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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/28/19950 0 0 Minutes of the OTTER TAIL COUNTY BOARD OF COMMISSIONERS Commissioners' Room, Floor 1-B Otter Tail County Courthouse Tuesday, February 28, 1995 1:00 p.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened Tuesday, February 28, 1995, at 1:00 p.m. at the Otter Tail County Courthouse with Commissioners Virginia Partmann, Vice-Chair; Harley Windels, Malcolm Lee and Andy Lindquist present. Chairman Bill Stone was absent. APPROVAL OF MINUTES Motion by Windels, seconded Lindquist and unanimously carried to approve the minutes of February 21, 1995, as submitted at the board meeting which included Otter Tail County Resolution #95-14. WESTERN AREA CITIES COOPERATIVE Laurie Mullen, WACCO, updated board members on WACCO's program and ideas in cooperative purchasing. WACCO is currently servicing eighteen cities acting as a liaison in cooperative purchasing and services. Six counties have currently become members with WACCO. Ms. Mullen requested Otter Tail County's membership in WACCO. The membership fee is $.10 per capita, approximately $5,000 for Otter Tail County. Lengthy discussion followed. Commissioner Lee expressed an interest to see what other counties are saving through WACCO. Commissioner Lindquist stated that he would take a look at what WACCO is doing, but could not justify an initial fee of $5,000 before finding a savings for that spending. Vice-Chair Partmann stated that the consensus is to wait and take a closer look at how WACCO can save money for Otter Tail County. BID AWARDS -YEARLY MATERIAL PURCHASES Motion by Lee, seconded Windels and unanimously carried to approve the following recommendations of the Highway Engineer to award the yearly material purchases: Seasonal Culvert Supplies: Fargo Culvert Co. Fargo, ND Seasonal Supply of Herbicides: Edwards Contracting, Inc. Hampton, IA Seasonal Supply of Bituminous Material: Murphy Oil USA, Inc. Superior, WI $11,609.50 $l4.35 per 55 gal. barrel $.6403 per gal. Seasonal Supply of Hot Mix Bituminous -East Otter Tail: Wadena Asphalt, Inc. Wadena, MN $33,900 0 0 0 Otter Tail County Board of Commissioners February 28, 1995 Page 2 Seasonal Supply of Hot Mix Bituminous -West Otter Tail: Mark Sand & Gravel Co. Fergus Falls, MN $34,400 Seasonal Supply of Hot Mix Bituminous -North Otter Tail: Sherbrooke Asphalt, Inc. Pelican Rapids, MN $36,940 The Highway Engineer tabled his recommendation of the 1995 Highway Signing Materials until the next regular board meeting. ARCHEOLOGICAL STUDY, PHASE III -CSAH 31 The Highway Engineer reported that the State Historic Preservation Officer has requested the Archeological Study on CSAH 31 proceed to Phase III. Mr. West reported that requests for proposals have been sent out to obtain the services of an Archeologist. FINAL PAYMENT -SNOW REMOVAL EQUIPMENT Motion by Lee, seconded Lindquist and unanimously carried to approve final payment, in the amount of $25,419.33, to J-Craft, Inc. of Kimball, MN for two heavy duty tandem axle trucks per Purchase Order No. 55369. T.H. DIRECTIONAL SIGNS Motion by Lindquist, seconded Windels and carried, with Lee opposed, to approve payment, in the amount of $2,612.25, payable to the Minnesota Department of Transportation (MnDOT) for replacement of eight directional signs located as follows: Ten Mile Lake Road/ intersection of T.H. 59 & CSAH 35 Vergas/Crystal Lake Road/ intersection of T.H. 59 & CSAH 4 East Pelican/Franklin Lake Road/ intersection of T.H. 59 & CSAH 31 Pelican Lake Road/ intersection of T.H. 59 & CSAH 20 HIGHWAY BRIDGE -DALTON Highway Engineer, Rick West, reported that the State Historical Society is requiring an Historic Survey of an abandoned bridge in Dalton, MN. The approximate cost of the survey will be $1,000 to $2,000. This does not qualify for exemption through the Waiver Program of the MN Board of Government Intervention and Cooperation. CONCRETE CULVERTS The Highway Engineer reported that the Highway Department has old, used concrete culverts salvaged from past projects. Motion by Windels 1 seconded Lee and unanimously carried to authorize the Highway Engineer to proceed with reduction of rates to sell the concrete culverts. JOINT AIRPORT ZONING BOARD APPOINTMENTS OTTER TAIL COUNTY RESOLUTION NO. 95-15 Upon a motion by Windels, seconded Lindquist and unanimously carried, resolution was adopted: the following WHEREAS, the City of Wadena, hereinafter called the 11Municipality11 proposes to construct 0 0 0 otter Tail County Board of Commissioners February 28, 1995 Page 3 a new airport for the Wadena area, located in parts of Compton Township and Bluffton Township in Otter Tail County, Minnesota; and WHEREAS, portions of the airport hazard area to such airport are located outside the territorial limits of said Municipality but within the territorial limits of this County, and WHEREAS, the above Municipality has requested in writing that we join with them in the creation of a Joint Airport Zoning Board; and WHEREAS, this County deems it necessary and expedient to create a Joint Airport Zoning Board in cooperation with the above Municipality pursuant to Minnesota Statutes 360.063, Subd. 3, and other applicable laws for the purpose of establishing, administering and enforcing zoning laws for the areas surrounding the airport and for the protection of the airport and the public; and WHEREAS, the above statute provides that this County has the right to appoint two persons to said Board (Said persons should not be members of the Board of Commissioners); and WHEREAS, Subd. 8 of Section 32 of the Appropriations Bill passed by the Minnesota Legislature effective July 1, 1973, provides that no moneys shall be expended by the Commissioner of Transportation of the State of Minnesota to improve and maintain an airport unless the sponsoring governmental unit owning or proposing the airport construction has or is establishing a zoning authority for the airport. NOW, THEREFORE, BE IT RESOLVED by the undersigned County as follows: 1. That there is hereby created in cooperation with the above Municipality a Joint Airport Zoning Board to be composed of representatives of the undersigned County and representatives of the above Municipality pursuant to Minnesota Statutes 360.063, Subd. 3. 2. That the undersigned County hereby appoints William Goepford, Henning, MN and Robert Sonnenberg, New York Mills, MN to be their representatives on said Board, said persons to serve for an indefinite term until they resign or are replaced by the undersigned County. Adopted this 28th day of February, 1995. Dated: 7YJC1,Aill 7, /99,5 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Byw4~~ William Stone1 Chairman Larry Krohn/ Clerk LIQUOR LICENSE Motion by Lee, seconded Lindquist and unanimously carried to approve the following application for license: The Peak Supper Club Thomas M. Lorine Clitherall, MN Set-up Permit 0 0 0 Otter Tail County Board of Commissioners February 28, 1995 Page 4 AUTHORIZATION FOR EXEMPTION FROM LAWFUL GAMBLING LICENSE No objection was expressed to an application for authorization for exemption from lawful gambling license received from the Ottertail Lake Chapter of the National Wild Turkey Federation. The event is scheduled on March 23, 1995, at the Blue Horizon Ballroom. No objection was expressed to an application for authorization from lawful gambling license received from the Pelican Rapids Ducks Unlimited, Chapter MN-137. The event is scheduled on March 7, 1995, at the Pelican Supper Club. HUMANE SOCIETY CONTAGIOUS VIRUS VACCINATIONS Commissioner Lindquist reported that the Humane Society has requested the county to pay for contagious virus vaccinations for dogs picked up outside of the City of Fergus Falls. There are approximately 460 dogs picked up in the county annually. The Humane Society is requesting $5 per vaccination. County Attorney, Wally Senyk, informed the board of the State Statute which allows the county to give a maximum of $.50 per capita to the Humane Society. Otter Tail County has already given the Humane Society the maximum amount of $25,000. Commissioner Lindquist will inform the President of the Humane Society that by law, the county is unable to pay for the vaccinations. PERFORMANCE EVALUATION SUMMARIES Vice-Chair, Virginia Portmann1 reported the consensus of the board was favorable for the performance reviews of Solid Waste Director, Mike Hanan, and Land & Resource Director, Bill Kalar. BENEFIT ELIGIBILITY Based on discussion at the February 21 1 1995 board meeting, County Attorney, Wally Senyk reviewed specific federal ERISA law regarding benefit eligibility relative to fluctuating hours. This particular law does not apply to government entities and does not address benefit eligibility because it is a retirement act. Solid Waste Director, Mike Hanan, appeared before the board requesting benefits be included for a landfill position in which the individual's hours fluctuate, however, the employee works 80% of full time employment on an annual basis. Benefits for this position have been budgeted. Motion by Lee, seconded Windels and unanimously carried to authorize benefits for the landfill position as requested by the Solid Waste Director. The Solid Waste Director was given the option by the board to fill a similar position with either two 40% (FTE) employees or one 80% (FTE) employee. AMC GOVERNMENT POLICY COMMITTEE MEETING Commissioner Lee reported on an Association of Minnesota County Policy Committee meeting recently attended. BUDGET REDUCTION Motion by Lee, seconded Lindquist and unanimously carried to direct the County Coordinator to request Department Heads to prepare a plan outlining where they would reduce their budget by at least 10% excluding capital expenditures. These plans are due by the end of March. This request is made in view of an additional $l97,000 HACA cut by the State of Minnesota and in consideration of the freeze of 1 95 tax and reverse referendum. • Otter Tail County Board of Commissioners February 28, 1995 .-Page 5 0 0 0 ADJOURNED At 3:10 p.m., Vice-Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. Tuesday, March 7, 1995. Adopted this 28th day of February, 1995. OTTER TAI: COUN~OMMISSIONERS By ttliR.utn William Stone, Chairman Larry Krohn, Clerk CB/kad