HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/27/1996Call to Order
The Otter Tail County Human Services Board convened Tuesday, August 27, 1996 at 9:40 a.m. at the
Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Bill Stone, Harley Windels,
Virginia Partmann, and Andy Lindquist present.
Approval of Agenda
Motion by Stone, seconded Windels, and unanimously carried to approve the Human Services agenda of
August 27, 1996 as presented.
Approval of Minutes
Motion by Lindquist, seconded Portmann, and unanimously carried to approve the Human Services
minutes of August 13, 1996 as submitted.
Caseload Reduction
Chuck Kitzman, Court Services Director, presented details of the Caseload Reduction Funding for '96 and
'97. Mr. Kitzman reported that Otter Tail County will receive the reduction funding from MNDOC as
previously agreed.
Approval to Purchase Vehicle -Court Services
Chuck Kitzman provided information regarding purchase and lease options for a 1996 Dodge Neon for the
Community Services Specialist. Motion by Partmann, seconded Lindquist, and unanimously carried to
lease a vehicle on a 2-year lease from Falls Automotive as presented.
AMC Correction Subcommittee Report
Commissioner Windels reported on the AMC Correction Subcommittee. AMC policy changes will be
reviewed in September at an AMC meeting to be held in Willmar, MN. Otter Tail County representatives
plan to attend this meeting. The final draft will be prepared in December, 1996.
PMAP
Diane Thorson introduced the PMAP issues/topics. Ms. Thorson reviewed three options and provided
written advantages and disadvantages for each option; 1) Pursue Direct Contracting -General consensus
of the board is to eliminate direct contracting as an option. 2) Stay with what we have -do not implement
PMAP at this time, wait and see approach. Ms. Thorson and Mr. Fawcett did not recommend this option
because the county would not have an opportunity to be a part of the change and may spend time
educating enrollees without funds from the state for education. 3) Go ahead with PMAP -By implementing
PMAP, Otter Tail County would move forward, along with Becker and Clay County, to enhance the service
in the region. Education and advocacy funding may be available and could be provided through present
staff. County Attorney, Wally Senyk, read a letter from Dr. Allen Magnuson of the Fergus Falls Medical
Group which was negative towards moving forward with PMAP. Discussion followed.
Recess and Reconvene
At 10:31 a.m., Chair Lee declared the Otter Tail County Human Services meeting recessed for a short
break. The Chair reconvened the meeting at 10:40 a.m.
Otter Tail County Board of Commissioners
August 27, 1996 •
Page 2
PMAP
The County Board tabled a decision regarding PMAP for two weeks and requested a meeting on
September 10, 1996, with individuals who have expressed concern/interest with the State's PMAP proposal
as well as a representative from the State of Minnesota.
Homecare Subcommittee Update
Diane Thorson reported on the progress of the Homecare Subcommittee. The subcommittee will continue
the project and report back to the board.
Family Services Collaborative Contract
Motion by Partmann, seconded Stone, and unanimously carried to authorize the Chair's signature to
execute the Grant Award for Family Services Collaborative between Otter Tail County and the Minnesota
Department of Children, Families, and Learning in the amount of $155,000.
Dog Bite Hearings-Written Findings
Motion by Stone, seconded Partmann, and unanimously carried to direct the County Attorney to write a
letter of findings to Hans Ronnevik relative to a recent dog bite hearing for his dog, Ike, to include the
following:
1. That Ike is not a danger to public safety because on the two occasions on which it has bitten and
caused bodily harm, it was surprised or provoked while on the premises of its owner.
2. That the following precautions should be taken by the owner to help prevent the dog from
causing further injury.
a. Posting the property of the owner on which the dog resides with signs stating, "Beware of
Dog" at any points of reasonable access to the residence.
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b. That the mixed breed dog, Ike, not be allowed to run free, but remain under restraint
when piano students or other persons are expected to come onto the property of the owner. Q
3. That a copy of Minnesota Statutes 347.50 through 347.54, and 609.226 be provided to
Hans Ronnevik along with a copy of this Order.
4. That the Director of the Otter Tail County Department of Public Health, Diane Thorson, is
authorized to sign the Findings and Order of the Board of Commissioners.
Motion by Stone, seconded Partmann, and unanimously carried to direct the County Attorney to write a
letter of findings to Jesse Bergerud relative to a recent dog bite hearing for his dog, Hoss, to include the
following:
1. The Rottweiler dog, Hoss, owned by Jesse Bergerud, is a danger to public safety because it has
bitten and inflicted bodily harm on two or more occasions. The dog has demonstrated that it will
leave the property of its owner to attack and bite a pedestrian walking a dog.
2. That the following precautions must be taken by the owner to insure the safety of the public.
a. That the Rottweiler dog, Hoss, shall not be allowed to run free at any time, unless
wearing a muzzle.
b. When on the property of the owner, the dog will be kept inside the house, in a secure
kennel or on a leash held by its owner or other responsible adult.
c. When the dog is taken off the property of the owner, it must be kept in a vehicle or on a
secure leash.
d. Posting the property of the owner on which the dog resides with signs stating, "Beware of
Dog" at any points of reasonable access to the residence.
3. That a copy of the state statutes regulating dangerous dog be provided to Jesse Bergerud along
with a copy of this Order.
4. That the Director of the Otter Tail County Department of Public Health, Diane Thorson, is
authorized to sign the Findings and Order of the Board of Commissioners.
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City Center Mall Space
Otter Tail County Board of Commissioners
August 27, 1996
Page 3
The Public Health Director reported continued problems regarding the air quality at the City Center Mall
.·location. Motion by Portmann, seconded Windels, and unanimously carried to authorize moving the staff
currently located at the City Center Mall as soon as possible with the understanding that Otter Tail County
may pay double rent. Motion by Portmann, seconded Stone, and unanimously carried to authorize the
Building Committee to make appropriate decisions concerning the First Bank Building.
Three County Adult MH Pilot Project Proposal
Motion by Stone, seconded Windels, and unanimously carried to authorize the Chair and Social Services
Director to sign the Becker-Clay-Otter Tail Adult MH Pilot Project Proposal.
Notice of Application -Ringdahl Ambulance
Chair Lee acknowledged the notice of completed application of Ringdahl Ambulance with the State of
Minnesota Regulatory Board. No action was taken.
Bills & Claims
Motion by Portmann, seconded Stone, and unanimously carried to approve the bills and claims as
presented.
Adjournment
At 11 :35 a.m., Chair Lee declared the meeting of the Otter Tail County Human Services Board adjourned
~:Iii 9:, way, Sept?10, 1996. By ~;/
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Thomas M. Fawcett, Director
Department of Social Services
Dated ef y+fr.,, & • 2 /0,, 17 9 (,,
Call to Order
At 1 :00 p.m., the Otter Tail County Board of Commissioners meeting convened with Commissioners
Virginia Portmann, Chair; Andy Lindquist, Malcolm Lee, Harley Windels, and Bill Stone present.
Approval of Agenda
Motion by Lee, seconded Windels, and unanimously carried to approve the agenda of August 27, 1996 with
the following addition: AMC Meeting Report
Approval of Minutes
Motion by Stone, seconded Windels, and unanimously carried to approve the minutes of August 20, 1996
as submitted.
County Wide Addressing Update
Bob Block, E-911 Addressing Coordinator, presented a county-wide Addressing & Emergency Services
brochure handed out at the fair to explain county-wide addressing to the public. Mr. Block reported very
good response and interest from people. Good quality lake directories have been submitted for the
addressing project. Additionally, Mr. Block presented a survey to show what other counties have done and
stated that Otter Tail County's process is similar. Concerns regarding the Data Acquisition position were
expressed. Mr. Block requested approval to hire this position(s) through contract. Motion by Lee, seconded
Stone, and unanimously carried to direct the Addressing Coordinator and the County Attorney to develop a
contract for the temporary Data Acquisition Collector(s) and to include the cost of liability insurance. The
need for a backup data processor for the addressing/GIS project was expressed.
Budget Report
Otter Tail County Board of Commiss,oners
August 27, 1996 •
Page4
Commissioners Lindquist and Portmann and Accountant Mitzi Pederson reviewed the preliminary budget.
Commissioner Lindquist stated that the county is facing a 7.69% increase in tax levy with the requests the Q
Budget Committee has received. Receipt of a grant request for providing public internet access through •·
the libraries was acknowledged. Approximately 1 1/2% of the increased levy of 7.69% is for the Veterans
Home Bond funding. The Commissioners requested that this portion of the increase appear on the budget
with an explanation. Budget Committee members, Lindquist and Portmann, requested that Department
Heads review their budgets and identify the most critical areas. The preliminary budget will be set at the
September 10, 1996 county board meeting.
Discussion -Computers
Recorder, Wendy Metcalf, and Management Information Systems Director, Tim Brand, appeared to request
a Computer Imaging system. Chair Partmann referred Metcalf and Brand to the Capital Improvement
Committee because this expenditure was already authorized through the MIS 1996 budget.
Assessment Contracts
Motion by Lindquist, seconded Stone, and unanimously carried to approve the Chair's signature to execute
the Assessment Contract with the City of Battle Lake in the amount of $3,651.35 for the '97 assessment
period.
Assessment Status Report
Bob Moe, Assessor, provided an assessment status report showing the number of taxing districts assessed
by Otter Tail County. Mr. Moe reviewed staff/parcel and cost/parcel ratios.
Pelican Rapids/Maplewood State Park Area Trail Grant Request
Pelican Rapids Mayor, Jim McDonald, and Administrator, Richard Jenson, appeared on behalf of Economic
Development for the City of Pelican Rapids. Rick West, Highway Engineer, explained that the request is for
Otter Tail County to be the sponsor of a .bike/pedestrian trail grant in which the City of Pelican Rapids is Q
responsible for a 20% local match for the grant.
Transportation Enhancement Funds
Bike/Pedestrian Trail from the City of Pelican Rapids to Maplewood State Park
Otter Tail County Resolution No. 96-37
Upon a motion by Lee, seconded Lindquist, and unanimously carried, the following resolution was adopted:
WHEREAS, the Minnesota Department of Transportation District 4 Area Transportation Partnership is
currently soliciting proposed projects for funding with Transportation Enhancement Funds available through
lntermodal Surface Transportation Efficiency Act (ISTEA), and
WHEREAS, projects selected under this program may be funded with up to 80% Enhancement Funds with
the remainder to be funded locally, and
WHEREAS, there is a local effort by the City of Pelican Rapids in conjunction with Maplewood State Park to
construct a bike/pedestrian trail from the City of Pelican Rapids to Maplewood State Park approximately 8
1/2 miles in length, and
WHEREAS, application for these Transportation Enhancement Funds is to be made by a local
governmental agency representing a population of 5,000 or greater.
NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners, that Otter Tail
County hereby agrees to become the sponsor and will make application for Transportation Enhancement
Funds for the construction of a bike/pedestrian trail from the City of Pelican Rapids to Maplewood State
Park.
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.. Otter Tail County Board of Commissioners
August 27, 1996
Page 5
BE .IT FURTHER RESOLVED, that agreement to sponsor this project does not include a commitment to
provide county funds as a part of the local share funding.
Adopted this 27th day 'of August, 1996.
Dated:
Application for Cancellation of Forfeiture
Otter Tail County Resolution Number 96-38
Upon a motion by Lindquist, seconded Lee, and unanimously carried, the Otter Tail County Board of
Commissioners adopts the following resolution:
WHEREAS, on August 21, 1949 a County Auditor's Certificate of Forfeiture was issued on the following
described parcel:
Government Lot 2, West of the Road and Except the North 16.5 feet Section 14, Twp 136 Range 38
WHEREAS, on September 8, 1949, the above referenced County Auditor's Certificate of Forfeiture was
recorded on Page 255, Book 13 of Miscellaneous.
WHEREAS, the above stated description was not correct as it lacked an exception.for the plat of Jackson
and McKee's Addition.
WHEREAS, the plat of Jackson and McKee's Addition was filed with the Otter Tail County Recorder on
April 12, 1917.
WHEREAS, on December 28, 1950, a Certificate of Cancellation of Certificate of Forfeiture was filed
excepting, from the above description, the plat of Jackson and McKee's Addition.
WHEREAS, it is important to note that the description contained in the County Auditor's Certificate of
Forfeiture, filed September 8, 1949, as amended by the Certificate of Cancellation of Certificate of
Forfeiture, filed December 28, 1950, should have left nothing West of the road, in Government Lot 2 of
Section 14, to forfeit, except for perhaps a very narrow strip of land between the platted lots and the water's
edge.
WHEREAS, it is not Otter Tail County's practice to carry tax parcels for very narrow strips of land that might
be left between platted lots and the water's edge due to different survey methods and techniques used by
surveyors over past years.
NOW, THEREFORE BE IT RESOLVED, that Otter Tail County should not have carried a tax parcel
describing property in Government Lot 2, West of the road and except the North 16.5 feet and except the
plat of Jackson and McKee's Addition as there was nothing left West of the road, and
BE IT FURTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby approves of the
County Auditor's Application for Cancellation of Forfeiture of the above described property and request that
the Minnesota Department of Revenue accept such application.
Adopted this 27th day of August, 1996.
Dated: ~/4/: o<4 /f'f?
Otter Tail County Board of Commissioners
August 27, 1996
Page6
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Approval of Bills
Motion by Lindquist, seconded Stone, and unanimously carried to approve the bills per Attachment A of
these minutes.
AMC Meeting Report
Commissioner Lee reviewed issues discussed at a recent AMC meeting.
Closed to the Public
At 2:50 p.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners
closed to the public for purposes of discussing labor negotiation strategies with Teamsters Law
Enforcement Unit, Employees Local 320, relative to an addendum for the labor agreement. All
commissioners were present for the closed session.
Meeting Reopened
Addendum to Labor Agreement
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At 3:14 p.m., Chair Portmann declared the Otter Tail County Board of Commissioners' meeting reconvened
in open session. Motion by Lindquist, seconded Lee, and unanimously carried to approve an addendum to
the labor agreement for the Teamsters Law Enforcement Unit to authorize management to provide 10 hour Q
shifts for employees, subject to agreement by employees, that the 9th and 10th hour per day do not qualify
for overtime pay (employees must waive 9th and 10th hour OT pay in writing). The agreement is
additionally subject to clarification by the union that conversion of sick and holiday leave language will be
changed to read 8 hours as opposed to 1 day.
Annual Domestic Violence Candle Light Vigil
Motion by Stone, seconded Lee, and unanimously carried to approve use of the courthouse building on
October 10, 1996 at 7 p.m. for the Annual Take Back the Night March & Candle Light Vigil held by the
Region IV Council on Domestic Violence.
Correspondence Acknowledged
Chair Portmann acknowledged receipt of a letter from Vernon Arntson relative to a township road.
A response letter will be sent to Mr. Arntson.
Adjournment
At 3:21 p.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. Tuesday, September 3, 1996.
~,f//✓ J? !ff f' Dated: OTTER TAIL COUNTY B
ByCh
Virginia airp
Attest: -t, Andy Lindquist, Vice-Chairperson
Larry Krohn, Jerk
CB/kd
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,·18/22/96
"'1.,.19:44:06
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OTTER TAIL COUNTY AUDITOR
XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
Otter Tail County Warrants
August 27, 1996
Page 1, Attachment A
IRD440 COUNTY 56
PAGE 1
WARRANTS APPROVED ON 8/20/96 FOR PAYMENT 8/20/96
VENDOR NAME
A.W. RESEARCH LABORATORIES A-1 LOCK AND KEY ABACUS PLUS INC.
AMERICAN INFORMATION SYSTEMS
AMERICAN TRUCKING ASSOCIATION AMERIDATA
AMOCO OIL COMPANY
ARCHIE'S BRIAN ARMSTRONG
ART-N-SIGN INC.
MAVIS AUSTIN
AUTO GLASS SPECIALISTS INC.
AUTO SAFETY SERVICE BRIAN BAKKE
BATTLE LAKE STANDARD KEN BECKER
BEST INC. BEST INC.
BEYER BODY SHOP BJ'S EAST
BOB BARKER COMPANY INC. BRETZ HARDWARE
BUENA VISTA CO SHERIFF
BUSINESS RECORDS CORPORATION BUSINESS RECORDS CORPORATION
CARLSON OIL CO. INC.
CENEX SUPPLY & MARKETING INC.
CENTURION INTERNATIONAL INC.
CITY DIRECTORY INC. CIVIC RESEARCH INSTITUTE INC.
CO-OP SERVICES INC. COASTAL VIDEO COMMUNICATIONS
COMPUTER SUPPORT SERVICES COMPUTERVISION CORPORATION
COOPER'S OFFICE SUPPLY INC.
CORNER STORE
CORPORATE TECHNOLOGIES
CRANE JOHNSON CO. INC. DACOTAH PAPER COMPANY
THE DAILY JOURNAL DAKOTA ELEVATOR
DALTON MOBIL & BAIT DCA INC.
DENT OASIS INC.
DESIGNS BY DAVE
DON'S SERVICE
DOUGLAS CO SHERIFF
TERRY A. DRAKE DDS ECOLAB
ECONO SALES AND SERVICE
AMOUNT
2,655.00 38.02 326.96
340.99
73.37
53,890.15
73.77 1,612.52
4.32
25.56
33.58
347.98 856.34
436.85
556.38 370.89
8,314.19 67.56
93.72 239.36
337.31 37.78
11.50 4,578.42
2,482.00
266.22
212.45
437.55 343.00
129.95 156.09
639.00 100.00
2,293.02
1,437.65
20.72
5,817.50 18.95
217.33 4,977.37
161.80 29.02
840.00
75.28
141.86 78.15
40.00
45.00
417.49
433.39
B/22/96
9:44:06
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OTTER TAIL COUNTY AUDITOR
XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 8/20/9_6 FOR PAYMENT
VENDOR NAME
ELDER'S RADIO COMMUNICATIONS
EMPIRE BUSINESS MACHINES
F-M FORKLIFT SALES & SERVICE
FARMERS UNION OIL COMPANY
FERGUS BRICK & SUPPLY INC. FERGUS CHAMPION AUTO
FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP
FERGUS FALLS POLICE DEPARTMENT
FERGUS INTERNATIONAL INC.
FERGUS TIRE CENTER
FERRELLGAS
FIRST LUTHERAN CHURCH
FITZCO INC. FLOOR TO CEILING STORE
210 LUBE EXPRESS
AMOUNT
2,392.69
202.44
96.90 34.41
15.98 20.08
2,511.56
318.50
202.50
345.43
583.99
330.69
2,193.75
167.15
2,346.82
82.92
Otter Tail County w,~rants
August 27, 1 ~96 ·•
Page 2, Attachment A
IRD440
COUNTY 56
PAGE 2
8/20/96 0
FINAL TOTAL ...... . $108,979.12 ****
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