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Minutes of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Commissioners' Room, Floor 1-B
otter Tail County Courthouse
Wednesday, December 2, 1992
9:30 a.m.
Call To Order
The Otter Tail County Board of Commissioners convened Wednesday, December 2, 1992, at
9:30 a.m. at the Otter Tail County Courthouse with commissioners Andy Lindquist,
Chairman; Harley Windels, Bill Stone, Malcolm Lee and Virginia Partmann present.
Minutes Approved
Motion by Stone, seconded Windels and unanimously carried to approve the
November 25, 1992, minutes as submitted.
Solid Waste Service Fees
Mike Hanan, Bob Moe and Sherran Leabo, members of the Solid waste service Fee Committee,
discussed with the Board various options regarding the Solid Waste Service Fees. The
Committee made a recommendation to hire an individual to maintain the service fee system
citing that such an individual would recover far more than the cost of salary, fringe
benefits, etc. The Committee was directed by the Board to develop a job description and
return to the Board for further consideration.
Northeast Landfill Repermitting Process
Mike Hanan, Solid Waste Director, provided an update on the repermitting process with
the Minnesota Pollution Control Agency (MPCA) on the Northeast Landfill.
Motion by Partmann, seconded Lee and unanimously carried to authorize the additional
expenditure of $19,505 to Foth & Van Dyke and Associates, Inc. to continue the
repermitting process which requires an updated Industrial Waste and Financial Assurance
Plan.
Wetland Conservation Act -Proposed Rules
Bill Kalar, Director of Land & Resources, discussed with the Board the proposed rules of
the Wetland Conservation Act of 1991 and outlined areas of recommended change or
clarification. Rick West, Highway Engineer, offered views on areas which affect road
construction or improvements of existing roadways and erosion control.
Final Payment
Motion by Partmann, seconded Windels and unanimously carried to approve the final
payment of $18,310 for Project S.A.P, 56-601-36 & Etc., Seal Coat -County Wide, as
awarded on February 26, 1992, to Asphalt Surface Technologies Corporation of
st. Cloud, MN.
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otter Tail County Board of Commissioners
December 2, 1992
Page 2
Employee Recognition
Motion by Partmann, seconded stone and unanimously carried to refer an Employee
Recognition Program to the Employees' Committee for further development. The purpose of
the Employee Recognition Program is to identify an "Employee-of-the Month" and bestow
appreciation and recognition to this individual.
West Central ECSU
Clydene Stangvik, Manager of Administrative Services for West Central ECSU, provided
information about some of the programs offered through membership in the
West Central ECSU. The Chairman directed Larry Krohn, Coordinator, to work with
Stangvik on appropriate cost-saving programs.
Proposed Computer Purchase
The Chairman requested a report of the Coordinator on the status of the proposed new
mainframe computer purchase. Krohn reported that documentation had not yet been
received from Data Processing. The Chairman directed the Coordinator to contact the
Data Processing Director to report at the next Board meeting his cost study and proposal
of a new mainframe computer and recommended size/capacity of this proposed system.
1992 Minnesota Statutes
Motion by Lee, seconded Partmann and unanimously carried to authorize the
County Auditor's Office to purchase and prepay for seven sets of the 1992 Minnesota
statutes at a cost of $1,230.08. The State of Minnesota requires that the payment for
the 1992 Minnesota Statutes accompany the order. The 1993 Supplement is included with
the purchase of the 1992 Minnesota Statutes. One set is for the County Auditor's
Office, five sets are for the County Attorney's Office and the remaining set is for the
County Board Room.
Minnesota Counties Research Foundation
Motion by Stone, seconded Windels and unanimously carried to authorize the Chairman of
the County Board to sign a two year contract with the Minnesota Counties Research
Foundation for the completion of the County's Indirect Cost Allocation Plan. The fee
per year is based on population and would be $9,400 for both years of the contract.
The Plan is prepared by David M. Griffith & Associates, Ltd.
Tax Forfeited Fund Payments
Motion by Windels, seconded Lee and unanimously carried to authorize payment of the
following invoices from the Tax Forfeited Fund for costs incurred by the Maintenance
Department when they winterized a New York Mills dwelling which is located on tax
forfeited property:
Bretz Hardware Co.
Homestead Building
Rental Store
8.92
44.26
28.36
AIS 315 Optical Scan
2 Gallons R.V. Antifreeze
Locks and Keys
Air Compressor
Motion by Windels, seconded Stone and unanimously carried to delay the purchase of an
AIS 315 Optical Scan for two years.
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Otter Tail county Board of Commissioners
December 2, 1992
Page 3
Minnesota's Great North West Display
Motion by Stone, seconded Portmann and unanimously carried to authorize payment in the
amount of $125 to the Clay County Auditor for the County's share of a seventeen county
display booth, Minnesota's Great North West, utilized at the '92 NACo convention and
other AMC events.
Adjournment
At 2:40 p.m. Chairman Lindquist declared the meeting adjourned until 1:00 p.m. on
Wednesday, December 9, 1992.
Dated: /ku,,u,/atJ q, Jqqy BOARD OF COMMISSIONERS ------
By
Attest:
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