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Minutes of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Commissioners' Room, Floor 1-B
otter Tail County Courthouse
Tuesday, August 10, 1993
1:00 p.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, August 10, 1993, at
1:00 p.m. at the otter Tail County Courthouse with Commissioners Harley Windels, Vice
Chairman; Andy Lindquist, Bill stone and Virginia Partmann present. Chairman
Malcolm Lee was absent.
Approval of Minutes
Motion by Lindquist, seconded Stone and unanimously carried to approve the minutes of
August 3, 1993, subject to correction on page five, Bid Award: 75 H.P. Tractor/Loader to
delete option identified as "Dual Loader for Mounting" under included options.
Minnesota Department of Corrections
Resolution Authorizing Execution of Contracts
Motion by Partmann, seconded Stone and unanimously carried to offer the following
resolution authorizing execution of contracts with the (St. Cloud) State of Minnesota,
Department of Corrections for fiscal year 1994:
BE IT RESOLVED that on August 10, 1993, Harley Windels, Vice-Chair, Otter Tail County
Board of Commissioners, approved a contract with the state of Minnesota for fiscal year
1994. The following persons are hereby authorized to sign the contract and any
amendments or supplements that are necessary.
1) Sheriff Gary Nelson
2) Jail Administrator John Halvorson
Adopted this 10th day of August, 1993.
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Larry Krohn, Clerk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
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By
Malcolm K. Lee, Chairman
Harley Windels, Vice Chairman
Foth & Van Dyke Update
Mike Hanan, Solid Waste Director, and Wally Senyk, County Attorney, apprised the Board
of amendments made to the contract with Foth & Van Dyke and indicated we are awaiting
their response ..
•• Otter Tail County Board of Commissioners
August 10, 1993
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Northeast Landfill Tank
Motion by Lindquist, seconded Stone and unanimously carried to authorize the Solid Waste
Director to proceed with specifications to include a steel tank to be buried at a depth
of eleven feet. This tank is to replace the defective fiberglass tank presently at the
site. A steel tank will also be included in the specifications for the new monocell as
well.
Ditch 21: Petition for Abandonment
The County Attorney indicated receipt of a letter from the Department of Natural
Resources regarding the County's Drainage Ditch 21. The letter indicated opposition to
abandonment citing the ditch serves the public's benefit by affecting water levels in a
number of lakes. The hearing for Abandonment of Ditch 21 is scheduled for 7:30 p.m. on
August 17, 1993.
Conditional Use Applications
Motion by Partmann, seconded Lindquist and unanimously carried to uphold the
recommendations of the Planning Committee to approve the following Applications for
Conditional Use subject to conditions, if any, indicated by the Planning Commission:
United Sportsmen's Club/Kenneth J. Leyde, Dead Lake
Kenneth Olson, Rush Lake
Jeff R. Tennison, East Silent Lake
James A. Lee & Morris Hallquist, West McDonald Lake
Roger Johnson, Crystal Lake
Bayview Shores Resort, Helen G. Eldevick/Mary Jane Spearman, Pelican Lake
Timothy Coste, Big McDonald Lake
Edna Township/Interstate Engineering, Agent, Paul Lake
John Condon/Condon Shores, West McDonald Lake
Timothy Piper, Otter Tail River
Motion by Partmann, seconded Lindquist and unanimously carried to direct the Land &
Resource Management Office, together with Planning Commission individuals, to view the
property of Warren Melquist, West McDonald Lake, to consider his proposal as presented
to the Board. Board action on this Conditional Use Application was tabled.
After hearing testimony of opposition and support for a development of condominiums at
Lazy Acres Investors/Dennis Dalziel, Little McDonald Lake, Vice Chairman Windels sent
the Conditional Use Application back to the Planning Commission to recommend whether or
not an Environmental Assessment Worksheet (EAW) should be completed. The Vice Chairman
indicated notification of the meeting will be sent to affected property owners.
Motion by Lindquist, seconded Partmann and unanimously carried to approve the
Conditional Use Application of Otter Tail Power Company, otter Tail River, as presented
and referenced in a letter to the County Board dated August 5, 1993. Specific areas in
the proposal were approved. Those areas are numbered two and four for an upstream and
downstream access. The Board conditioned approval for a one year period and if no
complaints are received during that time, the permit would be automatically renewed.
Motion by Lindquist, seconded Stone and unanimously carried to extend up to ninety
days the filing of the final plat of Tanglewood, Little Pelican Lake.
0 Note: For detailed information regarding any of the above listed conditional use
permits, contact the Land & Resource Management Office.
•• Otter Tail County Board of Commissioners
August 10, 1993
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Sponsoring Resolution for Designation
of the West Central Minnesota Initiative Fund
as the Regional Economic Development District
Motion by Lindquist, seconded Fortmann and unanimously carried to offer the following
sponsoring resolution for Designation of the West Central Minnesota Initiative Fund as
the Regional Economic Development District:
WHEREAS, the intent of the Otter Tail County Board of Commissioners is to support and
endorse those activities which will capture additional resources for its citizens, and;
WHEREAS, the Otter Tail county Board of commissioners acknowledges that the West Central
Minnesota Initiative Fund has demonstrated that it can serve as an effective, regional
representative to economic development, and;
WHEREAS, participation in the area-wide economic development activities of the West
Central Minnesota Initiative Fund will further public/private partnerships to reduce
government expenditures, and;
WHEREAS, the Otter Tail County Board of Commissioners must endorse the application of
organizations to receive planning grants from the Economic Development Administration;
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does
hereby endorse the designation of the West Central Minnesota Initiative Fund as the
Regional Economic Development District.
Adopted this 10th day of August, 1993.
Larr Krohn, Clerk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Malcolm K. Lee, Chairman
Harley Windels, Vice Chairman
West Central Minnesota
Overall Economic Development Plan
Annual Report Resolution
Motion by Lindquist, seconded Partmann and unanimously carried to offer the following
resolution of approval for the West Central Minnesota Overall Economic Development Plan
Annual Report:
WHEREAS, Otter Tail County supports and participates in economic development district
activities carried out by the West Central Minnesota Initiative Fund, and;
WHEREAS, The West Central Minnesota Initiative Fund prepared an Overall Economic
Development Plan for the Region in 1991, in lieu of a separate County Overall Economic
Development Plan, and;
WHEREAS, the West Central Minnesota Initiative Fund prepared the 1993 Overall Economic
Development Plan Annual Report,
, Otter Tail County Board of Commissioners
August 10, 1993
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NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners
approves the 1993 West Central Minnesota Overall Economic Development Plan Annual
Report.
Dated this 10th day of August, 1993.
Dated:__,Bj,q../...,_/-'J__-14/,c.;1efl..!:-3.___ __ OTT?-?~O;.:~MMISSIONERS
By------------Malcolm K. Lee, Chairman
Harley Windels, Vice Chairman
Bid Award: 1993 Traffic Marking Contracts 93:TM
Motion by Stone, seconded Partmann and unanimously carried to award the 1993 Traffic
Marking Contracts 93:TM to the lowest bidder as recommended by the Highway Engineer:
Traffic Marking Service
Buffalo, MN
$62,057.60
1992 Highway Department Annual Report
Highway Engineer, Rick West, distributed copies to Board members of the 1992 Highway
Department's Annual Report.
Bituminous Salvage: Vining Garage
Motion by Stone, seconded Lindquist and unanimously carried to authorize the Highway
Engineer to proceed with setting a bid date on bituminous salvage at the Highway
Department's garage located in Vining.
1993 Highway Equipment Budget Change
Motion by Stone, seconded Partmann and unanimously carried to authorize the Highway
Engineer to use monies from the 1993 Highway Equipment Budget for the purchase of a
rotary snow blower. Further, the motion went on, to authorize the Highway Engineer to
proceed to set a bid date for the rotary snow blower. Specific monies were previously
budgeted for a motor grader.
City of New York Mills Building Proposal
coordinator Larry Krohn reported to the Board he had obtained quotations from three
architectual firms regarding the building proposed by the City of New York Mills for
Otter Tail County Offices to serve eastern Otter Tail County residents. The
architectual firm will report on the suitability, condition analysis of the existing
building and, if the study proves favorable, will help determine how best to utilize the
space available.
Motion by Stone, seconded Partmann and unanimously carried to retain Yeater,
Hennings, Ruff, Schultz, Rokke, Welch Architects & Planners of Moorhead, MN, because of
their experience and references in working with other counties. Krohn was directed to
obtain a stop loss on the proposal in the event that it is determined this building is
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Otter Tail County Board of Commissioners
August 10, 1993
Page 5
not suitable. An estimated cost of the entire procedure outlined by the firm was
$6,800.
Resolution Requesting a Presidential Declaration of a Major Disaster
Motion by Stone, seconded Lindquist and unanimously carried to offer the following
resolution requesting a Presidential Declaration of a Major Disaster:
WHEREAS, the county of otter Tail, Minnesota, has sustained severe losses of a major
proportion, brought on by abnormal and excessive rain fall and low temperatures during
the spring and summer of 1993, and;
WHEREAS, Otter Tail County is a public entity within the state of Minnesota, and;
WHEREAS, the following conditions exist in Otter Tail County as a result of the
disaster: 1) Nearly all agricultural producers have suffered substantial losses in
productivity and resulting significant economic losses. 2) Tourist related small
businesses have lost significant income as a result of reduction in tourism due to
weather conditions.
NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners, for, and on
behalf of the citizens of Otter Tail County, request the governor of the state of
Minnesota to petition the president of the United States to declare the county of otter
Tail, Minnesota, to be a major disaster area through appropriate channels.
BE IT FURTHER RESOLVED that this request is for the individual assistance program only
as offered through P.L. 93-2B8.
BE IT FURTHER RESOLVED that the county emergency management director is authorized to
coordinate the damage survey teams with local government and assist in the
administration of the disaster recovery process as needed.
Adopted this 10th day of August, 1993.
Dated: 'is'/F1/tt2
Larry Krohn, Clerk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By
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Malcolm K. Lee, Chairman
Harley Windels, Vice Chairman
MCIT Resolution
Motion by Lindquist, seconded Partmann and unanimously carried to offer the following
resolution:
The county of Otter Tail hereby acknowledges continued participation as a member of the
Minnesota Counties Insurance Trust by the acceptance and execution of the three-page
revised joint power agreement denoted as "Minnesota Counties Insurance Trust, Joint
Powers Agreement, Revised June, 1993".
• otter Tail County Board of Commissioners
August 10, 1993
Page 6
Adopted this 10th day of August, 1993.
() Dated:_.._k_.-/_,_7_--<13..._ __ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By11(~1~/4
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Malcolm K. Lee, Chairman
Harley Windels, Vice Chairman
Adjournment
At 3:45 p.m. Vice Chairman Windels declared the meeting of the otter Tail County Board
of Commissioners adjourned until 9:30 a.m. on Tuesday, August 17, 1993.
Dated: 'fl-/ 1 -i,:?
Attest:
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Malcolm K. Lee, Chairman
Harley Windels, Vice Chairman
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