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Home My WebLink AboutBoard of Commissioners - Minutes - 07/16/1996C) Minutes of the Otter Tail County Board of Commissioners Commissioners' Room, Floor 1-B Otter Tail County Courthouse Tuesday, July 16, 1996 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 16, 1996 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Portmann, Chair; Bill Stone, Harley Windels, Malcolm Lee, and Andy Lindquist present. Approval of Agenda Motion by Windels, seconded Lee, and unanimously carried to approve the agenda of July 16, 1996 with the following changes: 1) Purchase Request and GIS Update --canceled, 2) RTC meeting and Phelps Mill Festival updates, and 3) Street Dance Request Approval. Approval of Minutes Motion by Lee, seconded Stone, and unanimously carried to approve the minutes of July 9, 1996 as submitted. Phelps Mill Festival Commissioner Lindquist reported on the Phelps Mill Festival. RTC Coalition Chair Portmann discussed the recent Regional Treatment Center meeting. Approval of Assessment Contracts Motion by Stone, seconded Windels, and unanimously carried to authorize the Chair's signature to execute an assessment agreement with Amor Township in the amount of $4,747.20 to be paid to the county for assessment services. Motion by Lindquist, seconded Lee, and unanimously carried to authorize the Chair's signature to execute an assessment agreement with Sverdrup Township in the amount of $3,452.75 for compensation to the county for assessment services. County Assessed Parcels Bob Moe, Assessor, reported that there are 51,552 total parcels in Otter Tail County. Otter Tail County is contracted to assess 29,399 (57%) of those parcels. Discussion --Purchase of Vehicles Assessor, Bob Moe, reported that his budget includes two vehicles and the Assessor's Office will need two vehicles. Commissioner Lindquist requested that Mr. Moe check with the local dealers for quotations to see if they can meet the state contract prices. Chair Portmann reported that Tom Fawcett, Social Services, also needs two vehicles. The Chair directed Mr. Moe to purchase vehicles along with Mr. Fawcett to obtain the .(;. best possible price. Child Support Officer Enforcement Aid Otter Tail County Board of Commissioners July 16, 1996 Page 2 M$ otion by Lee, seconded CLinddquSist, and 0 uffinanimEou!ly carriedAt~dappr~~e a union s,alardy randge of $1,24d4 d-Q., 1,755 per month for the hi! upport 1cer n1orcement 1 pos1t10n as negotiate an recommen e by the Personnel Committee, Performance Evaluation Summary Motion by Windels, seconded Stone, and carried, with Lindquist abstaining, to amend the evaluation summary report of Rick Sytsma, Maintenance Supervisor, to exclude the first sentence of the summary as submitted and to file the report in his personnel file, West Lost Lake Bridge Obstruction Gary & Sharon Nelson, owners of West Lost Resort, appeared regarding a collapsed bridge obstruction in West Lost Lake. Mr. Nelson read a statement to the board. Mr. Nelson stated that this obstruction was to be removed last fall and the bridge repaired, The Nelsons requested that the obstruction be removed and the bridge repaired during the month of July, 1996. The Highway Engineer reported that Riley Brothers are scheduled to begin this project within 30 days. The Commissioners empathized with the Nelsons' situation, however, the county settled on payment of the repair of the bridge long ago, the culvert is available, and construction is scheduled. Because the bridge is a private bridge, the county has no jurisdiction over the situation. The permit holder is responsible to comply with the permit and conditions therein. Ditch No. 63 Tiny Holm, Ditch Inspector, appeared regarding Ditch No. 63 (Elizabeth Twp, Section 17 & 18). Mr. Holm presented a request to have the county send notices for an informational meeting to the benefiting property owners of Ditch No. 63 prior to petitioning for repair, posting bond, or construction. This request is for a Q straw vote for benefiting property owners before an actual petition to repair is submitted. The commissioners agreed to a public hearing for this process as long as the individuals requesting the public hearing are willing to pay the cost of postage for sending the hearing notices, There are approximately 40 property owners on the ditch system. If an affirmative response for repair is received, the regular procedures for petitioning for repair would still be required. Approval for Street Dance Rick West, Highway Engineer, presented a request from the City of Elizabeth to close one block of County Highway No, 10 for the annual summer celebration "Hay Days" Street Dance scheduled on July 20, 1996. Mr. West reported that a copy of the insurance liability certificate has been provided. Motion by Lee, seconded Lindquist, and unanimously carried to approve the above request. Approval of Roadside Mowing Contract Motion by Lee, seconded Windels, and unanimously carried to authorize the Chair's signature to execute the Roadside Mowing Contract of Area "A" with Steve's Road Maintenance as recommended by the Highway Engineer, Recess At 10:40 a.m., Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners recessed. 0 a Reconvene Approval to Pay Bills Otter Tail County Board of Commissioners July 16, 1996 Page 3 At I :00 p.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners reconvened. Motion by Lee, seconded Stone, and unanimously carried to approve the bills per Attachment A of these minutes which includes payment oflodging as follows: Sheraton Inn --Patrol Officer, Al Frank. Stipulation for Entry of Judgment Motion by Stone, seconded Windels, and unanimously carried to authorize the Chair's signature to execute the following Stipulations for Entry of Judgment relative to tax appeal matters: I) Charles and Patricia McGraw vs. State of Minnesota and County of Otter Tail (Court File No. C2-94-851) and Charles McGraw vs. State of Minnesota and County of Otter Tail (Court File No. CS-95-532, and 2) Michael J. Ebner vs. State of Minnesota and County of Otter Tail (Court File Nos. C0-94-850 & CS-95-533). Adjournment At I :06 p.m., Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners adjourned until 1:00 p.m. Tuesday, July 23, 1996. Dated: Jtc4t= ,38, lf/fk d Atte& /4,,J" Larry Kro F COMMISSIONERS ortmann, Chairperson 0 cb/kd: Attachments 0 0 Q 7/17/96 12:56:10 OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants July 16, 1996 Page 1, Attachment A IRD440 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 7/16/96 FOR PAYMENT 7/16/96 VENDOR NAME A-1 LOCK AND KEY AL'S STOP & SHOP INC. AMERICAN INSTITUTIONAL SUPPLY AMERIDATA AMOCO OIL COMPANY ANDERSON LAND SURVEYING INC. ARCHIE'S R.P. ASCANO PH.D. ASSOCIATION OF MN COUNTIES ATTENDING PHYSICIAN STATEMENTS AUTO GLASS ASSOCIATES BATTLE LAKE AUTO PARTS BATTLE LAKE FARMERS UNION OIL KEN BECKER BEN FRANKLIN BEST INC. BEST INC. BEST WESTERN FERGUS FALLS BETTY'S PANTRY & BETTY'S BIG A AUTO PARTS BOB BLOCK TIM BRAND BUSINESS RECORDS CORPORATION BUSINESS RECORDS CORPORATION C & C ELECTRONIC CENTER C.I. CONSTRUCTION CARDINI-BEHRENS FUNERAL HOME CARQUEST AUTO PARTS CARR'S LAKE COUNTRY SUPERMKT CASH N'DASH CHEMS EAR CH DENNIS CHRISTENSON CLEMENT COMMUNICATIONS INC. CO-OP SERVICES INC. COAST TO COAST-P COASTAL VIDEO COMMUNICATIONS COMMISSIONER OF TRANSPORTATION COMMUNICATION BRIEFINGS COMPUTERVISION CORPORATION COMPUTER WORLD COOPER'S OFFICE SUPPLY INC. CRONATRON WELDING SYSTEMS INC. DACOTAH PAPER COMPANY THE DAILY JOURNAL DAKOTA ELEVATOR DAKOTAH TRUCK EQUIPMENT DALTON MOBIL & BAIT DCA INC. DEAD LAKE TOWNSHIP DENNY'S CONOCO AMOUNT 10.65 91.79 9.90 2,786.04 212.04 1,510.00 28.22 250.00 40.00 107.69 1,268.42 60.25 8,887.65 433.01 14.44 4,983.53 13 .10 1,151.69 85.20 162.88 720.00 77.26 70.83 33,393.95 215.33 38,750.00 180.00 32.30 565.14 26.00 173.21 638.00 131.56 880.18 9. 49 164.36 294.12 79.00 2,293.02 39.00 6,977.27 134.34 1,222.94 2,176.09 82.80 59.48 41.36 1,593.50 60.00 186.14 7/17/96 12:56:10 OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 7/16/96 FOR PAYMENT VENDOR NAME DENT OASIS INC. DEPT. OF PUBLIC SAFETY DESIGNS BY DAVE EGGE CONSTRUCTION INC. EMPIRE BUSINESS MACHINES EXHAUST PROS FARMERS UNION OIL COMPANY FARNAM TIRE CENTER FARNAM'S GENUINE PARTS INC. FARNAM'S GENUINE PARTS INC.-PR FEDEX FERGUS CONCRETE PRODUCTS CO FERGUS ELECTRIC FERGUS FALLS HRA FERGUS FALLS MEDICAL GROUP CITY OF FERGUS FALLS FERGUS INTERNATIONAL INC. FERGUS TIRE CENTER FERRELLGAS FLANIGAN PHOTOGRAPHY FLOOR TO CEILING STORE FORTWENGLER ELECTRIC SHOP FOTH & VAN DYKE GALAXY COMPUTER SERVICES GARAGE DOOR STORE GENE'S STANDARD SERVICE GERALD N. EVENSON INC. GORDY'S ELECTRIC MOTOR REPAIR HALL GMC INC. JOHN HALVORSON HANSON,MARJEAN HEDAHLS INC. OF FERGUS FALLS HEISLER COUNTRY STORE HENNING ADVOCATE HENNING AUTO PARTS INC. HOLIDAY HOMESTEAD BUILDING SUPPLI.ES IBM CORPORATION INDUSTRIAL SAFETY CO. INFORMATION SYSTEMS CORP. INTERSTATE ENGINEERING INC. JIM HATCH SALES CO. JIM'S,SERVICE JOHN WILEY & SONS INC. K & T CONSTRUCTION KELLY SERVICES INC. KLEESPIE TANK & PETROLEUM EQ. LAGERQUIST CORPORATION LAKE REGION HOSPITAL LAKELAND MENTAL HEALTH CENTER AMOUNT 6.65 60.00 95.85 48.00 196.51 32.33 118.44 23.00 391.41 74.03 13.50 28.76 1,467.96 2,637.79 2,835.00 4,368.46 82.18 33.41 367.41 134.80 15.00 3.15 17,134.07 514.50 140.00 2.22 1,278.99 176.79 1,364.96 5.00 304.44 106.45 307.30 119.00 28.31 1,622.56 30.66 293.00 48.56 212.53 7,111.10 87.58 288.46 87.41 1,227.00 2,351.32 480.00 246.60 264.50 5,014.50 Otter Tail County Warrants July 16, 1996 Page 2, Attachment A IRD44C COUNTY 7/16/96 0 Q 0 7/17/96 12:56:10 OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 7/16/96 FOR PAYMENT VENDOR NAME LAKES COUNTRY SERVICE LARRY OTT INC. TRUCK SERVICE ANDY LINDQUIST M-R SIGN CO. VIOLA J. MANDERUD MARK SAND & GRAVEL CO. MARKHAM LAMERE FUNERAL HOME THE MCGRAW HILL COMPANIES MEDICINE SHOPPE MICHIE MIDWEST PRINTING MILLER & HOLMES INC. MN BLUEPRINT MN CLE MN COUNTIES COMPUTER CO-OP MN DEPT OF REVENUE MN METALWORKS INC. MN MOTOR COMPANY MN RIVER BASIN JOINT POWERS MN VALLEY TESTING LABORATORIES MPH INDUSTRIES INC. NATIONAL BUSHING & PARTS CO. NATURES GARDEN WORLD TWYLA NEUMANN NEW YORK MILLS HERALD NORTH STAR CARTRIDGE NORTH UNION TEXACO NORTHERN WASTE SYSTEMS OLSON AUTO ELECTRIC OTTER TAIL CO DEPARTMENT OF OTTER TAIL CO TREASURER OTTERTAIL AGGREGATE OVERHEAD DOOR COMPANY PAMIDA INC. PARK REGION CO-OP OIL CO. PARK REGION MUTUAL TELEPHONE PC MAGAZINE PELICAN RAPIDS PRESS PERHAM CO-OP CREAMERY PERHAM ENTERPRISE BULLETIN PERHAM SUPER AMERICA PETE'S BODY SHOP & TOWING THE PHOTO CENTER THE PIERCE CO. PITNEY BOWES PITNEY BOWES INC. PRAIRIE IMPLEMENT INC. RASMUSSON-SCHEDOWSKI VFW POST RAY'S OIL COMPANY REEDSBURG HARDWARE CO. AMOUNT 68.45 600.00 222.51 301.64 68.40 1,213.90 109.50 174.87 702.89 107.64 85.20 1,086.45 95.38 30.00 1,326.00 310.00 999.36 444.03 25.00 3,507.00 256.70 68.52 10.65 5.00 122.40 66.03 497.80 98.58 49.95 1,120.50 18.70 434.25 31.84 246.79 454.10 209.54 29.97 98.00 3,146.26 186.92 20.80 101.17 81.45 114.21 1,392.87 570.81 63.48 100.00 136.54 2,259.93 Ot:ter Tail County Warrants July 16, 1996 Page 3, Attachment A IRD440 COUNTY 56 PAGE 3 7/16/96 7/17/96 12:56:10 **** Otter Tail County Warrants July 16, 1996 Page 4, Attachment A OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY WARRANTS FOR PUBLICATION IRD44·C WARRANTS APPROVED ON 7/16/96 FOR PAYMENT 7/16/96 VENDOR NAME RENTAL STORE,THE ROYAL TIRE SANIFILL INC. SEWER SERVICE SHERATON INN MIDWAY SHERWIN WILLIAMS BRENDA SHOEMAKER SIGELMAN STEEL & SALVAGE SIMPLEX TIME RECORDER CO. SIRCHIE FINGER PRINT SOUTH MILL SERVICE SPECIALTY TECHNICAL PUBLISHERS ST. CLOUD APPRAISAL INC. CITY OF ST. PAUL STANDARD PARTS OF WADENA STEIN'S INC. STENERSON LUMBER STEVE & SON'S TOWING STEVE'S SANITATION STOLPMAN LAW OFFICE STORAGE SPECIALISTS INC. JOURDAN SULLIVAN SURPLUS SERVICES SWANSON'S SURPLUS STORE SWANSTON EQUIPMENT CORP. CHESTER TOSO TOWN & COUNTRY BUSINESS TWO-TEN MARINE INC. U.S. RECORDS UNITED BUILDING CENTERS VALLEY SOFT WATER VALLEY TRUCK LORI VANWECHEL VICTOR LUNDEEN COMPANY ANTHONY VIGEN VMARK SOFTWARE INC. VOSS LIGHTING WADENA ASPHALT COMPANY WADENA CO SHERIFF WAL-MART THE WALL STREET JOURNAL WALVATNE AUTO REPAIR WARNING LITES OF MN WARREN GORHAM &.LAMONT WES' FUEL STOP RICHARD K. WEST RICHARD K. WEST YEATER HENNINGS RUFF SCHULTZ ZIEGLER INC. BRENDA ZIMMER FINAL TOTAL . . . . . . . AMOUNT 63.88 226.19 6,826.44 1,363.50 135.60 14.90 20.00 108.37 3,006.46 238.05 1,114.10 280.75 3,200.00 200.00 79.16 567.39 527.18 117.15 4,478.15 60.00 340.89 93.38 79.00 125.95 110·. 88 60.60 234.73 172.73 2,772.25 79.18 24.91 1,039.82 106.14 760,67 312.87 150.00 222.27 90.26 18.00 230.71 284.00 55.73 361.53 189.84 51.50 44.16 42.34 2,455.94 2,873.37 5.00 $227,350.52 **** 0