HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/13/1993'
Minutes'of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Commissioners' Room, Floor 1-B
Otter Tail County Courthouse
Tuesday, July 13, 1993
1:00 p.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, July 13, 1993, at
1:00 p.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chairman;
Andy Lindquist, Harley Windels, Bill Stone and Virginia Partmann present.
Approval of Minutes
Motion by Partmann, seconded Lindquist and unanimously carried to approve the minutes of
July 6, 1993, as submitted.
U.S. Fish & Wildlife Waterfowl Easements
Motion by Lee, seconded Lindquist and unanimously carried to approve the following
waterfowl easements, dated July 13, 1993:
Gregory J. Koep: T. 131 N., R. 39 w., 5th P.M., Section 35, as described.
0 Alice R. Wagner: T. 131 N., R. 39 w., 5th P.M., Section 34, SEl/4 SEl/4.
0
Richard G. Nord: T. 137 N., R. 41 w., 5th P.M., Section 2, lot 3, lot 5, lot 4 except
that part described as Beginning at a point on the north line of lot 4
which is 19 rods east of the northwest corner of said lot 4; thence
west along said north line to the northwest corner of said lot 4;
thence south on the west line of said lot 4 a distance of 23 1/2 rods;
thence northeasterly along the northwesterly line of the highway to
the point of beginning.
David J. Sanderson: T. 134 N., R. 42 W., 5th P.M., Section 24, Wl/2 SWl/4.
Lloyd Peasley: T. 135 N., R. 43 W., 5th P.M., Section 24, Sl/2 SWl/4, El/2 Nel/4 SWl/4.
Sandra K. Drechsel: T. 135 N., R. 42 W., 5th P.M., Section 19, Sl/2 NEl/4.
HRA: Residential Antidisplacement and Relocation Assistance Plan
Motion by Lindquist, seconded Partmann and unanimously carried to offer the following
resolution to be included as a part of the HRA grant application for Residential
Antidisplacement and Relocation Assistance Plan under Section 104(0) of the Housing and_
Community Development Act of 1974, as amended:
A. Otter Tail County will replace all occupied and vacant occupiable low/moderate-
income dwelling units demolished or converted to a use other than as low/moderate
income housing as a direct result of activities assessed with funds provided under
the Housing and Community Development Act of 1974, as amended, as described in 24
CFR 570.496a (c)(l).
0
0
0
Otter Tail County Board of Commissioners
July 13, 1993
Page 2
All replacement housing will be provided within three years after the commencement of
the demolition or conversion. Before entering into a contract committing the county to
provide funds for an activity that will directly result in such demolition or
conversion, the county will make public and submit to the Minnesota Department of Trade
and Economic Development the following information in writing:
l. A description of the proposed assisted activity:
2. The location on a map and number of dwelling units by size (number of bedrooms) that
will be demolished or converted to a use other than as low/moderate-income dwelling
units as a direct result of the assisted activities;
3. A time schedule for the commencement and completion of the demolition or
conversions;
4. The location on a map and the number of dwelling units by size (number of bedrooms)
that will be provided as replacement dwelling units. If such data are not available
at the time of the general submission, the county will identify the general location
on an area map and the approximate number of dwelling units by size and provide
information identifying the specific location and number of dwelling units by size
as soon as it is available;
5. The source of funding and a time schedule for the provision of replacement dwelling
units;
6. The basis for concluding that each replacement dwelling unit will remain a
low/moderate-income dwelling unit for at least 10 years from the date of initial
occupancy.
7. Information demonstrating that any proposed replacement of dwelling units with
smaller dwelling units (e.g., a 2-bedroom unit with two 1-bedroom units) is
consistent with the housing needs of low and moderate income households in the
jurisdiction.
The County may request the Minnesota Department of Trade and Economic Development to
recommend that the U.S. Department of Housing and Urban Development approve an exception
to required replacement housing if there is an adequate local supply of vacant low-to-
moderate-income dwelling units in standard condition. Exceptions will be reviewed on a
case-by-case basis as described in 24 CFR 570.496a(c)(l)(iv)(C).
a. The County will provide relocation assistance, as described in Section
570.496a(c) (2), to any lower-income person displaced by the demolition of any
dwelling unit or the conversion of a low/moderate-income dwelling unit to another
use in connection with an assisted activity.
c. consistent with the goals and objectives of activities assisted under the Act, the
county will take the following steps to minimize the displacement of persons from
their homes:
D.
1. No acquisition program is planned or necessary at the present time.
2. No displacement has occurred under any previous county housing rehabilitation
program.
Definitions for the purposes of this plan are as follows:
A "low/moderate-income dwelling unit" is a unit with a market rental, including
utility costs, that does not exceed the applicable fair market rent for existing
0
Otter Tail County Board of Commissioners
July 13, 1993
Page 3
housing and moderate rehabilitation, as established under the Section 8 existing
housing program.
A '"vacant occupiable dwelling unit" is a vacant unit that is in standard condition;
or in substandard condition, suitable for rehabilitation; or in dilapidated
condition and occupied less than a year from the date of the grantee agreement.
An "occupiable dwelling unit" is a unit that is in standard condition or has been
raised to a standard condition from a substandard condition, suitable for
rehabilitation.
A "standard condition dwelling unit" is a well-built unit with adequate space for
persons living there. There are no major defects in the structure and only minor
maintenance is required. Such dwelling will have the following characteristics;
reliable roofs; sound wells and foundations; adequate and stable floors, walls, and
ceilings; surfaces and woodwork that are not seriously damaged nor have paint
deterioration; sound windows and doors; adequate heating, plumbing, and electrical
systems which don't present safety hazards; adequate insulation for local climatic
conditions; and is in compliance with local building and housing codes.
A "substandard condition dwelling unit, suitable for rehabilitation" will show a lot
of deferred maintenance with permanent damage to structural items. Conditions
contributing to substandard dwelling, include but are not limited to, sagging,
cracked, rotting, or leaking roofs, walls, foundations, ceilings, floors, doors, and
windows; deteriorated surfaces and woodwork; unreliable heating, plumbing, or
electrical systems which present safety hazards or inadequate insulation. The cost
of rehabilitating the unit to a standard condition should not exceed the market
value of the dwelling.
BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby adopts the
Residential Antidisplacement and Relocation Assistance Plan for Otter Tail County.
Adopted this 13th day of July, 1993.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By ~lf!/4.
Malcolm K. Lee, Chairman
Veterans' Home Task Force
Motion by Stone, seconded Windels and unanimously carried to designate Chairman Lee, as
Otter Tail county Board representative, to serve on the Veterans' Home Task Force.
Death Investigation Seminar
The County Attorney reported on the cost share negotiation with Lake Region Hospital and
others with regard to the request of the Otter Tail county Coroner, Dr. D. L. Michelis,
to expend funds from the 1993 County Budget for training costs for Richard Dahlquist to
attend the Masters V Advanced Death Investigation Seminar on August 2-5, 1993. Senyk
0
Otter Tail County Board of Commissioners
July 13, 1993
Page 4
indicated that Lake Region Hospital had already paid the preceding seminar and that
Sl,098 would, in affect, be otter Tail County's cost share portion.
Liquor Licenses
Motion by Lindquist, seconded Stone and unanimously carried to approve the following
applications for licensee:
Tom's Standard and Grocery
Thomas Weinhandl
Henning, MN
Off-Sale Non-Intoxicating Malt
Liquor License
Subject to the approval of the County Attorney's office and the County Sheriff's office.
District #166
Mary Ann Erickson
Dent, MN
On-Sale Non-Intoxicating Malt
Liquor License and a Set-Up
License
Subject to the approval of the County Attorney's office.
Strom Steakhouse Inc.
Cheryl Lynn Strom
Perham, MN
On-Sale Intoxicating Liquor and
Sunday Liquor
subject to the approval of the County Attorney's office.
Perham Oasis, Inc.
Don Steering
Perham, MN
Off-Sale Non-Intoxicating Malt
Liquor License
Soil Survey Agreement
Motion by Partmann, seconded Windels and unanimously carried to approve reimbursement to
the Soil Conservation Service, in the amount of $22,552.00, for costs incurred in
furnishing technical assistance in accordance with the Soil Survey Agreement for the
period of Aprill, 1993 through June 30, 1993.
Repurchase Resolution
Motion by Windels, seconded Lindquist unanimously carried to adopt the following
resolution:
RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that
WHEREAS, on July 12th, 1993, Loren Born, heir of Emma Kempf owners of record of the
following described parcel:
Ottertail -Way's Addn.
Lots 10 and ll Block 15
Sl/2 Vac. St. N. of ll
made application to repurchase said property which was forfeited to the State of
Minnesota on August 13th, 1992, for nonpayment of the 1988 tax.
G:) WHEREAS, the sum of $513.18 has been submitted, representing the aggregate of all
delinquent taxes, penalties, costs, assessments and fees,
0
0
0
Otter Tail County Board of Commissioners
July 13, 1993
Page 5
NOW, THEREFORE, BE IT RESOLVED, the County Board does hereby approve the above
repurchase to be in the best public interest and to relieve undue hardship.
Adopted at Fergus Falls, MN this 13th, day of July 1993.
Dated:___;;8µ)11!,,!;0"'4Q..C.d!..1.04,2-/...1.1.1.,13.,!.__ OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By1?(~1~~
Malcolm K. Lee, Chairman
Conditional Use Applications
Motion by Lindquist, seconded Windels and unanimously carried to uphold the
recommendation of the Planning Commission to approve the following Conditional Use
Applications:
Hobart Township, Sybil Lake
Ervin J. Sand, Star Lake
William L. Butler, Little Pelican Lake
Sigurd J. Langdahl, Pelican Lake
Berger, Inc./Charles Clifford/Sandra Kirchenwitz, Big McDonald Lake -both
Faith Haven Camp, Eagle Lake
Mervin & Phyllis Freeman, Dead Lake
After testimony of a number of residents affected by a proposed canoe access along the
otter Tail River near Diversion Dam, and representatives of Otter Tail Power company, a
motion was offered by Windels, seconded Partmann and unanimously carried to table
further discussion of the Conditional Use Application of otter Tail Power Company,
otter Tail River, until August lO, 1993. This delay will allow time for
Otter Tail Power to attempt resolution of difficulties surrounding this matter.
Motion by Windels, seconded Lindquist and unanimously carried to deny the Conditional
Use Application of Scott Sunrud/Clint Nelson, Big Pine Lake, as recommended by the
Planning Commission.
Motion by Windels, seconded Lindquist and unanimously carried to deny the Conditional
Use Application and Preliminary Plat of the Estate of Marie Malikowski,
"Pine Lake Shores", Little Pine Lake, as recommended by the Planning Commission.
Note: For detailed information regarding any of the above listed conditional use
permits, contact the Land & Resource Management Office.
Payment Approved
Motion by Partmann, seconded Stone and unanimously carried to approve payment to the
U.S. Postmaster in the amount of $2,552.78, as requested by the Solid Waste Department's
Public Information Officer, for the mailing of a solid waste recycling newsletter to be
sent to otter Tail County postal patrons. This is to comply with State of Minnesota
mandates regarding public education on recycling of solid waste.
0
0
Otter Tail County Board of Commissioners
July 13, 1993
Page 6
Regional Treatment Center Coalition
Diana Murack, Director of the Regional Treatment Center Coalition, discussed legislative
issues which were regarding the RTC and the proposed Veterans' Home. She indicated that
members of the Veterans• Home Task Force would be touring the Veterans' Home at Luverne,
MN, on July 16, 1993.
Forgiveness of Penalty & Interest
Charles Watkins, representing Leander Watkins, requested forgiveness of penalty and
interest which had previously been denied to his father~ After hearing details
surrounding this matter from Watkins, the Board upheld their previous action of denial.
City of Vergas
Motion by Partmann, seconded Stone and unanimously carried to authorize the City of
Vergas to administer on behalf of Otter Tail County for the following projects
S.A.P. 56-604-08, S.A.P. 56-617-08 and C.P. 93:MM-4 which are within the City of Vergas.
S.A.P. 56-659-09 & Etc.
Motion by Stone, seconded Lindquist and unanimously carried to authorize the Chairman to
execute contracts with Mark Sand & Gravel Company, Fergus Falls, MN, for Project
S.A.P. 56-659-09 & Etc. as previously awarded.
Bid Opening: CP 92:157
Motion by Lindquist, seconded Windels and unanimously carried to set the bid opening
date and time on the Stalker/Long Lake Project CP 92:157 for 1:00 p.m. on
August 17, 1993.
Phelps Mill Dam Project
Motion by Stone, seconded Lindquist and unanimously carried to authorize the Chairman to
execute contracts on behalf of Otter Tail County with Barr Engineering with regard to
the Phelps Mill Dam Project as previously awarded.
Fair Hills Resort Request
Dan Kaldahl of Fair Hills Resort requested a permit for golf carts to routinely cross
County Road 20. The Highway Engineer was directed to further investigate the matter and
make an appropriate recommendation with regard to safety, costs, etc.
Property Classification Request
Motion by Windels, seconded Lindquist and unanimously carried to deny the change of
classification on property made by Gerald Henry as presented by the Assessor.
Early Retirement Incentive for Employees
Motion by Fortmann, seconded Lee and unanimously carried to offer each County employee
an Early Retirement Incentive as set forth by the Minnesota Legislature which will allow
employees, age 55 or older, who meet the other eligibility criteria to increase the
pension formula of 1/4% for each year of service to the first thirty years (up to a
maximum of 7.5 percent). There is no cost to either the employer or employee.
• Otter Tail County Board of Commissioners
July 13, 1993
Page 7
Otter Tail Health Supplies
0 Coordinator, Larry Krohn, announced a 15% discount on health supply items would be
available to County employees through an offer made by Otter Tail Health Supplies
located in Fergus Falls. Employees may contact the health supplier for details.
0
0
Adjournment
At 4:00 p.m. Chairman Lee declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, July 20, 1993.
Dated: OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By
Malcolm K. Lee, Chairman
Attest:
cb:kal