HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/23/1995Minutes of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Commissioners' Room, Floor 1-B
Otter Tail County Courthouse
Tuesday, May 23, 1995
1:00 p.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened Tuesday/ May 23, 1995, at
1:00 p.m. at the Otter Tail County Courthouse with Commissioners Bill Stone, Chairman;
Harley Windels, Malcolm Lee, Virginia P?rtmann and Andy Lindquist present.
APPROVAL OF MINUTES
Motion by Lee, seconded Partmann and unanimously carried to approve the minutes of
May 16, 1995, as submitted.
BID OPENING -LOADER, TRACTOR/MOWER
At 1:03 p.m., after having previously advertised for bids, the Highway Engineer opened
the following bids for one 85 H.P. Loader, Tractor/Mower:
Carlson Tractor & Equipment Co.
Rosemont, MN
Fergus International, Inc.
Fergus Falls, MN
Gulbranson Equipment
Park Rapids, MN
Interstate, Inc.
Fergus Falls, MN
$79,037.91
72,233.63
70,816.11
70,000.32
St. Joseph Equipment 70,077.00
Shakopee, MN
The Highway Engineer will review the bids and return to the Board in two weeks with a
recommendation for award.
BID OPENING -1995 TRAFFIC MARKING
After having previously advertised for bids, the Highway Engineer opened the following
bids for the 1995 Traffic Marking:
A.A.A. Striping Service, Co.
Rogers, MN
Traffic Marking, Inc.
Buffalo, MN
$88,248.00
86,035.38
The Highway Engineer will review the bids and return to the Board in two weeks with a
recommendation for award.
CSAH NO, 84 -NEW YORK MILLS IMPROVEMENTS, S.A.P, 56-684-01
Motion by Partmann, seconded Windels and unanimously carried to authorize the Chair's
signature to execute the contract for Construction of Utility and Street Improvements,
CSAH No. 84 project, with Mark Sand & Gravel Co. as previously awarded.
w
0
0
Otter Tail County Board of Commissioners
May 23, 1995
Page 2
SEASONAL SUPPLY OF HOT MIX BITUMINOUS -EAST OTTER TAIL
Motion by Lee, seconded Windels and unanimously carried to authorize the Chair's
signature to execute the contract for Seasonal Supply of Hot Mix Bituminous (East Otter
Tail) with Wadena Asphalt, Inc. as previously awarded.
OTTER TAIL COUNTY HALL OF FAME PROPOSAL
Historical Society Executive Director, Chris Schuelke, explained the research comple_ted
by a committee regarding a county 11Hall of Fame" proposal. One of the main reasons the
committee did not recommend the proposal was the potential problems in deciding criteria
to be used in determining eligibility for hall of fame status. Schuelke expressed
desire in spending time and money towards writing a comprehensive county history book.
Commissioner Lee thanked Schuelke for the time spent considering this proposal.
FRIENDS OF PHELPS MILL UPDATE
Chris Schuelke reported that a self-guided tour brochure for Phelps Mill will soon be
complete and that ConAgra has donated a grinding stone which shows how flour was ground.
Board members explained that electricity was not adequate at the park for this grinding
stone and suggested that Schuelke check on the weight of the stone.
Motion by Partmann, seconded Lee and unanimously carried to approve the sale, on special
holidays, of tote bags, aprons and other items imprinted with the original mill logo by
the 11 Friends of Phelps Mill 11 committee; further, a specific policy stating that all
proceeds must be returned to the Phelps Mill park and anyone wishing to sell items at
the park must receive prior approval by the Otter Tail County Board of Commissioners.
OVERALL ECONOMIC DEVELOPMENT PLAN
West Central Initiative Fund Senior Program Specialist, John Molinaro, appeared to
request support for the WCIF's update of the region's Overall Economic Development
Program (OEDP). Gordon Hydukovich of the City of Fergus Falls appeared to answer the
Chair 1s questions relative to Tax Increment Financing districts. General economic
development discussion followed.
1995-96 OVERALL ECONOMIC DEVELOPMENT PROGRAM UPDATE RESOLUTION
OTTER TAIL COUNTY RESOLUTION #95-31
Upon a motion by Partmann, seconded Lee and unanimously carried, the following
resolution was adopted:
WHEREAS, in 1991 the West Central Minnesota Initiative Fund prepared an Overall Economic
Development Program (OEDP) for the region containing Becker1 Clay, Douglas, Grant, Otter
Tail Pope, Stevens, Traverse1 and Wilkin Counties of Minnesota (west central
Minnesota), and
WHEREAS 1 that OEDP contained background, analysis, economic data goals and objectives
for the betterment of the region, and
WHEREAS, availability of an approved OEDP and related annual updates are a condition for
qualifying for grants for local economic development projects from the Economic
Development Administration of the U.S. Department of Commerce, and
WHEREAS, the Economic Development District Board of the West Central Minnesota
Initiative Fund has prepared and approved an annual update of the regional OEDP for
1995-1996,
0
0
()
Otter Tail County Board of Commissioners
May 23, 1995
Page 3
NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners of Otter Tail
County, Minnesota, approved the 1995-96 update of the Overall Economic Development
Program for west central Minnesota.
Adopted this 23rd day of May, 1995.
Dated: ~ 11,Ki fo, I 92-s: Otter Tail County of Commissioners
RECREATIONAL TRAIL PERMIT
Duane Rose, OCTA, and Jim Schoeneck, MnDOT, appeared relative to the Central Lakes Trail
permit. Rose pointed out the areas of this recreational trail that are in Otter Tail
county. Rose explained that OCTA maintains liability insurance for their trails and the
county is acting as a sponsoring agent under the Grant and Aid Trail System. Motion by
Lindquist, seconded Partmann and unanimously carried to authorize the Chair's signature
on a trail permit for the Central Lakes recreational trail through Otter Tail County
within the right-of-way of State Rail Bank Property, project S.P. 5600, issued by MnDOT,
contingent upon the review and approval of the County Attorney.
AUTHORIZATION FOR EXEMPTION FROM LAWFUL GAMBLING LICENSE
No objection was expressed for an application for Authorization for Exemption from
Lawful Gambling License submitted by the Holy Cross Church, New York Mills, for an event
scheduled September 10, 1995.
LIQUOR LICENSES
Motion by Lindquist, seconded Windels and unanimously carried to approve the following
application for licenses:
The Peak Supper Club
Tom and Bev Lorine
Clitherall, MN
Madsen's Resort, Inc.
Eric Malmstrom
Battle Lake, MN
Riverfront Lounge
Walt and Deb Schmidt
Underwood, MN
Sleepy Hollow Resort
Evelyn and Louis L. Lepacek
Battle Lake, MN
Lakeway Golf Course, Inc.
Robert and Nancy Purdon
Dalton, MN
On/Off-Sale Non-Intoxicating
Malt Liquor License and Wine License
Off-Sale Non-Intoxicating Malt
Liquor License
On/Off-Sale Non-Intoxicating
Malt Liquor License and Wine License
On/Off-Sale Non-Intoxicating
Malt Liquor License
On/Off-Sale Non-Intoxicating
Malt Liquor License
\
0
Otter Tail County Board of Commissioners
May 23, 1995
Page 4
Strom's Steak House, Inc.
Cheryl Lynn Strom
Perham, MN
On-Sale Liquor License and
On-Sale Sunday Liquor License
PAYMENT APPROVED
Motion by Lee, seconded Partmann, and unanimously carried to approve payment from the
Tax Forfeited Land Sale Fund, in the amount of $2,006 to John Kamphake Construction, for
the following services performed on property legally described as Lot 14, Block 23 of
Lakeview Addition, City of Parkers Prairie:
Building Demolition
Backfill Basement (160 yds@ $2/yd)
Fill Well (20 yds@ $3/yd)
Demolition Disposal (210 yds@ .60/yd.)
$1,500.00
320.00
60.00
126.00
$2,006.00
APPLICATION FOR ONE-DAY OFF-SITE LAWFUL GAMBLING
OTTER TAIL COUNTY RESOLUTION #95-32
Upon a motion by Lindquist, seconded Partmann and unanimously carried, the following
resolution was adopted:
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of
licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling
Control Board/ and
WHEREAS, the Eagle Lake Sportsmen Club, Ashby, MN, has made an application to the
Gambling Control Board for a one-day off-site permit to conduct lawful gambling, on
June 18, 1995 at the Eagle Lake Park in Eagle Lake Township of Otter Tail County; and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not
issue a permit unless they receive a resolution from the Otter Tail County Board of
Commissioners approving the permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose
the conduct of lawful gambling, on June 18, 1995, by the Eagle Lake Sportsmen Club,
Ashby, MN, at the Eagle Lake Park in Eagle Lake Township of Otter Tail County.
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners hereby
approves the conduct of lawful gambling, on June 18, 1995, by the Eagle Lake Sportsmen
Club, Ashby, MN, at the Eagle Lake Park in Eagle Lake Township of Otter Tail County,
provided that the application meets all the necessary criteria for the licenses and
permits as required by the Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided
to the Town Board of Eagle Lake Township by sending them a copy of this resolution.
Adopted this 23rd day of May, 1995.
Dated: Otter Tail County
By w• d of Commissioners
Larry Krohn, Clerk
0
0
Otter Tail County Board of Commissioners
May 23, 1995
Page 5
REQUEST FOR FORGIVENESS OF PENALTY AND INTEREST
Motion by Portmann, seconded Windels and carried with Lee abstaining, to deny a request
from Nellavon Chinn Grina for forgiveness of penalty and interest based on current tax
payment policy.
WETLAND EASEMENT ACQUISITION
Don Kleven, U.S. Fish & Wildlife Service, met with the Board to request acquisition of
lands. Motion by Lindquist, seconded Windels and unanimously carried to approve a
waterfowl easement from Floyd Hanson on the following described lands:
T. 131 N., R. 39 W., 5th P.M.
Section 31, E 1/2 SE 1/4
BID AWARD -RECYCLING CENTER BUILDING EXPANSION
Solid Waste Director, Mike Hanan, reported that county staff have reviewed the bids
submitted for the Recycling Center Building Expansion Project. During the review of the
bids, it was determined that OSM had omitted from the bid specifications the requirement
that contractors must meet the prevailing wage rate according to M.S. Chapter 177.41-
177.43. Hanan provided a memo to Board members explaining the difference between state
and federal prevailing wages, Minnesota Statute requirements and several options to
proceed with a bid award, and/or an option to consider should the Board not wish to
proceed with the bid award at this time. Information had been received from both
bidders in response to the question of whether or not their individual bids included a
consideration of prevailing wage rate.
Motion by Windels, seconded Lindquist and carried, with Stone opposed, to award the
Recycling Center Building Construction Expansion project to C.I. Construction of
Alexandria, MN, at an additional cost of $66,000 to meet Minnesota Prevailing Wage
requirements, listing in the contract the wage rates and benefits specified by the
Minnesota Department of Labor and Industry, according to M.S. 177.41-177.43. Total bid
award is $1,409,300. The motion further directed that the contract should include a
clause stating that Otter Tail County intends to appeal the wage rates established by
the Department of Labor and Industry and should the county win its appeal, Otter Tail
County would complete the project under the newly established fee schedule. The
commissioners directed the appeal to be handled by County Attorney, Wally Senyk.
MINNESOTA DEPARTMENT OF CORRECTIONS
RESOLUTION AUTHORIZING EXECUTION OF CONTRACTS FOR HOUSING INMATES
OTTER TAIL COUNTY RESOLUTION #95-33
Upon a motion by Lee, seconded Partmann and unanimously carried, the follo~ing
resolution was adopted:
BE IT RESOLVED that on May 9, 1995, the Otter Tail County Sheriff's Department approved
a contract with the State of Minnesota for fiscal year 1996. The following persons are
hereby authorized to sign the contract and any amendments or supplements that are
necessary.
1) Gary Nelson, Sheriff 2) John Halvorson, Detention Facility Administrator
Adopted this 23rd day of May, 1995.
Dated: 6. 199s: Otter Tl:_ C~unty Board of Commissioners
By U✓dkt4ne &re
William Stone 1 Chairman
Otter Tail County Board of Commissioners
May 23, 1995 efL
Attest: ~ Page6 ~
0 Larry Krohn, Clerk
MINNESOTA DEPARTMENT OF CORRECTIONS
0
0
RESOLUTION AUTHORIZING EXECUTION OF CONTRACTS FOR WORK RELEASE SERVICES
OTTER TAIL COUNTY RESOLUTION #95-34
Upon a motion by Lee, seconded Partmann and unanimously carried, the following
resolution was adopted:
BE IT RESOLVED that on May 8, 1995, the Otter Tail County Sheriff's Department approved
a contract with the State of Minnesota for fiscal year 1996. The following persons are
hereby authorized to sign the contract and any amendments or supplements that are
necessary.
1) Gary Nelson, Sheriff
Adopted this 23rd day of May, 1995.
Dated:
2) John Halvorson, Detention Facility Administrator
Ott~:;,-;"t:_l Co~ntyZ:of
By w~ ,tg_
William Stone, Chairman
ADJOURNMENT
Commissioners
At 3:30 p.m., Chairman Stone declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. Tuesday, June 6, 1995.
Dated:
"H'"b~
Larry Krohn, Clerk
CB/kd
OTTE1;_,l~I_2:. CO~Y BOEMMISSIONERS
By '--t(/ ~ ~ /
William Stone, Chairman