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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/14/19960 Minutes of the OTTER TAIL COUNTY BOARD OF COMMISSIONERS Commissioners' Room, Floor 1-B Otter Tail County Courthouse Tuesday, May 14, 1996 9:30 a.m. Call To Order The Otter Tail County Human Services Board convened Tuesday, May 14, 1996, ,at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Malcolm Lee, Vice-Chair; Harley Windels, Secretary; Bill Stone, and Virginia Partmann present. Approval of Agenda Motion by Stone, seconded Windels and unanimously carried to approve the agenda of May 14, 1996, as submitted. Approval of Minutes Motion by Windels, seconded Partmann and unanimously carried to approve the minutes of April 23, 1996, as submitted. Family Services Collaborative Collaborative Coordinator, Desta Hunt, reported that resolutions have been adopted by three new partners to participate in the collaborative. A Data Practices workshop will be available for collaborative participants and others interested on June 14, 1996. Coordinator, Frances Eggen reviewed a meeting of last Thursday. The issues discussed revolved around how each organization fits into the overall system. Commissioners Partmann and Windels stressed non-duplication of services as an important focus of the collaborative and -r, requested that duplication of services be reported to the County Board. One example of blending services ~ in the Henning School District was the combining of funds for Head Start, ECFE, and Chapter One so children can receive these services in one location. Discussion continued. Computer Software Diane Thorson, Public Health Director, updated the board regarding a potential software program available through MCCC. This software would allow more capabilities than the current system. Public Health Nuisance Ms. Thorson reported that the property of Frank Arvis (parcel# 09-000-99-0188-000) has been posted as a Public Health Nuisance and entrance to the home padlocked. The home has been unoccupied and the letter addressed to the property owner was returned. Ms. Thorson stated that several feet of water will be pumped out of the basement. The board did not direct any other work to be completed at this time. News Release Ms. Thorson provided copies of an intended news release. The news release is a response to a recent editorial referencing the ineffectiveness of the use of condoms to prevent STD's. General consensus of the board is to authorize the Public Health Director to print the news release in response to provide the correct facts about the use of condoms and STD's. Additionally, the commissioners directed that the last paragraph of the news release be printed as the first paragraph. Space for Lease Ms. Thorson reported several options for leasing space. Discussion followed regarding cost and parking. ()'· Mandated Public Health Services Chair Lindquist directed the Public Health Director to develop a list of services that the Public Health Department must provide because the services are mandated by the State of MN, as well as a list of Otter Tail County Board of Commissioners May 14, 1996 Page2 services that could be privatized. Ms. Thorson will develop the list and bring to the board at the next Human Services meeting. Contract for Purchase of Services by the State of Minnesota From Otter Tail County Otter Tail County Resolution No. 96-26 Upon a motion by Portmann, seconded Lee and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, Otter Tail County and the State of Minnesota, Department of Corrections, have agreed to enter into a contract which allows the Minnesota Department of Corrections to purchase support staff services from Otter Tail County, Department of Court Services at the New York Mills office site. NOW, THEREFORE, BE IT RESOLVED, that the following persons are hereby authorized to sign the contract agreement and any amendments or supplements that are necessary. (1) Andy Lindquist -Human Service Board Chairman (2) Malcolm K. Lee -Human Service Board Member BOARD OFFICER SIGNATURE VERIFYING RESOLUTION: Harley Windels, Secretary Name Human Services Board Secretary May 28, 1996 Date Otter Tail County Human Service Board Resolution Authorizing Execution of Grants Otter Tail County Resolution No. 96-27 UPON a motion by Stone, seconded by Windels and unanimously carried, the following resolution was adopted: WHEREAS, the Otter Tail County Human Service Board approved a grant agreement with the State of Minnesota, Department of Corrections for fiscal year July 1, 1996, through June 30, 1997. NOW, THEREFORE, BE IT RESOLVED, that the following persons are hereby authorized to sign the contract agreement and any amendments or supplements that are necessary. (1) Andy Lindquist, Human Services Board Chair (2) Malcolm K. Lee, Human Services Vice-Chair B~CER J~ING RESOLUTION Name 0 0 0 • u 0 0 Otter Tail County Board of Commissioners May 14, 1996 Page 3 Human Services Board Secretary Title May 28, 1996 Date 1997 Caseload Reduction Funding Chuck Kitzman, Court Services Director, provided a handout from the DOC regarding caseload reduction funding available for Otter Tail County, in the amount of $54,936. The funds must be used to address probation caseload/workload reduction. Several options for effective use of the funding were discussed. The board directed Mr. Kitzman to research the requirements of the DOC for the use of the funding, prepare a proposal and return to the board at the next Human Services meeting on May 28, 1996. Bills & Claims Motion by Windels, seconded Stone and unanimously carried to approve the bills and claims as submitted. Long Term Care Rates Children's Mental Health Advisory Committee Social Services Director, Tom Fawcett, provided board members with a Summary of Long Term Care Rates and the minutes of the May 3, 1996, meeting of the OTCo. Local Advisory Council on Children's Mental Health. Energy Assistance Program Contract Modification Motion by Lee, seconded Partmann and unanimously carried to authorize the Chair's signature to execute the 1997 Energy Assistance Program Contract Modification. Total amount of the contract provides Otter Tail County with $832,944. Waivered Service Contract Addendums Motion by Lee, seconded Partmann and unanimously carried to authorize the Chair's signature to execute the following Waivered Service Contract Addendums for persons with mental retardation or related conditions for the period of January 1, 1996 through December 31, 1996: Steve and Denise Synstelien, Fergus Falls, MN Lakes Homes and Program Development, Inc., Detroit Lakes, MN Prepaid Medical Assistance Program Tom Fawcett, Diane Thorson, and board members discussed PMAP, joint purchasing and MNCare. Mr. Fawcett and Ms. Thorson requested whether or not the County Board wished to send a proposal to the Department of Human Services for joint purchasing relative to PMAP. General consensus of the board is to learn more before taking action. Adjournment At 11 :11 a.m, Chair Li adjourned until 9:30 a. quist declared the meeting of -otter Tail esday, May 28, 1996. Bv~tla, 4,fn Kathy ~mholt, Recording Secretary Thomas M. Fawcett, 1rector Department of Social Services Dated ___,0 .... 5;""+--'ha;""t.,<A....1.~ .... '(,q,__ _____ _ Board Call to Order Otter Tail County Board of Commissioners May 14, 1996 Page 4 At 1 :00 p.m., Chair Partmann declared the Otter Tail County Board of Commissioners meeting convened O ' with Commissioners Andy Lindquist, Malcolm Lee, and Harley Windels present. Approval of Agenda Motion by Lindquist, seconded Windels and unanimously carried to approve the agenda of May 14, 1996, with the following additions: 2:40 p.m., Auditor, Wayne Stein -Licenses and Payment request Other -Performance Evaluation Summary Letter from Koochiching County Letter from the Boundary Waters Treaty Coalition 1 :40 p.m., Land & Resource Administrator -County Ditch 23 Approval of Minutes Motion by Windels, seconded Lindquist and unanimously carried to approve the minutes of May 7, 1996, as presented. Commissioner Stone present at 1 :05 p.m. Veterans Home Bonds Pursuant to due call and notice thereof, a regular meeting of the Board of Commissioners of Otter Tail County, Minnesota, was duly held at the County Courthouse, in Fergus Falls, Minnesota, on May 14, 1996, at One o'clock p.m. The following Commissioners were present: Virginia Partmann, Andy Lindquist, Malcolm Lee, Bill Stone, Q. and Harley Windels; and the following were absent: None Commissioner Stone introduced the following resolution and moved its adoption: Resolution to Issue and Sell $1,500,000 General Obligation Nursing Home Bonds, Series 1996A Otter Tail County Resolution No. 96-28 BE IT RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, as follows: 1. The Board deems it necessary and expedient to issue and sell $1,500,000 General Obligation Nursing Home Bonds, Series 1996A to finance the County's share of the costs of a Veterans Home as authorized by Minnesota Statutes, Chapter 475 and an election duly called and held on November 2, 1993. 2. Springsted Incorporated, as financial consultant to the County, is authorized to solicit proposals on behalf of the County for the purchase of such Bonds. The proposals shall be considered by this Board at 1:00 o'clock P.M. on Tuesday, June 18, 1996. The terms of the Bonds and the sale thereof shall be substantially as set forth in the Terms of Proposal which is on record, available for inspection and hereby approved. The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Lee and upon vote being taken thereon the following voted in favor thereof: Virginia Portmann, Andy Lindquist, Malcolm Lee, Harley Windels and Bill Stone; 0 and the following voted against the same: None Otter Tail County Board of Commissioners May 14, 1996 Page 5 () whereupon said resolution was declared duly passed and adopted. 0 0 Adopted this 14th day of May, 1996 Dated: o.~:2.Lj9fo ARD OF COMMISSIONERS Attest: ~1tat t;'t£ Larry Kro n Partmann, Chairperson Screener/Collector Position Court Administrator, Virginia Rustad, requested approval of a new Screener/Collector position, to collect overdue fines for Otter Tail County. Motion by Lindquist, seconded Lee and unanimously carried to approve the Screener/Collector position, as described by Ms. Rustad, upon condition of an applicable DMG range applied to the position. 4-H Update Educators, Steve Handegard and Donna Geiser, updated the board regarding "Talking with T J Education Series", the recent Soil Conservation Days, Leadership Camp and the "Spirit of Camping" art print fund raiser. Letters of appreciation for the Soil Conservation Day program and leadership photographs were distributed. Otter Tail County Lakes Association . Bill Kalar, Land & Resource Administrator, provided copies of a previous funding request from the COLA to assist in paying for water testing for approximately 30 area lakes. Kalar stated that the Water Plan Grant of $23,863 is currently budgeted; $20,000 for GIS and $3,863 for the county's water testing program in Otter Tail County. Several options were discussed. Donna Peterson representing the COLA, stated that she was pleased with the number of people that want to volunteer their boats, gas and time to track water quality. General consensus of the board is that this years funding is in place, therefore, this request will need to go through the budget process for consideration in next years budget. Ditch No. 21 In response to allegations of new blockage at the Ditch 21 Public Hearing on May 7, 1996, Ditch Inspector, Tiny Holm, and Land & Resource Administrator, Bill Kalar, walked the Ditch 21 system from the outlet of Fish Lake to the inlet of West Lost Lake and took pictures of this portion of the ditch system. Holm and Kalar reported no recent blockages, however, there are two beaver dam remnants north of County Road #1 impeding water flow. Mr. Senyk stated that the issue was whether or not the ditch is in need of further maintenance. Motion by Stone, seconded Windels and unanimously carried to authorize clean-out of the beaver dam remnants, in stages, and to continue to trap the beavers in that area. Additionally, the motion authorized the Ditch Inspector to hire appropriate contractor(s) to complete the aforementioned projects. Ditch No. 23 Wally Senyk, County Attorney, informed the board that a letter from the Star Lake Association was received requesting that the petition for repair of Ditch 23 (Star Lake to Dead Lake) be rescinded. The County Board must determine if a petition to repair is necessary, therefore, Senyk recommended a Public Hearing be established for Ditch 23. Motion by Lee, seconded Lindquist and unanimously carried to establish the date and time for a Public Hearing on Ditch No. 23 for June 25, 1996, at 2:30 p.m. Otter Tail County Board of Commissioners .' May 14, 1996 Page 6 Otter Tail County Disaster Unit Emergency Services Director, Tim Hunt, informed the board of an acquisition of a County Disaster Unit plus $1,000 of medical supplies to stock the unit as a gift from the West Central Medical Services Corporation. O The unit will be centrally located in the City of Ottertail, Bid Award -S.A.P. 56-606-10 Motion by Lindquist, seconded Stone and unanimously carried to award S.A.P. 56-606-10, Bituminous Overlay of CSAH No. 6, to Mark Sand & Gravel Company, Fergus Falls, MN, in the amount of $402,577.72. Load Restrictions -Road Conditions Highway Engineer, Rick West, reported that MnDOT will remove road restrictions May 20, 1996, in several areas of Minnesota. Otter Tail County will not remove road restrictions on May 20, 1996, as the last reading still indicated frost in the ground. Contract Approval -S.A.P. 56-611-12 & Etc. Motion by Lee, seconded Lindquist and unanimously carried to authorize the Chair's signature to execute the contract with Sherbrooke Asphalt, Inc. of Detroit Lakes, MN, for S.A.P. 56-611-12 & Etc. on CSAH Nos. 11, 20, 21 & 52 and various Lida Township roads. CSAH No. 84 Right-of-Way Motion by Windels, seconded Lee and unanimously carried to authorize the Highway Engineer to proceed with vacating a portion of CSAH No. 84 Right-of-Way in New York Mills for safety purposes and to direct the County Attorney to draft a resolution supporting same . . , Policy for Equipment Rental and Yearly Quotes Motion by Lindquist, seconded Lee and unanimously carried to reaffirm the current policy of use of rental equipment and yearly aggregate and sand supplies purchased by quotations received from an approved list ac::cepted and maintained in the Highway Department. Authorization for Exemption from Lawful Gambling No action was taken to prohibit an event scheduled for August 4, 1996, at the St. Lawrence Church, Perham, MN. Liquor Licenses Motion by Stone, seconded Windels and unanimously carried to approve the following applications for license: Big Chief Inc. Off-Sale Non-Intoxicating Malt Liquor License Raymond Rogers Fergus Falls, MN For the balance of the 1995/1996 license year and for the 1996/1997 license year. B.P.O. Elks Lodge #1093 Delroy Zimmerman Fergus Falls, MN Corner Store Gregory J. Stich Battle Lake, MN Pantry and Pub Louann or David Roderborg St. Cloud, MN Off-Sale Non-Intoxicating Malt Liquor License Off-Sale Non-Intoxicating Malt Liquor License On/Off-Sale Non-Intoxicating Malt Liquor License 0 0 • • 0 For the Period of May, 1996 through June 30, 1997. Otter Tail County Board of Commissioners May 14, 1996 Page 7 Subject to the approval of the County Attorney's office and approval of the County Sheriff's office. Subject also to the submission of the required insurance certificate. Peak Supper Club On/Off-Sale Non-Intoxicating Malt Liquor License Thomas M. Lorine Clitherall, MN Subject to the submission of the required insurance certificate. St. Lawrence Church Rev. Paul Ryan Perham, MN One Day On-Sale Non-Intoxicating Malt Liquor License Payment Approval Motion by Windels, seconded Lee and unanimously carried to approve payment to the Humane Society of Otter Tail County, in the amount of $305. 75, for assistance provided to Deputy Rick Te berg in the investigation of the residence of Darlene Gorentz. Breakdown of payment is $215 to Dr. Rose and $90. 75 to the Otter Tail County Humane Society. Reappointment -Otter Tail Water Management District Motion by Lindquist, seconded Lee and unanimously carried to reappoint Donn Siems to a four-year term effective July 1, 1996. Association of Minnesota Counties Chair Portmann addressed the letter of April 19, 1996, received by Koochiching County regarding the Association of Minnesota Counties (AMC). Discussion followed. The County Attorney will draft a response Q letter to Koochiching County sharing the commissioners viewpoints. Boundary Waters Treaty Coalition Discussion took place regarding the letter of April 24, 1996, from the Boundary Waters Treaty Coalition. Chair Portmann will write the Coalition to request additional information. Performance Evaluation Summary -Veterans Service Officer Motion by Stone, seconded Lindquist and unanimously carried to accept the performance evaluation summary as submitted for Chet Toso, Veterans Service Officer, and to file the summary in his personnel file. 1995-96 Annual Jail Inspection Report Chair Portmann reviewed the Annual Jail Inspection. The facility was found to be in compliance with all standards on the date of inspection and the Sheriff, Jail Administrator, and jail staff were commended on the running of this excellent facility. Adjournment At 3:50 p.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. Tuesday, May 21, 1996. ~ Dated: c,s/2.tj9~ Attest: ~,c,.!a"'-""='..l&:!CJ:f;l~a:::1!::l....:.:"":.::,:.__::___ La~ryKrolfr, CB/kd D OF COMMISSIONERS