Tail County Board of Commissioners
September 17, 1996
Page 2
Motion by Lee, seconded Lindquist, and unanimously carried to authorize the Chair's signature to execute
two assessment contracts; 1) between Otter Tail County and Elizabeth Township with compensation to the
county for assessment services in the amount of $3,917.20, and 2) between Otter Tail County and Everts 0
Township with compensation to the county for assessment services in the amount of $6,575.20.
Sunset Bay Resort
Mr. and Mrs. Grabarkewitz appeared before the board to request clarification of last week's decision
relative to Sunset Bay Resort. Chair Portmann explained that the action of denial for RV sites took place
last week, but the County Board would listen to their concerns. Virginia Grabarkewitz submitted a letter
requesting consideration and approval of the seven RV sites the Planning Commission had recommended.
The Grabarkewitz's felt that a misunderstanding occurred last week and that the board did not consider the
Planning Commission recommendation of seven sites. Mrs. Grabarkewitz stated that they are not asking
for reconsideration, rather a clarification of the reason for denial during the meeting of September 10, 1996.
Commissioner Lindquist noted that Sunset Bay Resort's currentwater front footage allows seven sites and
Sunset Bay Resort currently has eight. The area would allow ten sites-they currently have eight. General
consensus of the board clarified that there was no misunderstanding and further, the sites recommended
by the Planning Commission were denied for the following reasons: 1) environmental impact-overbuilding
(this lake is classified as an' environmental lake by the Commissioner of the DNR) and, 2) the sites are in
excess of the sites allowed by the Shoreland Management Ordinance.
Recess and Reconvene
At 11 :07 a.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 11 :11 a.m.
Update-Construction Projects
Rick West, Highway Engineer, updated the board regarding the progress of current construction projects O
throughout Otter Tail County. The update included CSAH NO. 3 grading and Schmidt's Bridge; CSAH NO.
80, City of Perham; CSAH NO. 88, old Highway 59N; CSAH No. 35; County Highway 111; Stalker Lake;
Glendalough; Woodland Heights; CSAH No. 6; and CSAH 11 & 20 projects.
Approval of Consultant Contract-CSAH 80
Motion by Windels, seconded Lee, and unanimously carried to authorize the Chair's signature to execute
the contract for engineering services for improvements of CSAH No. 80, including the rural portion of CSAH
No. 80, with Larson-Peterson and Associates, Inc. of Detroit Lakes.
Recess
At 11 :30 a.m., Chair Partmann recessed the meeting of the Otter Tail County Board of Commissioners for
lunch break.
Reconvene
Approval to Pay Bills
At 1:00 p.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners
reconvened. Motion by Lindquist, seconded Windels, and unanimously carried to approve the bills per
Attachment A of these minutes.
Food Service Agreement
Motion by Stone, seconded Lee, and carried, with Lindquist opposed, to authorize the Chair's signature on
an amendment to extend the food service agreement with Best, Inc. for the Detention Facility at a 3.1 %
increase effective July 1, 1996 through June 30, 1997. ·
Certificate of Correction to Plat
Motion by Stone, seconded by Lee, and unanimously carried to accept the following Certificate of
Correction to Plat as prepared by Terry Lee Anderson, Registered Land Surveyor under the laws of the
State of Minnesota, Registration No. 14676.
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Otter Tail County Board of Commissioners
September 17, 1996
Page3
Name of Plat -"Blue Heron Beach"
Pursuant to Chapter 472, Laws of Minnesota, 1955, and Chapter 505.173 through 505.177, Laws of
Minnesota, Terry Lee Anderson, the undersigned, a Registered Land Surveyor in the State of Minnesota
declares as follows:
(1) The subdivision plat of "Blue Heron Beach" was prepared by H. R. Grove a Registered Land Surveyor of
whom is retired from surveying practice. His whereabouts is unknown and he may be deceased.
(2) The subdivision plat of "Blue Heron Beach" was filed for record in the office of the County Recorder in
and for Otter Tail County, Minnesota on August 9, 1949 and was recorded in Book J of Plats-on page 96
(3) That the subdivision plat of "Blue Heron Beach" contains errors, omissions or defects in the following
particulars to wit:
The legal description for the outside boundary lines of the plat states that it is following along the northerly
shoreline of Otter Tail Lake and also along a line approximately 20 feet northerly of said shoreline. This
error inadvertently eliminates a small sliver of land between the surveyors survey line and the actual
shoreline.
(4) The following legal description is to be permanently attached to the plat of "Blue Heron Beach"
describing the aforementioned sliver of land.
That part of Section 7, Township 134 North, Range 39 West, Otter Tail County, Minnesota described as
follows:
Beginning at the Most Southerly Corner of Lot 1 of "Blue Heron Beach" on file and of record in the office of
the County Recorder in and for Otter Tail County, Minnesota; thence northeasterly along the southerly lines
of Lots 1 through 16 of said "Blue Heron Beach: to the Southeast Corner of said Lot 16; thence southerly
along the southerly extension of the easterly line of said Lot 16 to the shoreline -of Otter Tail Lake; thence
westerly and southwesterly along said shoreline to the southerly extension of the Westerly Line of said Lot
1; thence northerly along the southerly extension of the Westerly Line of said Lot 1 to the point of
beginning.
(5) That the sidelines of Lots 1 through 16 are to be extended to intersect the shoreline of Otter Tail Lake.
The above certificate of Correction to the plat of "Blue Heron Beach" had been approved by the Board of
Coun f Otter Tail County, Minnesota this 17th day of September, 1996 A.D.
of County Commissioners, Otter Tail County
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Liquor License Applications
Motion by Lee, seconded by Stone, and unanimously carried to approve the following applications for
license:
Dave and Louises
Dave and Louise Trana
Perry's
Timothy Hamilton
Setup License -April 1 to March 31
On/Off Sale Non-Intoxicating Malt Liquor,
and Setup License. (Part Year)
Subject to the approval of the County Attorney and to the approval of the County Sheriff.
Election Update
Otter Tail County Board of Commissioners
September 17, 1996
Page4
Wayne Stein, Auditor, updated board members regarding the primary election. Discussion followed.
Stony Arch Bridge
Tiny Holm, Ditch Inspector, reported that the Restoration Committee for the proposed Stony Arch Bridge
project cannot complete this project if the temporary 8' x 32' culvert must be removed by November 1,
1996. The Restoration Committee is requesting a one year extension to November 1, 1997 to remove the
culvert. Mr. Holm read a letter from Terry Lejcher of the DNR accepting the Committee's one year
extension request as long as adjustments can be made based on the level of Dead Lake.
Motion by Windels, seconded Stone, and unanimously carried to extend the agreement for the repair of the
Stony Arch Bridge from November 1, 1996, to November 1, 1997 conditioned upon agreement by the
restoration workers to make adjustments if required by the DNR; to install the culvert(s) at the elevation
determined appropriate by Terry Lejcher, area hydrologist; to provide proof of a million dollar liability
insurance policy; and, previous requirements set forth on August 20, 1996. Otter Tail County must be listed
as an additional insured on the liability insurance policy.
Ditch 21
Tiny Holm, Ditch Inspector, reported that an old culvert on an old township road (Sverdrup Township) in the
original ditch 21 system has collapsed. Mr. Holm reported that the least costly way to provide access is to
replace the culvert where it has been dug out. Sverdrup Township has spent $125 on removing the culvert.
The County Attorney informed the board that the · Ditch Authority may take care of this situation.
Commissioner Lindquist recommended that Mr. Holm obtain a culvert (size must meet hydraulic capacity
need) and negotiate with the township to complete the installation.
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Bid Opening -Sale of Property Q
At 2:01 p.m., after previously advertising for bids, Wayne Stein, County Auditor, opened the following bid
for property (approximately 5 acres) as described below:
Ronald/Audra Heinonen $1,800
Motion by Stone, seconded Windels, and unanimously carried to accept the bid of $1,800 from
Ronald/Audra Heinonen for the following described property:
That part of the Southeast Quarter of the Southeast Quarter (SE1/4 SE1/4) of Section 19, Township 134,
Range 37, described as follows:
Beginning at a point on the East line of said Southeast Quarter of the Southeast Quarter of said Section 19,
located 8 rods north of the Southeast corner thereof; thence west 20 rods; thence North 40 rods; thence
East 20 rods; thence South 40 rods along the east line of the Southeast Quarter of the Southeast Quarter
to point of beginning.
All mineral rights to the property shall be reserved to the County of Otter Tail, Minnesota.
Adjournment
At 2:05 p.m., upon a motion by Stone, seconded Windels, and unanimously carried, the meeting of the
Otter Tail County Board of Commissioners was adjourned until Tuesday, September 24, 1996, at 1 :00 p.m.
Dated: ek~o «'½ /99t. OF COMMISSIONERS
_,, lf'ra
Lar Kroh
ortmann, Chairperson
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XO/HSJOLIE OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
Otter Tail County Warrants
September 17, 1996
Page 1, Attachment A
IRD440 COUNTY 56
PAGE 1
WARRANTS APPROVED ON 9/17/96 FOR-PAYMENT 9/17/96
VENDOR NAME
A-1 LOCK AND KEY
ACE HARDWARE
MARLYS ADAMS AL'S REFRIGERATION
'AL'S STOP & SHOP INC. ALTERNATIVE MICROGRAPHICS INC.
AMERICAN INFORMATION SYSTEMS AMOCO OIL COMPANY.
ANDERSON LAND SURVEYING INC.
ARCHIE'S AUTO SAFETY SERVICE
BATTLE LAKE AUTO PARTS
BATTLE LAKE FARWERS UNION OIL BATTLE LAKE STANDARD
BEAR CREEK ARCHEOLOGY INC
BEAR GRAPHICS INC.
BECKLUND OIL CO. BELLMORE'S NORTH UNION TOWING
BEST INC.
BEST INC. BEY.ER BODY SHOP
BIG A AUTO PARTS
BJ'S EAST ROBERT BLOCK
BRAD BOTNER EXCAVATING BRANDON COMMUNICATIONS
BRAUN INTERTEC CORPORATION BRETZ HARDWARE
BROGARD PLUMBING BUSINESS & LEGAL REPORTS INC.
C & C ELECTRONIC CENTER
BRIAN CARLSON CARQUEST AUTO PARTS CARR'S LAKE COUNTRY SUPERMKT
CENTRAL STATES WIRE PRODUCTS
CHRISTENSEN CONSTRUCTION
CO-OP SERVICES INC.
COAST TO COAST-P
COASTAL VIDEO COMMUNICATIONS COMPONENT TECHNOLOGY INC
COMPUTERVISION CORPORATION
COOPER'S OFFICE SUPPLY INC. THE COPY CORNER
COPY EQUIPMENT INC.
DAVID COSSETTE
CRANE JOHNSON CO. INC.-P
DH ROODING CO DACOTAH PAPER COMPANY
THE DAILY JOURNAL
DAKOTA ELEVATOR
AMOUNT
28.21
14.91
769.49
885.36 248.22 451.78
2,941.14
149.83 2,145.00
488.77 1,017.25
69.44
251.44 149.25
2,275.97
3,347.70
489.15 66.00
2,662.92 35.38
137.23
11.19
168.51 1,249.39
8,923.00 915.36
1,734.50 36.39
90.00 162.70
2.99 45.00
166.38 502.92
1,571.94 227.50
467.91
39.93
422.49
63.32
2,293.02 568.85
23.31 45.08
5.00
8.73
13,855.00
208.61
1,653.18 82.80
9/19/96
11:46:52
OTTER TAIL COUNTY AUDITOR
XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 9/17/96 FOR PAYMENT
VENDOR NAME
DALTON MOBIL & BAIT
DEAN'S COUNTRY MARKET
DELZER CONSTRUCTION
DENNY'S CONOCO
DENT OASIS INC.
DON'S SERVICE
DOYLE INCORPORATED
EGGE CONSTRUCTION INC.
ROBERT W. EHLERT
ELDER'S RADIO COMMUNICATIONS
EMPIRE BUSINESS MACHINES ENGEBRETSON SANITARY DISPOSAL
ERHARD GAS & GROCERY
EXHAUST PROS
FARMERS UNION OIL COMPANY
FARNAM TIRE CENTER
FARNAM'S GENUINE PARTS INC.
FEDEX
FERGUS CONCRETE PRODUCTS CO.
FERGUS ELECTRIC
FERGUS FALLS POLICE DEPARTMENT CITY OF FERGUS FALLS
FERGUS INTERNATIONAL INC.
FERGUS TIRE CENTER
FERRELLGAS
FLOOR TO CEILING STORE
ALAN FRANK
FRIBERG TOWNSHIP
GALL'S INC.
GEISER,DONNA
JANE LOUISE GEISINGER GENE'S STANDARD SERVICE
GOODIN COMPANY GORDY'S ELECTRIC MOTOR REPAIR
GRAINGER INC.
GRASS ROOTS HALL GMC INC.
MIKE HANAN HEDAHLS INC. OF FERGUS FALLS
HEISLER'S COUNTRY STORE
HENNING ADVOCATE HINTGEN-KARST & ASSOC. INC.
HARRY M, PHD HOBERMAN
MARILYN HOFLAND
HOLIDAY
HOMESTEAD BUILDING SUPPLIES
HONEYWELL
HORVICK MANUFACTURING COMPANY
IBM CORPORATION
THE INDEPENDENT
AMOUNT
25.84
10.50
3,556.70
489.63
43.90 16.00
511.34
833.21
278.40
1,002.77
291.89
1,740.00
72.58 107.63
148.36
6.00
1,200.72
15.50
108.79
3,373.13 3,8"74.58
677.08
371.25
410.33
244.95
313.16
14.40 630.00
89.96
205.89
75.00
430.78
118.41
73.82
160.23
59.59
887.33
127.60
146.43
415.04
100.16
22.15
1,180.00 30.53
1,692.48
5.52
116.09
525.00
143.00
66.00
Otter Tail County Warrants
September 17, 1996
Page 2, Attachment A
IRD440 COUNTY 56
PAGE 2
9/17/96 0
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r·19/96
1M6:52
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XO/HSJOLIE
OTTER TAIL COUNTY AUDITOR
RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
Otter Tail County Warrants
September 17, 1996
Page 3, Attachment A
IRD440 COUNTY 56
PAGE 3
WARRANTS APPROVED ON 9/17/96 FOR PAYMENT 9/17/96
VENDOR NAME
INTERNATIONAL TRANSLATION SERV
INTERSTATE DETROIT DIESEL INC.
INTERSTATE INC.
JIM BORTNEM ENTERPRISES JIM'S SERVICE
JJ'S GAS AND GROCERIES K.I.D. LEASING ALLAN KELLER KELLY SERVICES INC.
LAGERQUIST CORPORATION
LAKE COUNTRY COM RESOURCES INC LAKE COUNTY GARDENS
LAKE REGION HOSPITAL LAKELAND MENTAL HEALTH CENTER
LAKES COUNTRY SERVICE
LARRY OTT INC. TRUCK SERVICE LAWSON PRODUCTS INC.
MALCOLM LEE
LEGISLATIVE COMMISSION ON
MARIE LEVANG .ANDY LINDQUIST
LOCATORS & SUPPLIES
M & M LANDSCAPING & LAWN MACQUEEN EQUIPMENT INC.
MARK SAND & GRAVEL CO.
MID AMERICA POWER DRIVES
MIDWEST MACHINE TOOL SUPPLY MIDWEST PRINTING
MILLER & HOLMES INC. MILLER'S BOBCAT MINN-KOTA COMMUNICATIONS INC.
MN ASSOC OF ASSESSING OFFICERS MN BLUEPRINT
MN CLE
MN CO ATTORNEYS ASSOCIATION
MN COUNTIES INSURANCE TRUST
MN FAM SUP & RECOVERY COUNCIL
MN METALWORKS INC.
MN MOTOR COMPANY MORE-4
KURT A. MORTENSON
MPELRA MURPHY OIL INC.
NAPA AUTO PARTS NARDINI FIRE EQUIPMENT
NATIONAL BUSHING & PARTS CO. NELSON BROTHERS PRINTING &
NELSON FORD
NEW YORK MILLS HERALD
NORTH UNION TEXACO
AMOUNT
374.48
95.88
10.63 60.00
194.50 202.58
264.13 38.72 4,179.45
251.51
23'. 80
9.59 399.90
715.00 31.64
1,350.00 177.24
262.49
34.00
6.00 115.86
288.28
47. 93 731.96
14,028.85
42.36
160.22 1,828.16
1,248.33 11.42 198.22
125.00 155.63 685.00
85.00
138.00
25.00 7,620.00
874.04
62.99
123.64
100.00
43,004.81 108.57
408.10 170.97
1,742.28 265.57
196.12
1,096.60
9/19/96
1:46:52
OTTER TAIL COUNTY AUDITOR
XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
Otter Tail County Warrants September 17, 1996 Page 4, Attachment A
IRD440
COUNTY 56
PAGE 4
WARRANTS APPROVED ON 9/17/96 FOR PAYMENT 9/17/96
VENDOR NAME
NORTHWEST GLASS & SERVICE
NYCKLEMOE & ELLIG
OLSON AUTO ELECTRIC
OLSON OIL CO.
JAY TOLSON
OSWALD PUBLISHING CO.
OTTER TAIL CO DEPARTMENT OF
OTTER TAIL CO SHERIFF OTTER TAIL CO TREASURER
OTTER TAIL CO TREASURER
OTTER TAIL POWER COMPANY OTTERTAIL OIL
PAMIDA INC.
PARK REGION CO-OP OIL CO.
PARK REGION MUTUAL TELEPHONE
PARK REGION TELEPHONE CO.
PAUL'S HOLIDAY STATION STORE
PELICAN CND ENTERPRIZES INC.
PELICAN RAPIDS PRESS
JOSEPH PELOQUIN
PENROSE OIL COMPANY
PERHAM CO-OP CREAMERY
PERHAM ENTERPRISE BULLETIN PERHAM MEMORIAL HOSPITAL
PERHAM PRINTING
PERHAM SAND & GRAVEL
PERHAM SUPER AMERICA
PETE'S BODY SHOP & TOWING
THE PHOTO CENTER
THE PIERCE CO.
PITNEY BOWES INC.
PRO-WEST & ASSOCIATES INC.
QUAST TRANSFER INC
R.L. POLK AND COMPANY
RAY'S OIL COMPANY
RENTAL STORE,THE
ROGER'S REPAIR
ROYAL TIRE
RUND BROS. AA TIRE CO. SANIFILL INC.
SANITATION PRODUCTS INC.
SCHMITZ FORD
SCOTT HOFLAND CONSTRUCTION INC SEWER SERVICE
SHERWIN WILLIAMS
SIGELMAN STEEL & SALVAGE
SIGN LANGUAGE INTERPRETING SER
SOLIEN & LARSON ENGINEERING
SOUTH MILL SERVICE
STEIN'S INC.
AMOUNT
596.40
190.95
45.11
470.32
45.00
221.10
188.86
80.76
1,601.58 64.90
120.00
14.60
104.64
5,587.76
119.64 593. 91
124.80
801.46 192.50
92. 27
992.46
884.86
78.20 49.50
7.58
161.83
723.34
113.95
203.82
168.85
534.91
1,112.60
40.00
112.89 382.10
27.54
94. 98
1,234.17
60.00
14,705.82
25,910.00
324.35
5,205.00
1,583.50
109.63
173.76
168.40
188.50
1,992.83
1,305.99
0
0
0
9( \/96
l"-":52
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Otter Tail County Warrants
September 17, 1996
Page 5, Attachment A
IRD440 OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
COUNTY 56
WARRANTS APPROVED ON 9/17/96 FOR PAYMENT 9/17/96
VENDOR NAME
STENERSON LUMBER
STEVE & SON'S TOWING
STEVE'S SANITATION
STREICHER'S JOURDAN SULLIVAN
JEFFREY THOMPSON
TOM'S STANDARD & GROCERY TOWN & COUNTRY BUSINESS
TROPHY HOUSE
TWO-TEN MARINE INC.
UNDER-MART
UNDERWOOD OIL INC, UNITED BUILDING CENTERS
UNIVERSITY OF MINNESOTA VALLEY SOFT WATER
LORI VANWECHEL
VAUGHN DISPLAY & FLAG
VERGAS ACE HARDWARE
VERGAS 66
VETERANS INFORMATION SERVICE VICTOR LUNDEEN COMPANY.
VIKING OFFICE PRODUCTS
VOSS LIGHTING
WADENA ASPHALT COMPANY
WAL-MART
WELDING SUPPLIES & FIRE M.E, WELLNITZ
WEST PUBLISHING COMPANY WEST SIDE MOBIL
RICHARD K. WEST
WOLDEN'S LAWN SERVICE
ZEE SERVICE COMPANY
ZIEGLER INC,
FINAL TOTAL ...... .
AMOUNT
59.26
50.00
40.00 189.57
59.58 58.80
16.56 761,68
40.47
24.00
21.00 116.24
35.97 233.25
49.91
60. 32 62.74
54.71
21.10 30.00
460.38 31,94
66,56
216,62
267.37 104.57 204,41
102.41
12.81
92.78
175.73
39.88 2,873.37
$242,121.45 ****
PAGE 5