HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/12/19940
Minutes of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Commissioners' Room, Floor 1-B
Otter Tail County Courthouse
Tuesday, July 12, 1994
1:00 p,m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened Tuesday, July 12, 1994, at
1:00 p.m. at the Otter Tail County Courthouse with Commissioners Harley Windels,
Chairman; Andy Lindquist; Bill Stone; Virginia Partmann; and Malcolm Lee present.
APPROVAL OF MINUTES
Motion by Lindquist, seconded Lee and unanimously carried to approve the July 5, 19941
minutes as submitted.
BID OPENING: '94 TRAFFIC MARKING CONTRACT
The Highway Engineer, after having previously advertised for bids, opened the 1994
Traffic Marking Contract bids as follows:
A.A.A. Striping Service Co. $ 92,817.05
Rogers, MN
0 Swanston Equipment Companies
Fargo, ND
$109,085.60
Traffic Marking Services
Buffalo, MN
$ 96,274.66
The Highway Engineer will provide bid summaries and award recommendations at the
July 19, 1994, Board meeting.
UTILITY AGREEMENT
Motion by Partmann, seconded Lindquist and unanimously carried to authorize the
Chairman's signature on a Utility Agreement with Otter Tail Power Company on
CSAH Projects S.P. 56-614-09 & 10 at a not-to-exceed figure of $16,233.63 as recommended
by the Highway Engineer.
AMENDMENT: PHELPS MILL DAM REPAIR GRANT AGREEMENT
Motion by Lindquist, seconded Fortmann and unanimously carried to authorize the
Chairman's signature on an Amendment to the Phelps Mill Dam Repair Grant Agreement which
will extend the time period to September 30, 1994.
ELIZABETH TOWNSHIP BRIDGE REPLACEMENT PROJECT
Motion by Lee, seconded Lindquist and unanimously carried to authorize the
Highway Engineer to proceed with setting the bid opening on the Elizabeth Township
Bridge Replacement Project for 1:00 p.m. on August 16, 1994.
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Otter Tail County Board of Commissioners
July 12, 1994
Page 2
TOWNSHIP CULVERT REPLACEMENTS
Motion by Stone, seconded Portmann and unanimously carried to authorize the
Highway Engineer to proceed with the replacements of culverts in Eastern and Elmo
Townships under the established culvert replacement policy.
EASTERN TOWNSHIP ROAD
Motion by Stone, seconded Lindquist and unanimously carried to approve the request of
the Highway Engineer to participate in rebuilding of CSAH 71 where it intersects a
specific Eastern Township road at an estimated cost of $1,500. Safety issues were cited
as a reason to consider this request.
PHELPS MILL PARK: TENDER FOR DAM
A motion was offered by Lindquist1 seconded Stone and unanimously carried to transfer
the duties of tending the Phelps Mill Dam to the Phelps Mill Park Caretaker with payment
for these additional duties to be $60 per month.
PLANNING COMMISSION RECOMMENDATIONS
Motion by Lindquist, seconded Lee and unanimously carried to approve the following
recommendations of the Planning Commission as presented by Tim Griep of the Land &
Resource Management Office:
Conditional Use:
Preliminary Plat:
Joseph M. Smith, Pelican Lake
Wayne Frazier, et al., Crystal Lake
Lyle J. Bring, Lake Lida
11Sunnyside Acres 11 , Gary Schoon1 East Leaf Lake
Conditional Use/Preliminary Plat:
"Beatty Shores", Wayne Beatty, Little Pine Lake
Note: For further information on any of the above Conditional Use/Preliminary Plat
Applications, contact the Land & Resource Management Office.
EMPTY PESTICIDE CONTAINER COLLECTION REPORT
Marie Tysdal, Public Information Officer, reported on the county's empty pesticide
container collection held at three locations on July 7-8. Though the collection efforts
were praised, concern was expressed by Board members over poor participation of ag
chemical dealers.
WEST CENTRAL MINNESOTA INITIATIVE FUND
Wes Binner, Development Specialist; Lowell Larson, Executive Director; and Roy Larson,
Board member of the West Central Minnesota Initiative Fund provided the Board an update
of the West Central Minnesota Initiative Fund's activities.
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Otter Tail County Board of Commissioners
July 12, 1994
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PROPERTY TAXES
Bob Moe, Assessor, discussed countywide timberland classification increases to
10 percent as well as a number of other classification changes in various
assessment districts as changes of real and personal property values for 1994.
1995 ASSESSMENTS
be at
other
A motion was made by Partmann, seconded Lee and unanimously carried to authorize the
Assessor to contract with local assessors and/or qualified private individuals to assess
townships and cities as needed.
RECLASSIFICATIONS
Diane Thorson, Kevin Newborg and Chuck Kitzman, members of the Reclassification
Committee, discussed reclassification requests their committee has received from several
department heads. It was the concensus of the Board for the committee to freeze all
requests for reclassification until the new classification system is in place.
LICENSE APPLICATIONS
A motion was made by Lee, seconded Portmann and unanimously carried to approve the
following application:
Hidden Acres Resort Set-up Permit
Craig Ronning
Vergas, MN
COUNTY DRAINAGE DITCH NO, 23
Motion by Portmann, seconded Lee and unanimously carried to approve the transfer of
$5,100 from the General Fund to the County Ditch Fund for County Drainage System #23.
Motion by Lee, seconded Stone and unanimously carried to approve payment, in the amount
of $5,100.00, to Interstate Engineering, Inc., for County Drainage System #23
engineering services completed as per the contract dated December 15, 1993.
POSTAL VERIFICATION CARDS
Motion by Portmann, seconded Stone and unanimously carried to approve an agreement
between Otter Tail County and the InterTechnologies Group of the Department of
Administration through the Office of the Secretary of State for the production and
mailing of Postal Verification Cards for the period of August 1, 1994 through
June 30, 1995. Otter Tail County will be billed quarterly at a cost of 23 cents per
Postal Verification Card.
APPLICATION FOR EXEMPTION FROM LAWFUL GAMBLING LICENSE
Commissioner Lee expressed no objection to an Exemption From
Application by the Fergus Falls Chapter of Ducks Unlimited.
for August 31, 1994, at Elks Point in Dane Prairie Township.
REQUEST FOR FORGIVENESS
Lawful Gambling License
The activity is scheduled
Motion by Portmann, seconded Stone and unanimously carried to deny the request from
Homestead Building Supplies for abatement of interest and cost in the amount of $79.74
according to statute and established policy.
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Otter Tail County Board of Commissioners
July 12, 1994
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GRAVEL PIT
Motion by Stone, seconded Lee and unanimously carried to authorize the County Auditor to
proceed with the advertising of bids for the public sale of the following described
gravel pit:
Township 131 N. Range 38 W. Section ll (Effington Township)
Beginning at a point 233' West and 16.5' South of the East Quarter corner of Section ll
Township 131 N Range 38 w, thence West 200', thence South 300', thence East 200', thence
North 300' to point of beginning, containing 1.38 acres more or less.
Motion by Partmann, seconded Stone and unanimously carried to authorize the County
Attorney to prepare appropriate documents to clear Otter Tail County's interest in the
following:
That tract or parcel of land described as follows:
Beginning at a point 33' North of the Southwest corner of the Northeast Quarter of
Section 19 Township 133 N Range 42 W thence 200' North, thence 359.7' East, thence 200'
South, thence 359.7' West to the point of beginning, containing 1.25 acres more or less,
that same being in Lot 6 according to the government survey thereof, the same to be used
as a gravel pit and the gravel to be used only for road purposes. The gravel is not to
be taken from a greater depth than one foot below road grade and when County has taken
all gravel on said premises to said depth land is to revert back and belong to granters
herein.
That tract or parcel of land described as follows:
Beginning at a point 33' East and 441.7' North of the SW corner of the NEl/4 of Section
19, Township 133 N, Range 42 W, running thence 208.7' North, thence 208.7' East, thence
208.7' South, thence 208.7' West to the point of beginning, containing one acre more or
less.
That tract or parcel of land described as follows:
Beginning 33' East and 233' north of the southwest corner of the Northeast quarter,
Section 19, township 133 N, Range 42 W, running thence 208.7' North, thence 208.7' East,
thence 208.7' South thence 208.7' west to the point of beginning containing l acre more
or less. Provided that the gravel pit to be constructed or used, if any be used, shall
not be more than one foot below road grade, and no gravel is to be removed except for
road purposes, or used for other purposes. When the County or its officers shall have
ceased.to use the above described land for the purposes and uses aforesaid the title to
said land shall revert to the parties of the first part their heirs and assignees.
CLOSED TO PUBLIC
At 4:02 p.m., Chairman Windels closed the meeting of the Otter Tail County Board of
Commissioners to the public for the purpose of discussing labor negotiation strategies
with regard to three of the county's collective bargaining contracts and for Attorney-
Client Privilege as authorized by MS 471.705 Subd l d.
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Otter Tail County Board of Commissioners
July 12, 1994
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ADJOURNMENT
At 5:02 p.m., Chairman Windels adjourned the meeting of the Otter Tail County Board of
Commissioners until 9:30 a.m. on Tuesday, July 19, 1994.
Dated: ~ If, l99,{ OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By
Attest: dels, Chairman
CB:kal