HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/25/19950
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Minutes of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Commissioners' Room, Floor 1-B
Otter Tail County Courthouse
Tuesday, July 25, 1995
l:00 p.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened Tuesday, July 25, 1995, at
1:00 p.m. at the Otter Tail County Courthouse with Commissioners Bill Stone, Chairman;
Harley Windels, Virginia Partmann, Andy Lindquist and Malcolm Lee present.
APPROVAL OF MINUTES
Motion by Lindquist, seconded Lee and unanimously carried to approve the minutes of
July 18, 1995, with clarification on Page 2 under 11Milling Equipment II as presented in
the official copy of the minutes.
BID OPENING: FOUR HEAVY DUTY TANDEM AXLE SNOWPLOWING DUMP TRUCKS
At 1:00 p.m., after having previously advertised for bids, the Highway Engineer opened
the following bids for Four (4) Heavy Duty Tandem Axle Snowplowing Dump Trucks:
Alexandria Diesel, Inc. $183,232.00
Alexandria, MN
Boyer Ford Trucks 151,239.60
Mpls., MN
Fargo Freightliner 178,080.00
Fargo, ND
Hall GMC, Inc. 214,039.00
Fargo, ND
Lakeland Ford Truck Sales 167,600.00
South St. Paul, MN
Wallwork's Truck & Trailer Center 193,224.00
Fargo, ND
The Highway Engineer will review the bids and report back to the board with a
recommendation for award.
RECYCLING DISCUSSION
Wadena County Chairman, Orville Meyer, along with other Wadena County Board members,
and Solid Waste Officer, Greg Kempf, appeared before the Board to discuss Wadena
County's recycling situation. Chairman Meyer stated Wadena County's interest, if there
is a possibility, to have Otter Tail County process some or all of Wadena County's
recyclables. Solid Waste Officer, Greg Kempf, explained Wadena County's present
situation contracting with Hubbard County at approximately $SB/ton to dispose/market
recyclables. Otter Tail County Solid Waste Director, Mike Hanan, explained that
presently, Otter Tail County's recycling facility is above capacity and could not assist
Wadena County, however, when Otter Tail County's new facility is complete, a market
dependant contract to process and market Wadena County's recyclables would be possible.
Otter Tail County Board of Commissioners
July 25, 1995
Page 2
Transportation and separation issues were discussed. Recycling Center Manager,
Bob Williams, recommended meeting with Mr. Kempf to discuss concerns and a potential U agreement.
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DMG POSITION DESCRIPTIONS AND CLASSIFICATIONS
Reclassification Committee Members, Diane Thorson, Chuck Kitzman and Kevin Newborg
updated the board regarding the job classification process currently underway with
David M. Griffith and Associates. Ms. Thorson reported that job descriptions and
overall ranking data had been distributed to Department Heads 1 thus, completing the
equity portion of the project. Discussion followed.
CAPITAL IMPROVEMENT BUDGET
Commissioner Lee introduced the Capital Improvement Budget discussion and questioned
what dollar amount is considered a capital improvement for budget purposes. Accountant,
Mitzi Pederson, presented a proposal to establish a Special Revenue Fund for Capital
Outlay. Lengthy discussion took place. Board members directed Accountant,
Mitzi Pederson, and Auditor, Wayne Stein, to write a Capital Improvement Plan and submit
the plan to the board.
FERGUS FALLS REGIONAL TREATMENT CENTER COALITION
Accountant, Mitzi Pederson, presented a budget proposal from the Fergus Falls Regional
Treatment Center Coalition designating $10,000 (1995 budget) and $5,000 (1996 budget)
from Otter Tail County on a 2:1 match with RTC employees. Board members directed that
that the previous 1994 motion allocating $17,000 in this regard applies. $8,384 was
paid out in 1994. If the Regional Treatment Center shows employee contribution, Otter
Tail County will contribute the remainder of $8,616 as the previous motion stated.
LIQUOR LICENSE
Motion by Windels, seconded Lee and unanimously carried to approve the following
application for license:
Perham Oasis
Perham Coop Creamery Assoc.
Perham, MN
Off-Sale Non-Intoxicating Malt Liquor
License.
JOINT OTTER TAIL/WILKIN DITCH #2
Auditor, Wayne Stein, reported that Tom Richels, Wilkin County Highway Engineer,
indicated that Wilkin County is planning to spray the joint Otter Tail/Wilkin ditch
system for cattails. The estimated cost for spraying the system is between $4,000 and
$5,000. Board members expressed agreement with this plan.
THIRTY DAY NOTICE REQUIREMENT -TIF DISTRICT
County Auditor, Wayne Stein, reported that M.S. 469.175 Subd. 2 provides that before
formation of a tax increment financing district, the authority shall provide the members
of the County Board of Commissioners, at least thirty days prior to the scheduled public
hearing, its estimate of the fiscal and economic implication of the proposed tax
increment financing district. The thirty day requirement is waived if the County Board
submits written comments to the authority after receipt of the information. The hearing
was scheduled for June 30, 1995. The County received notice June 20, 1995. The County
did not submit written comments after receipt of this notice and prior to the public
hearing, therefore, the thirty day notice requirement was not waived. The City of
Vergas requests that the County Board adopt a motion waving the thirty day notice
requirement.
Otter Tail County Board of Commissioners
July 25, 1995
Page 3
Motion by Lee, seconded Lindquist and unanimously carried to waive the thirty day notice
requirement that the authority is to provide to the County as per M.S. 469.175 Subd. 2.
BUSINESS RECORDS CORPORATION (BRC) CONTRACT
MIS Director, Tim Brand, updated the board on the computer project including progress in
cabling, word processing training and future tax system education. Concern regarding a
time schedule to purchase and install equipment was expressed. County Attorney,
Wally Senyk, recommended that Otter Tail County negotiate an addendum to the BRC
agreement that requires a timeline for performance by BRC. Board members directed that
a meeting be set-up with Tim Brand, Wally Senyk, and Kevin Delaney of BRC with a
proposed deadline for performance prepared by Brand.
SEWER & WATER PROJECT -BATTLE LAKE GARAGE
Highway Engineer, Rick West, reported that the low bidder, Delzer Construction, will
provide city sewer and water to the west portion of the City of Battle Lake which
includes Highway Garage #8. Otter Tail County's approximate cost of this project is
$20,000. Motion by Lindquist, seconded Windels and unanimously carried to proceed with
the Battle Lake sewer and water project to service Otter Tail County's property as
recommended by West.
BID OPENING DATE SET -S.P. 56-590-02
Motion by Windels, seconded Partmann and unanimously carried to set the bid opening date
for the Perham Bike Path project (S.P. 56-590-02) for August 22, 1995, at 1:00 p.m.
PROPOSED VETERANS HOME
Fergus Falls City Administrator, Jim Nitchals, reported on the proposed Veterans Home
project. Nitchals stated that the formal grant offer from the Federal Government has
not been received by the State of Minnesota. Project planners are waiting for the
formal offer. The process of selling the county bonds for this project was discussed.
Treasurer, Steve Andrews and Nitchals will report to the board with specific dates for a
plan to sell the bonds for the project. The County Attorney will contact bond counsel
for further details. Treasurer, Steve Andrews, discussed financing and up-front bond
costs.
PERFORMANCE EVALUATION SUMMARIES
Motion by Windels, seconded Lee and unanimously carried to approve favorable performance
review summaries for Social Services Director, Tom Fawcett, and Building Maintenance
Supervisor, Rick Sytsma, and further, to direct that these summaries are placed in their
personnel files,
ADJOURNMENT
At 3:40 p.m., Chairman Stone declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, August 1, 1995.
Dated: OTTER
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LarryKrhn, Clerk
TAIL COUNTY BOARD OF COMMISSIONERS
p}~~ By ___________________ _
William Stone, Chairman