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Home My WebLink AboutBoard of Commissioners - Minutes - 07/05/1994·~ (J 0 0 Minutes of the OTTER TAIL COUNTY BOARD OF COMMISSIONERS Commissioners' Room, Floor 1-B Otter Tail County Courthouse Tuesday, July S, 1994 9:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened Tuesday, July 5, 1994, at 9:30 a.m. at the Otter Tail County Courthouse with Commissio~ers Harley Windels, Chairman; Andy Lindquist; Bill Stone; Virginia Partmann; and Malcolm Lee present. APPROVAL OF MINUTES Motion by Stone, seconded Lee and unanimously carried to approve the minutes of June 28, 1994, as submitted. LICENSE APPLICATIONS Motion by Lee, seconded Partmann and unanimously carried to approve the following applications: District #166 Mary Ann Erickson Dent, MN On Sale Non-Intoxicating Malt Liquor License, Wine License and Set-up permit Subject to meeting all of the license requirements. Hamburger Hollow Mary J. Wallace New York Mills, MN On Sale Non-Intoxicating Malt Liquor License Subject to the approval of the County Sheriff's office and the County Attorney's office. St. Lawrence Church RR#3 Box 232 Perham, MN The Lanterns Carmen Arvig Perham, MN Vacationland Resort Annie Mae Drouillard Battle Lake, MN On Sale Non-Intoxicating Malt Liquor License Set-up Permit and On Sale Wine License On-Sale Non-Intoxicating Malt Liquor License BOARD OF EQUALIZATION MINUTES APPROVED Motion by Partmann, seconded Lee and unanimously carried to approve the Otter Tail County Board of Equalization minutes of June 17, 1994, as presented. 0 0 0 Otter Tail County Board of Commissioners July 5, 1994 Page 2 DRIVER'S LICENSE ACCOMMODATIONS Motion by Lee, seconded Partmann and unanimously carried to approve leasing the National Guard Armory for a period of nine days at a total cost of $225.00. The facility will be used to issue driver's licenses until the new equipment is installed at the Courthouse. BID OPENING AUTHORIZED Motion by Lee, seconded Partmann and unanimously carried to authorize the Highway Engineer to proceed with advertising for bids on S.A.P. 56-653-05 & Etc. for 1:00 p.m. on August 2, 1994. MAINTENANCE AUTHORIZED Motion by Partmann, seconded Lindquist and unanimously carried to authorize the Highway Engineer to proceed with obtaining quotations for the painting of the mill at Phelps Mill Park. Quotations will include replacement of needed trim boards. ROADSIDE MOWING CONTRACTS Motion by Lindquist, seconded Partmann and unanimously carried to authorize the Chairman's signature on the roadside mowing contracts of Steve's Road Maintenance for Areas A, B & D and Nick Rohr for Areas C & G. PAYMENT OF BILLS Motion by Lee, seconded Partmann and unanimously carried to approve payment of bills per Attachment A of these minutes. ADDITIONAL LICENSE APPLICATIONS Motion by Stone, seconded Lee and unanimously carried to approve the following license applications: Jason's North Lida Baits David J. Stetz Barnesville, MN On/Off Sale Non-Intoxicating Malt Liquor License Subject to the meeting of all license requirements. The Lanterns Carmen Arvig Perham, MN On Sale Non-Intoxicating Malt Liquor License Subject to the meeting of all license requirements. Sunset Bay Resort Paul and Virginia Grabarkewitz Richville, MN Off Sale Non-Intoxicating Malt Liquor License Subject to the approval of the County Attorney's Office. Ethel Beach Resort Sparky or Liz Chase Battle Lake, MN On/Off Sale Non-Intoxicating Malt Liquor License Subject to the approval of the County Attorney's Office. u 0 0 oeter Tail County Board of Commissioners July 5, 1994 Page 3 PAYMENT APPROVED Motion by Lee, seconded Lindquist and unanimously carried to approve payment to the Soil Conservation Service, in the amount of $19,528.29, for costs incurred in furnishing technical assistance in accordance with the Soil Survey Agreement for the period of April 1, 1994 to June 30, 1994. FINAL PLAT Motion by Lindquist, seconded Lee and unanimously carried to approve the final plat of Pebble Shores First Addition as presented. EXTENSIONS Motion by Lindquist, seconded Lee and unanimously carried to approve requests for extensions to September 1, 1994, of final plats on the following: Axdahl Beach, Round Lake Mar Car Acres, South Turtle Lake Klar-Jo Beach, West Battle Lake SEWAGE DISPOSAL SYSTEM CLEANERS APPLICATION Motion by Lee, seconded Partmann and unanimously carried to approve the Application for Sewage Disposal System Cleaners License of Ketters Septic, Frazee, MN. Motion by Lee, seconded Lindquist and unanimously carried to approve the Application for Sewage Disposal System Cleaners License of Art W. Anderson Pumping Service, Detroit Lakes, MN, for two trucks. INDIVIDUAL SEWAGE TREATMENT SYSTEM ACT Bill Kalar, Land & Resource Management Director, provided a fact sheet about the Individual Sewage Treatment System Act which was signed into law on May 10, 1994. Some general discussion followed with regard to the difficulty of enforcement. MISSISSIPPI HEADWATERS BOARD After discussion with the Land & Resource Management Director, a motion was offered by Lee, seconded Partmann and unanimously carried to direct Bill Kalar to answer the letter regarding the Mississippi Headwaters Board. Kalar would indicate in his letter that the Otter Tail County Board of Commissioners did not feel their involvement on the Mississippi Headwaters Board would be beneficial to the residents of Otter Tail County. A copy of our shoreline ordinance would accompany the letter. RESOLUTION AUTHORIZING CHALLENGE GRANT AGREEMENT Motion by Lee, seconded Lindquist and unanimously carried the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, Otter Tail County has a state approved Comprehensive Local Water Plan, covering more than 50 percent of the county land area, which has been a locally adopted pursuant to Minnesota Statutes, Sections 103B.311 and 103B.315, which the county has undertaken to implement; and WHEREAS, the State of Minnesota, through its Board of Water and Soil Resource, has made State grant funds available to counties for the accelerated implementation of local a 0 0 Otter Tail County Board of Commissioners Julys, 1994 Page 4 water plans, if a county agrees to provide matching funds or in-kind goods and services; and WHEREAS, Otter Tail County has received an offer of in-kind goods and services and limited funds from the organizations named and in the amounts indicated on the list attached hereto and marked "Exhibit A," to be used as a match for state challenge grant funds to be used to accelerate and coordinate water quality monitoring and implement best management practices in the upper Otter Tail River watershed; and WHEREAS, Otter Tail County wishes to apply for $55,400.00 in state grant funds and agrees to provide matching funds and in-kind goods and services in the amount of at least $60,500.00, obtained through the contributions of organizations and associations, as listed on Exhibit A. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners accepts the offer of funds and in-kind goods and services from the organizations and in the amounts listed on the attached Exhibit A, to be used as a match for state challenge grant funds. BE IT FURTHER RESOLVED that the Chairman of the Board and the Clerk of the Board are authorized to sign the grant agreement and all other related documents on behalf of Otter Tail County. Adopted this 5th day of July 1994. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: RECESS CALLED At 2:05 p.m., Chairman Windels recessed the meeting of the Otter Tail County Board of Commissioners until 7:00 p.m. for the public hearing on Otter Tail County Drainage Ditch No. 23. BOARD RECONVENES The Otter Tail County Board of Commissioners reconvened at 7:00 p.m. to review with the public the engineering report prepared by Interstate Engineering, Inc. and to receive public comment regarding the engineers proposed repairs to County Drainage System No. 23. PUBLIC HEARING: ENGINEERING REPORT ON COUNTY DRAINAGE SYSTEM NO. 23 The following county staff were in attendance: Commissioners Windels, Lee, Lindquist, wally Senyk; Land and Resource Director, Bill Holm, and County Auditor, Wayne Stein. Stone and Partmann; County Attorney, Kalar; Ditch Inspector, Sheldon (Tiny) 0 Otter Tail County Board of Commissioners July 5, 1994 Page 5 Chairman Windels called upon the County Attorney to state the purpose of the public hearing. Wally Senyk, County Attorney, indicated that the purpose of the public hearing was to provide the public with an overview of the engineer's report and to provide the public with an opportunity to ask questions and to comment on the report and the proposed repairs. Mr. Senyk indicated that since the original petition for repair did not contain the signatures of at least 26% of the affected property owners the County Board of Commissioners would have to determine that the proposed repairs are in the best public interest of the affected properties before they could order a repair of County Drainage System No. 23. Chairman Windels called upon Randy Pope, a representative of Interstate Engineering, Inc., to provide those in attendance with an overview of the engineering report that had been prepared by Interstate Engineering, Inc. Mr. Pope provided a very detailed overview of the history of the drainage system, the current conditions of the drainage system, the proposed repairs and repair areas and the cost estimate. A copy of the engineer's report is on file in the County Auditor's office and is available for public inspection. After Mr. Pope's presentation Chairman Windels opened the meeting to the public for questions regarding the engineer's report. Both Chairman Windels and County Attorney Senyk informed those in attendance that Interstate Engineering, Inc. had been engaged to determine how the drainage system functioned at the time of its construction and what would now be required to make the drainage system function as it was originally constructed. Chairman Windels called upon Terry Lejcher, Area Hydrologist with the Department of Natural Resources for his comments regarding the engineer's report and to answer questions from the public. Mr. Lejcher indicated that Mr. Pope had discussed the engineer's report with him and that he had no disagreements with the report. Mr. Lejcher provided both historic and current information regarding the water elevations of Dead Lake and Star Lake. Mr. Lejcher also defined, for those in attendance, the ordinary high water level. Mr. Lejcher indicated some very conservative estimates, based on many assumptions, as to how each lake would be affected if the drainage system is repaired. Mr. Lejcher indicated two proposed repair areas would require permits from the Department of Natural Resources. Mr. Lejcher addressed the natural channel between Star Lake and Dead Lake. He provided information as to who could work in the channel area and what type of work could be done in the channel area, with a permit, that might increase the flow capacity of the channel. Chairman Windels opened the meeting for public comment. Many individuals asked questions of Mr. Pope, Mr. Lejcher, and Mr. Senyk and many individuals provided public comments to the County Board of Commissioners regarding County Drainage System No. 23. The full text of the meeting is contained on tape which will be on file in the County Auditor1 s office for ninety days. The following is a summary of the ideas, questions, concerns and comments that were shared at the hearing: 1. There was much discussion regarding the size of the culvert that will be placed under the township road if the drainage system is repaired. The engineer's report proposed a 48 11 round culvert. Mr. Pope indicated that the information contained in the report was based on the size of the culvert under County Road No. 35 and was included for informational purposes and was not an absolute requirement. Mr. Lejcher proposed a 36 11 arch pipe. A 36 11 arch pipe has a width of 44" and a height of 27 11 • 0 0 . 0 Otter Tail County Board of Commissioners July 5, 1994 Page 6 2. It was understood that the proposed cost, not including the installment of the culvert under the township road, would be approximately $8,000. 3. Concern was expressed regarding how difficult it might be to install the culvert under the township road and how much that project might cost. 4. Concern was expressed that the repairs to the drainage system may have damaging affects to other township roads affected by this drainage system. s. Concerns were expressed regarding the effect beaver dams have on the drainage system. 6. There was a concern expressed regarding the quality of the water that would flow through the drainage system. It was mentioned that the drainage system flows through a wetlands area that would serve as a very good filtering system to protect Dead Lake. 7. There was a discussion regarding the location of lake gauges. 8. There was a discussion regarding the maintenance of the natural chan,.nel as opposed to repairing the drainage system. It was mentioned that the drainage system is the shortest distance between Star Lake and Dead Lake. It was also mentioned that it may be more cost effective to repair and maintain the drainage system then it would be to maintain the natural channel. 9. A concern was expressed that if the drainage system is repaired, what guarantee do the property owners have that it will be maintained in the future. It was indicated that an annual inspection of the drainage system is required. 10. A question was asked why Big McDonald Lake and Round Lake were allowed to dump their excess water into Star Lake. 11. There was a discussion regarding who is the drainage ditch authority and who will pay for the costs of the drainage system repairs. 12. Many individuals expressed concern over the continued loss of their property due to the rising water level and the effect the increased water level is having on their septic systems. 13. Some individuals indicated that the repairs should not be done and that nature should be allowed to run its course. They pointed out that over the course of history there are periods of both high and low water elevations. 14. The need to redetermine the benefits of the drainage system was also discussed. 0 0 0 Otter Tail County Board of Commissioners July 5, 1994 Page 7 ADJOURNMENT With no additional comments or concerns being expressed, Chairman Windels indicated that the County Board of Commissioners would review the information presented and would make their decision at the July 19th, 1994 Board of Commissioners meeting. At 9:25 p.m., Chairman Windels declared the public hearing adjourned. The next regularly scheduled meeting of the Otter Tail County Board of Commissioners is set for 1:00 p.m. on Tuesday, July 12, 1994. Dated: 0,"t {,I, U/9'1 Attest: CB:kal Attachments OTTER TAIL COUNTY BOARD OF COMMISSIONERS •0ttrer Tail County Board of Commissioners July 5, 1994 Page 8, Attachment A 0 0 VENDOR NAME ....................... . AIRBORNE EXPRESS AKERMAN,RICHARD AMERICAN INDUSTRIAL LEASING AMERICAN INSTITUTIONAL SUPPLY AMERICAN LINEN SUPPLY ASCANO PH.D.,R.P. ASSOCIATION OF MN COUNTIES AUTO GLASS ASSOCIATES B & S INDUSTRIES INC. BATTLE LAKE FARMERS UNION OIL BEN FRANKLIN BEST INC. BIG A AUTO PARTS BOB BARKER COMPANY INC. BOB'S STANDARD BULK SERVICE BOEN,MICHAEL BROOBERG,JAN C & C ELECTRONIC CENTER CENTRAL SALES INC. CHAPIN PUBL/CONSTR BULLETIN CHAUSSE MANUFACTURING CO. INC CLARK BOARDMAN CALLAGHAN CLEMENT COMMUNICATIONS INC. COAST TO COAST STORE-P COOPER'S OFFICE SUPPLY INC. CROSS COUNTRY COURIER DACOTAH PAPER COMPANY DELZER CONSTRUCTION INC. DENT HOMECENTER & HARDWARE ECOLAB INC. ECONO SALES & SERVICE EDWARD CARLSON AMERICAN LEGION FARMERS UNION OIL COMPANY FARNAM'S GENUINE PARTS INC.-FF FAWCETT,KAY FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPARTMENT FERGUS INTERNATIONAL INC. FERGUS TIRE CENTER FISKUM AUTO PARTS-W FROSLEE,MIKE GALAXY COMPUTER SERVICES GREG BARRY EXCAVATING HAGEN,ERVIN HANDEGAARD,STEVE HANSON'S PLUMBING & HEATING HANSON,MARJEAN HEDAHLS INC OF FERGUS FALLS HENDRICKX IMPLEMENT HENNING,CITY OF CHECK AMOUNT J, 6.25 5.00 179.02 490.56 10.22 106.50 36.00 350.60 108.13 6.00 6. 3 9 4942.80 269.90 81. 96 16.72 10.94 16.80 52.12 2.98 296.70 186.65 63.52 116.88 21.54 181.87 15.00 1114.21 291. 00 5.71 257.86 131.87 100.00 60.33 445.15 16.80 1386.00 283.25 112.45 185.24 1441.10 37.50 118.43 7830.00 245.00 40.00 60.25 103.04 17.65 305.85 54.83 22.37 955.96 · Otter Tail County Board of Commissioners July 5, 1994 0 0 Page 9, Attachment A VENDOR NAME ....................... . HOMESTEAD BLDG SUPPLIES-NYM HORVICK MANUFACTURING COMPANY INDIANHEAD SPECIALTY INTERSTATE ENGINEERING INC. INTERSTATE INC. INTERSTATE INC. IRVINE RAMSTAD BRIGGS & JOHN'S CAR CARE CENTER KELLER,ALLAN KELLY INN STATE CAPITOL KELLY SERVICES INC. LAKELAND MENTAL HEALTH CENTER LARRY OTT INC. TRUCK SERVICE LARSON-PETERSON & ASSOC. INC. LAW ENFORCEMENT ASSOCIATION LOCATORS & SUPPLIES M-R SIGN COMPANY MEDICINE SHOPPE METCALF,WENDY MIDWEST BUSINESS PRODUCTS MIKE'S LOCK & KEY SERVICE MIKE'S PLUMBING & HEATING MILLER & HOLMES INC. MN CLE MN CO ATTORNEYS ASSOCIATION MN METALWORKS INC. MN VALLEY TESTING LABORATORIES MN WHEAT RESEARCH & PROMOTION MORE 4 PHARMACY NATION WIDE TOLL FREE CRIME NELSON BROTHERS PRINTING NELSON,GARY NEW YORK MILLS HERALD NORGREN PAINTING NORTHERN COOPERATIVE SERVICES NTC CUSTOMIZED TRAINING ORANDI MEDICAL P.A. OSWALD PUBLISHING CO. OTTER TAIL CO DEPT PUBLIC OTTER TAIL CO EMPLOYEES OTTER TAIL CO POSSE OTTER TAIL CO TREASURER OTTER TAIL CO TREASURER OTTER TAIL COUNTY TREASURER PAMIDA INC. PAUL PUTNAM PAUL'S HOLIDAY STATION STORE PERHAM FARM SUPPLY PERRINE,NASH PHILLIPS 66 PHOTO CENTER,THE PHOTO CENTER,THE CHECK AMOUNT 42.60 371. 40 117.06 9597.60 20.88 1240.68 24.72 110.92 12.82 57.64 1024.40 243.00 300.00 20195.33 80.00 219.52 526.10 550.18 70.00 20.95 8.75 68.25 814.29 60.00 113.00 3500.00 180.00 239.94 29.39 420.00 495.23 34.38 48 .40 4933.10 30.00 225.00 2775.00 j,. 28.84 ' 1426.76 11. 00 2042.50 705.01 25.00 360.00 39.28 100.00 23.24 5.59 90.00 13.33 4.74 20.37 • c (ltl'.er Tail County Board of Commissioners July 5, 1994 Page 10, Attachment A 0 0 0 VENDOR NAME ....................... . PIERCE CO. ,THE PRECISION BUSINESS SYSTEMS INC PRODUCTIVE ALTERNATIVES INC. RASMUSSON-SCHEDOWSKI RATWIK ROSZAK BERGSTROM RECYCLING PRODUCTS GUIDE RENTAL STORE,THE RICK'S TIRE SERVICE RINGDAHL AMBULANCE SERVICE ROBERTSON WELL DRILLING INC. ROGGENKAMP EXCAV. & TRENCHING ROYAL TIRE SAFETY KLEEN CORP. SANIFILL INC. SHELDON'S CAR CARE CORNER SHERWIN WILLIAMS SIGNWORKS SMART CORPORATION STANLEY TOUTGES GARBAGE SERV STEIN'S INC. STEVE'S SANITATION STINAR-STURDEVANT-STOLZ TAMKE,RICHARD L. THOMAS,KELLY TORDSEN,ALAN TORNADO PROJECT OF U OF M U OF M, MN EXTENSION SERVICE UNITED BUILDING CENTER UNIVERSAL SERVICES VMARK SOFTWARE INC. VOSS LIGHTING WADENA ASPHALT COMPANY WAL-MART WALVATNE,ARTHUR WASTECO MANUFACTURING WELDING SUPPLIES & FIRE EQUIP WEST PUBLISHING COMPANY 142 records listed. CHECK AMOUNT j, 54.85 31.28 14362.39 100.00 1116.90 75.00 17.04 20.00 262.50 40.00 45.00 3437.77 419.41 13316.44 114.47 1483.12 41.00 14.90 105.00 1149.83 38.34 100.00 25.29 191.45 15.00 65.00 1845.00 17458.08 74.14 79.88 159.75 98.73 32565.36 16.80 15.00 11202.92 14.50 124.84 === ..... ========= 177196.07