HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/04/1995(~
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Minutes of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Commissioners' Room, Floor 1-B
Otter Tail County Courthouse
Tuesday, April 4, 1995
9:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened Tuesday, April 4, 1995, at
9:30 a.m. at the Otter Tail County Courthouse with Commissioners Bill Stone, Chairman;
Harley Windels, Malcolm Lee, Andy Lindquist, and Virginia Partmann present.
APPROVAL OF MINUTES
Motion by Partmann, seconded Lee and unanimously carried to approve the minutes of
March 28, 1995, as submitted.
AS400 COMPUTER PROJECT
Members of the Tax Conversion Group {Tim Brand and Sherri Leabo; MIS, Joyce Schmidt,
Treasurer's Office; Bob Moe, Assessor} met with the Board to discuss the AS400 Computer
Conversion Project. Brand presented and read an AS400 Computer Project report. The
report outlined several areas such as Payroll/Personnel and Fish & Game that are
currently running on the AS400 system using Business Records Corporation's (BRC)
software.
Several recommendations were made by the Tax Conversion Group as follows:
1) Purchase of a new 1,200 lines per minute printer.
placed with the Social Services AS400 system.
The current printer would be
2) The need to locate and design a computer operations area and efficient MIS offices.
The Board directed Brand to sketch on paper what he believes to be a workable layout
and bring the matter back to the Board.
3) To purchase hardware from IBM direct through State Contract rather than through BRC.
4)
The positives for this recommendation were to avoid a third party when dealing with
the operation of the hardware and $400 less per PC purchase price. In addition,
purchasing from IBM direct would allow the county to keep the Social Services AS400
as a field upgrade. Motion by Partmann, seconded Lee and unanimously carried, with
Lindquist abstaining, to authorize the Management Information Systems Director to
purchase the AS400 system IBM direct through State Contract after analyzing any or
all leasing options. Commissioner Partmann recommended that, in the future, Brand
itemize costs for the proposed purchases. Brand stated that terminals are $1,200
and PCs, $2,000 each.
Assessor, Bob Moe, discussed the number of PCs and notebook computers he would need
in his department. Commissioner Partmann directed Brand to layout a plan for each
department detailing the number of PCs required so the Board can look at total cost.
Request for a Board member to attend the Tax Conversion Group weekly meetings.
Commissioner Partmann directed the group to provide progress reports to a member of
the Board and that member can act as a liaison between the Board and the Conversion
Group.
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Otter Tail County Board of Commissioners
April 4, 1995
Page 2
LIQUOR LICENSES
Motion by Lee, seconded Partmann and unanimously carried to approve the following
application for licenses:
Riverfront Lounge
Walter and Deborah Schmidt
Underwood, MN
Hidden Acres Resort
Craig G.Ronning
Vergas, MN
Hi-Way Park Ballroom
Thomas W. Volberding
Henning, MN
Lenny's Cafe and Dance Barn
Leonard A. Lund
Thelma Ard
Underwood, MN
Application for Consumption and
Display (Set-Up) Permit
Application for Consumption and
Display (Set-Up) Permit
Application for Consumption and
Display (Set-Up) Permit
Application for Consumption and
Display (Set-Up) Permit
WORKSHOPS APPROVED
Motion by Partmann, seconded Windels and unanimously carried, to approve payment to the
Nicollet County Recorder, in the amount of $390, for a Legal Description Workshop that
will be held July 10 -13, 1995. Two employees from the Recorder's Office and four
employees from the Auditor's Office will attend these continuing education workshops.
TAX FORFEITED PROPERTY, CITY OF PARKERS PRAIRIE
Motion by Lee, seconded Partmann and unanimously carried to approve the demolition and
removal of a structure, recently damaged by a gas explosion, on the following tax
forfeited property at an approximate cost of $1,500:
75-000-99-0195-000
Lakeview Addn.
Lot 14, Block 23
The Board directed the County Attorney to write to the City of Parkers Prairie and
inform them of the Board's decision.
Motion by Partmann,
penalty, interest and
New York Mills, for
ABATEMENT REQUEST
seconded Lee and unanimously carried to deny the abatement of
cost in the amount of $87.84 as requested by Mr. David Hofland,
Lot 4 1 Block 1, Kings Forest. It has been determined that all
property tax statements were sent out as required.
LAND SURVEYOR'S CERTIFICATE OF CORRECTION TO PLAT
NAME OF PLAT: MADISON BEACH
Motion by Lindquist, seconded Lee and unanimously carried to accept the following Land
Surveyor's Certificate of Correction to the Plat of Madison Beach as prepared by
David A. Anderson, Land Surveyor, Minnesota Registration No. 13620:
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Otter Tail County Board of Commissioners
April 4, 1995
Page 3
Pursuant to the provision of Chapter 505.175, Laws of Minnesota, 1957,
David A. Anderson, Registration No. 13620, the undersigned, a Registered Land Surveyor
in and for the State of Minnesota, declares as follows:
1. That the plat of MADISON BEACH, dated June 5, 1959, and filed on July 21, 1959 in
the office of the County Recorder, Otter Tail County, Minnesota, in Book o of Plats,
Page 43, was prepared by John Reber, Land Surveyor, Minnesota Registration No. 2650,
now deceased.
2. That said plat contains the following omissions to wit:
3.
The call along said shore of Clitherall Lake was omitted from the legal
description on said plat.
The call along the east line of said Section 10 was omitted from the legal
description on said plat.
The call along the south line of said Section 10 was omitted from the legal
description on said plat.
The call "on the section line between Sections 9 and 10 11 is incorrect and should
be 11 0n the section line between Sections 10 and 1111 •
That the legal description on said plat is hereby corrected as follows, to wit:
Beginning at Meander Corner No. 12 on the section line between Sections 10 and 11
in Township 132 North, Range 40 West; thence run North along the east line of
said Section 10, 249 feet; thence North 88 degrees 30 1 West 670 feet; thence
North 38 degrees 42' West 153 feet; thence North 67 degrees 42' West 125 feet;
thence South 85 degrees 32' West 108 feet; thence South 86 degrees 02' West 410
feet; thence South 82 degrees 17' West 179 feet; thence North 11 degrees 28' West
2,391 feet to a public road; thence South 82 degrees 52' West 66 feet; thence
South 11 degrees 28' East 2391 feet; thence South 82 degrees 17' West 255 feet;
thence South 87 degrees 17' West 290 feet; thence North 73 degrees OB' West 510
feet; thence South 78 degrees 52' West 78 feet; thence South 41 degrees 17' West
136 feet; thence South 65 degrees 07' West 100 feet; thence South 61 degrees 07'
West 120 feet; thence South 54 degrees 37' West 432 feet to line between Sections
10 and 15; thence East along the south line of said Section 10, 330 feet to
Meander Corner No. 11 on the shore of Clitherall Lake; thence North 56 degrees
East along said shore of Clitherall Lake, 150 feet; thence North 62 degrees 25'
East along said shore of Clitherall Lake, 100 feet; thence North 70 degrees East
along said shore of Clitherall Lake, 200 feet; thence South 85 degrees East along
said shore of Clitherall Lake, 200 feet; thence South 68 degrees 30' East along
said shore of Clitherall Lake, 300 feet; thence South 88 degrees East along said
shore of Clitherall Lake, 300 feet; thence North 7 degrees 43' West 200 feet;
thence North 82 degrees 17' East 500 feet; thence South 7 degrees 43 1 East 200
feet to said shore of Clitherall Lake; thence North 84 degrees East along said
shore of Clitherall Lake, 405 feet; thence South 71 degrees East along said shore
of Clitherall lake, 100 feet; thence South 58 degrees 38' East along said shore
of Clitherall Lake, 200 feet; thence South 88 degrees 30' East along said shore
of Clitherall Lake, 500 feet; thence South 86 degrees 50' East along said shore
of Clitherall Lake, 200 feet to point of beginning.
David A. Anderson
Land Surveyor
Minnesota Registration No. 13620
Otter Tail County Board of Commissioners
April 4, 1995
Page 4
This above Certificate of Correction to the Plat of MADISON BEACH has been approved by
the Board of Commissioners of Otter Tail County, Minnesota, at a regular meeting held on o the 4th ay of Apri 1995.
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RIGHT-OF-WAY ACQUISITION, CSAH 31
Highway Engineer, Rick West, reported that if an agreement cannot be reached by next
Tuesday, {April 11) the Highway Department will start 11 erninent dornain 11 proceedings for
the acquisition of right-of-way for the CSAH 31 project. This process takes
approximately twenty days.
WETLAND RESTORATION PROJECT
Motion by Lee, seconded Lindquist and unanimously carried to authorize the Highway
Engineer to complete negotiations with Landowners, James and Vonda Perrin, to purchase
42 acres of land (S 1/2 of Section 9, Erhards Grove Township) for a Wetland Restoration
project at a cost of $500 per acre.
GEOGRAPHICAL INFORMATION SYSTEMS (GIS) UPDATE
Dick Howe, Spatial Management Group, reported on a recent meeting with the GIS Technical
Committee. Mr. Howe stressed the importance of the timing of aerial photography as
spring is the ultimate time. Motion by Partmann, seconded Windels and unanimously
carried to authorize the following engineering services, with Horizons, Inc., to proceed
with the immediate photography of the central one-third (approximately 744 square miles)
of Otter Tail County as recommended by the GIS Technical Committee:
Aerial Photography
Airborne GPS Control
$6,500
$8,500
The Highway Engineer requested
approximately three miles. Mr. Howe
of the GIS Coordinator position.
flying a buffer area with adjacent counties of
agreed to assist the county in the hiring process
APPROVAL TO PAY BILLS
At 1:00 p.m., after lunch break, a motion was offered by Partmann, seconded Windels and
unanimously carried to approve payment of bills per Attachment A of these minutes.
REGIONAL TREATMENT CENTER SPACE
County Attorney, Wally Senyk, reported that the 11 stand alone11 building on the grounds of
the Regional Treatment Center is not available to be leased.
COUNTY OFFICIALS INPUT IN ESTABLISHMENT OF LAWS
OTTER TAIL COUNTY RESOLUTION NO. 95-24
Upon motion by Windels, seconded Lee and unanimously carried,
Board of Commissioners adopts the following resolution:
the Otter Tail County
WHEREAS, the counties of the State of Minnesota are created by the legislature and
granted powers of a body politic and corporate; and
Otter Tail County Board of Commissioners
April 4, 1995
Page 5
·wHEREAS, the State Legislature utilizes counties to administer the vast majority of the o state's service programs; and
~HEREAS, counties are responsible for assessing and collecting property taxes
established by the state, to be used to provide mandated services to the residents of
the state, including law enforcement, a judicial system, social services, income
maintenance, public health and highways; and
WHEREAS, despite the integral role played by county government in the administration and
delivery of state mandated services, the county officials and employees have very little
input into the establishment of laws which so directly affect them.
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners hereby
requests that the legislature of the State of Minnesota provide for increased
participation on the part of county officials in the formulation and implementation of
laws which directly influence the activities of county government.
BE IT FURTHER RESOLVED that a copy of this resolution shall be provided to the
Association of Minnesota Counties, the Senate Majority Leader1 Speaker of the House of
Representatives and to each legislator representing residents of Otter Tail County.
Adopted at Fergus Falls, MN, this 4th day of April, 1995.
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William Stone, Chairman
a
Larry Krohn, Clerk
SAFETY POSTERS
A memorandum from Safety Director, Tim Hunt, itemizing the use of the Safety Committee
Training Fund was presented to Board members. The memo explained the Tornado Awareness
Promotion Campaign and the poster contest which encouraged employees to 11 take safety
home 11 • County Attorney, Senyk, will contact the Employees' Committee to request the
committees' assistance with the contest.
HIGH SPEED PRINTER
Motion by Partmann, seconded Lee and unanimously carried to authorize the MIS Director
to proceed with the potential purchase of a high speed printer for the AS400 system
after researching all lease options.
OTTER TAIL COUNTY OFFICE BUILDING IN PERHAM
Motion by Windels, seconded Partmann and unanimously carried to proceed with advertising
for the sale of the Perham building by way of a sealed bid with a minimum price with
Otter Tail County reserving the right to reject any or all bids. The motion further
directed the County Attorney to give the City of Perham a sixty day notice, in writing,
to terminate occupancy of the building by the Perham Police Department.
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Otter Tail County Board of Commissioners
April 4, 1995
Page 6
CLOSED TO PUBLIC
At 1:57 p.m., Chairman Stone recessed the meeting of the Otter Tail County Board of
Commissioners to reconvene in closed session at 2:00 p.m. for the purpose of discussing
personnel matters relative to preliminary consideration of allegations by employees
pursuant to M.S. 471.705 Subd. 1 die)
ADJOURNMENT
At 3:15 p.m., Chairman Stone declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 1:00 p.m. Tuesday, April 11, 1995.
Larry
CB/kd
Attachments
COUNTY OF COMMISSIONERS
William Stone, Chairman
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Otter Tail County Board of Commissioners
April 4, 1995
Page 7, Attachment A
VENDOR NAME ....................... .
ABC ENTERPRISES
ADELSMAN COMPANY
AMERICAN BUSINESS FORMS
AMERICAN LINEN SUPPLY
AMERIDATA
ARCHIES
ARMSTRONG,BRIAN
ASSOCIATION OF MN COUNTIES
BCA/TRAINING & DEVELOPMENT
BERGE,ANGELA
BEST INC.
BEST INC.
BEST WESTERN FERGUS FALLS
BIG A AUTO PARTS
BIG A AUTO PARTS
BITZAN,CASSANDRA
BROGARD PLUMBING
BUCKMEIER,CHRISTIE
CENTRAL MINNESOTA MENTAL
CLAY COUNTY TREASURER
COMMISSIONER OF TRANSPORTATION
COOLEY,JASON
COOPER'S OFFICE SUPPLY INC.
COOPER,DENZIL
COPY EQUIPMENT INC.
COSSETTE,DAVID
D-A LUBRICANT CO.
DACOTAH PAPER COMPANY
DAILY JOURNAL, THE
DAKOTA FOOD EQUIPMENT
DALQUIST,RICHARD
DCA INC.
DENNY'S CONOCO
DEVILLERS,DAMON
DRAKE DDS,TERRY A.
EAGLE POINT
ECKLEY,GARY
ECONO SALES AND SERVICE
ELDER'S RADIO COMMUNICATIONS
ENGLUND,MARK
ERICKSON ELECTRONICS
ERICKSON ENGINEERING
ERSTAD & RIEMER P.A.
EXHAUST PROS
FELHABER LARSON FENLON & VOGT
FERGUS FALLS MEDICAL GROUP
FERGUS FALLS POLICE DEPARTMENT
FERGUS FALLS,CITY OF
FERGUS FALLS,CITY OF
FERGUS INTERNATIONAL INC.
FERRIER,MELISSA
FINANCE AND COMMERCE
CHECK AMOUNT
287.50
46.52
220.66
10.49
151.93
47.42
9.90
40.00
120.00
134.45
7238.44
14.60
63.71
35.89
602.25
50.15
120.00
28.00
14.50
414. 06
2549.23
20.00
3873.10
83.42
110.57
8.99
5430.65
1292.04
886.95
207.50
75.00
817.50
859.41
618.26
315.00
11995.00
2849.99
37.40
208.00
32.00
211.13
1200.00
87.20
16.66
75.00
87.00
819.44
282.00
3751.71
164.09
157.00
144.00
u
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Otter Tail County Board of Commissioners
April 4, 1995
Page 8, Attachment A
VENDOR NAME ....................... .
FISKUM AUTO PARTS-W
FLEET SUPPLY
FOTH&. VAN DYKE
FRAZIER,BRENT E. &. JOANN V.
FRAZIER,MAVIS L.
FRAZIER,WAYNE E. &. REBECCA R.
GALAXY COMPUTER SERVICES
GOLDENSTEIN,MATTHEW
GR GRAPHICS INC.
GRIEP,TIM
HAGEN,ERVIN
HALL GMC INC.
HALL GMC INC.
HANDEGAARD,STEVE
HANSON,BARBARA R.
HANSON, MARJEAN'
HAUS,GINGER
HEDAHLS AUTO CENTER
,HENKES,WILLIAM
HENNING,CITY OF
HINTGEN-KARST &. ASSOCIATES INC
HOFFMANN'S BACKHOE SERVICE
HOLIDAY INN ALEXANDRIA
HOLO,GERALD
HORGREN,WAYNE
HUNT,LEON T.
INDIANHEAD SPECIALTY
INFORMATION SYSTEMS CORP.
INLAND TRUCK PARTS CO.
INTERNATIONAL TRANSLATION SERV
INTERSTATE INC.
INTERSTATE INC.
K-MART
K.I.D. LEASING
KAR BASHER INC.
KELLY SERVICES INC.
KOPP,JOYCE
KORBY CONTRACTING COMPANY INC.
LAB SAFETY SUPPLY INC.
LAKE REGION HOSPITAL
LAKELAND MENTAL HEALTH CENTER
LARRY OTT INC. TRUCK SERVICE
LAWSON PRODUCTS INC.
LAYMAN,CHARLA
LIGHTING PLASTICS OF MINNESOTA
LITTLE FALLS MACHINE INC.
LOCATORS&. SUPPLIES
LOKEN,JERRY
MALECKI,CHET
MEADOWBROOK INSURANCE GROUP
MEDICINE SHOPPE
METCALF,WENDY
CHECK AMOUNT
21.73
93.71
6305.86
163.50
272.00
100.00
245.00
20.00
273.00
9.25
33.38
31. 29
391.68
88.21
82.88
302.32
37.36
3.48
37.30
900.00
107.54
75.00
121.41
115.36
50.00
76.73
290.14
175.98
19.70
149.90
1372.10
74.39
26.58
264.13
1373.00
976.00
69.00
153.36
29.13
146.40
6591.50
1175.00
111. 6 9
42.40
91.51
633.47
35.14
17.03
11.77
88.00
1425.25
63.00
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Otter Tail County Board of Commissioners
April 4, 1995
Page 9, Attachment A
VENDOR NAME ....................... .
MID AMERICA POWER DRIVES
MID-CENTRAL RESTAURANT SUPPLY
MILLER & HOLMES INC.
MILLER & HOLMES INC.
MILTONA CREAMERY ASS'N.
MINN-KOTA COMMUNICATIONS INC.
MINNESOTA ASPHALT PAVEMENT
MN CO ATTORNEYS ASSOCIATION
MN COUNTIES COMPUTER CO-OP
MN POLLUTION CONTROL AGENCY
MN STATE SHERIFFS ASSOCIATION
MORRIS,MARK
MPELRA
NARDINI FIRE EQUIPMENT
NATIONAL RIFLE ASSOCIATION
NATIONAL SEMINARS GROUP
NELSON BROTHERS PRINTING
NELSON BROTHERS PRINTING
NESS,CHERYL
NIELSEN,DEAN
NORGREN PAINTING
NORTHLAND APPRAISAL SERVICE
OLSON,ARDIS
ORANDI MEDICAL P.A.
ORLYN PEDERSON COMPANY
OTTER TAIL CO DEPT PUBLIC
OTTER TAIL CO EMPLOYEES
PC COMPUTING
PAMIDA INC.
PARTA PRINTERS INC.
PAUL'S HOLIDAY STATION STORE
PDR GENERICS
PELICAN TOWING AND REPAIR
PEMBERTON SORLIE SEFKOW RUFER
PENROSE OIL COMPANY
PERHAM ENTERPRISE BULLETIN
PETERSON,AMY
PHILLIPS 66
PITNEY BOWES INC
POSITIVE PROMOTIONS
PRODEVA INC.
RAMADA PLAZA HOTEL MINNEAPOLIS
RANDY'S PLUMBING & HEATING
RECYCLING ASSOCIATION OF MN
REVIEW ENTERPRISES INC.
ROYAL TIRE
RUSCO WINDOW CO. INC.
RUSTAD,VIRGINIA
RUUD,NORMAN A. & JOSEPHINE B.
SANIFILL INC.
SCHMITZ FORD
SCHOENEBERGER FUNERAL HOME
CHECK AMOUNT
108.64
585.75
61.00
125.00
27.00
121.20
420.00
42.11
15931.43
210.00
53.25
14.69
150.00
84.48
35.00
69.00
250.65
127.80
12.21
20.00
513.55
.200.00
238.40
1625.00
198.30
2017.27
30.90
16.94
86.61
19.00
68.17
64.95
85.20
393.21
514.90
22.00
20.00
27.66
217.26
124.50
14.50
74.55
7.34
90.00
10.80
2802.19
3862.76
314.41
451. 34
2153.93
24.70
350.00
I . Otter Tail County Board of Commissioners
April 4, 1995
Page 10, Attachment A
VENDOR NAME ....................... .
SELLIN BROTHERS INC.
SHERWIN WILLIAMS
SHERWIN WILLIAMS
SMITH,CURTIS
SOUTH MILL SERVICE
SOUTHWESTERN TECHNICAL COLLEGE
ST. CLOUD STATE UNIVERSITY
STATE OF MN DEPT OF ADMIN.
STATE OF MN OFFICE OF ADMIN
STEIN'S INC.
STEVE'S SANITATION
STOR-N-LOCK
STRUCTURAL MATERIALS INC.
TIBBETTS,DANIEL
TUNGSETH,TINA
UNDERWOOD OIL INC.
UNITED BUILDING CENTER
UNITED BUILDING CENTER
VICTOR LUNDEEN COMPANY
VIGEN,ANTHONY
VMARK SOFTWARE INC.
VOSS LIGHTING
WADENA HIDE & FUR COMPANY
WAL-MART
WASKOSKY,GARY
WELDING SUPPLIES & FIRE EQUIP.
WEST CENTRAL ED CO-OP
WEST PUBLISHING COMPANY
WEST,MICHAEL D.
WHEELER,KEVIN
YELLOW PAGES OF AMERICA INC.
ZEE MEDICAL SERVICE
ZUEHLKE,DUANE
189 records listed.
CHECK AMOUNT
2691.00
55.61
195.64
64.80
18.65
560.00
1401.00
461.65
2373.60
1679.12
1433.49
110.78
131. 95
304.50
13.48
·32.63
83.36
100.96
730.74
2815.83
150.00
194.26
9.32
21.16
84.40
10.97
5333.17
81.78
74.10
366.00
294.00
1490.35
342.93
133080.05