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Home My WebLink AboutBoard of Commissioners - Minutes - 01/05/1993w 0 0 Minutes of the 0'1'TBR TAIL COUNTY BOARD OF COMMISSIONERS commissioners' Room, Floor 1-B otter Tail county courthouse Tuesday, January 5, 1993 9130 a.m. Statutory Meeting Pursuant to Statutes, the Board of County Commissioners of otter Tail County, Minnesota, convened Tuesday, January 5, 1993, at 9:30 a.m •• County Board Clerk and roll call attendance: Bill Stone and Virginia Call to Order Chairman Selected Coordinator Larry Krohn called the meeting to order asking for a Present were Andy Lindquist, Harley Windels, Malcolm Lee, Partmann. The first order of business was the selection of a Chairman of the Board for the year 1993. Motion by Stone, seconded Portmann and carried, with Lee abstaining, to appoint Malcolm Lee as Chairman of the Board of Commissioners for the year 1993. Vice-Chairman Selected Lee assumed the chair and called for a motion to select the Vice-Chairman. Motion by Lindquist, seconded Portmann and carried, with Windels abstaining, to appoint Harley indels as Vice-Chairman of the Board of Commissioners for the year 1993. Approval of Minutes Motion by Lindquist, seconded Stone and unanimously carried to approve the minutes of December 23, 1992, as submitted. committee Appointments AMC Delegates Budget/Audit Committee Building Committee, Perham Building & Transportation Committee Extension Committee Joint Powers Board Lakeland Mental Health All Board Members County Attorney Coordinator Human Services Director Lindquist Lee stone Windels Lindquist Lee Lindquist Windels Lee Lindquist Lee 0 ~ Otter Tail County Board of Commissioners January 5, 1993 Page 2 Law Library Long-Range Planning Employee Relations Northwest Regional Task Force Personnel/Classification Recycling Committee Regional Treatment Center Coalition West Central Area Agency on Aging Department Head Group Liaison AMC Membership Dues Stone Partmann Partmann Windels Lee Stone Lee Windele Stone Partmann Stone Stone Motion by Partmann, seconded Lindquist and unanimously carried to approve payment of the Association of Minnesota Counties (AMC) membership dues assessed for 1993 in the amount of $11,123. Board Agenda Chairman Lee requested the Coordinator's office, when setting the Board's meeting agenda, to schedule time not later than 3:00 p.m. The reason for this is to allow Commissioners to address the needs of their constituents as it relates to other County offices and departments. Depository Resolution Motion by Stone, seconded Windels and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of otter Tail county, Minnesota, that WHEREAS, all financial institutions in otter Tail County, including state and federal banks and savings and loan associations, be'and are hereby designated as depositories of County funds. Adopted at Fergus Falls, Minnesota, this 5th day of January, 1993. Larr Krohn, Clerk 0 1 0tter Tail County Board of Commissioners January S, 1993 Page 3 Investments -Resolution Motion by Lindquist, seconded Windels and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, Otter Tail County Treasurer, Steve Andrews, be and is hereby given authority to invest County funds as available. Adopted at Fergus Falls, Minnesota, this 5th day of January, 1993. OTTER TAIL COUNTY BOARD OF COMMISSIONERS ByP/4~ Ma,icolm ( Forgiveness of Penalty Motion by Lindquist, seconded Partmann and carried, with Stone opposed, to deny the forgiveness of penalty as requested by LeRoy Thoennes in accordance with established policy. U.S. Fish & Wildlife Motion by Lee, seconded Partmann and unanimously carried to certify the acquisition as requested by the U.S. Fish and Wildlife Service for fee purchase on property owned by Norman w. Krabbenhoft and d.escribed as T. 137 N., R. 43 w., 5th P.M., Section 4, that part of lot four lying north and west of the township road. I Planning Commission Motion by Windels, seconded Lindquist and unanimously carried to appoint Fred Harker to a three year term on the Planning Commis.sion commencing January 1, 1993. 1993 Meeting Dates -Resolution Motion by Partmann, seconded Windels and unanimously carried, the following dates are established as the dates the County Board will meet during the year 1993 to conduct County business, with the full day's meetings commencing at 9:30 a.m., the afternoon meetings of the County Board commencing at 1:00 p.m.: Full Day Morning: Human Services Regular Board Afternoon: Regular Board January 5 & 20 13 & 27 February 3 & 17 10 & 24 March 2 & 16 9 & 23 April 6 & 20 13 & 27 May 4 & 18 11 & 25 June 1 & 22* 8 & 29* July 6 & 20 13 & 27 0 Q , Otter Tail County Board of Commissioners January 7, 1992 Page 4 August September October November December Board of Equalization: June 17 3 & 7 & 5 & 2 & 7 & 17 21 19 16 21 10 & 24 14 & 28 12 & 26 9 & 23 14 & 28 Motion by stone, seconded Windels and unanimously carried to change the June meeting dates as indicated by* and to set the date for the Board of Equalization for June 17, 1993, at 9:30 a.m. and to reconvene the Board of Equalization for final action on either June 23 or June 30, 1993. Revenue System Analyst Position Copies of a proposed job description for a Revenue System Analyst position was distributed by the Solid Waste Director to Board members. Position will be referred to the Reclassification Committee for classification. By-Pass Landfill Motion by Partmann, seconded Lindquist and unanimously carried to endorse the concept of a single solid waste monocell for by-pass municipal solid waste. The intent of this monocell would be to serve both the Fergus Falls and Quadrant incineration facilities. The monocell would be located at the City of Fergus Falls' landfill site and be subject to all required permits being obtained. Solid Waste Sub-Co-ittee Chairman Lee appointed Mike Hanan (Solid Waste Director), Commissioner Lindquist and himself to serve on a Solid Waste Sub-Committee. This Committee would begin negotiations of contracts for the County with Quadrant, City of Fergus Falls and the participating counties of the Joint Powers Board. I Approval to Pay Bills Motion by Stone, seconded Partmann and unanimously carried to approve the payment of bills per Attachment A of these minutes .. Final Plat: Bal-View Estates Donald and Ann Luhning, owners of Bal-View Estates, appeared before the Board regarding the matter of the Board tabling approval of the final plat of Bal-View Estates (December 16, 1992, County Board minutes). After lengthy discussion regarding the road and County specifications, the matter was tabled pending further information until the January 20, 1993, Board meeting. Inter-Departmental Computer Network Public Health & Court Services Departments Diane Thorson and Chuck Kitzman, Directors of Public Health and Court Services Departments respectively, having previously advertised for bids on an Inter-Departmental Computer Network System, reported receipt of one bid having met the 0 0 •Otter Tail County Board of Commissioners January 5, 1993 Page 5 advertised specifications. The bid received from Best Business Systems represented a cost of $14,759.41 for Court Services and $19,122.50 for the Public Health Department. Acting as Human Services Board: Motion by Fortmann, seconded Stone and unanimously carried to award the bid to Best Business Systems as presented. Motion by Fortmann, seconded Stone and unanimously carried to authorize the purchase of software as follows: CHAMP, Public Health DMS, Court Services $ 4,973 $13,736 In addition the motion included the purchase of the following budgeted items: Training of Staff for Network System Operations which would include staff members of Court Services, Public Health and Data Processing Departments. One laser printer. county Printing & Publishing The Board, having previously advertised for bids to be received for printing and publishing of the County Board minutes, legal notices, delinquent tax list and County's annual financial statement, proceeded to open bids which were found to be as follows: Legal Notices, Publications and Commissioners Minutes: *No bids received. Annual Financial Statement: Parkers Prairie Independent Review Enterprises Inc. Delinquent Tax List: Perham Enterprise Bulletin 1st Publication 2nd Publication$ $6.58 per S.A.U. $6.58 per S.A.U. $6,58 per S.A.U. $6,58 per S.A.U. After consideration, motion was made by Stone, seconded Windels and unanimously carried, to award bids for publishing and printing for the year 1993 as presented. Legal Notices, Publications and Commissioners Minutes: *Since no bids were received for this section of the County's 1993 printing and publishing requirements, a motion was offered by Partmann, seconded Windels and unanimously carried to offer this section of the printing and publishing requirements to The Daily Journal, Fergus Falls, MN, at the same rate that was effective for 1992. The Auditor was instructed to extend this offer to The Daily Journal and report outcome. to the Board. 0 -~~r~~ Upon motion made by Stone, seconded Windels and unanimously carried, the following resolution was adopted: 0 u •Otter Tail County Board of Commissioners January S, 1993 Page 6 RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that the sum of thirty cents ($.30) be paid out of the Revenue Fund of the County for every pocket gopher killed in said County during the year 1993 in cases where the township shall provide for the payment of at least an additional bounty of forty cents ($.40) for each pocket gopher so killed. RESOLVED further that said payment of such bounty shall be made by the County Auditor upon certificates executed by the Chairman of the Town Board of said township setting forth that the pocket gophers were duly presented to the Chairman of such Board and that the township had issued and delivered to each claimant a town order for at least seventy cents ($.70) for each pocket gopher so killed. Adopted at Fergus Falls, MN, this 5th day of January, 1993. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By~/4c/r L' Malcolm K. Lee, Chairman Tax Forfeited Land Sale Apportionment Upon motion made by Lindquist, seconded Stone and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, it is provided in Minn. Stat. 282.05 for the apportionment of proceeds from the sale of tax forfeited lands, and WHEREAS, the county Auditor shall apportion the tax sale proceeds to the taxing districts pursuant to Minn. Stat. 282.08, and WHEREAS, Minn. stat. 282.08(4) (b) provides that the County Board may set aside 20\ of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreational areas, and WHEREAS, Otter Tail County has a park and recreational area which would benefit by such an apportionment, NOW, THEREFORE, BE IT RESOLVED, that the County Auditor retain 20% of the proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds available after making the necessary statutory disbursements, said proceeds to be disbursed according to law. 0 0 'Otter Tail County Board of Commissioners January 5, 1993 Page 7 Adopted at Fergus Falls, MN, this 5th day of January, 1993. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By ~z./444~ Malcc;,lm K. Lee, Chairman Larr Krohn, Clerk Delinquent Real Estate Parcels Motion by Lindquist, seconded Fortmann and unanimously carried to increase the cost assessed to delinquent real estate parcels that are published in the Delinquent Tax List from $15.00 to $17.00. In 1992 the cost to publish the Delinquent Tax List was $13,364.23 arid there were approximately 787 parcels published, a per parcel cost of $16.98. There is statutory authority for the County Board to establish the fee at the greater of $10.00 or a reasonable fee to recover all the cost incurred against each parcel included in the Delinquent Tax List. 1993 Appropriations Motion by Windels, seconded Lindquist and unanimously carried to authorize payment of the following 1993 annual appropriations: West Otter Tail Fair Association East Otter Tail Fair Association Otter Tail Country Tourism Association Payment Approved $12,000 $12,000 $ 5,000 Motion by Lindquist, seconded Windels and unanimously carried to authorize payment of $85.00, for materials and labor, to Pete J. Pedersen, Underwood, MN, for cost incurred to repair and paint a boat that was damaged when it was used during work on the Phelps Mill Dam. DCA. Inc. Motion by Fortmann, seconded Lindquist and unanimously carried to authorize the Chairman to sign the Flexible Spending Account Fee Schedule for Administrative Services for 1993 with DCA, Inc. Conveyance of·Tax-Forfeited Lands City of Elizabeth: In the matter of the Application of the City of Elizabeth, a Governmental Subdivision, for the conveyance of the following described parcels of Tax Forfeited properties: Parcel #69-000-99-0010-000 Elizabeth Original Plat Lots land 2, Block 3, Ex. N 55' Upon a motion by Lee, seconded Lindquist and unanimously carried the following was adopted: That the City desires to obtain said lands .for its Community Center. 0 Q J 0 0 i Otter Tail County Board of Commissioners January 5, 1993 Page 8 Whereas, the County Board of Otter Tail County, Minnesota, has examined into the allegations of the applications of the City of Elizabeth dated December 30th, 1992, for the conveyance of certain lands therein described; now, Therefore, be it resolved by the County Board of Otter Tail County, Minnesota, that it hereby approves said application and recommends that the application for a public use of tax forfeited property be granted. Adopted this 5th day of January, 1993. OTTER TAIL COUNTY BOARD OF COMMISSIONERS: ; '?~- alcOlm K. Lee, hairman Second Distridmmi~s~ir Harley ~., dels, First Di trict Comm Bill Sta e, Fourth istrict Commissioner a Partmann District Commissioner City of Vergas: In the matter of the Application of the City of Vergas, a Governmental Subdivision, for the conveyance of the following described parcels of Tax Forfeited properties: Parcel# 82-000-99-0136-001 Nesbitt's let Addition Beg. SE. Car. Blk 2, Nely 110', Nwly 180' Swly 404', S 110', Ely 618' to Beg. Ex. E. 200'. That the City desires to obtain said lands for the purposes of a city water well and a treatment plant. Upon a motion by Lee, seconded Partmann and unanimously carried the following was adopted: Whereas, the County Board of Otter Tail County, Minnesota, has examined into the allegations of the applications of the City of Vergas dated December 22nd, 1992, for the conveyance of certain lands therein described; now, Therefore, be it resolved by the county Board of otter Tail County, Minnesota, that it hereby approves said application and recommends that the application for public use of a parcel of tax forfeited property be granted. CJ . . :-;=• l () ✓ -. 0 . , , ,otter Tail County Board of Commissioners January 5, 1993' 0 Page 9 Adopted this 5th day of January, 1993. OTTER TAIL COUNTY BOARD OF COMMISSIONERS: ~/4~ Malcolm K. Lee,Chairman Secbnd District Commissioner Adjournment Commissioner a Partmann District Commissioner At 3:05 p.m., Chairman Lee declared the meeting adjourned until 1:00 p.m. on January 13, 1993. cb:kal Attachment OTTER TAIL COUNTY BOARD OF COMMISSIONERS By ~~v~ ~ Malec m K. Lee, Chairman Wednesday, . ' . 0 ·L.:.·i.'. ' •·• '"'cftter Tail County Board of Commissioners January 5, 1993 Page 10, Attachment A VENDOR NAME •...•................... ACME ELECTRIC APOTHECARY PRODUCTS INC. ARCHIES CARR ENTERPRISES INC CONOCO QUIK STOP FERGUS ELECTRIC FERGUS ELECTRONICS FERGUS FALLS POLICE DEPT FERGUS FALLS,CITY OF GENERAL TIRE SERVICE GRIGGS CONTRACTING INC. HINTGEN-KARST & ASSOC. INC. HOLIDAY HOLIDAY INN MINNEAPOLIS WEST KIWANIS YOUTH SERVICES LARRY OTT INC TRUCK SERVICE LLOYD'S MARINE LOCATORS & SUPPLIES MATERIALS DISTRIBUTION FUND MINN-KOTA COMMUNICATIONS INC. MN STATE AUDITOR MN STATE SHERIFFS ASSOCIATION NATIONAL BUSHING & PARTS CO. NELSON,GARY OTTER SUPPER CLUB PAMIDA INC. PEBBLE LAKE AUTO REPAIR PEDERSON,BRIAN PHILLIPS 66 RENTAL STORE,THE REVIEW.ENTERPRISES INC. SCOTT HOFLAND CONSTRUCTION STATE TREASURER STOP-N-GO STORES INC SWANSON SURPLUS CENTER TWIN CITY WEST 76 U OF M SOIL TESTING LABORATORY UP NORTH PLASTICS VERGAS OIL CO 39 records listed. CHECK AMOUNT 39.68 31. 42 196.16 70.79 26.03 60.00 42.49 530.40 31. 00 371.64 1526.01 34.50 1116.99 61. 77 12.00 1025.00 8385.50 118.73 5.33 1848.00 2485.22 15.00 238.66 49.50 128.74 4.70 136.21 62.98 16.59 5.66 64.09 275.00 29.00 4662.03 41.43 18.41 72.00 400.00 98.00 24336.66