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Minutes of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Commissioners' Room, Floor 1-B
Otter Tail County Courthouse
Tuesday, October 5, 1993
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday,
October S, 1993, at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners
Malcolm Lee, Chairman; Andy Lindquist, Harley Windels, Bill stone and Virginia Partmann
present.
Approval of Minutes
Motion by Stone, seconded Windels and unanimously carried to approve the minutes of
September 28, 1993 as submitted.
NYM Proposal: Architects' Report
David Shultz, representative of the architectual firm of Yeater, Hennings, Ruff, Shultz,
Rokke &c. Welch, presented a Preliminary Space Program Analysis and a Preliminary Building
Design Criteria of the East Otter Tail County Offices. Commissioners Lindquist and
Windels, members of the Building Committee, commented on considerations made by their
Committee in the needs assessment process.
Motion by Lindquist, seconded Windels and unanimously carried to request proposals to
lease, with an option to purchase, commercial office space as set forth in a Preliminary
Space Program Analysis. Proposal for building space must be received in the Office of
the Otter Tail County Coordinator no later than Monday, October 25, 1993. A minimum of
fifty off-street vehicle parking spaces will also be required and included in the
specifications~
Order Establishing the
Pelican Group of Lakes Improvement District
Upon a motion by Partmann, seconded Stone and unanimously carried the following
resolution was offered:
WHEREAS, the Otter Tail County Board adopted a resolution of intent to establish the
Pelican Group of Lakes Improvement District on August 17, 1993; and
WHEREAS, a public hearing was held on August 28, 1993, within the proposed district
regarding whether the district should be established; and
WHEREAS, the Otter Tail County Board allowed 30 days for written comments regarding the
proposed district to be received and considered by the board; and
WHEREAS, the Board of Commissioners makes the following findings:
1. The Pelican Lake Improvement District will benefit the public welfare by enabling
residents of the district to plan for and finance programs to address issues of
water quality, related land resources and water surface use~
2. The Pelican Group of Lakes Improvement District will benefit the property values and
quality of life within the district by enhancing and maintaining the environmental
quality of the Pelican Group of Lakes and the surrounding land areas.
i Otter Tail County Board of Commissioners
October 5, 1993
Page 2
3. The formation of the Pelican Group of Lakes Improvement District will help reduce o and eliminate pollution of the lakes in the district on a long-range basis.
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NOW, THEREFORE, the otter Tail County Board of Commissioners hereby orders:
1. The establishment of the Pelican Group of Lakes Improvement District.
2. That the boundaries of the Pelican Group of Lakes Improvement District shall
encompass all parcels of real property any part of which is located within 500 feet
of the ordinary high water mark of Bass, Big Pelican, Fish and Little Pelican Lakes
in Scambler and Dunn Townships of Otter Tail County, to include the entire tax
parcels, except for all such parcels classified for agricultural use.
3. That the water and related land resource management programs to be undertaken in the
district include the following:
a. Develop and implement a comprehensive plan to eliminate water pollution;
b. Receive financial assistance from and participate in projects or enter into
contracts with federal and state agencies for the study and treatment of
pollution problems and related demonstration programs;
c. Undertake research to determine the condition and development of the body of
water included within the lake improvement district and to transmit the studies
to the Department of Natural Resources, the Minnesota Pollution Control Agency
and other interested authorities;
d. Make cooperative agreements with the United States or state government or other
county or city to effectuate water and related land resource programs;
e. Conduct programs of water improvement and conservation;
f. Implement a water monitoring system;
g. Serve as local sponsor for state and federal projects or grants;
h. Regulate water surface use as deemed necessary and reasonable; or
i. Such other programs, plans, studies, developments and implementations as are
allowed or permitted by law, and approved by the County Board from time to
time.
4. That the programs of the lake improvement district will be financed by the levying
of an ad valorem tax solely on the property within the district.
5. That the Administrator of the Otter Tail County Department of Land and Resource
Management shall be responsible for supervising the programs of the district.
6. The Board of Directors of the Pelican Group of Lakes Improvement District shall
consist of nine members, who must be owners of property located within the district.
The initial director shall be appointed to alternating terms of one, two and three
years each. Thereafter, three directors shall be elected each year to serve three
year terms. No director may serve more than two successive complete terms. An
individual shall be eligible for re-election to the Board of Directors after three
years absence.
Directors may be removed by a two-thirds vote of the remaining board members or by a
vote of the majority of the property owners present at an annual meeting. Vacancies
in the Board of Directors may be filled by a majority vote of the remaining
Otter Tail County Board of Commissioners
October 5, 1993
Page 3
7.
8.
9.
directors, subject to approval by a majority vote of the property owners present at
the next annual meeting. A director elected to fill a vacancy shall serve the
unexpired term.
That the effective date of the establishment of the lake improvement district is
June 6, 1994.
That this Order shall be published in the official newspaper of the county along
with notice to property owners within the district that they may petition for a
referendum on establishing the district before the effective date of its
establishment.
That a copy of this Order shall be filed with the Secretary of State, the Pollution
Control Agency and the Commissioner of Natural Resources.
Adopted this 5th day of October, 1993.
Dated: ft~-)) l:Z.,119.'.3 OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By~//(~
Malcolm K. Lee, Chairman
Attest:
Cf Larry Krohn, Clerk
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Premise Permit Application
Motion by Stone, seconded Windels and unanimously carried the following resolution was
adopted by the Otter Tail County Board of Commissioners:
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of
licenses and permits for conduct of lawful gambling lies with the Minnesota Gambling
Control Board; and
WHEREAS, the Confidence Learning Center, Brainerd, MN, has made application to the
Gambling Control Board for a premise permit to conduct lawful gambling at the Country
Manor Motel in Compton To\AIIlship of Otter Tail County; and
WHEREAS, Minnesota Statutes 349.213 provides that the Gambling Control Board may not
issue a premise permit unless they receive a resolution from the Otter Tail County Board
of Commissioners approving the permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose
the conduct of lawful gambling by the Confidence Learning Center, Brainerd, MN, at the
Country Manor Motel in Compton Township of Otter Tail County.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Otter Tail County Board of Commissioners
hereby approves the conduct of lawful gambling by the Confidence Learning Center,
Brainerd, MN, at the Country Manor Motel in Compton Township of Otter Tail County,
provided that the applicant meets all the necessary criteria for the licenses and
permits required by the Gambling Control Board.
Otter Tail County Board of Commissioners
October 5, 1993
Page 4
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided o to the Town Board of Compton Township by sending them a copy of this resolution.
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Dated this 5th day of October, 1993.
Dated: tacWLPN'. U,1 lqq;.a ::n;aB~ 2MMISSIONERS
~~ LMcyrohn, Clerk
Malcolm K. Lee, Chairman
Safety Manuals
Motion by Portmann, seconded Lindquist and unanimously carried to authorize the purchase
of SARA Title III safety manuals for the Highway Department at a cost of $400 payable to
the State of Minnesota Department of Emergency Management.
Crushing Salvaged Bituminous Pavement Materials Contract
Motion by Windels, seconded Stone and unanimously carried to authorize the Chairman's
signature on the Crushing Salvaged Bituminous Pavement Materials Contract with Kingsway
Construction, Inc. of Little Falls, MN, as previously awarded and approved by the County
Attorney.
Change Order Approval: Phelps Mill Dam
Motion by Portmann, seconded Stone and unanimously carried to approve Change Order No. 2
for the Phelps Mill Dam Project -Temporary Suspension as outlined by the Highway
Engineer.
Mission Statement of the
Otter Tail County Board of Commissioners
Motion by Windels, seconded Stone and unanimously carried to adopt the following as the
Mission Statement of the Otter Tail County Board of Commissioners and to circulate such
statement to all County offices:
The mission of the Otter Tail County Board of Commissioners is to:
1. Carry out the lawful duties delegated by the State legislature.
2. Provide the people of Otter Tail County with affordable, efficient government
services.
3. Serve the people of Otter Tail County by striving to provide a quality of life which
affords people a healthy and safe work and recreation environment.
RATIONAL: The Otter Tail County Board of Commissioners acts as an arm of State
government to carry out those duties and responsibilities that have been outlined by
legislative action.
In addition to those mandated services, it is the responsibility of the Commissioners to
carry out, to the best of their ability, those duties that deal with the smooth
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Otter Tail County Board of Commissioners
Octobers, 1993
Page 5
operation of the County. Those duties include such items as tax collection and the
services associated with it such as land assessing and communication systems, the
maintenance of highways, the collection and direction of the solid waste stream, the
issuance of permits and licensing in addition to those areas necessary for the
day-to-day operation of County government.
It is not only the responsibility of the Commissioners to work with and assist those
people who deal in services that benefit the general work environment, health and
recreation of residents of Otter Tail County but also to protect the environment for
future generations. Those areas may include public health, land and resource, park
maintenance, among others.
Finally, it is the responsibility of the Otter Tail County Board of Commissioners to:
discuss issues and cooperate with State officials;
act as a sounding board for County residents as needed;
encourage staff and residents to work together for the purpose of effecting the best
quality of life for resident of Otter lTail County.
Adopted Octobers, 1993.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By oz:· Id
Larr;Z'ohn, Clerk
Malcolm K. Lee, Chairman
Performance Evaluation Summary
The Board reported that the performance evaluations of Diane Thorson, Public Health
Director and Chester Toso, Veterans Service Officer, were both satisfactory.
County Drainage Ditches
Roland Sauck, County Ditch Inspector, provided information on a number of County
drainage ditches. Ditches discussed were numbers 8, 52, 49, 64, 70, and 25.
Motion by Lindquist, seconded Portmann and unanimously carried to direct the Ditch
Inspector to contact the property owner, Lauritz Bystol, regarding culvert replacement
on County Drainage Ditch No. 52.
Approval to Pay Bills
Motion by Windels, seconded Lindquist and unanimously carried to approve the payment of
bills per Attachment A of these minutes.
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Otter Tail County Board of Commissioners
Odtober s, 1993
Page 6
Adjournment
Closed to the Public
At 2:22 p.m. Chairman Lee declared the meeting adjourned and closed to the public for
purposes of discussing potential litigation with regard to the detention facility floor
problem, as authorized by Attorney-Client Privilege M.S. 471.705, Subd. 1 d, and for
labor negotiation strategies with the County's AFSCME collective bargaining unit. The
next meeting of the Otter Tail County Board of Commissioners is scheduled for 1:00 p.m.
on Tuesday, October 12, 1993.
Dated: rflfD.lt.e!J 14-, l(l'l!J r ,
cb:kal
Attachments
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Malcolm K. Lee, Chairman
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qtter Tail County Board of Commissioners
Octobers, 1993
Page 7, Attachment A
VENDOR NAME ....................... .
A-1 LOCK AND KEY
A.M.I.
ACCURATE COMPONENT SALES INC.
AMERICAN INDUSTRIAL LEASING
AMERICAN INFORMATION SYSTEMS
AMERICAN LEGION FIRING LINE
AMERICAN LINEN SUPPLY
AVANT PAINTING & DECORATING
AYSHFORD,GEORGE
BATTLE LAKE FARMERS UNION OIL
BATTLE LAKE FARMERS UNION OIL
BCA/TRAINING & DEVELOPMENT
BEERS M.D.,MAURICE
BENTLER,EDWARD
BERGE,ANGELA
BEST INC.
BLACK HILLS AMMUNITION
BOB'S STANDARD BULK SERVICE
BRANDON COMMUNICATIONS
BRAUN INTERTEC ENGRG INC
BREEZY POINT RESORT
BRETZ HARDWARE
BROW,HEATHER
BUSINESS RECORDS CORPORATION
BUTTERWORTH LEGAL PUBLISHING
C & C ELECTRONIC CENTER
CARQUEST AUTO PARTS
CHARLES AASBERG CONST.
COAST TO COAST STORE
CONOCO QUIK STOP
COOPER'S OFFICE SUPPLY INC.
COPY EQUIPMENT INC.
CRAGUN'S
CRS. INC/DETENTION REPORTER
CTO TRAINING COMMITTEE
D-A LUBRICANT CO.
DAILY JOURNAL, THE
DALQUIST,RICHARD
DITCH WITCH OF MINNESOTA INC.
DOMES,MYRA
DROUILLARD,JULIE
EMPIRE BUSINESS MACHINES
EMPLOYER'S RESOURCE INT'L
ERHARD GAS & GROCERY
EXCEL MANUFACTURING
FAITH AND FELLOWSHIP PRESS
FARMERS UNION OIL COMPANY
FERGUS ELECTRIC
FERGUS FALLS MEDICAL GROUP
FERGUS FALLS POLICE DEPT
FERGUS INTERNATIONAL INC.
FERGUS TIRE CENTER
CHECK AMOUNT
11.95
78.28
51. 54
179.02
3274.33
7.00
10.34
550.00
56.04
394.33
133.90
60.00
60.00
20.08
22.99
12343.34
109.50
203.97
147.96
7147.62
353.22
58.02
10.00
21. 39
41.45
3.49
95.21
3675.00
4.23
96.20
550.06
67.90
276.79
48.00
180.00
285.45
25.36
50.00
440.98
31. 60
49.56
530.37
1482.00
, 17. 00
2550.64
62.84
99.55
370.77
457.20
53.66
121.81
610.78
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Otter Tail County Board of Commissioners
Oc'tober 5, 1993
Page 8, Attachment A
VENDOR NAME ....................... .
FRANKLIN FENCE CO. INC.
GOODIN COMPANY
GRAINGER INC
HANDEGAARD,STEVE
HANSEN,DORWIN
HANSON,BARBARA R.
HANSON,MARJEAN
HARDEE'S
HARMS PAINTING & TOWING
HART,CONNIE
HEDAHLS AUTO CENTER
HENKES,WILLIAM
HILLER CARPETS VINYL & WOODS
HOLIDAY INN
HOLIDAY INN
HUNT,LEON T.
INDIANHEAD SPECIALTY
INLAND TRUCK PARTS CO.
INTERSTATE ENGINEERING INC.
INTERSTATE INC.
JC ELECTRIC INC.
JOHNSON,LUANN
JOHNSON,TAMMY
K-MART PHARMACY
KENTUCKY FRIED CHICKEN
KRIEGER,DIANE
LAB SAFETY SUPPLY INC
LAKE REGION HOSPITAL
LAKELAND MENTAL HEALTH CENTER
LARRY OTT INC TRUCK SERVICE
LLOYD'S MARINE
M A L E F I
MCCOLLUM,DAWN
MCF-SCL FINANCE OFFICE
METCALF,WENDY
MIDWEST PRINTING
MINN-KOTA COMMUNICATIONS INC.
MN CLE
MN DEPT OF REVENUE
MONITOR TIRE DISPOSAL INC.
MORTENSON,KURT A
MUELLER,ANNE
NAPA AUTO PARTS
NARDINI FIRE EQUIPMENT
NATIONAL BUSHING & PARTS CO.
NELSEN,MELODY
NELSON BROTHERS PRINTING
NELSON,GARY
NEW YORK MILLS HERALD
NORDICK CONSTRUCTION
NORTH COUNTRY EQUIPMENT INC.
ORANDI MEDICAL PA
CHECK AMOUNT
5.64
532.40
39.70
129.93
140.00
32.48
253.54
58.17
38.34
10.36
19.71
45. 93
2194.35
96.76
91.98
117.60
92.60
42.60
8874.90
256.99
423.99
61. 36
23.29
53.58
34.90
10.00
77.89
8.20
475.00
850.00
164.02
147.00
4.00
10.00
5.00
55.83
147.00
370.00
25.00
2349.00
69.15
5.00
32. 83
79.50
116.95
10.48
149.10
60.06
109.20
962.73
193.96
850.00
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o~ter Tail County Board of Commissioners
·odober s, 1993
Page 9, Attachment A
VENDOR NAME ....................... .
ORLYN PEDERSON COMPANY
OTTER TAIL CO SHERIFF DEPT
OTTER TAIL CO TREASURER
OTTER ,TAIL CO TREASURER
OTTER TAIL COUNTY TREASURER
OTTERTAIL AGGREGATE
OTTERTAIL GLASS COMPANY
P.J'S GAS AND GROCERY
PACKAGING INCORPORATED
PAMIDA INC.
PARK REGION CO-OP OIL CO.
PAUL'S HOLIDAY STATION STORE
PELICAN BEACH STORE
PELICAN READY MIX
PERHAM AREA E.M.S.
PERHAM AUTO WRECKING
PERHAM CITY
PERHAM CO-OP CREAMERY
PERHAM FARM SUPPLY
PERHAM READY MIX & AGGREGATE
PERHAM STEEL
PHILLIPS 66
PHOTO CENTER,THE
PITNEY BOWES INC
PIZZA HUT
PRIME RATE MOTEL
PRODUCTIVE ALTERNATIVES INC.
PUYEAR,JOSELYN
R & R READY MIX INC.
RUTTGER'S BAY LAKE LODGE
SAFETY KLEEN CORP.
SAMP,JAMI
SCHWAAB INC.
SOMODY SUPPLY INC.
SOUTHAM BUSINESS COMM USA INC.
ST. PAUL PIONEER PRESS
STANISLAWSKI,HAROLD
STANKO PRODUCTS INC.
STATE OF MN DEPT OF ADMIN.
STEIN'S INC.
STOP-N-GO STORES INC
SULLIVAN,JOURDAN
SWANSON,MELANIE
TCI OF CENTRAL MINNESOTA
TOSO,CHESTER
TRAVEL GALLERY
TROPHY HOUSE
U OF M, MN EXTENSION SERVICE
UNIV. OF MN DEPT. OF CONFER.
UNIVERSAL SERVICES
UP NORTH PLASTICS
VAN'S MUFFLER SHOP, INC.
CHECK AMOUNT
502.97
826.41
157.44
53.00
3.00
1190.67
3548.57
35.40
675.63
96.71
436.30
62.96
62.45
2172.01
640.00
37.28
390.81
148.63
18.07
2194.70
50.34
98.29
54.43
1194.00
27.82
100.12
16145.06
10.00
1983.03
504.12
95.32
10.00
24.78
352.44
92.13
1361.04
122.08
86.75
44.52
892.14
573.61
73.09
5.00
114.02
151.48
302.00
19.17
321.15
240.00
109.70
426.00
111.64
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.. Otter Tail County Board of Commissioners
• · 'o-'tober 5, 1993
Page 10, Attachment A
VENDOR NAME ....................... .
VERGAS OIL CO.
VICTOR LUNDEEN COMPANY
VILLAGE APOTHECARY
W. H. MANUFACTURING CO.
WADENA ASPHALT COMPANY
WADENA PIONEER JOURNAL
WAL-MART
WALN BLACKTOPPING & EXCAVATING
WELDING SUPPLIES & FIRE EQUIP
WEST CENTRAL ED CO-OP
WEST PUBLISHING COMPANY
WIDSETH SMITH NOLTING & ASSOC.
168 records listed.
CHECK AMOUNT
415.52
106.78
2.95
20.51
195.65
34.52
2.22
3280.00
16.20
29.82
90.76
1400.23
103134.16