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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/02/19960 Minutes of the OTTER TAIL COUNTY BOARD OF COMMISSIONERS Commissioners' Room, Floor 1-8 Otter Tail County Courthouse Tuesday, April 2, 1996 9:30 a.m. Call To Order The Otter Tail County Board of Commissioners convened Tuesday, April 2, 1996, at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Portmann, Chair; Harley Windels, Bill Stone and Andy Lindquist present. Approval of Agenda Motion by Lindquist, seconded Windels and unanimously carried to approve the agenda of April 2, 1996, as presented with the following additions: 1) Resolution Declaring Reimbursement Intent and Agreement with Veterans Home Board 2) County Attorney's Report --Veterans Home Board 3) Discussion -Minnesota River Basin JointPowers Letter Approval of Minutes Motion by Lindquist, seconded Stone and unanimously carried to approve the minutes of March 26, 1996, as submitted. Commissioner Malcolm Lee present at 9:33 a.m. WOT Soil and Water Conservation District Annual Report & Plan Update Richard Viger, WOTSWCD Board Chairman, presented the 1995 Annual Report and reviewed activities including school presentations, water sampling, and tree planting projects. Mr. Viger introduced Board members Julian Sjostrom, Rod Wenstrom, and Cliff Keller, as well as district staff, Brad Mergens, Paul Weyrens and Kathy Truax. Mr. Weyrens briefly reviewed the 1996 Plan Update noting that the main change from last year is reevaluation and prioritizing projects. Grant Discussion Public Information and Education Officer Marie Tysdal, reviewed upcoming grants and eligible projects with application deadline October 15, 1996. Ms. Tysdal expressed several areas of need for waste education. One area would be to develop a handbook with a list of items an individual would like to "dispose of' and information on what to do with these items. This project could be a regional effort, to include disposal information from the joint powers counties. A sample Recyclopedia from the City of Plymouth was distributed. The second area of education is to inform about on-site disposal and backyard burning. Motion by Lindquist, seconded Lee and unanimously carried to endorse the Public Information and Education Officer's suggestions for preliminary plans for grant application(s) to develop a handbook and other forms of information to educate the public on what to do with items they want to throw away and backyard burning regulations. Veterans Home Activities Mayor Kelly Ferber, invited board members to a noon luncheon and presentation of $5.2 million in federal funding for the Veterans Home Wednesday, April 3, 1996. Mr. Ferber extended an additional invitation for the groundbreaking ceremony at the proposed Veterans Home site April 18, 1996. County Attorney Wally Senyk, reviewed events relative to the financing and bonding requirements of the county's commitment for the Home. 0 0 Otter Tail County Board of Commissioners April 2, 1996 Page 2, Resolution Declaring Reimbursement Intent Relating to Veterans Home and Authorizing Execution of Memorandum of Agreement Otter Tail County Resolution No. 96-22 Upon motion by Lee, seconded by Lindquist and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: BE IT RESOLVED: 1. The County has heretofore deposited $750,000 with the State of Minnesota as part of its $1,500,000 commitment to provide part of the funds for the construction of a veterans nursing home in Fergus Falls (the "Project''). A deposit of the amount necessary to bring the total on deposit with the state to $1,500,000 is to be made by April 15, 1996. The State shall provide County with a Gift Acceptance document acknowledging receipt of the funds and the conditions of their deposit. The County expects that all of its share of the costs of the Project will be financed in the future through the issuance of bonds in the principal amount of up to $1,500,000 (the "Bonds"). 2. The County reasonably expects that all expenditures for its share of the costs of the Project made prior to the issuance of the Bonds (including those maK'e prior to the date hereof) will be reimbursed from the proceeds of the Bonds. The funds to be reimbursed are the funds from which any original expenditures for such purposes are paid, including the general Fund. This resolution is intended to be a declaration of official intent pursuant to Treas. Reg. Section 1.150-2 under Section 103 and 141 to 150 of the Internal Revenue Code of 1986. 3. There has been presented to this Board a Veterans Home Memorandum of Agreement (the "Memorandum of Agreement") setting forth approvecj and shall be executed by the Chair of the County Board and the Clerk of the Board in substantially the 'form on file. Adopted this 2nd day of April, 1996. Dated: _..r O""'fop""-{Y.,.,·_.o..__'1.Lj,.......!.I.J.9_.,9.,..(p'----OTTER COUNTY B D OF COMMISSIONERS ' . Attest 4£ ¢_ Lar(y K~ Cl;; By~~.;7.!::.~::12:::..----f!,~-2:1:t..~~---- Virgini Liquor Licenses Motion by Windels, seconded Stone and unanimously carried, to approve the following applications: Klimp's Kountry Komer Marlys A. Klimp Battle Lake, MN Galaxy Resort Ronald J. and JoAnn E. Bina Dent, MN Ye Olde Schoolhouse Gail Suko Erhard, MN Off-Sale Non-Intoxicating Malt Liquor License Renewal of Consumption and Display Permit Renewal of Consumption and Display Permit 0 0 0 Otter Tail County Board of Commissioners April 2, 1996 Page 3, TIF Districts and 1996 Tax Calculations Auditor Wayne Stein, presented a Tax Increment Financing report. Additionally, Mr. Stein provided a sample copy of 1996 tax statements and stated that the statements are intended to be mailed out next week. Minnesota River Basin Joint Powers Correspondence Chair Virginia Portmann, read a letter received by Stephen C. Hansen, Executive Director of the Minnesota River Basin Joint Powers Board. The letter requests Otter Tail County to join the Minnesota River Basin Joint Powers Board. General consensus of board members remains the same as previous consideration. Chair Portmann will draft a response to Mr. Hansen explaining that Otter Tail County is not interested in joining the joint powers because Otter Tail County has a water testing plan and excellent water quality. Transportation Mileage Reimbursement Motion by Stone, seconded Lindquist and unanimously carried to align the county mileage rate reimbursement with the State of Minnesota Medical Assistance mileage reimbursement rates for volunteer transportation, employees and MA. Effective April 1, 1996, the county mileage reimbursement rate is $.29 per mile, the same as the Medical Assistance rate. In the future, the county rate will change when the State of Minnesota MA rate-changes. Recess and Reconvene At 11:25 a.m., Chair Portmann recessed the meeting of the Otter Tail County Board of Commissioners for lunch break. The meeting was reconvened at 1:00 p.m. Approval to Pay Bills Motion by Windels, seconded Lindquist and unanimously carried to approve the attached bills per Attachment A of these minutes. Bid Opening -S.A.P. 56-611-12 & Etc. At 1:02 p.m., after previously advertising for bids, Highway Engineer Rick West, opened the following bids for Bituminous Overlay, CSAH Nos. 11 & 20, S.A.P. 56-611-12 & Etc.: Central Specialties, Inc. Alexandria, MN Mark Sand & Gravel Co. Fergus Falls, MN Sherbrooke Asphalt, Inc. Detroit Lakes, MN $964,156.55 961,133.03 896,586.32 The Highway Engineer will review the bids and return to the board for a recommendation for award in two weeks. Bid Award -1996-97 County Wide Mowing Motion by Windels, seconded Lindquist and unanimously carried to approve the following bid awards for County Wide Mowing contingent upon supplying the appropriate Certificate of Insurance and Performance Bonds as recommended by the Highway Engineer: Steve's Road Maintenance Vergas, MN Area "A" 1996 $64.50 1997 $65.50 (.) (J Nick Rohr New York Mills, MN Nick Rohr New York Mills, MN No Bid OTCo. Highway Department OTCo. Highway Department Nick Rohr New York Mills, MN OTCo. Highway Department Duane Larson Clitherall, MN Orlin Johnson Henning, MN Area "B" Area "C" Area "D" Area "E" Area "F" Area "G" Area "H" Area "I" Area "J" Otter Tail County Board of Commissioners April 2, 1996 Page 4, $48.80 $48.80 $48.00 48.00 48.00 48.00 65.00 65.00 65.00 65.00 Contract Approval --Mark Sand & Gravel Motion by Stone, seconded Lee and unanimously carried to authorize the Chair's signature to execute the contract for Seasonal Supply of Hot Mix Bituminous Mixture between Otter Tail County and Mark Sand & Gravel Co. Contract Approval -Sherbrooke Asphalt Motion by Windels, seconded Stone and carried, with Lee abstaining, to authorize the Chair's signature to execute the contract for Seasonal Supply of Hot Mix Bituminous Mixture between Otter Tail County and Sherbrooke Asphalt. Bid Opening Date Set -Bituminous Overlay, CSAH No. 6 Motion by Stone, seconded Lee and unanimously carried to establish the bid opening date for Bituminous Overlay, CSAH No. 6, on May 7, 1996, at 1 :00 p.m. Transfer of Loader/Tractor Motion by Lindquist, seconded Lee and unanimously carried to approve the transfer of Unit No. 92, ('65 International Harvester, Model 2404 Loader/Tractor) from the Highway Department to the Solid Waste Department. Approval of Solid Waste Hauler Permit Motion by Lindquist, seconded Lee and unanimously carried to approve the 1996 Solid Waste Hauler permit application of Jeff Severance for Severance Enterprises, Herman, MN. Performance Evaluation Summaries Motion by Lee, seconded Lindquist and unanimously carried to approve a satisfactory performance evaluation report for Solid Waste Director Mike Hanan, and Assessor Bob Moe, and to direct the report to be filed in their personnel files. 0 Recess & Reconvene Otter Tail County Board of Commissioners April 2, 1996 Page 5, At 1:38 p.m., Chair Portmann recessed the County Board meeting for a short break and reconvened the meeting at 1:41 p.m. Wetland Conservation Issues Citizen Gary Johnson, reported that he had testified before a state wetland committee on March 6, 1996 and read his letter regarding his views of supporting wetlands. Chair Portmann thanked Mr. Johnson for sharing his conservation issues with the Board. Recess & Reconvene At 2:00 p.m., Chair Portmann recessed the meeting of the Otter Tail County Board of Commissioners. The meeting was reconvened at 2:05 p.m. Approval of Easement Motion by Windels, seconded Lindquist and unanimously carried to approve and grant a transmission line easement to Cooperative Power Association. Adjournment At 2:06 p.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners adjourned until 1:00 p.m. Tuesday, April 9, 1996. Adopted this 2nd day of April, 1996. Dated: ____i.1 .i.Oi.,11~D~1.,,!j' Q~'i.i,,__1.l_1.9'.J.9.i,;l,.__ __ I Atlest 4,," Larryl(roh CB/kd Attachment 0 Q Otter Tail County Board of Commissioners April 2, 1996 Page 6, Attachment A WARRANTS APPROVED ON 4/02/96 FOR PAYMENT 4/02/96 VENDOR NAME AKERMAN,RICHARD AMERICAN INSTITUTIONAL SUPPLY AMERICAN LUNG ASSOC. OF MN PAUL & BRADY ANDERSON MAVIS AUSTIN B & S INDUSTRIES INC. HCA-TRAINING & DEVELOPMENT KEN BECKER BECKLUND OIL CO. BEST INC. BEST INC. BJORN'S HEATING & AIR COND. BLACK HILLS AMMUNITION BOB'S STANDARD BULK SERVICE BRANDON COMMUNICATIONS BRANDT LAW OFFICE ATTORNEYS BRAUN INTERTEC CORPORATION BRIAN'S SCUBA INC. BUSINESS RECORDS CORPORATION C.I. CONSTRUCTION BRIAN CARLSON CARR'S LAKE COUNTRY SUPERMKT RONALD J. CARRLSON DENNIS CHRISTENSON SHAWN CHRISTENSON CO-OP SERVICES INC. COMMERCIAL DOOR SYSTEMS INC. COMMISSIONER OF TRANSPORTATION COMPUTERLAND CONCRETE SERVICES COOPER'S OFFICE SUPPLY INC. DACOTAH PAPER COMPANY THE DAILY JOURNAL DAKOTAH TRUCK EQUIPMENT DCA INC. DENNY'S CONOCO RANDY DOROW DOUG'S FRONTIER AMOCO & FOOD EAST OTTER TAIL CO EXTENSION ECONO SALES AND SERVICE EMPIRE BUSINESS MACHINES ENGINEERING REPRO SYSTEMS EVENSON PAINTING & DECORATING EXHAUST PROS F-M FORKLIFT :::ALES & SERVICE FARMERS UNION OIL COMPANY FEDEX' JOE FEHRENBACH FERGUS ELECTRIC FERGUS FALLS POLICE DEPARTMENT AMOUNT 12.00 254.29 49.90 100.00 30.00 110.47 160.00 366.29 23.61 3,239.33 5.20 154.66 916.00 198.09 399.11 157.50 1,593.00 105.00 649.97 59,608.00 75.00 16.19 469.06 550.00 42.40 164.62 324.18 362.07 1,195.00 20.00 1,403.70 591.27 1,049.98 45.80 840.00 87.83 30.00 7.09 14.57 197.11 83.41 76.37 120.00 66.64 28.82 20.89 22.50 73.20 50.00 724.37 0 Otter Tail County Board of Commissioners April 2, 1.996 Page 7, Attachment A WARRANTS APPROVED ON 4/02/96 FOR PAYMENT 4/02/96 VENDOR NAME FERGUS GLASS FERGUS INTERNATIONAL INC. FERGUS TIRE CENTER FINANCE AND COMMERCE FISKUM'S AUTO PARTS CO. BRIAND. FOX ALAN FRANK DONNA FRITZ GALAXY COMPUTER SERVICES GEISER,DONNA GOODIN COMPANY GORDY'S ELECTRIC MOTOR REPAIR GOVERNMENT FINANCE OFFICERS GR GRAPHICS INC. GRAINGER INC. H & T CORPORATION OF MINNESOTA ERVIN HAGEN STEVE HANDEGAARD HINTGEN-KARST & ASSOC. INC. LEON T. HUNT KEITH J. HUNTLEY IBM CORPORATION INTERPOLL LABORATORIES INC. INTERSTATE INC. ROGER JANTZEN JOHN JOHNSON K & K PLUMBING & HEATING DIANE & JOSH KARLGAARD KELLY SERVICES INC. DOROTHY A. KRATZKE KITTY KRUEGER LAKE REGION HOSPITAL LAKELAND MENTAL HEALTH CENTER LAMPY READY MIX INC. LARRY OTT INC. TRUCK SERVICE MALCOLM LEE JOHN W. LEITCH LOCATORS & SUPPLIES JERRY LOKEN M-R SIGN CO. JAIME MCCLEARY MATTHEW MCGUIRE WENDY L. METCALF MILTONA CREAMERY ASSOCIATION MINN-KOTA MIDRANGE USER GROUP MN CO ATTORNEYS ASSOCIATION MN DEPARTMENT OF REVENUE MN SCIA MN SHERIFF'S ASSOCIATION NATIONAL BUSHING & PARTS CO. AMOUNT 32.98 141.67 770.28 144.00 66.67 110.24 6.90 45.20 257.25 40.09 288.21 127.21 460.00 300.00 62.41 2,550.68 43.12 108.74 15.50 18.00 20. 45 24.50 455.00 6.48 48.00 20.00 2.67 52.50 1,766.40 274.36 20.00 5,216.62 14,284.50 82.25 300.00 175.28 31.73 310.14 5.00 1,396.60 20.00 4 .14 58.80 339.47 7.00 195.00 168.00 50.00 476.50 4.20 0 Q Otter Tail County Board of Commissioners April 2, 1996 Page 8, Attachment A WARRANTS APPROVED ON 4/02/96 FOR PAYMENT 4/02/96 VENDOR NAME CINDY NEIHUS NELSON BROTHERS PRINTING DEAN NELSON GARY A. NELSON NEWGENERATION SOFTWARE INC. NORDICK CONSTRUCTION NORTH UNION TEXACO NORTHERN STATES SUPPLY INC. NORTHWEST DIVERS MICHAEL NUNDAHL OLSON AUTO ELECTRIC OTTER TAIL CO TREASURER PAMIDA INC. PARK REGION MUTUAL TELEPHONE PARTA PRINTERS INC. PELICAN RAPIDS PRESS PERHAM ENTERPRISE BULLETIN PERHAM PRINTING PHILLIPS 66 THE PHOTO CENTER THE PIERCE CO. PIONEER RIM & WHEEL CO. RECYCLIGHTS RENTAL STORE,THE VIRGINIA A. RUSTAD RYAN COMPANY INC. SHERWIN WILLIAMS SICAN CORPORATION DAVID SILLERUD TODD SMEDSTAD SOUTH MILL SERVICE ST. CLOUD STATE UNIVERSITY JAMES STAHL STANKO PRODUCTS INC. STEIN'S INC. STEVE'S SANITATION NICK STOLPMAN STORAGE SPECIALISTS INC. THE SUPER SUCKER SURPLUS OPERATIONS SWANSON'S SURPLUS STORE T-MAKER COMPANY KELLY THOMAS TOUTGES SANITATION TOWN & COUNTRY BUSINESS GREG TRANA UNDER-MART UNITED BUILDING CENTERS UNIV OF MN DEPT OF CONFER UNIVERSITY OF MINNESOTA AMOUNT 95.12 354.12 13.50 51.25 86.76 279.00 93.70 53.67 53.00 50.00 98.88 1,792.39 18.57 464.47 103.00 14.00 122.40 44.09 30.13 13.40 138.45 32.99 247.35 15.94 221.43 52.42 21.67 929.60 5.00 10.00 13.20 1,100.00 20.00 1,010.58 1,814.31 1,574.07 20.00 186.70 115.00 17.00 133.61 55.90 86.80 45. 00 54.32 45.20 12.50 69.19 480.00 288.18 • **** Otter Tail County Board of Commissioners April 2, 1.996 Page 9, Attachment A WARRANTS APPROVED ON 4/02/96 FOR PAYMENT 4/02/96 VENDOR NAME UNIVERSITY OF MN CENTER FOR VALLEY SOFT WATER LORI VANWECHEL CHRISTINE D. VER PLOEG VICTOR LUNDEEN COMPANY VMARK SOFTWARE INC. WADENA HIDE & FUR COMPANY WAL-MART KEVIN WATTERUD BRIAN WENTWORTH WEST CENTRAL JAIL ADMIN. WEST PUBLISHING COMPANY WILKIN CO HIGHWAY DEPARTMENT SCOTT & GLORIA YOUNG YOUNGS FINAL TOTAL ...... . AMOUNT 5.00 22.49 102.48 964.00 671.30 150.00 18.50 16.37 90.00 90.00 20.00 191.22 4,350.07 50.00 139.35 $127,817.87 ****