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Minutes of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Commissioners' Room, Floor 1-B
Otter Tail County Courthouse
Tuesday, May 28, 1996
9:30 a.m.
Call To Order
The Otter Tail County Human Services Board convened Tuesday, May 28, 1996, at 9:30 a.m. at the
Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Malcolm Lee, Vice-Chair;
Harley Windels, Secretary; Bill Stone, and Virginia Portmann present.
Approval of Agenda
Motion by Lee, seconded Portmann and unanimously carried to approve the agenda of May 28, 1996, as
submitted.
Approval of Minutes
Motion by Lee, seconded Portmann and unanimously carried to approve the minutes of May 14, 1996, as
submitted.
Family Services Collaborative
Family Services Collaborative Coordinator, Desta Hunt, began the discussion emphasizing the change in
the family unit and how services can be provided to benefit children and families in Otter Tail County.
Discussion followed regarding defining the problem(s), providing services within a set budget, and how
current resources are being used. Coordinator, Frances Eggen, provided board members with a handout
of thoughts and comments regarding the collaborative effort. Discussion will continue in two weeks at the
next Human Services Board meeting.
LSS Intensive In-Home Mental Health Services Contract
Mark Bronson, LSS Social Worker, appeared to request an amended contract for the Intensive In-Home
Mental Health Services for SED children. The contract change will provide an alternate method of funding.
LSS would bill MA for services and mileage and bill Otter Tail County for the non-reimbursable expenses
with a cap of 28 hours of service per family. County Attorney, Wally Senyk, questioned Mr. Bronson as to
what led to the change in funding. Mr. Bronson stated that a MA rule change enables the funding change
and helps more SED children to obtain services. The County Attorney requested Mr. Bronson to furnish
the language that facilitates this change. Motion by Portmann, seconded Lee and unanimously carried to
approve the amended In-Home Mental Health Services Contract with Lutheran Social Services, subject to
accomplishing the appropriate amended language, and to bring the contract back to the board• for
signature.
State Immunization Levels Report
Diane Thorson, Public Health Director, provided an Immunization levels report from the State of Minnesota
and reviewed K-12 enrollees and Child Day Care statistics pursuant to Minnesota Statute 123.70 Subd. 8.
Public Health Costs and Funding Reports
Ms. Thorson provided several reports; 1995 Staffing, Cost, and Obligations; 1995 Community Health
Services Funding report; and a draft Request for Proposal for home health visits. Commissioner Lindquist
suggested a projected rate increase be included in the proposal for the next three years. The County
Attorney suggested that collaborative efforts with one responsible agency be encouraged in the RFP. The
board directed the Public Health Director and County Attorney to proceed with the RFP for home health
care services.
Otter Tail County Board of Commissioners
May 28, 1996
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Community Service Specialist
Chuck Kitzman, Court Services Director, presented the '97 fiscal year case load reduction plan. The plan
included a proposed budget for a Community Service Specialist to put offenders to work and monitor work
sites at a cost of $44,493, as well as, $1,000 for additional Agent costs and $1,500 for new equipment.
Motion by Partmann, seconded Lee and unanimously carried to approve the Community Service Specialist
position plan and to authorize the Court Services Director to submit the plan as described above to the
Minnesota Department of Corrections. Additionally, the board directed Mr. Kitzman to send a position
description questionnaire to David M. Griffith & Associates for an appropriate salary range.
Bills & Claims
Motion by Lee, seconded Windels and unanimously carried to approve the bills and claims as submitted.
Lakeland Mental Health Update
Marilyn Moen, Rick Paul, and Dan Aune of the Lakeland Mental Health Center updated the board regarding
their efforts of working with other agencies to provide better continuum services and reviewed a quarterly
LMHC report.
Adjournment
At 11 :40 a.m., Chair L. dquist declared the meeting of
. Tuesday, June 11, 1996.
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Human Services Board
Thomas M. Fawcett, Director
Department of Social Services
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By 'Mz~,~
Kathyomholt, Recording Secretary
Dated __ _.O""t.,..,,.,../._.11'f-/_.q_.,.la.._ ______ _ 0
Call to Order
At 1:00 p.m., Chair Partmann declared the Otter Tail County Board of Commissioners meeting convened
with Commissioners Andy Lindquist, Malcolm Lee, Harley Windels and Bill Stone present.
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Approval of Agenda
Motion by Stone, seconded Lee and unanimously carried to approve the May 28, 1996, agenda as
presented.
Approval of Minutes
Motion by Lee, seconded Lindquist and unanimously carried to approve the minutes of May 21, 1996, as
submitted.
Presentation of "Years of Service" Plaques
Employee Committee President, Peggy Meisner, and committee member, Cheryl Ranum presented "Years
of Service" plaques to employees reaching 5, 10, 15, 20 and 30 years of service with Otter Tail County. On
behalf of the commissioners, the Chair thanked all employees for their dedication to the county and
recessed the meeting at 1: 10 p.m. for five minutes to visit with the employees.
Performance Evaluation Summaries
Motion by Windels, seconded Stone and unanimously carried to accept the performance evaluation
summaries as submitted for Larry Krohn, County Coordinator, and Chuck Kitzman, Court Services Director, 'l'I
and to file the summaries in the respective personnel file. 9
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Otter Tail County Board of Commissioners
May 28, 1996
Page3
Application for Authorization for Exemption from Lawful Gambling License
An application for Authorization for Exemption from Lawful Gambling License has been submitted by the
Holy Cross Church, New York Mills, MN, for an event scheduled for September 8, 1996. No objection was
expressed by the County Board to prohibit the activity.
Sale of Property
Motion by Stone, seconded Windels and unanimously carried to authorize the sale of the following
described parcel:
Commencing at the West quarter corner of Section Twenty-six (26), Township One Hundred Thirty Seven
(137) North, Range Thirty-nine (39) West, thence South along section line for a distance of 1,176.00 feet to
point of beginning, thence continue South along said section line for a distance of 434.00 feet, thence
South 53 degrees 38 minutes 00 seconds East for a distance of 482.40 feet, thence North 28 degrees 20
minutes 00 seconds West for a distance of 818.00 feet to point of beginning. Said Tract containing 2.0
acres, more or less except Otter Tail County retains a Highway Easement on the above described tract
which is described as follows:
Said Easement being a strip of land 50.00 feet on the Southwesterly side of the following described
centerline:
Commencing at the West quarter corner, Section Twenty-six (26), Township One Hundred Thirty Seven
(137) North, Range Thirty-nine (39) West, thence South along section line for a distance of 1,018.5 feet,
thence deflect to the left on a 07 degrees 59 minutes 43 second curve (Delta Angle 28 degrees 30 minutes
00 seconds) for a distance of 155.04 feet to point of beginning, thence continue on said 07 degrees 59
minutes 43 second curve (Delta Angle 28 degrees 30 minutes 00 seconds) for a distance of 155.04 feet to
point of beginning, thence continue on said 07 degrees 59 minutes 43 seconds curve for a distance of
201.42 feet, thence South 28 degrees 30 minutes 00 seconds East for a distance of 614.24 feet and there
terminating.
Also all that part of the above tract which lies on the Southeasterly side of the above described centerline. . .
Local Performance Measures
Motion by Stone, seconded Lee and unanimously carried to authorize the Chair's signature on the Local
Performance Aide certification form as presented by Auditor, Wayne Stein.
Liquor Licenses
Motion by Lee, seconded Windels and unanimously carried to approve the following applications for
license:
Sunset Bay Resort
Gina and Paul Grabarkewitz
Richville, MN
Zorbaz of Pelican Lake, Inc.
Todd Collition
Pelican Rapids, MN
Off-Sale Non-Intoxicating Malt Liquor License
On/Off-Sale Non-Intoxicating Malt Liquor
License and On Sale Wine License
Public Hearing -Ditch No. 21
At 1 :37 p.m., Chair Portmann convened the continuation of the Ditch 21 Public Hearing with all
commissioners present. Ditch Inspector, Tiny Holm, reported that dam remnants have been removed from
Ditch 21 as discussed at the previous hearing. The removal of dam remnants resulted in a decrease of
Otter Tail County Board of Commissioners
May 28, 1996
Page 4
water on Randy Wasvick's property. County Attorney, Wally Senyk, felt comfortable that the
redetermination of benefits is an appropriate economic impact of the ditch on the land.
Motion by Lindquist, seconded Stone and unanimously carried to accept the Ditch Inspector's report
establishing benefits as redetermined by the ditch viewers and to direct the County Auditor to assess the
costs for 1997 appropriately. Motion by Lee, seconded Stone and unanimously carried to certify an
assessment order for the Ditch 21 redetermination of benefits at a 6% interest rate for the following
installment payments as follows and as recommended by the County Auditor:
$0.00 -$100.00 --One Year
$100.00 -$500.00 --Three Years
Over $500.00 --Five Years
The authority to set the above installment payments is pursuant to M.S. 103E.731. Additionally, the motion
authorized the County Attorney to draft a final order with the above terms.
Approval of Agreement -S.A.P. 56-606-1 0
Motion by Stone, seconded Windels and unanimously carried to authorize the Chair's signature to execute
an agreement with Mark Sand & Gravel Co. for Bituminous Overlay on CSAH No. 6, S.A.P. 56-606-10.
Approval of Agreement -Seasonal Supply of Hot Mix Bituminous
Motion by Windels, seconded Stone and unanimously carried to authorize the Chair's signature to execute
an agreement with Wadena Asphalt, Inc. for the 1996 Seasonal Supply of Hot Mix Bituminous.
Approval of Agreement -S.A.P. 56-680-02
Motion by Windels, seconded Stone and unanimously carried to authorize the Chair's signature to execute
an agreement with R L. Larson Excavating, Inc. for Street Improvements, CSAH No. 80, City of Perham,
S.A.P. 56-680-02.
Roadside Mowing -Liability Insurance Requirements
The County Attorney reviewed liability insurance requirements for contractors hired by Otter Tail County.
Minnesota Statute 466 provides limits for liability. Discussion ·followed relative to the roadside mowing
contractors. Motion by Lee, seconded Lindquist and carried, with Stone opposed, to raise the liability
insurance limit for roadside mowing contractors hired by Otter Tail County to one million dollars for 1997
because of the small change in premium and keep the limit for 1996 at $200,000/$600,000 as that is the
liability minimum currently listed in the roadside mowing contracts.
Railroad Crossing Improvements -Hwy. 143
Otter Tail County Resolution No. 96-28
Upon a motion by Lee, seconded by Stone and unanimously carried, the Otter Tail County Board of
Commissioners adopts the following resolution:
BE IT RESOLVED, that the County of Otter Tail enter into an agreement with the Burlington Northern
Railroad Company and the Commissioner of Transportation for the installation and maintenance of railroad
crossing signals at the intersection of CNTY 0143 with the tracks of the Burlington Northern Railroad
Company 1 mile west of Bluffton, Minnesota, and appointing the Commissioner of Transportation agent for
the County to supervise said project and administer available Federal Funds in accordance with Minnesota
Statute, Section 161.36. The County's share of the cost shall be 20 percent of the total signal cost.
BE IT FURTHER RESOLVED, that the Chairperson and Clerk of the Board be and they are
authorized to execute said agreement for and on behalf of the County.
hereby
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Adopted this 28th day of May, 1996.
Dated: ~ ~. If-ff:,
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Attest: _kL.J.· ""'--u.=!'--.L.~¥=...._ __ _
Larry Kr:{n
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Adjournment
Otter Tail County Board of Commissioners
May 28, 1996
Page 5
F COMMISSIONERS
At 2:26 p.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. Tuesday, June 4, 1996.
Dated: ~ /4, J'f 9?, ;
Attest:_,.../=-= /If-"-'-,,,'1----'~""""""""'"-"'-'----
La~n
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Andy Lindquist, Vice-Chair