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Minutes of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Commissioners' Room, Floor l-B
Otter Tail County Courthouse
Wednesday, December 8, 1993
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Wednesday, December 8, 1993,
at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee,
Chairman; Harley Windels; Bill Stone and Virginia Partmann present and Commissioner
Andy Lindquist absent.
Approval of Minutes
Motion by Stone, seconded Windels and unanimously carried to approve the minutes of
November 23, 1993 as submitted.
Request for Bids
Motion by Partmann, seconded Stone and unanimously carried to set a bid date for Radio
Equipment for 1:00 p.m. on January 11, 1994, as requested by the Highway Engineer.
Motion Windels, seconded Stone and W1animously carried to set a bid date for a Rotary
Snowblower for 1:00 p.m. on January 11, 1994, as requested by the Highway Engineer.
Highway 59 Turnback Resolution
Motion by Partmann, seconded Windels and unanimously carried to offer the following
resolution with regard to SP 5601-17 Project:
BE IT RESOLVED that the County of Otter Tail enter into Agreement No. 69784 with the
State of Minnesota, Department of Transportation for the following purposes, to-wit:
To provide for transfer of jurisdictional authority from the State to the County of that
portion of Trunk Highway No. 59 from the south junction with Trunk Highway No. 94 to the
east junction with Trunk Highway No. 210 and from the north corporate limits of the City
of Fergus Falls to the north junction with Trunk Highway No. 94.
BE IT FURTHER RESOLVED that the proper County Officers are hereby authorized and
directed to execute such agreement.
Adopted this 8th day of December, 1993.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By~Af:~
Attest:
, ,• Otte,; Tail County Board of Commissioners
December 8, 1993
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Page 2
Final Payments
Motion by Windels, seconded Stone and unanimously carried to approve final payment in
for Traffic Marking, C.P. 93:TM, as previously awarded, in the amount of $3,051 payable
to Traffic Marking Services, Buffalo, MN.
Motion by Stone, seconded Windels and unanimously carried to approve final payment for
Roadside Mowing in Area D, C.P. 93:M, as previously awarded, in the amount of $469.95
payable to Donald Steeves.
Meeting Reports
Individual reports were given by Commissioners Partmann, Stone and Windels, as well as
the County Coordinator, with regard to their attendance at the annual Association of
Minnesota Counties meeting held December 5-7.
Forgiveness of Penalty Request
Motion by Partmann, seconded Stone and unanimously carried to deny forgiveness of
penalty as requested by Debbie and John Schwagel based on existing policy with regard to
postmark.
Approval to Pay Bills
Motion by Windels, seconded Stone and unanimously carried to approve the payment of
bills and claims as per Attachment A of these minutes.
Phelps Mill Country Agreement
Motion by Partmann, seconded Stone and unanimously carried to approve the Revised
Agreement for County Park Use and Maintenance with Phelps Mill Country, subject to noted
changes expressed to the County Attorney.
County Drainage Ditch No. 23
Motion by Windels, seconded Partmann and unanimously carried to enter into a consulting
services agreement with Interstate Engineering for preliminary survey of County Drainage
Ditch No. 23 at a cost of $5,100.
Repurchase Resolution
Motion by Partmann, seconded Windels and unanimously carried to adopt the following
resolution:
Resolved by the Board of County Commissioners of Otter Tail County, Minnesota, that
WHEREAS, on December 8th, 1993, Jake D. Dyck, owner of record of the following legally
described parcel:
River Oaks Second Addition
Lot 1, Block 1
made application to repurchase said property which was forfeited to the State of
Minnesota on August 31st, 1993, for nonpayment of the 1987 tax.
WHEREAS, the sum of $1,391.24 has been remitted, representing the aggregate of all
delinquent taxes, penalties, costs, assessments and fees.
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Otter Tail County Board of Commissioners
December 8, 1993
Page 3
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners does
hereby approve the above repurchase as it will promote and best serve the public
interest and will relieve the undue hardship which has resulted because of the
forfeiture of the above described property.
Adopted this 8th, day of December, 1993.
Dated: dw@Je,y /J./. Jq9;;;J OTTER TAIL OUNTY BOARD OF COMMISSIONERS
{L/4f~
Attest:
colrn K. Le6, Chairman I
County Drainage Ditch No. 21
Motion by Lee, seconded Windels and unanimously carried to approve payment to
Interstate Engineering, Inc., in the amount of $7,800, for engineering services on
County Drainage System No. 21.
Motion by Partmann, seconded Windels and unanimously carried to authorize the Auditor to
transfer $2,050 from the General Fund into the Ditch Fund for payment of the above.
Final Payment
Motion by Stone, seconded Windels and unanimously carried to authorize payment on
December 30, 1993, to American Information Systems Inc., in the amount of $37,500, for
the final payment due on the purchase of an AIS-315 Optical Scan Ballot Reader.
Historical Society
Motion by Windels, seconded Partmann and unanimously carried to approve transferring
custodial rights of the Register of School Officers to the Otter Tail County Historical
society subject to the approval of the Department of Administration's Information Policy
Office.
County Drainage Ditch No. 56
Motion by Fortmann, seconded Stone and unanimously carried to approve payment of $297.78
to the Otter Tail County Highway Department for loading tile for County Ditch No. 56.
This expenditure will be billed for reimbursement to Dale Velo as per the June 3, 1993,
County Board proceedings.
Final Plat Extensions
Motion by Windels, seconded Partmann and unanimously carried to honor the request for a
ninety (90) day extension to file the final plat of the re-plat of Tanglewood on Little
Pelican Lake.
Motion by Partmann, seconded Windels and unanimously carried to honor the request for an
extension to June 30, 1994, to file the final plat of Condon Shores, West McDonald Lake.
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Otte~ Tail County Board of Commissioners
December B, 1993
Page 4
Conditional Use Permit
Motion by Windels, seconded Stone and unanimously carried to approve the Conditional Use
Application of Marilyn Skillings, Sybil Lake.
Planning Commission Recommendations
Motion Windels, seconded Partmann and unanimously carried to approve the following
as recommended by the Planning Commission:
Conditional Use Application:
William G. Wicks, Little Pine Lake
Preliminary Plat:
Prairie Acres, Perham Township
Employees' Assistance Program
Motion by Partmann, seconded Windels and unanimously carried to approve continuation of
the Employees' Assistance Program contract between Lakeland Mental Health Center, Inc.
and Otter Tail County for 1994.
Faithful Performance/Honesty Bond
Motion by Partmann, seconded Stone and unanimously carried to authorize the renewal of
the County's Faithful Performance/Honesty Bond in the amount of $1,562, payable to
Meadowbrook Insurance Group, for a policy period from January 1, 1994 to
January 1, 1997.
Closed to Public
At 2:18 p.m. a motion was offered by Stone, seconded Windels and unanimously carried to
close the meeting of the Otter Tail County Board of Commissioners to the public for
Attorney-Client Privileges as authorized in MS 471.705 Subd 1 d., and for the purposes
of labor negotiation strategies with the County's four collective bargaining units. The
subject of the Attorney-Client discussion was that of the Department of Labor &
Industry, relating to safety regulations, specifically OSHA.
Adjournment
At 3:56 p.m.1 with no further business, Chairman Lee declared the meeting of the
Otter Tail County Board of Commissioners adjourned until 7:30 p.m.
Reconvened
The Otter Tail County Board of Commissioners reconvened at 7:37 p.rn., on December 8,
1993, to review and discuss the preliminary engineering survey report prepared by
Interstate Engineering, Inc. with regard to County Drainage Ditch No. 21.
Public Hearing -Preliminary Engineering Survey Report
County Drainage System No. 21
() The following County staff were in attendance:
Commissioner -Harley Windels
Commissioner -Malcolm Lee
Commissioner -Bill Stone
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. Otte~ Tail County Board of Commissioners
December 8, 1993
Page 5
Commissioner -Virginia Partmann
Highway Engineer -Richard West
Assistant County Attorney -Barb Hanson
Land and Resource Director -Bill Kalar
Ditch Inspector -Roland Sauck
County Auditor -Wayne Stein
Chairman Lee provided a summary report of the activities and events that had occurred
prior to and leading up to this meeting. He addressed the past petitions that had been
received and the public hearings that had been held to review and discuss those
petitions.
Chairman Lee called upon Barb Hanson, Assistant County Attorney, to explain the purpose
of this hearing. Barb Hanson, Assistant County Attorney, explained that the purpose of
the public hearing is to be informed of the findings of the preliminary engineering
survey report as prepared and presented by Interstate Engineering, Inc. and to provide
those in attendance with an opportunity to ask questions and to provide the County Board
of Commissioners with additional information to assist in the decision making process.
Barb Hanson, Assistant County Attorney, explained that the County Board of Commissioners
would have to find that it was in the best public interest of the affected property
owners before they would proceed with repairs to the drainage system. Barb Hanson,
Assistant County Attorney, stated that the County Board of Commissioners would consider
a decision regarding the repairs of the drainage system at their regularly scheduled
meeting on December 21, 1993.
Chairman Lee called upon Randy Pope, Interstate Engineering, Inc., to presente a report
of.the preliminary engineering survey. Mr. Pope presented a report on the history of
the drainage system. Mr. Pope presented a very detailed and technical report regarding
their survey of the drainage system. Mr. Pope addressed the grade lines, the proposed
grade lines, various elevations and the repair work proposed to be completed in the
drainage system. Mr Pope indicated that the proposed grade lines matches fairly well
the physical features of the existing system and existing records. Mr. Pope indicated
that the culvert level at County Road No. 1 was used to tie in to the grade line.
Mr. Pope estimated the cost of the project to be approximately $16,000. Mr. Pope
cautioned that this cost could increase depending upon how far the clean out materials
would have to be transferred for disposal purposes. In addition, Mr. Pope pointed out
that the estimate did not included any dollar amount that may need to be expended for
buffer strips or additional easements/right-of-ways.
Chairman Lee called upon Terry Lejcher, Area Hydrologist, with the Department of Natural
Resources. Mr Lejcher provided the audience with a history of the water levels on Fish
Lake. Mr. Lejcher explained the ordinary high water level, its establishment and the
fact that Fish Lake has a large fluctuation in the ordinary high water level over a long
period of time. Mr. Lejcher indicated that the original construction of the drainage
system was not intended to lower the level of the lake. Mr Lejcher explained that the
objective of the Department of Natural Resources is to allow the lake to fluctuate
around its control point. Mr. Lejcher indicated that the grade lines as prepared by
Randy Pope from County Road No. 1 location are reasonable and they fit the original
plans of the drainage system.
Richard West, Otter Tail County Highway Engineer, reported that the installation of the
culvert under the joint Friberg/Maine Township road is underway. Mr. West indicated
that if repairs to the drainage system are not made the culvert will silt shut in a very
short time.
Barb Hanson, Assistant County Attorney, reported that the cost of the culvert being
installed under the joint Friberg/Maine Township road is the responsibility of the road
authorities and not a cost of the drainage system.
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• Otte~ Tail County Board of Commissioners
December 8, 1993
Page 6
Chairman Lee then opened the meeting to the public for questions and comments concerning
the preliminary engineering survey report and the proposed repairs. The following
individuals addressed questions and concerns to the County Board of Commissioners,
Mr. Pope and Mr. Lejcher:
Randy Wasvick
David Davis
Mitch Davis
Hal Doty
Lance Pederson
Steve Nelson
The concerns and questions that were expressed are summarized as follows:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Work needed on a culvert located under a field approach.
Would Fish Lake be lowered by the proposed repairs.
Questions and concerns regarding the permit that the County has applied for from
the Department of Natural Resources requesting that the control point be moved to
the culvert under County No. 1.
Where does the authority come from to flood individual home owners.
Concerns regarding the control and/or the elimination of the beaver problem.
Work on the grade line will not change the elevations.
How the costs of the project could and would be shared.
Definition of a meandered lake is found in Minnesota Statute 103G.001 Subd. 12
Repairs of the drainage system will provide residents with a working water level.
If the repair work is done individuals should experience less fluctuation and less
property damage.
Questions regarding the procedure for having properties removed from the drainage
system.
Approximately how much fill will need to be moved.
What will happen on Fish Lake if the repairs to the drainage system are not made.
The above thoughts, comments and concerns were expressed and general discussion of the
comments and concerns took place at the public hearing.
With no additional thoughts, comments or concerns being expressed Chairman Lee closed
the meeting for public comment and requested questions and comments from the County
Board of Commissioners. After discussion and review by the County Board of
Commissioners, Chairman Lee informed the audience that a decision would be made at the
December 21, 1993, regularly scheduled board meeting.
Adjournment
At 9:20 p.m., without additional discussion, Chairman Lee declared the public hear and
the meeting of the Otter Tail County Board of Commissioners adjourned until 1:00 p.m. on
Tuesday, December 14, 1993.
A~/4{£
Larryrohn, Clerk
CB:kal
Attachments.
OTTER TAIL COUNTY
B~
B~A5° -2:0MMISSIONERS
Ir:
Malcolm K. Lee1 Chairman
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. ot't,e:. Tail County Board of Commissioners
December B, 1993
Page 7
VENDOR NAME ....................... .
A-1 LOCK AND KEY
A.W. RESEARCH LABORATORIES
ACME ELECTRIC
ADAM,CAROL
AKERMAN,RICHARD
AMERICAN BUSINESS FORMS
AMERICAN INDUSTRIAL LEASING
AMERICAN INFORMATION SYSTEMS
AMERICAN INSTITUTIONAL SUPPLY
AMERICAN LINEN SUPPLY
AMTHOR MICROGRAPHICS CO.
ARCHIES
AUTO GLASS ASSOCIATES
BALCUM APPLIANCE
BATTLE LAKE FARMERS UNION OIL
BATTLE LAKE,CITY OF
BERGE,ANGELA
BERVEN,DWIGHT
BEST BUSINESS SYSTEMS
BEST INC.
BEST INC.
BIG A AUTO PARTS
BLUFFTON,CITY OF
BOB BARKER CO
BOB'S STANDARD BULK SERVICE
BRETZ HARDWARE
BRETZ HARDWARE
C & H DISTRIBUTORS
CARQUEST AUTO PARTS
CLITHERALL,CITY OF
COAST TO COAST STORE
COAST TO COAST STORE-P
COMFORT INN AIRPORT
COMPUTERLAND CORPORATION
CONOCO QUIK STOP
COOPER'S OFFICE SUPPLY INC.
COOPER,DENZIL
COPY EQUIPMENT INC.
CYBERSTAR
DACOTAH PAPER COMPANY
DAILY JOURNAL, THE
DAKOTA FOOD EQUIPMENT
DALTON,CITY OF
DCA INC.
DEER CREEK,CITY OF
DENT HOMECENTER & HARDWARE
DENT,CITY OF
DON'S SERVICE
EAST OTTER TAIL COUNTY
ECONO LODGE
EGGE CONSTRUCTION, INC.
ELIZABETH,CITY OF
CHECK AMOUNT
105.44
346.50
195.65
28.00
3.00
386.39
179.02
1286.79
164.29
10.12
34.37
45.64
420.80
11656.00
162.56
914.24
83.05
83.20
452.63
11660.87
4.00
562.37
370.11
329.99
953.45
47.68
50.16
538.54
101.56
69.98
10.57
37.41
165.39
2715.34
23.71
2016.78
31.53
58.10
262.50
301. 70
83.85
55.49
141. 32
641.30
274.56
12.94
124.86
227.73
31. 20
179.70
562.32
168.23
' , Otfei:-Tail County Board of Commissioners
December 8, 1993
Page 8
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VENDOR NAME ....................... .
ERHARD GAS & GROCERY
ERHARD,CITY OF
ERICKSON ELECTRONICS
FARMERS UNION OIL COMPANY
FARNAM TIRE CENTER
FARNAM'S GENUINE PARTS INC.-FF
FERGUS ELECTRIC
FERGUS FALLS POLICE DEPT
FERGUS INTERNATIONAL INC.
FERGUS INTERNATIONAL INC.
FERGUS TIRE CENTER
FOTH & VAN DYKE
G. N. EVENSON INC.
GALAXY COMPUTER SERVICES
GEISER,DONNA
GENE'S STANDARD SERVICE
GOODIN COMPANY
GRAINGER INC
GREAT PLAINS NATURAL GAS CO.
GRIFFITH,NICHOLAS R.
HAGEN,ERVIN
HALL GMC INC.
HANDEGAARD,STEVE
HARBOR LINEN
HENKES,WILLIAM
HENNING ADVOCATE INC.,THE
HENNING AUTO PARTS INC.
HENNING TRUSTWORTHY HDWE.
HENNING,CITY OF
HOFF SVINGEN ATHENS & RUSSELL
HOME SHOP,THE
HUNT,LEON T.
INTERSTATE ENGINEERING INC.
INTERSTATE INC.
IVERSON,DAVID
JENSON,RODNEY
JIM'S SERVICE
JOHNSON,ERNEST
K & K PLUMBING
KAUSLER,RICHARD E.
KENTUCKY FRIED CHICKEN
KERN & TABERY INC.
KIWANIS CLUB INC OF FERGUS
KNUTSON,KIM
KOEP'S CLITHERALL CORNER
KOEP'S SEPTIC TANK PUMPING
KROHN,LARRY
KVAMME,SCOTT
LAKELAND MENTAL HEALTH CENTER
LANEY'S
LARRY OTT INC TRUCK SERVICE
LOCATORS & SUPPLIES
CHECK AMOUNT
134.26
135.53
237.55
133.51
213.69
156.79
516.82
215.29
225.76
48.04
5.00
15214.10
15.64
245.00
19.85
16.90
12.14
21.03
25.00
10.24
10.00
236.41
46.60
103.43
152.74
11.38
60.84
42.62
450.86
76.00
65.37
157.54
1987.50
1885.75
40.17
5.00
1363.52
71.88
138.45
9.70
39.21
167641.62
36.00
44.32
157.80
30.00
197.01
10.72
339.50
1 71. 70
775.00
410.20
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Otter Tail County Board of Commissioners
December 8, 1993
Page 9
VENDOR NAME ....................... .
M-R SIGN COMPANY
MAKELA,JIM
MARK SAND & GRAVEL CO.
MARSHALL AND SWIFT
MDRA
MEDICINE SHOPPE
MEYER'S SERVICE STATION
MID-CO TV SYSTEMS INC.
MIDWEEK,THE
MIDWEST BUSINESS PRODUCTS
MILLER'S BOBCAT
MILLER,PEGGY
MILLS AUTO REPAIR
MINN-KOTA COMMUNICATIONS INC.
MINNESOTA STATE AUDITOR
MN CO ATTORNEY'S ASSOCIATION
MN DEPT OF PUBLIC SAFETY
MN ENVIRONMENTAL INITIATIVE
MN STATE BAR ASSOCIATION
MN VALLEY TESTING LABORATORIES
MONITOR TIRE DISPOSAL INC.
MORTENSON,KURT A
NAPA AUTO PARTS
NATIONAL BUSHING & PARTS CO.
NATIONAL VETERANS LEGAL SERV
NELMOR CO. INC.
NELSON BROTHERS PRINTING
NELSON,DEAN
NEW YORK MILLS,CITY OF
NORTH UNION TEXACO
NORTH UNION TEXACO
NORTH UNION TOWING
NORTH UNION TOWING & REPAIR
NORTHERN WASTE SYSTEMS
NORTHERN WASTE SYSTEMS
ORLYN PEDERSON COMPANY
OSWALD PUBLISHING CO
OTTER TAIL CO HUMANE SOCIETY
OTTER TAIL CO TREASURER
OTTER TAIL COUNTY TREASURER
OTTER TAIL POWER COMPANY
OTTERTAIL AGGREGATE
OTTERTAIL GLASS COMPANY
PAMIDA INC.
PAMIDA PHARMACY
PARK REGION MUTUAL TELEPHONE
PARKERS PRAIRIE,CITY OF
PARTA PRINTERS INC.
PAUL'S HOLIDAY STATION STORE
PELICAN RAPIDS PRESS
PELICAN RAPIDS,CITY OF
PELICAN READY MIX
CHECK AMOUNT
207.67
375.00
474.44
136.95
280.00
15.77
386.82
297.50
23.16
384.68
59.70
68.00
100.00
260.40
300.51
225.00
515.50
50.00
56.25
1888.00
1666.80
40.03
123.74
2.58
60.00
1237.10
403.00
21.73
481. 64
20.60
270.80
50.00
197.03
3746.54
127.80
1293.83
27.65
23.10
548.22
12.00
120.00
1214.10
129.01
40.07
453.00
761.97
409.39
22.00
68.72
25.20
1087.89
1828.82
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Otter Tail County Board of Commissioners
December 8, 1993
Page 10
VENDOR NAME ....................... .
PELICAN TOWING AND REPAIRS
PERHAM CITY
PERHAM ENTERPRISE BULLETIN
PERHAM ENTERPRISE BULLETIN
PERHAM PRINTING
PERHAM READY MIX & AGGREGATE
PERHAM STEEL
PERHAM SUPER AMERICA
PERHAM,CITY OF
PERKINS CO SHERIFF
PIERCE CO,THE
POUCHER PRINTING AND LITHO
PRODUCTIVE ALTERNATIVES INC.
R & R READY MIX INC.
RAY'S OIL STATION
RICHVILLE,CITY OF
RICK'S TIRE SERVICE
ROISUM,WAYNE
ROTHSAY,CITY OF
ROYAL TIRE
SCREEN GRAPHICS
SERVICE FOOD SUPERVALU
SMALL ENGINE REPAIR INC.
STATE OF MINN DEPT OF ADMIN
STEIN'S INC.
STOLLER,JULIE
STONE,WILLIAM
STOP-N-GO STORES INC
SWANSON SURPLUS CENTER
SWEENEY BROS. TRACTOR CO.
TODD'S WELDING SHOP INC
TRI STATE XEROGRAPHICS
TYSDAL,MARIE
U OF M CENTER FOR FARM
U OF M, MN EXTENSION SERVICE
UNDERWOOD,CITY OF
UNIVERSAL SERVICES
URBANK,CITY OF
VERGAS ACE HARDWARE
VERGAS OIL CO.
VERGAS,CITY OF
VICTOR LUNDEEN COMPANY
VICTOR LUNDEEN COMPANY
VOSS LIGHTING
WADENA PIONEER JOURNAL
WALTER F. STEPHENS JR. INC.
WELDING SUPPLIES & FIRE EQUIP
WELLNITZ,M.E.
WEST CENTRAL LIGHTING SUPPLY
WEST CENTRAL LINEN SERVICE INC
WEST CENTRAL MN ASSESSMENT
WEST PUBLISHING COMPANY
CHECK AMOUNT
22.00
389.68
55.31
22.00
12.00
1634.51
20.00
410.00
1434.57
15.50
43.88
45.30
13731.65
25.56
43.75
152.08
45.00
83.44
14 9. 3 9
51. 52
27.81
11.40
6.00
11.74
1390.52
20.00
263.62
360.96
11.99
286.20
834.82
30.00
18.95
79.88
17377.75
157.46
184.35
184.38
48.06
894.23
251.68
25.00
109.56
98.73
21.80
128.95
53.87
32.38
204.65
10.00
9.00
171.11
0
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Otter Tail County Board of Commissioners
December 8, 1993
Page 11
VENDOR NAME .......... , ............ .
WEST SIDE MOBIL
WEST,RICHARD K.
WESTSIDE MOBIL
WORDMARC INTERNATIONAL CORP.
YOUNGS
ZUEHLKE,DUANE
214 records listed.
CHECK AMOUNT
59.46
89.79
102.51
1177.50
149.04
208.75
=============
299854.66