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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/26/19960 0 Minutes of the OTTER TAIL COUNTY BOARD OF COMMISSIONERS Commissioners' Room, Floor 1-8 Otter Tail County Courthouse Tuesday, March 26, 1996 9:30 a.m. Call To Order The Otter Tail County Human Services Board convened Tuesday, March 26, 1996, at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Harley Windels, Malcolm Lee, Bill Stone, and Virginia Partmann present. Approval of Agenda Motion by Lee, seconded Partmann and unanimously carried to approve the agenda of March 26, 1996, as presented. Approval of Minutes Motion by Windels, seconded Partmann and unanimously carried to approve the minutes of March 13, 1996, as submitted. Juvenile Detention Facility Chairman Andy Lindquist, read, for the record, a letter written to the Clay County Attorney regarding the proposed Joint Powers Agreement for the Clay County Secure Juvenile Detention and Treatment Facility. 1995 Court Services Organizational Plan Chuck Kitzman, Court Services Director, presented the 1995 Otter Tail County Court Services organizational plan. Family Services Collaboration Collaborative Coordinator Desta Hunt, provided a handout describing goals and programs for individual communities. Collaborative Coordinator Frances Eggen, discussed involving communities with targeting prevention for at risk children at a young age. Discussion continued. The Chair thanked the coordinators and asked that they continue to share their progress with the program. Dog Bite Hearing Public Health Director Diane Thorson, informed the board that the owner of the dog relative to the scheduled Dog Bite Hearing today was unable to attend because of inclement weather. Consensus of the board was to postpone the Dog Bite Hearing for two weeks. The County Attorney directed the extension of the hearing be provided in writing to the dog owner. Catholic Charities Intensive Treatment Unit Catholic Charities Clinical Supervisor, Joan Collins-Marotte, reported that the Catholic Charities Intensive Treatment Unit for 15, 16, and 17 year old children opened in Fergus Falls in the fall of 1990. Ms. Marotte reported that the community was very receptive and supportive to the program. Therapist, Jim Keller, informed the board that the program is for very troubled youth and the philosophy is to hold these children accountable for their behaviors. The goal is to discharge these children to a less restrictive setting and the program has been successful in that regard. Mr. Keller stated that the goals of each child are individual based on each child's needs and situation. Discussion continued. Chair Lindquist thanked 0 0 0 Otter Tail Coooty Board of Commissioners ?v1a1d1 26, l 996 Pagc2 the Catholic Charities personnel for their visit and invited them to return to the board in three to six months for continued update of the program. Bills & Claims Motion by Stone, seconded Windels and unanimously carried to approve the bills and claims as submitted. Family Health Services Rental Space Public Health Director Diane Thorson, informed the board that problems have existed at the City Center Mall Office with an uninhabitable odor. Discussion regarding space needs in other areas took place. Ms. Thorson will search for alternative space and the Building Committee will consider the overall space issue. Dual Licensing Policy Social Services Director Tom Fawcett, presented proposed policies regarding dually licensed homes within Otter Tail County. Providers Colleen Hanson and Pam Hanson, appeared relative to the dual licensing issue. Consensus of the board was to delay discussion on this topic for two weeks to allow all providers, as well as Social Services Licensors and Social Workers, to be present. Mileage Reimbursement The Social Services Director presented a mileage reimbursement increase request. Previous action regarding mileage reimbursement will be researched and the request will be considered at the next Human Services meeting. Adult MH Local Advisory Council Annual Report LuAnn Hanson, representing the Adult MH Local Advisory Council, updated the board regarding the council's current activities. Ms. Hanson reported that the council has applied through the United Way to hire a Planner to research long term funding. Vehicle Request Social Services Director Tom Fawcett, requested replacement of two vehicles. The board referred Mr. Fawcett to the Capital Improvement Committee for this request. LSS Respite Care Contract Motion by Portmann, seconded Lee and unanimously carried to approve appropriate county officials' signatures to execute the Lutheran Social Services Respite Care contract renewal. Adjournment At 11 :41 a.m., Chair Lindquist declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. Tuesday, April 9, I 996. By ~~ t)-l,tk Kathy mholt, Recording Secretary Thomas M. Fawcett, Director Department of Social Services Dated ~""A4+-="'~.i.0 .i;...1 .... q'-t-.... l<-L9.1..9u.(p,__ ____ _ I ~ • 0 0 0 Call to Order Otl1..-r Tail County Bonrd ofCommissi<ml.TS f,.:[ard1 26. 1996 l'agl! J At I :00 p.m., Chair Partmann declared the Otter Tail County Board of Commissioners meeting convened with Commissioners Andy Lindquist, Malcolm Lee, Harley Windels, and Bill Stone present. Approval of Agenda Motion by Windels, seconded Lindquist and unanimously carried to approve the March 26, 1996, agenda with the following additions: 1:30 p.m. Solid Waste Director, Mike Hanan (I Forklift (2 NE Landfill I: 50 p.m. Treasurer, Steve Andrews Review of Short Tax Payment Policy Approval of Minutes Motion by Lee, seconded Lindquist and unanimously carried to approve the minutes of March I 9, I 996, as submitted. Bid Opening --County Wide Mowing At 1:01 p.m., after previously advertising for bids, Highway Engineer Rick West, opened the following bids for County Wide Mowing: Bidder Area~! Bid Amount Total Contract Bid PerAJile 1996-97 Orlin Johnson J $65 $13,971.10 Henning, MN Duane Larson I 65 13,739.70 Clitherall, MN Nick Rohr B 48.80 10,018.64 New York Mills, MN C 48 10,246.08 G . 48 9,767.04 Steve's Road Maintenance A 64.50 -1996 13,187.20 Vergas, M 65.50 -1997 B 64.50 -1996 13,344.15 65.50 -1997 Waide Brooks I 67.50 14,268.16 Evansville, MN J 67.50 14,508.46 Kenneth Anderson B 48.96 10,051.48 Henning, MN The Highway Engineer will review the bids and bring a recommendation for award to the board at the next regular board meeting. • 0 0 0 Right -of-Way Acquisition --CSAH No. 35 ( }Lti..'f T.iil County Uoard ofConnnission._,-rs t-.ford1 26. \ 'J96 Page~ Motion by Windels, seconded Lindquist and unanimously carried to authorize the Highway Engineer to proceed with eminent domain proceedings in the acquisition of negotiating No. 11 and 11 A of Project S.AP. 56-635-21. Bid Opening --Marking Contract Motion by Lindquist, seconded Lee and unanimously carried to set bid opemng date for the marking contract at 1 p.m., April 25, 1996. Sale of Gravel Screening Plant Motion by Stone, seconded Windels and unanimously carried to set the bid opening date for the sale of a 1952 Gravel Screening Plant at I p.m., April 25, 1996. Liquor Licenses Motion by Lindquist, seconded Lee and unanimously carried to approve the following Consumption and Display permits: Hidden Acres Resort Vergas,MN Lakeway Golf Course, Inc. Dalton, MN Payson & Wulf, Inc. Wee Town Pantry & Pub Fergus Falls, MN Riverfront Lounge Underwood, MN Consumption and Display Permit Consumption and Display Permit Consumption and Display Permit Consumption and Display Permit Capital Improvement Expenditure Request Motion by Windels, seconded Lee and unanimously carried to approve Capital Improvement Expenditures for four vehicles, two Chevy Luminas for the Sheriff's Department and two Chevy Cavaliers for the Assessor's Office. Temporary Position Motion by Stone, seconded Lee and unanimously carried to approve a temporary position in the Auditor's Office not to exceed six months per county personnel policy. Forklift Bid Award County Attorney Wally Senyk, recommended that the forklift bid ofR.D.O. be disqualified because it was faxed, not a sealed bid per bid specifications. Motion by Windels, seconded Stone and unanimously carried to award the Forklift to F/M Forklift Sales and Service of Fargo, ND, in the amount of$29,488, as the bid was the lowest bid meeting minimum specification standards. • , 0 0 NE Landfill Ashcell Construction Contract ( )th,-r Tail (.\1u11ty l lonrd of Commissioners !vfard1 26. 1996 1•,1g..: 5 Motion by Stone, seconded Lindquist and unanimously carried to authorize the Chair's signature to execute the NE Landfill Ashcell Construction Contract between Otter Tail County and Kern & Tabery subject to the approval of the County Attorney. Short Tax Payment Policy Treasurer Steve Andrews, reviewed his office procedures relative to short tax payments. Recess and Reconvene At 2:05 p.m., Chair Portmann recessed the Otter Tail County Board of Commissioners meeting until the next scheduled agenda item. At 2:43 p.m., the Chair reconvened the meeting with Commissioners Lindquist, Lee, and Windels present. U.S. Fish & Wildlife Easements Don Kleven, U.S. Fish & Wildlife, requested approval of waterfowl easements. Motion by Lee, seconded Lindquist and unanimously carried to approve certification for acquisition of the following lands for waterfowl easements to help restore wetlands and wildlife: T. 133 N., R, 42 W., 5th PM. Section 24, lot 1 T. 133 N. R. 42 W. 5th P.M. Section 24, SEl/4 NW 1/4 NW 1/4 T. 133 N., R. 42 W, 5tb P.M. Section 21, all that part of the E 1/2 NW 1/4 described as follows: Commencing at the N. Quarter corner of said Sec. 21; th. on an assumed bearing of S. along the E. N. Quarter corner of said sec. 21, th. on an assum~d bearing of S. along the E. line of NW 1/4 of Sec. 21, a distance of 733.84 ft. to the point of beginning of the land to be described; th. continuing on a bearing of S. along said E. line a distance of 345.44 ft.; th. S. 77 degrees 09'46" W. a distance of677.36 ft.; th. N. 10 degrees 13'29" W. a distance of 473.90 ft.; th. N. 87 degrees 43'34" E. a distance of745.14 ft. to the point of beginning Containing 6.63 acres more or less. Subject to township road over the East 33 feet thereof. T. 133 N. R. 42 W. 5th P.M. Section 21, NW 1/4 SW 1/4, the North 7 chains ofLot 2 T. 133 N. R. 42 W. 5th P.M. Section 21, the south 7 chains of the Sl/2NWl/4NEl/4, NEl/4SWl/4 except that part described as follows: Beginning at the center of said Section Twenty-one (21 ); thence South 00 degrees O I' 45" East (Assumed Bearing) along the North-South Quarter Section line of said Section Twenty-one (21) a distance of 330.00 feet; thence South 89 degrees 01 '25" West a distance of 330.00 feet; thence North 00 degrees 01 '45" West a distance of 330.00 feet to the East-West quarter section line of said Section Twenty-one (21); thence North 89 degrees 01 '25" East along said East-West quarter section line a distance of 330.00 feet to the point of beginning, containing 2.5 acres, subject to an easement for township road purposes over and across the easterly 3 3. 00 feet thereof. U T. 133 N. R. 42 W. 5th P.M. Section 21 SEl/4 SWl/4 NWl/4 .. , u T. 133 N. R. 42 W. 5th PM. Otter Tail County Board of(\mnnissirn11.-rs ~lard.1 26. 1996 Png..:6 Section 21 Sl/2NE1/4NW1/4 except part, SEl/4NW1/4, S1/2NE1/4NW1/4 except that part described as follows: Commencing at the North Quarter corner of said Section 21, thence on an assumed bearing of South along the East line of Northwest Quarter (NWl/4) of Section 21, a distance of 733.84 feet to the point of beginning of the land to be described: thence continuing on a bearing of South along said East line, a distance of 345.44 feet; thence South 77 degrees 09 minutes 46 seconds West a distance of 677.36 feet; thence North 10 degrees 13 minutes 29 seconds West a distance of 473.90 feet; thence North 87 degrees 43 minutes 34 seconds East a distance of 745.14 feet to the point of beginning, containing 6.63 acres more or less, subject to the Township Road over the East 33 feet thereof. Commissioner Stone present. Capital Improvement Committee Commissioner Windels led discussion which clarified the Capital Improvement Committee minutes of March 19, 1996, and the distribution process of the Capital Improvement Fund. Natural Resources Block Grant Agreement County Attorney Wally Senyk, reported receipt of a Natural Resources Block Grant Agreement from the State Board of Water and Soil Resources. The January 16, 1996 through January 16, 1998 grant amount is $77,425 with a match from Otter Tail County of$67,199. According to MN Statute, a portion of the county dollars must be levied. The board directed the County Attorney and Land & Resource Director to clarify how the base grant match dollars are levied and return to the board. Closed to the Public Adjournment At 3:09 p.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of Bob Moe, Assessor, pursuant to M.S. 4 71. 705 Subd. 1 d( d). A summary report of performance conclusions will be provided at the next regular board meeting. At 3:30 p.m., Chair Portmann declared the meeting of the Otter Tail County Board of -Commissioners adjourned until 9:30 a.m. Tuesday, April 2, 1996. D OF COMMISSIONERS Attest: _J.S&~fL...!....¥&.~~--- Larry Kr CB/kd