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Minutes of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Commissioners' Room, Floor 1-B
Otter Tail County Courthouse
Tuesday, January 4, 1994
9:30 a.m.
Statutory Meeting
Pursuant to Statutes, the Board of County Commissioners of Otter Tail County, Minnesota,
convened Tuesday, January 4 1 1994, at 9:30 a.m. with Commissioners Malcolm Lee, Harley
Windels; Bill Stone; Andy Lindquist and Virginia Partmann present.
Call to Order
Chairman Selected
The 1993 Board Chairman, Malcolm Lee, called the meeting of the Otter Tail County Board
of Commissioners to order. The first order of business was the selection of a Chairman
of the Board for the year 1994. Motion by Lee, seconded Partmann and carried, with
Windels abstaining, to nominate Commissioner Harley Windels as Chairman of the Board of
Commissioners for the year 1994.
Vice-Chairman Selected
Windels assumed the chair and called for nominations for Vice-Chairman. Motion by
Partmann, seconded Lindquist and carried, with Stone abstaining, to nominate
Commissioner Bill Stone as Vice-Chairman of the Board of Commissioners for the year
1994.
Approval of Minutes
Motion by Stone, seconded Lee and unanimously carried to approve the December 28, 1993,
minutes as submitted.
Motion by Lee, seconded Partmann and unanimously carried to approve an addition to the
December 21, 1993, minutes with regard to the purchase of a Laser Plane 125 Package.
The addition to be included is as follows:
Laser Plane Purchase
Motion by Lindquist, seconded Partmann and unanimously carried to authorize the purchase
of two Laser Plane Model 125 Packages and three grade rods from Northwest Laser, Inc.,
St. Paul, MN, at a total cost of $3,045.90 from the '93 budget.
1994 Meeting Dates
Motion by Stone, seconded Lee and unanimously carried, to establish the following as the
dates the County Board will meet during the year 1994 to conduct County business, with
the full day1 s meetings commencing at 9:30 a.m. and the afternoon meetings of the County
Board commencing at 1:00 p.m.:
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·ot:t:ei~'Tail County Board of Commissioners
January 4, 1994
Page 2
Full Day Morning: Human Services
Regular Board Afternoon: Regular Board
January 4 & 18 11 & 25
February 1 & 15 8 & 22
March 1 & 15 8 & 22
April 5 & 19 12 & 26
May 3 & 17 10 & 24
June 7 & 21 14 & 28
July 5 & 19 12 & 26
August 2 & 16 9 & 23
September 6 & 20 13 & 27
October 4 & 18 11 & 25
November 1 & 15 8 & 22
December 6 & 20 13 & 27
Board of Equalization:
June 17
Motion by Lee, seconded Lindquist and unanimously carried to convene the County Board of
Equalization on June 17, 1994, at 9:30 a.m. and to reconvene the County Board of
Equalization for final action on June 30, 1994.
Resolution of Otter Tail County
For Adopting the Permanent Rules of
The Wetland Conservation Act
Upon a motion by Lindquist, seconded Stone and unanimously carried, the Otter Tail
County Board of Commissioners adopted the following resolution:
WHEREAS, the Minnesota Wetland Conservation Act of 1991 requires that local government
units implement this law by adopting the rules and regulations promulgated by the Board
of Water and Soil Resources pertaining to wetland draining and filling; and
WHEREAS, the Board of Water and Soil Resources has requested that local government units
adopting the permanent rules of the Wetland Conservation Act notify them of the decision
regarding adoption; and
WHEREAS, the local government unit is responsible for making Wetland Conservation Act
determinations for landowners; and
WHEREAS, the Otter Tail County Board of Commissioners previously assumed the
responsibilities of a local government unit for wetland alterations within Otter Tail
County under the interim rules.
NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Otter Tail
County that it hereby accepts the responsibility as the local government unit for the
Wetland Conservation Act for areas within the legal boundaries of the County of Otter
Tail, but excluding areas lying within the incorporated limits of any municipality, as
of January 4, 1994, within the guidelines as set forth by the Wetland Conservation Act
and rules.
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'ott:er·~Tail County Board of Commissioners
January 4, 1994
Page 3
BE IT FURTHER RESOLVED, that Otter Tail County hereby adopts the rules and regulations
promulgated by the Board of Water and Soil Resources pertaining to wetland draining and
filling.
Adopted this 4th day of January, 1994.
Dated: Ouw,~ II (f/{jif ~ )
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
z;~
Larry thn, Clerk
By
dels, Chairman
Resolution Authorizing Signature of
Board of Water & Soil Resources
Natural Resources Block Grant Documents
Upon a motion by Lee, seconded Partmann and unanimously carried, the Otter Tail County
Board of Commissioners adopted the following resolution:
WHEREAS, Otter Tail County has a state approved comprehensive local water plan which has
been locally adopted pursuant to Minnesota Statutes Chapter 103B.311 and 103B.315; and
WHEREAS, the State of Minnesota, acting by and through its Board of Water and Soil
Resources (BWSR), has authority to award natural resources block grants for purposes of
implementing comprehensive local ~ater plans, the Wetland Conservation Act, and the DNR
shoreland program to local government pursuant to Laws of Minnesota, 1993, Chapter 172,
Section 6; and
WHEREAS, the Minnesota Department of Revenue has determined the minimum amount necessary
to be raised by Otter Tail County for the base grant portion of the grant; and
WHEREAS, BWSR has determined that Otter Tail County is eligible for a Natural Resources
Block Grant of up to $67,445.72 upon BWSR acceptance of the local government unit's
application and the execution and delivery of a Grant Agreement.
NOW, THEREFORE, BE IT RESOLVED:
That the Otter Tail County Board of Commissioners approves execution of a grant
agreement by Otter Tail County with the State of Minnesota to receive state funds for
the implementation of its comprehensive local water plans, the administration of the
Wetland Conservation Act and administration of the DNR shoreland program, under the
terms of the Grant Agreement and all statutory requirements; and
That the Otter Tail County Board of Commissioners authorizes the expenditure of
$46,003.72 in-kind contributions to match the Natural Resources Block Grant as specified
in Laws of Minnesota 1993, Chapter 172, Section 6, and the Grant Agreement.
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January 4, 1994
Page 4
BE IT FURTHER RESOLVED, that the Chairperson of the County Board of Commissioners and
the, Clerk of the County Board are authorized to execute the Grant Agreement together
with all related documents.
Adopted this 4th day of January, 1994.
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Dated '-J~'fll"-ui./"'A"'1"f"'9-c..LJl!c,.,_,l."'q~fc.ed~ OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By
indels, Chairman
LarryKrohn, Clerk
Vehicle Purchase
Motion by Lee, seconded Partmann and carried, with Partmann opposed, to authorize the
Assessor to purchase 1 based on the lowest quotation received, a '93 Plymouth
Sundance/Dodge Shadow from Worner Auto Center, Fergus Falls, MN, at a cost of $7,986
which is inclusive of the 7/70 power train warranty. The motion went on to authorize
the Assessor to purchase, based on lowest quotation, a '94 Pontiac Sunbird from Worner
Auto Center at a cost of $9,239. The '93 vehicle is to be paid from the '93 Assessor's
budget and the '94 vehicle is to be paid from the 1 94 Assessor's budget.
Some discussion followed with regard to vehicle purchases being made from a capital
account. Partmann stressed the need for this purchase plan as opposed to each
department proceeding with individual vehicle purchase quotations.
Office Furniture
Motion by Stone, seconded Lee and unanimously carried to authorize the Assessor to
proceed with the purchase of refurbished office panels and components, new countertops,
etc. from Cooper's Office Supply, Fergus Falls, MN, at a cost estimate of $11 1 043.
Bob Moe was requested to contact the Building Maintenance Supervisor with regard to
storage, for future use, of the desks removed from the department.
Printing & Publishing Bids
The Otter Tail County Board of Commissioners, having previously advertised for bids to
be received for printing and publishing of the county board minutes, legal notices,
delinquent tax list and county1 s annual financial statement, proceeded to open bids
which-were found to be as follows:
Legal Notices, Publications and Commissioners Minutes:
Fergus Falls Daily Journal $6.98 per S.A.U.
Annual Financial Statement:
Perham Enterprise Bulletin 1st Publication $6.84 per S.A.U.
Henning Advocate 2nd Publication $6.84 per S.A.U.
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Delinquent Tax List:
Pelican Rapids Press 1st Publication $6.84 per S.A.U.
Pelican Rapids Press 2nd Publication $4.06 per S.A.U.
After consideration, a motion was made by Lee, seconded Fortmann and unanimously
carried, to award bids for publishing and printing for the year 1994 as follows:
Legal Notices, Publications and Commissioners Minutes:
Fergus Falls Daily Journal $6.98 per S.A.U.
Annual Financial Statement:
Perham Enterprise Bulletin 1st Publication $6.84 per S.A.U.
Henning Advocate 2nd Publication $6.84 per S.A.U.
Delinquent Tax List:
Pelican Rapids Press 1st Publication $6.84 per S.A.U.
Pelican Rapids Press 2nd Publication $4.06 per S.A.U.
Pocket Gopher Bounty
Upon a motion by Lindquist, seconded Lee and unanimously carried, the following
resolution was adopted:
RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that the
sum of thirty cents ($.30) be paid out of the Revenue Fund of the County for every
pocket gopher killed in said County during the year 1994 in cases where the township in
which the pocket gophers were so killed shall provide for the payment of at least an
additional bounty of forty cents ($.40) for each pocket gopher so killed.
RESOLVED FURTHER that said payment of such bounty shall be made by the County Auditor
upon certificates executed by the Chairman and/or Clerk of the Town Board of said
township setting forth that the pocket gophers were duly presented to the Chairman of
such Board and that the township had issued and delivered to each claimant a payment for
at least seventy cents ($.70) for each pocket gopher so killed.
Adopted at Fergus Falls, MN, this 4th day of January, 1994.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
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January 4, 1994
Page 6
Upon a motion by Lee,
resolution was adopted:
Tax Forfeited Land Sale Apportionment
seconded Lindquist and unanimously carried, the following
RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that
WHEREAS, it is provided in Minn. Stat. 282.05 for the apportionment of proceeds from the
sale of tax forfeited lands, and
WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing
districts pursuant to Minn. Stat. 282.08, and
WHEREAS, Minn. Stat. 282.08(4) (b) provides that the County Board may set aside 20% of
the proceeds remaining after the value of public improvements, special assessments and
bond issues levied on the property have been paid, for acquisition and maintenance of
county parks and recreational areas, and
WHEREAS, Otter Tail County has a park and recreational area which would benefit by such
an apportionment,
NOW, THEREFORE, BE IT RESOLVED, that the County Auditor retain 20% of the proceeds from
the sale of tax forfeited lands for acquisition and maintenance of parks and
recreational areas from the proceeds available after making the necessary statutory
disbursements, said proceeds to be disbursed according to law.
Adopted at Fergus Falls, MN, this 4th day of January, 1994.
Dated:~ l/1 If f '1 OTTER TAIL COUNTY BOARD OF COMMISSIONERS
indels, Chairman
Delinquent Real Estate Tax List
Motion by Partmann, seconded Lee and unanimously carried to set the cost assessed to
delinquent real estate parcels, that are published in the Delinquent Tax List, at
$17.00. This action is provided in MS 279.092 which allows the County Board to
establish a reasonable fee to recover all the cost incurred against each parcel included
in the delinquent tax list. Wayne Stein, Auditor, indicated in 1993 the cost to
publish the Delinquent Tax List was $13,238.91 and approximately 803 parcels were
published at a cost of $16.49 per parcel.
1994 Annual Appropriations
Motion by Lindquist, seconded Lee and unanimously carried to authorize payment of the
following 1994 annual appropriations:
Otter Tail Country Tourism Association $ 5,000
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• • •;. ot,;er Tail County Board of Commissioners
January 4, 1994
Page 7
West Otter Tail Fair Association
East Otter Tail Fair Association
$12,000
$12,000
1994 AMC Membership Dues
Motion by Lindquist, seconded Partmann and carried, with Lee opposed, to approve payment
of the 1994 Association of Minnesota Counties annual membership dues in the amount of
$11,411.
Prepayments Authorized
Motion by Partmann, seconded Lindquist and unanimously carried to approve the following
invoices which have been prepaid to take advantage of offered discounts:
Vendor
Wes' Fuel Stop
Miltona Creamery Assn.
Otter Tail Ag Center
Penrose Oil Company
Co-op Services
Meyer's Service, Inc.
Total Payment
$4,491.35 $4,053.17
481.63 446. 13
4,730.40 4,370.40
265.07 254.29
341.65 328.06
127.02 115.02
AIS 315 Optical Scan
Discount
$438.18
35.50
360.00
10.78
13. 59
12.00
Motion by Lee, seconded Partmann and unanimously carried to approve the request of the
,.r \, 'Auditor to enroll in the Extended Warranty Program, offered by American Information
~ Systems, Inc., for the County's AIS 315 Optical Scan.
' /
Two Year Special Assessment
Motion by Lindquist, seconded Lee and unanimously carried to approve the certification
as a two year special assessment for noxious weed destruction beginning in 1994 at a
rate of six percent interest on Parcel No. 40-000-02-0014-000 owned by Loy Ekstead.
Total costs incurred for the destruction of noxious weeds amounted to $582.16.
Vehicle Purchase
Motion by Lee, seconded Stone and unanimously carried, after hearing the quotations of
Minnesota Motors, Worner Auto Center and Nelson Ford presented by the Highway Engineer,
to approve the purchase of a 1994 Chevrolet S-10 Blazer at a cost of $12,995 from
Minnesota Motors, Fergus Falls, MN, the lowest bidder.
Bid Openings Set
Motion by Lindquist, seconded Lee and unanimously carried to set the bid opening for two
tandem axle dump trucks for 1:00 p.m. on March 1, 1994, as requested by the Highway
Engineer.
Motion by Partmann, seconded Stone and unanimously carried to set the bid opening of SAP
56-608-19 Street Improvements for 1:00 p.m. on March 1, 1994, as requested by the
Highway Engineer.
County Board of Commissioners
January·4, 1994
Page,8
Phelps Mill Country l L-'"~~ Motion by Lindquist, seconded Partmann and
~irman to execute the Revised Agreement
unanimously carried to authorize the Board's
for County Park Use and Maintenance with
Phelps Mill Country.
Closed to the Public
At 11:06 a.m. a motion was offered by Lee, seconded Lindquist and unanimously carried to
close the meeting of the Otter Tail County Board of Commissioners to the public for the
purpose of exercising Attorney/Client Privilege in discussing the work environment of
the Public Health Department and also in conjunction with resolution of potential
litigation. Attorney-Client Privilege is authorized in MS 47l.705 Subd l d.
Open to Public
At 11:48 a.m. the meeting of the Otter Tail County Board of Commissioners was opened to
the public.
Olson Property
Motion by Lindquist, seconded Lee and unanimously carried to direct the Coordinator to
contact the architectural firm of Yeater, Hennings, Ruff, Schultz, Rokke 1 Welch
Architects & Planners of Moorhead, MN, in the evaluation and suitability determination
of the Olson property. The Public Health Director will also participate in the
evaluation process with regard to the Public Health Department's employee environment.
Planning Commission Appointments
by Lee, seconded Partmann and unanimously carried to re-appoint Carl Johnson,
Vergas, to the Planning Commission for a three year term commencing January 1, 1994.
Motion by Partmann, seconded Lindquist and unanimously carried to appoint
Leona Zimmerman, Fergus Falls, to the Planning Commission for the duration of
Mike Ackley' s term, December 31, 1994. (Ackley has resigned.)
Motion by Stone, seconded Partmann and unanimously carried to re-appoint David Trites,
Parkers Prairie, to the Planning Commission for a three year term commencing January 1,
l994.
Adjournment
At l2:00 p.m., Chairman Windels declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 1:00 p.m. on January 11, 1994.
Dated: ~ / 11 (t/9¥ OTTER TAIL COUNTY BOARD OF COMMISSIONERS
1;' ~ By
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