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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/28/19950 0 Minutes of the OTTER TAIL COUNTY BOARD OF COMMISSIONERS Commissioners' Room, Floor 1-B Otter Tail County Courthouse Tuesday, March 28, 1995 1:00 p.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened Tuesday, March 28, 1995, at 1:00 p.m. at the Otter Tail County Courthouse with Commissioners Bill Stone, Chairman; Harley Windels, Malcolm Lee, Andy Lindquist, and Virginia Partmann present. APPROVAL OF MINUTES Motion by Partmann, seconded Windels and unanimously carried to approve the minutes of March 21, 1995, as submitted. U.S. FISH AND WILDLIFE SERVICE Don Kleven, U.S. Fish and Wildlife Service, requested certification of purchase of two tracts of land, 55 acres from Burnell T. Bakke and 64.19 acres from Eugene L. Evenson, to complete a Waterfowl Program Area in Aastad Township. Kleven provided a handout detailing the impact of the proposed acquisitions on Otter Tail County revenue. Motion by Lindquist, seconded Windels and unanimously carried to table these acquisitions to allow more time for the U.S. Fish and Wildlife to increase the shared revenue payments to Otter Tail County. PURCHASE -3/4 TON PICK-UP Highway Engineer, Rick West, provided the following quotations for a 3/4 ton pick-up: Minnesota Cooperative Purchasing Venture Superior Ford, Plymouth, MN Nelson Ford Fergus Falls, MN Worner Auto Center Fergus Falls, MN $15,377 15,337 15,421 Motion by Lindquist, seconded Partmann and unanimously carried to authorize the Highway Engineer to purchase a 3/4 ton pick-up, in the amount of $15,337 (FOB, Fergus Falls) payable to Nelson Ford, Fergus Falls. JOINT MNDOT/OTTER TAIL COUNTY MAINTENANCE GARAGE Rick West, Highway Engineer, informed board members of preliminary studies for a joint MnDOT/Otter Tail County maintenance garage. The Board supported a study of the joint proposal. TRANSPORTATION ENHANCEMENT FUNDS RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 95-22 Upon a motion by Lindquist, seconded Partmann and unanimously carried, the following resolution was adopted: I 0 0 Otter Tail County Board of Commissioners March 28, 1995 Page 2 WHEREAS, the Minnesota Department of Transportation District 4 Area Transportation Partnership is currently soliciting proposed projects for funding with Transportation Enhancement Funds available through the Intermodal Surface Transportation Efficiency Act ( IS TEA) , and WHEREAS, projects selected under this program may be funded with up to 80% Enhancement Funds with the remainder to be funded locally, and WHEREAS, there is a joint effort by trail associations1 businesses and individuals in Otter Tail and Douglas Counties to convert the former Burlington Northern Railroad corridor into an all-season pedestrian, bicycle and snowmobile trail extending from the City of Osakis to the City of Fergus Falls, and WHEREAS, application for these Transportation Enhancement Funds are to be made by a local governmental agency. NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners, that Otter Tail County hereby agrees to become a joint co-sponsor with Douglas County and will make application for Transportation Enhancement Funds for improvement of the former Burlington Northern Railroad corridor in Douglas and Otter Tail Counties as a recreational trail. BE IT FURTHER RESOLVED, that agreement to co-sponsor this project does not include a commitment to provide county funds as a part of the local share funding. Adopted at Fergus Falls, MN, this 28th day of March, 1995. Dated: COUNTY BARD OF COMMISSIONERS William Stone, Chairman FINAL PAYMENT -S.A.P. 56-653-05 & ETC. Motion by Windels, seconded Lee and unanimously carried to approve final payment, in the amount of $21,817.69, to Tri-City Paving, Little Falls, MN, for completion of S.A.P. 56-653-05 & Etc., Bituminous Overlay and Aggregate Shouldering. FINAL PAYMENT -S.A.P. 56-641-08 Motion by Lee, seconded Lindquist and unanimously carried to approve final payment, in the amount of $97,514.87, to Sherbrooke Asphalt, Inc, Pelican Rapids, MN, for completion of S.A.P. 56-641-08, Bituminous Overlay and Aggregate Shouldering. SEASONAL SUPPLY OF HOT MIX BITUMINOUS, WEST OTTER TAIL COUNTY Motion by Lee, seconded Lindquist and unanimously carried to authorize the Chairman's signature on the following Highway Department contract as previously authorized: '95 SEASONAL SUPPLY OF HOT MIX BITUMINOUS MATERIAL -WEST OTTER TAIL Mark Sand & Gravel Co.1 Fergus Falls, MN .• ;' Otter Tail County Board of Commissioners 0 0 0 March 28, 1995 Page 3 FRIENDS OF PHELPS MILL CORRESPONDENCE Chairman Stone acknowledged receipt of correspondence from the Friends of Phelps Mill informing the County Board that their committee is now a stand-alone committee under the direction of the Historical Society. Further, the correspondence updated the Board on the committee's progress. LIQUOR LICENSES Motion by Windels, seconded Partmann and unanimously carried to approve the following application for licenses: Wee Villa Lodge Cheryl R. Kasten Fergus Falls, MN Voyages Stoderl of Perham, Inc. Richard Stoderl Richville, MN Application for Consumption and Display (Set-up) Permit Application for County On-Sale Intoxicating Liquor License and Sunday Liquor License REIMBURSEMENT OF FUNDS Motion by Lindquist, seconded Lee and unanimously carried to approve reimbursement from the County Building Fund to the Otter Tail County Highway Department, in the amount of $16,597.89, for the following costs: Garage #8 -Battle Lake (Overhead Door) $2,694.00 (New Furnace) 6,089.00 Garage #10 -Perham (Replace Roof) 4,350.00 Garage #15 -Vergas (New Furnace) 2,318.00 (Utility Assessment) 1,146.89 TOTAL $16,597.89 CLARIFICATION OF USE OF SAFETY PROGRAM FUNDS County Attorney, Wally Senyk, requested clarification of 11 other county safety programs 11 within a motion approved on January 17, 1995 1 which reads as follows: 11 Motion by Lindquist, seconded Fortmann and unanimously carried to transfer $25 per full time employee from the Insurance Reserve Account to the Safety budget for training for Safety Committee members and other county safety programs.11 Motion by Partmann, seconded Lee and unanimously carried to direct Tim Hunt, Safety & Emergency Services Director, to draft a plan of how the safety program monies will be used and to include in this plan CPR training for Otter Tail County employees. Motion by Windels, seconded Lindquist and unanimously carried to request the Safety & Emergency Services Director (or a representative of the Employees' Safety Committee) to present the draft plan at the next regular County Board meeting prior to clarification of the January 17, 1995, motion. EAST OTTER TAIL FARMER HOMEMAKER COUPLE County Agent, Denzil Cooper, presented the 1995 RRV Winter Shows Valley Farmers and Homemakers Award for East Otter Tail County to Ernest and Althea Deckert of Henning, MN. , . Otter Tail County Board of Commissioners March 28, 1995 0 0 0 Page 4 Mr. and Mrs. Deckert visited with board members regarding their past and present farming and homemaking experiences. DITCH NO. 20 CLEAN-OUT Motion by Windels, seconded Lee and unanimously carried to allow clean-out of vegetation only on a ditch in the Ditch No. 20 System by the property owner as requested by Ditch Inspector, Tiny Holm. Holm was directed by the Board to make future decisions regarding brush/vegetation clean-out of ditches when such request is received from the property owner. Commissioner Lee further directed that these authorizations be documented by letter to the property owner receiving permission for the clean-out. DITCH NO. 41, WILLOW CREEK Ditch Inspector, Tiny Holm, reported that a beaver dam had been removed in the Willow Creek area and caused a culvert to be torn out underneath a residential driveway. The property owner is requesting permission to refill the dirt so he can use his driveway. The Board directed Holm to check with the Department of Natural Resources (DNR) because this may be under the DNR's jurisdiction. MINNESOTA DEPARTMENT OF CORRECTIONS RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT OTTER TAIL COUNTY RESOLUTION #95-23 Upon a motion by Lindquist, seconded Partmann and unanimously carried, the following resolution was adopted contingent upon the Otter Tail County Attorney's approval of the Joint Powers Agreement: Be it resolved that Otter Tail County intends to enter into a Joint Powers Agreement with the State of Minnesota for the Sentencing to Service Program, to be conducted during the period from July 1, 1995 to June 30, 1997. William Stone, Board Chairperson, and Gary A. Nelson, Sheriff, are hereby authorized to implement the program on behalf of the county. I certify that the above resolution was adopted by the Board of Commissioners of Otter Tail County on March 28 1 1995. Dated: OTTER T~IL COUNTY BOARD OF COMMISSIONERS By flitt, ,'.;zq.,_ fd .-iG William Stone, Chairman PERFORMANCE EVALUATION SUMMARY Motion by Partmann, seconded Lee and unanimously carried to report a positive performance review for County Assessor, Bob Moe. EXTENSION OF FILING OF FINAL PLAT -SUNSET SHORES Motion by Lee, seconded Windels and unanimously carried to extend the time for filing of the final plat of Sunset Shores (Government Lots 1 & 2, Sec. 7, Twp. 132, Range 39) James Eidsvold, Clitherall Lake. · Otter Tail County March 28, 1995 Page 5··. Board of Commissioners STIPULATION FOR ENTRY OF JUDGEMENT ,C:)ntion by Entry of Corp. Windels, seconded Lee and unanimously carried to approve a Stipulation for Judgement in a tax appeal matter between Otter Tail County and M.K. Financial REDEMPTION CENTERS CASH ACCOUNTS Solid Waste Director, Mike Hanan, requested an increase in the weekly cash accounts at the recycling redemption centers as follows: Parkers Prairie Pelican and Perham Fergus Falls Motion by Partmann at the redemption ce Motion by Lee, secon Wally Senyk, to re, position. , Motion by Windels, SE ~( )raft a resolutior v:('egislators expressi1 ' because the counties from $2,000 to $3,000 from $2,000 to $4,000 from $4,000 to $7,000 W0--'f"°, ~-<>R,.) ""~ ~ '-f ~ ~ ~ r~·.~ ~ Q ~ ~&P~ ~f'I~~ C\..Uo~. ~ I<~ ed to increase the cash accounts e Director. ON ed to direct County Attorney, Jf filling a Collections Officer :o direct the County Attorney to E Minnesota Counties and area Lowed to help in setting laws Commissioner Windels directed that a letter be sent to the City of Perham confirming the City1 s decision not to purchase the previous East Otter Tail County office building and to inform the City of Perham that Otter Tail County will be advertising for the sale of the building. CLOSED TO THE PUBLIC ADJOURNMENT At 2:59 p.m. 1 Chairman Stone declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of exercising Attorney-Client Privilege in discussing pending litigation of the Marion Lake Association vs County of Otter Tail Et al. Attorney-Client Privilege is authorized in M.S. 471.705 Subd 1 d. At 3:21, p.m. 1 Chairman Stone declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.rn Tuesday, April 4, 1995. Dated: ~,J<f lt1 Jf'tS By ~ rohn, Clerk CB/kd •otter Tail County Board of Commissioners March 28, 1995 Page 5 STIPULATION FOR ENTRY OF JUDGEMENT Motion by Windels, seconded Lee and unanimously carried to approve a Stipulation for Entry of Judgement in a tax appeal matter between Otter Tail County and M.K. Financial Corp. REDEMPTION CENTERS CASH ACCOUNTS S6lid Waste Director, Mike Hanan, requested an increase in the weekly cash accounts at the recycling redemption centers as follows: Parkers Prairie Pelican and Perham Fergus Falls from $2,000 to $3,000 from $3,000 to $5,000 from $4,000 to $7,000 Motion by Partmann, seconded Lee and unanimously carried to increase the cash accounts at the redemption centers as requested by the Solid Waste Director. COLLECTIONS OFFICER POSITION Motion by Lee, seconded Partmann and unanimously carried to direct County Attorney, Wally Senyk, to research and solidify the feasibility of filling a Collections Officer position. RESOLUTION TO BE DRAFTED Motion by Windels, seconded Lee and unanimously carried to direct the County Attorney to draft a resolution to be sent to the Association of Minnesota Counties and area legislators expressing that county officials must be allowed to help in setting laws because the counties are administering 80% of these laws. PERHAM BUILDING Commissioner Windels directed that a letter be sent to the City of Perham confirming the City's decision not to purchase the previous East Otter Tail County office building and to inform the City of Perham that Otter Tail County will be advertising for the sale of the building. CLOSED TO THE PUBLIC ADJOURNMENT At 2:59 p.m.1 Chairman Stone declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of exercising Attorney-Client Privilege in discussing pending litigation of the Marion Lake Association vs County of Otter Tail Et al. Attorney-Client Privilege is authorized in M.S. 471.705 Subd 1 d. At 3:21, p.m., Chairman Stone declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m Tuesday, April 4, 1995. William Stone, Chairman CB/kd