HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/10/19930 Q a Minutes of the OTTER TAIL COUNTY BOARD OF COMMISSIONERS Commissioners' Room, Floor 1-B otter Tail County Courthouse Tuesday, August 10, 1993 1:00 p.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 10, 1993, at 1:00 p.m. at the otter Tail County Courthouse with Commissioners Harley Windels, Vice Chairman; Andy Lindquist, Bill stone and Virginia Partmann present. Chairman Malcolm Lee was absent. Approval of Minutes Motion by Lindquist, seconded Stone and unanimously carried to approve the minutes of August 3, 1993, subject to correction on page five, Bid Award: 75 H.P. Tractor/Loader to delete option identified as "Dual Loader for Mounting" under included options. Minnesota Department of Corrections Resolution Authorizing Execution of Contracts Motion by Partmann, seconded Stone and unanimously carried to offer the following resolution authorizing execution of contracts with the (St. Cloud) State of Minnesota, Department of Corrections for fiscal year 1994: BE IT RESOLVED that on August 10, 1993, Harley Windels, Vice-Chair, Otter Tail County Board of Commissioners, approved a contract with the state of Minnesota for fiscal year 1994. The following persons are hereby authorized to sign the contract and any amendments or supplements that are necessary. 1) Sheriff Gary Nelson 2) Jail Administrator John Halvorson Adopted this 10th day of August, 1993. ,~ Larry Krohn, Clerk OTTER TAIL COUNTY BOARD OF COMMISSIONERS ?1(~1t(/4 By Malcolm K. Lee, Chairman Harley Windels, Vice Chairman Foth & Van Dyke Update Mike Hanan, Solid Waste Director, and Wally Senyk, County Attorney, apprised the Board of amendments made to the contract with Foth & Van Dyke and indicated we are awaiting their response .. •• Otter Tail County Board of Commissioners August 10, 1993 .. 0 0 Page 2 Northeast Landfill Tank Motion by Lindquist, seconded Stone and unanimously carried to authorize the Solid Waste Director to proceed with specifications to include a steel tank to be buried at a depth of eleven feet. This tank is to replace the defective fiberglass tank presently at the site. A steel tank will also be included in the specifications for the new monocell as well. Ditch 21: Petition for Abandonment The County Attorney indicated receipt of a letter from the Department of Natural Resources regarding the County's Drainage Ditch 21. The letter indicated opposition to abandonment citing the ditch serves the public's benefit by affecting water levels in a number of lakes. The hearing for Abandonment of Ditch 21 is scheduled for 7:30 p.m. on August 17, 1993. Conditional Use Applications Motion by Partmann, seconded Lindquist and unanimously carried to uphold the recommendations of the Planning Committee to approve the following Applications for Conditional Use subject to conditions, if any, indicated by the Planning Commission: United Sportsmen's Club/Kenneth J. Leyde, Dead Lake Kenneth Olson, Rush Lake Jeff R. Tennison, East Silent Lake James A. Lee & Morris Hallquist, West McDonald Lake Roger Johnson, Crystal Lake Bayview Shores Resort, Helen G. Eldevick/Mary Jane Spearman, Pelican Lake Timothy Coste, Big McDonald Lake Edna Township/Interstate Engineering, Agent, Paul Lake John Condon/Condon Shores, West McDonald Lake Timothy Piper, Otter Tail River Motion by Partmann, seconded Lindquist and unanimously carried to direct the Land & Resource Management Office, together with Planning Commission individuals, to view the property of Warren Melquist, West McDonald Lake, to consider his proposal as presented to the Board. Board action on this Conditional Use Application was tabled. After hearing testimony of opposition and support for a development of condominiums at Lazy Acres Investors/Dennis Dalziel, Little McDonald Lake, Vice Chairman Windels sent the Conditional Use Application back to the Planning Commission to recommend whether or not an Environmental Assessment Worksheet (EAW) should be completed. The Vice Chairman indicated notification of the meeting will be sent to affected property owners. Motion by Lindquist, seconded Partmann and unanimously carried to approve the Conditional Use Application of Otter Tail Power Company, otter Tail River, as presented and referenced in a letter to the County Board dated August 5, 1993. Specific areas in the proposal were approved. Those areas are numbered two and four for an upstream and downstream access. The Board conditioned approval for a one year period and if no complaints are received during that time, the permit would be automatically renewed. Motion by Lindquist, seconded Stone and unanimously carried to extend up to ninety days the filing of the final plat of Tanglewood, Little Pelican Lake. 0 Note: For detailed information regarding any of the above listed conditional use permits, contact the Land & Resource Management Office. •• Otter Tail County Board of Commissioners August 10, 1993 Q 0 Page 3 Sponsoring Resolution for Designation of the West Central Minnesota Initiative Fund as the Regional Economic Development District Motion by Lindquist, seconded Fortmann and unanimously carried to offer the following sponsoring resolution for Designation of the West Central Minnesota Initiative Fund as the Regional Economic Development District: WHEREAS, the intent of the Otter Tail County Board of Commissioners is to support and endorse those activities which will capture additional resources for its citizens, and; WHEREAS, the Otter Tail county Board of commissioners acknowledges that the West Central Minnesota Initiative Fund has demonstrated that it can serve as an effective, regional representative to economic development, and; WHEREAS, participation in the area-wide economic development activities of the West Central Minnesota Initiative Fund will further public/private partnerships to reduce government expenditures, and; WHEREAS, the Otter Tail County Board of Commissioners must endorse the application of organizations to receive planning grants from the Economic Development Administration; NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does hereby endorse the designation of the West Central Minnesota Initiative Fund as the Regional Economic Development District. Adopted this 10th day of August, 1993. Larr Krohn, Clerk OTTER TAIL COUNTY BOARD OF COMMISSIONERS Malcolm K. Lee, Chairman Harley Windels, Vice Chairman West Central Minnesota Overall Economic Development Plan Annual Report Resolution Motion by Lindquist, seconded Partmann and unanimously carried to offer the following resolution of approval for the West Central Minnesota Overall Economic Development Plan Annual Report: WHEREAS, Otter Tail County supports and participates in economic development district activities carried out by the West Central Minnesota Initiative Fund, and; WHEREAS, The West Central Minnesota Initiative Fund prepared an Overall Economic Development Plan for the Region in 1991, in lieu of a separate County Overall Economic Development Plan, and; WHEREAS, the West Central Minnesota Initiative Fund prepared the 1993 Overall Economic Development Plan Annual Report, , Otter Tail County Board of Commissioners August 10, 1993 '• Q 0 Page 4 NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners approves the 1993 West Central Minnesota Overall Economic Development Plan Annual Report. Dated this 10th day of August, 1993. Dated:__,Bj,q../...,_/-'J__-14/,c.;1efl..!:-3.___ __ OTT?-?~O;.:~MMISSIONERS By------------Malcolm K. Lee, Chairman Harley Windels, Vice Chairman Bid Award: 1993 Traffic Marking Contracts 93:TM Motion by Stone, seconded Partmann and unanimously carried to award the 1993 Traffic Marking Contracts 93:TM to the lowest bidder as recommended by the Highway Engineer: Traffic Marking Service Buffalo, MN $62,057.60 1992 Highway Department Annual Report Highway Engineer, Rick West, distributed copies to Board members of the 1992 Highway Department's Annual Report. Bituminous Salvage: Vining Garage Motion by Stone, seconded Lindquist and unanimously carried to authorize the Highway Engineer to proceed with setting a bid date on bituminous salvage at the Highway Department's garage located in Vining. 1993 Highway Equipment Budget Change Motion by Stone, seconded Partmann and unanimously carried to authorize the Highway Engineer to use monies from the 1993 Highway Equipment Budget for the purchase of a rotary snow blower. Further, the motion went on, to authorize the Highway Engineer to proceed to set a bid date for the rotary snow blower. Specific monies were previously budgeted for a motor grader. City of New York Mills Building Proposal coordinator Larry Krohn reported to the Board he had obtained quotations from three architectual firms regarding the building proposed by the City of New York Mills for Otter Tail County Offices to serve eastern Otter Tail County residents. The architectual firm will report on the suitability, condition analysis of the existing building and, if the study proves favorable, will help determine how best to utilize the space available. Motion by Stone, seconded Partmann and unanimously carried to retain Yeater, Hennings, Ruff, Schultz, Rokke, Welch Architects & Planners of Moorhead, MN, because of their experience and references in working with other counties. Krohn was directed to obtain a stop loss on the proposal in the event that it is determined this building is • 0 Otter Tail County Board of Commissioners August 10, 1993 Page 5 not suitable. An estimated cost of the entire procedure outlined by the firm was $6,800. Resolution Requesting a Presidential Declaration of a Major Disaster Motion by Stone, seconded Lindquist and unanimously carried to offer the following resolution requesting a Presidential Declaration of a Major Disaster: WHEREAS, the county of otter Tail, Minnesota, has sustained severe losses of a major proportion, brought on by abnormal and excessive rain fall and low temperatures during the spring and summer of 1993, and; WHEREAS, Otter Tail County is a public entity within the state of Minnesota, and; WHEREAS, the following conditions exist in Otter Tail County as a result of the disaster: 1) Nearly all agricultural producers have suffered substantial losses in productivity and resulting significant economic losses. 2) Tourist related small businesses have lost significant income as a result of reduction in tourism due to weather conditions. NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners, for, and on behalf of the citizens of Otter Tail County, request the governor of the state of Minnesota to petition the president of the United States to declare the county of otter Tail, Minnesota, to be a major disaster area through appropriate channels. BE IT FURTHER RESOLVED that this request is for the individual assistance program only as offered through P.L. 93-2B8. BE IT FURTHER RESOLVED that the county emergency management director is authorized to coordinate the damage survey teams with local government and assist in the administration of the disaster recovery process as needed. Adopted this 10th day of August, 1993. Dated: 'is'/F1/tt2 Larry Krohn, Clerk OTTER TAIL COUNTY BOARD OF COMMISSIONERS By 11(~1!!~ Malcolm K. Lee, Chairman Harley Windels, Vice Chairman MCIT Resolution Motion by Lindquist, seconded Partmann and unanimously carried to offer the following resolution: The county of Otter Tail hereby acknowledges continued participation as a member of the Minnesota Counties Insurance Trust by the acceptance and execution of the three-page revised joint power agreement denoted as "Minnesota Counties Insurance Trust, Joint Powers Agreement, Revised June, 1993". • otter Tail County Board of Commissioners August 10, 1993 Page 6 Adopted this 10th day of August, 1993. () Dated:_.._k_.-/_,_7_--<13..._ __ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By11(~1~/4 0 Malcolm K. Lee, Chairman Harley Windels, Vice Chairman Adjournment At 3:45 p.m. Vice Chairman Windels declared the meeting of the otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, August 17, 1993. Dated: 'fl-/ 1 -i,:? Attest: OTTER TAIL COUNTY BOARD OF COMMISSIONERS Malcolm K. Lee, Chairman Harley Windels, Vice Chairman 0 0