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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/09/1996(J Minutes of the OTTER TAIL COUNTY BOARD OF COMMISSIONERS Commissioners' Room, Floor 1-B Otter Tail County Courthouse Tuesday, July 9, 1996 9:30 a.m. Call To Order The Otter Tail County Human Services Board convened Tuesday, July 9, 1996, at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Malcolm Lee, Harley Windels, Virginia Portmann and Bill Stone present. Approval of Agenda Motion by Portmann, seconded Windels, and unanimously carried to approve the Human Services agenda of July 9, 1996 with the following addition: Election of Human Services Officers Election of Officers Chair Lindquist called for nominations for Human Services Chair. Nomination by Stone, seconded by Portmann, and carried with Lee abstaining to appoint Malcolm Lee as Chair of the Human Services Board. Chair Lee called for nominations for Human Services Vice-Chair and Secretary. Nomination by Lindquist, seconded by Portmann, and carried with Windels and Stone abstaining to elect Harley Windels as Human Services Vice-Chair and Bill Stone as Secretary. Approval of Minutes Motion by Lindquist, seconded Portmann, and unanimously carried to approve the Human Services minutes of June 25, 1996 as submitted. Juvenile Restitution Grant Program Chuck Kitzman, Court Services Director, reported receipt of a fully executed copy of the 1997 Minnesota Department of Corrections Juvenile Restitution Grant Program. Community Services Specialist Position Chuck Kitzman reported that the Community Services Specialist job description was sent to DMG, reviewed by DMG, and a DMG range 13 was applied to the position. Bills & Claims Motion by Stone, seconded Portmann, and unanimously carried to approve the bills and ,claims as submitted. Payment Approval Motion by Portmann, seconded Windels, and unanimously carried to approve payment to ROI Consultants Inc. in the amount of $500 for consulting services and authorize the appropriate county official signatures to execute the Personnel Management Consulting Services Agreement with ROI Cg_nsult<=!nts. ( 1 Request for Proposal --Home Health Care Services ~ The Home Health Care Service RFP return date was delayed by motion at the July 2, 1996, regular County . Board meeting from July 8, 1996, to July 16, 1996. Public Health Director, Diane Thorson, will review proposals at the July 23, 1996 Human Services meeting. Otter Tail County Board of Commissioners July 9, 1996 Page2 Wally Senyk, County Attorney, read a letter sent to Piper Health Care regarding the County Boards r .. --., .. decision to continue with the requirement that agencies submitting proposals for home health care services ~ be Medicare Certified in order to be considered. This letter was in response to a written request by Piper Health Care. Recess & Reconvene At 9:55 a.m., Chair Lee declared the meeting of the Otter Tail County Human Services Board recessed until 10:00 a.m. at which time the meeting was reconvened for a Prepaid Medical Assistance Program public meeting. PMAP Public Health Director, Diane Thorson, along with Department of Human Services resource representatives, James Chase and Eric Anderson, appeared to hold a public informational meeting regarding the Prepaid Medical Assistance Program. Ms. Thorson explained that Otter Tail County will examine the options available relative to PMAP. The state resource representatives explained the history of the program and how the program is intended to work. Chairman Lee opened the floor to questions from the public. The following persons addressed questions/concerns during the informational meeting: Carmon Jackson, Pioneer Home Dr. Rachel Grieger, DDS Marilyn Moen, Lakeland Mental Health Center Kristine Carr, Perham Nursing Home Judy Schultz, Lake Region Hospital & Nursing Home Dalores Wooa, Perham Hospital JoNelle Grunewald, Pelican Valley Health Center Dr. Wallace Cole, Cole Chiropractic At 11:10 a.m., Chairman Lee recessed the meeting for a short break. The meeting was reconvened at 11 :20 a.m. Questions/concerns continued from the public as follows: Connie Stigen, Fergus Falls Medical Clinic Dan Peterson, Perham Hospital Chairman Lee requested that the individuals present at the public meeting present their concerns relative to the PMAP in writing to Diane Thorson or the Commissioners. A decision will be made at a future County Board meeting. Adjournment Chairman Lee declared the meeting of the Otter Tail County Human Services Board :30 a.m. Tue~d3/·~23, 1996. ~~~c..eJ;;(-~--c--- By J.t¼~~~;t:L:;;;¼~=--By_....:.._ _____ ___::__....:_ __ By f 41M-~'ttc'!t◄I K hy Domliolt, Recording Secretary Thomas M. Fawcett, Director Department of Social Services Call to Order At 1 :00 p.m., Chair Partmann declared the Otter Tail county Board of Commissioners meeting convened with Commissioners Andy Lindquist, Malcolm Lee, Harley Windels, and Bill Stone present. 0 0 0 Approval of Agenda Otter Tail County Board of Commissioners July 9, 1996 Page3 Motion by Lindquist, seconded Lee, and unanimously carried to approve the County Board agenda of July 9, 1996 with the following addition: Contract Approval --S.A.P. 56-635-21 & Etc. Approval of Minutes Motion by Windels, seconded Lee, and unanimously carried to approve the minutes of July 2, 1996, as submitted. Approval of Waterfowl Easement Motion by Lee, seconded Lindquist, and unanimously carried to certify the acquisition of lands by the U.S. Fish & Wildlife Service for a waterfowl easement which has been secured from Franklin T. Melby on the following described lands: T. 133 N., R. 42 W .• 5th P.M. Section 35, W 1/2 SE 1/4 General consensus of the board was to table the purchase request of the U. S. Fish & Wildlife Service until the next regular board meeting. Approval of Contract --56-635-21 & Etc. Motion by Lindquist, seconded Lee, and unanimously carried to authorize the Chair's signature to execute the contract for S.A.P. 56-635-21 & Etc. (overlay projects). Performance Evaluation Summary Motion by Windels, seconded Lindquist, and unanimously carried to accept the performance evaluation summary as submitted for Tom• Fawcett, Social Services Director, and to maintain the summary in his personnel file. Forgiveness of Penalty Steve Andrews, Treasurer, appeared relative to a request for forgiveness of penalty for Magnar Tenold (parcel# 18-000-99-0386-000). The postmark date for the tax payment was May 18, 1996, and the penalty was $22.80. The board directed Mr. Andrews to write a letter to Mr. Tenold explaining that Otter Tail County's policy requires payment of penalty if the tax payment is late. Payment is considered late if postmarked after the tax deadline date. Ditch No. 23 . Wally Senyk, County Attorney, presented the Otter Tail County Ditch No. 23 Findings and Order Denying ·: Petition for Repair for the Chair's signature. Motion by Windels, seconded Lee, and unanimously carried to collect $5,100 plus interest from the individuals who petitioned for the repair of Ditch No. 23. Planning Commission Recommendations Bill Kalar, Land & Resource Administrator, presented the July 2, 1996, Planning Commission minutes. Several questions regarding the Conditional Use Application of Roger & Eunice Shelstad were discussed. The Chair directed Mr. Kalar and Commissioner Stone to view the property and return to the board in two weeks. Motion.,by Lee, seconded Windels, and unanimously carried to approve the following conditional use applications and preliminary plat with conditions as recommended by the Planning Commission: . Conditional Use Applications: "Stoll Ridge Estates", Laird & Maxine Stoll, Star Lake (Sec. 14 & 23, Twp. 135, Range 41) Otter Tail County Board of Commissioners July 9, 1996 Page4 Paul & Barbara Haberman, Franklin Lake (Sec. 34, Twp. 137, Range 42, Dunn Twp.) Gerald Wiese, West Battle Lake (Sec. 26, Twp. 133, Range 40, Everts Twp.) Lyle Tweten, Spirit Lake (Sec. 8, Twp. 136, Range 41, Dora Twp.) Robert D. Johnson, Big Pine & Nitche Lakes (Sec. 16, Twp. 136, Range 38, Pine Lake Twp.) Preliminary Plat: "Stoll Ridge Estates", Laird & Maxine Stoll, Star Lake Discussion·--Backlots Bill Kalar reviewed a discussion of the Planning Commission regarding non-residential backlots. General consensus of the board is that there are very few non-residential backlots that are not tied together with a residual lakeshore parcel. Motion by Lindquist, seconded Lee, and unanimously carried to keep the language of the Shoreland Management Ordinance "as is" relative to non-residential backlots. Applications for Authorization for Exemption from Lawful Gambling License An application for Authorization for Exemption from Lawful Gambling License has been submitted by the Fergus Falls Chapter of Ducks Unlimited for an event scheduled for August 28, 1996, at Elks Point. No objection was expressed by the County Board to prohibit the activity. An application for Authorization for Exemption from Lawful Gambling License has been submitted by the Pelican Rapids Ladyslippers Ducks Unlimited for an event scheduled for August 12, 1996, at the Pelican Rapids Supper Club. No objection was expressed by the County Board to prohibit the activity. Liquor License Q Motion by Windels, seconded Lee, and unanimously carried to approve the following application for license: Perham Oasis Perham MN Off-Sale Non-Intoxicating Malt Liquor License Payment Approval Motion by Lindquist, seconded Lee, and unanimously carried to approve payment, in the amount of $9,383.41, to Springsted Public Finance Advisors for financial services relative to the sale of Veterans Home Bonds as previously agreed upon. Completion of Deed for Sale of Property Wayne Stein, Auditor, reported that payment of $257 has been received from Frank and Sharon Casey for the purchase of property and requested the Chair's signature on the deed. Motion by Windels, seconded Stone, and unanimously carried to authorize the Chair's signature on the deed to complete the sale of the following described property: Commencing at the West quarter corner of Section Twenty-six (26), Township One Hundred Thirty-seven (137) North, Range Thirty-nine (39) West, thence South along section line for a distance of 1,176.00 feet to point of beginning, thence continue South along said section line for a distance of 434.00 feet, thence South 53 degrees 38 minutes 00 seconds East for a distance of 482.40 feet, thence North 28 degrees 20 minutes 00 seconds West for a distance of 818.00 feet to point of beginning. Said Tract containing 2.0 acres, more or less except Otter Tail County retains a Highway Easement on the above described tract which is described as follows: Said Easement being a strip of land 50.00 feet on the Southwesterly side of the following described centerline: 0 (.) Otter Tail County Board of Commissioners July 9, 1996 Page 5 Commencing at the West quarter corner, Section Twenty-six (26), Township One Hundred Thirty-seven (137) North, Range Thirty-nine (39) West, thence South along section line for a distance of 1,018.5 feet, thence deflect to the left on a 07 degrees 59 minutes 43 second curve (Delta Angle 28 degrees 30 minutes 00 seconds) for a distance of 155.04 feet to point of beginning, thence continue on said 07 degrees 59 minutes 43 seconds curve for a distance of 201.42 feet, thence South 28 degrees 30 minutes 00 seconds East for a distance of 614.24 feet and there terminating. Also all that part of the above tract which lies on the Southeasterly side of the above described centerline. Data Acquisition Position Motion by Stone, seconded Windels to approve an hourly salary of $8 per hour for the Data Acquisition position. Discussion regarding contract vs. employee status relative to the Data Acquisition position followed. Motion and second were rescinded. Assessment Contracts Motion by Stone, seconded Lee, and unanimously carried to authorize the Chair's signature to execute a 1997 Assessment Contract with Effington Township, in the amount of $1,883.75, and a 1997 contract with Dead Lake Township, in the amount of $3,820.10. Approval of Appraiser Position Motion by Windels, seconded Stone, and unanimously carried to approve an additional Appraiser position as recommended by the County Assessor. Closed to the Public Adjournment At 2:30 p.m., Chair Portmann declared the meeting closed to the public for the purpose of evaluating the performance of Rick Sytsma, Maintenance Supervisor, pursuant to M.S. 471.705 Subd. 1d(d). Commissioners Portmann, Stone, Windels, and Lee were present, with Commissioner Lindquist absent during the closed session. A summary report of performance conclusions will be provided at the next regular board meeting. At 3:01 p.m., Chair Portmann declared the meeting adjourned until 9:30 a.m. Tuesday, July 16, 1996. Dated: -.::;\~~' 1 O+w(f.....:ul \00..,1,....J\L....l-9-'-'~(,1,1..p __ _ D OF COMMISSIONERS Atte& ,,$:" « cblkd