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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/05/1990CALL TO ORDER NEISON ABSENI' PRESENTATION OF BUDGE!' SPEAKING TO BUIXEI' CORRESPONDENCE ACKN™LEDGED RESOLUTION AOOPTED I ADJOURNMENT MINUTES OF THE BUDGE"I' HEARING FOR OITER TAIL COUNTY MINNESOTA December 5, 1990 Pursuant to Minn. Stat. 275.065, and published notice thereof, the Budget Hearing for otter Tail County was held Wednesday, December 5, 1990 r at 8: 00 p .m. • CblIDty. 1Board Chainnan Olson called the meeting to order with Carrnissioners Lindquist, Nordgren, Olson and Hovland present, Carnmissioner Nelson absent. Also present were the follaving: Larry Krohn,. County Coordinator Richard West, County Engineer Richard Sytsma, Maintenance Supervisor Mike Hanan, Solid Waste Officer Steve Andrews, Cmmty Treasurer Gary Nelson, County Sheriff Tim Brand, Data Processing Director Leon Anderson, Acco\IDtant, Social Services Diane Thorson, Director, Public Health Bradley Bice, Veterans Service Officer Erwin Wierrs , County Assessor Waldemar/ Senyk, County Attorney Malcolm Lee, Commissioner Elect Alio present were eighteen people from the general public. Chainnan Olson called on Wayne Stein, Deputy Auditor, and rrember of the otter Tail County Budget Cammi ttee, who reviewed the CO\IDty' s 1991 budget with a canparison to tax year 1990, as. to revenues and expenditures. The total budget presented for 1991 was $31,079,077 with a proposed levy of $10,607,231. Larry Dom of Fergus Falls spoke to the proposed budget CXJlllITerlding the county for its prudent efforts to keep spending at a minimum. Chester Norby, lakeshore armer, addressed the rising taxes over the past few years on non-resident lakeshore property. Chainnan Olson ackmwledged receipt of s±xile1!:ters, five non-resi- dent and one resident troq:,ayer, objecting to:the increase in property taxes. After Chainran Olson declared the hearing closed, the follaving reso- lution was introduced by Andy Lindquist who moved for its adoption: RESOLVED by the Board of Co\IDty Carnmissioners of otter Tail County Minnesota, that The amount of $10,607,231 be certified as the County's 1991 Grass Property Tax Levy and that the anount of $31,079,077 be certified as the County's 1991 Budget, as presented. The motion was seconded by Hub Nordgren, and upon roll call vote, the follCMing vote was tabulated. Voting "Yes" Hovland, Lindquist, Nordgren and Olson Voting "No" None Absent Nelson The resolution was declared adopted this 5th day of December, 1990. With no further business, Chainnan Olson declared the ~eting adjourned at 8:37 p.m. Chaintnn h¥-,9 Cl «h.1J A'ITEST: Approved /~-/,;-; -9 0 LI,✓~ h) rl:zqwt~ 7 Clerk CALL TO ORDER ALL PRESENT MINUTES APPROVED MINUI'ES OF THE ADJOORNED MEEI'ING OF THE BOARD OF COUNTY CCM1ISSIO:r:-IERS OITER TAIL CCXJNI'Y MINNE80rA December 12, 1990 Pursuant to adjournmeht, the Board of County Canmissioners of Otter Tail County Minnesota net Wednesday, December 12, 1990. Chainnan Olson called the meeting to order at 12 :35 p.m., with all members present. M:>tion was made by Hub Nordgren, seconded by Andy Lindquist and unanimously carried, to approve the minutes of the rreeting of Dec-;- ernber 5, 1990, including the minutes of the budget hearing on De- cember 5th. DESIGNATED SMOKING AREAS Diane Tho:rson, Director of Public Health, and Rick Sytsma, Mainten- vs SMJKE FREE BUIIDING ance Supervisor, appeared before the Board relative to the state re- quirement that all public buildings,;be "snoke free", or have certain designated areas for snoking. Thorson and Sytsma were directed to check into the option and the proposed cost of establishing snoking areas and the exhaust required. FOOD & BEVERAGE ORDINANCE AMENDMENTS Diane 'Ihorson and Doug Johnson frcxn the Depart:rrent of Public Health appeared relative to the proposed food and beverage ordinance arrend- rrents. A delegation of persons representing sportsmen's clubs, Jim Bailey spokesman, appeared and voiced objections to the new amendments and the affects such amendrrents would have on their food service and fund raisers. Also received and acknavledged by the Chai..rm:m were fifteen letters representing various church or- ganizations and charitable organizations objecting to regulations and prahibi tions in the proposed ordinance. After listening to the various interested parties, notion was· made by Andy Lindquist to table action oni".the proposed arrendrrents until 1991, suggesting to the various organizations that they request legislation exemp- ting their activities from the requirerrents. The notion was secon- ded by Hub Nordgren and carried unanimously. BC/BS PARTICIPATING Lar:ry Krahn, Coordinator, discussed a request by Blre Cross and MENTAL HEALTH & CHEMI-Blre Shield, that the county employees use only participating CAL DEPENDENCY PROVIDERS providers in the treatment of chemical de:rendency and mental health problems. After discussion, notion was made by Andy Lindquist, se- conded by Sydney Nelson and unanimously carried, to authorize the Chairman of the Board to execute an agreerrent on behalf of Otter Tail County, that the group will incorporate the amendrrent that offers coverage for mental health and chemical dependency services only within BCBSM's network of participating providers, except in three listed circurrstances as outlined in the agreerrent. PUBLIC DEFENDER BUDGET Larry Krahn, Coordinator, reported that the budget carrmi ttee is working with the judges on the public defender costs., No action taken. ITASCA COUNI'Y TEMPORARY Canmissioner Hovland reported on a trip to Grand Rapids to view WASTE STORAGE FACILITY Itasca County's tanpora:ry waste storage facility, a "lav-tech" operation consisting of an open pit into which solrud waste is de- posited and later removed and loaded for transport to Quadrant. No action OITER COUNTRY TRAIL Tim Greip appeared on behalf of Land & Resource Management and pre- ASSOCIATION sented the certificate of insurance for the liability coverage for Otter ·Count:ry Trail Association, as requested by the Board. EAST BATI'IE BEACH RCN) Greip also reported that the road to serve East Battle Beach in BOND RETURNED Girard TCMnship has been completed and taken over by the township. Motion was made by Hub Nordgren, seconded by Bert Hovland and unani- nously carried, to return the bond that was presented to assure said construction. BJI>S -PRINTING & PUBLISHING TERMINM.l PURCHASES APPROVED 1991 AMC DUES APPROVED UNITED LEASING PAYMENT APPROVED E2IT.ENSION SERVICE BUDGEI' AND CONTRACT M:IT INSURAN:E COVERAGE HIGHWAY #210 BY-PASS TAX COURI' APPRAISAL cosrs APPROVED PAYMENI' APPROVED IBGAL COUNCIL County Board -2 -Deaember 12, 1990 Motion was made by Andy Lincquist, seconded by Sydney Nelson and unani- nously carried, to advertise for bids to be received until 10 :00 a.m., Tuesday, Januru:y 8, 1991, for the county's printing and publishing for the year 1991. Motion was made by Bert Hovland, seconded by Hub Nordgren and unani- mously carried, to authorize the Chainnan of the Boatd to sign Purchase Order #1454 to Inland Associates for twelve (12) terminals at a total cost of $4,560.00. M:>tion was made by Bert Hovland, seconded by Hub Nordgren and unani- rrously carried, to approve payment of $11,807.00 to the Association of Minnesota Counties , representing the dues for 1991, with payment to be made in Februm:y of 1991. Upon rrotion made by Sydney Nelson, seconded by Bert Hovland and unani- IIDusly carried, payment was approved inthe amonnt of $358.04 to the United Leasing for a copy machine in the Court Administrator's office. Upon motion made by Hub Nordgren, seconded by Andy Lindquist and nnan- :i.mously carried, the follaving resolution was adopted: RESOLVED by the Board of County camri.ssioners of Otter TailCounty Minnesota, that The sum of $183,878.00 be set aparti:from the General Revenue Fnnd and appropriated subject to the order of the Dean and Director of the Minnesota Extension Service of the University of Minnesota for the support of county extension work in Otter'1Tail· County for the year beginning January, 199'1 in accordance with Minn. Stat. Sections 38.33 -38.38, 1990. BE, ,IT, ¥URI'HER ·RESOLVED, .The contract for ercploying County Extension Staff between the University of Minnesota Extension Service, as re- quired under Minn. Stat. Sections 38-.33 -38.38 is hereby approved and the Chainnan of the Board is authorized to execute said contract on behalf of Otter TaiL County. Adopted at Fergus Falls, MN this 12th day of December, 1990. Motion was made by Sydney Nelson, seconded by Andy Lindquist and unanirrously carried, to approve payrrent to the Minnesota Counties Insurance Trust in the following amounts: Property and Casualty Property and Casualty membership Additional premium -property appraisal update $208,492.00 2,278.00 677.00 Chainnan Olson acknavledged a letter received from Geralds. Rufer, Fergus Falls, relative to the Highway #210 by-pass and its affect on U.S. #59 and the City of Fergus Falls. No action taken. Motion was made by Bert Hovland, seconded by Hub Nordgren and unani- rrously carried, to approve the following payrrents to Tinjum Appraisal Company, Detroit Lakes, MN, in connection with tax-court proceedings: Appraisal an City Center Shopping Center $2,500.00 Appraisals on River Bend Apt., Fergus Falls and Mill Pond View Apt. , Pelican Rapids Miscellaneous court e}([)ellses 4,000.00 780.00 Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, to approve payment cbf $285.00 to Hefte, Pemberton, Sorlie and Rufer for review of the county's health/accident plan and tax consequence to ercployees. County Board -3 -December 12, 1990 RETIRED ELECI'ED OFFICIAL Upon notion made by Sydney Nelso:H, seconded by Bert Hovla:Hd and HOSPITALIZATION BENEFIT unanirrously carried, the following resolution was adopted: EMPIDYEES -ELECI'ED OFFICIAIS SICK LEAVE & VACATION TIME STATE AID FORMULA RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, Minnesota Statutes 471.61 Subd. 2(a) provides that a county may insure or protect its retired officers entitled to bene- fits under any public employees retirercEI1t act and their dependents, under policies of group insurance or benefits covering rredical and surgical benefits or hospitalization insurance or benefits; and WHEREAS, the Otter Tail County Board has determined that rredical and hospitalization insuran~ coverage should be extended to elected officials who have concluded their service with the County and \vho meet certain criteria and standards of service; and WHEREAS, Otter Tail County has an existing Personnel Policy which provides for extended medical and hospitalization insurance benefits for employees and their dependents follaving termination of errploy- ment; and WHEREAS, the County Board has detennined that it is appropriate to provide extended insurance benefits to retiring elected officials in a manner similar to employees, NCW, THEREFORE, BE IT RESOLVED that the County of Otter Tail hereby adopts a policy, authorized by Minnesota Statutes 471.61 subd. 2 (2) of providing medical and hospitalization insurance coverage under the Otter Tail County group health insurance plan to elected officials following termination of service with Otter Tail County, in the fol- lowing manner: Tenninated elected officoals entitled to benefits under any public employees retirement act shall receive payment of cur- rent insurance premiums in a total arrount equal to a portion of the official's most recent base salary determined in acror- dance wi. th the folloo.ng schedule: Years of Service four eight twelve or rrore Percent of base salary 14% 28% 35% Any official serving other than a full-tenn shall receive a pro- rated percentage of base salary. Motion was made by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, to direct the Auditor's office to pay accumulated sick leave and vacation to employees who becane elected officials and thereby terminate employment. For those current elected officials whose accumulated sick leave and vacation tine have been held by the county, the amount earned shall accrue interest at the rate of 6% per year frcm the tine of election or appointrrent to office. Upon notion made by Bert Hovland, seconded by Andy Lindquist and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Conmissioners of Otter Tail County Minnesota, that The County Board does hereby support the County Engineer and the Engineer's District Association in their position in urging the Legislature to retain the current State Aid fonnula for county state aid roads. Adopted at Fergus Falls, MN this 12th day of December, 1990. 1991 SALARY IOCREASES AND BENEFITS ADJOURNMENT County Board -4 -December 12, 1990 Upon motion made by Bert Hovland, seconded by Hub Nordgren and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Ccmnissioners of Otter Tail County Minnesota, that The following shall be the 1991 benefits and salary increases for all Otter Tail County non-union employees: $70.00 increase in each step on the salary range scale 182.00 per rronth payrrent towards the individual hospitalization premium 171.00 per month payment towards the dependent hospitalization premium 130.00 per month for all employees not participating in the dependent hospitalization coverage Plus all other ernploy.ee,benef±-ts, H·e., sick leave,:,vaca:bidn, etc., as stated in the county personnel policy. Adopted at Fergus Falls, MN this 12th day of December, 1990. At 3:00 p.m., with no further business, Chainnan Olson declared the meeting adjollilled until 9: 30 a.m. , Wednesday, December 19, 1990. ATTEST: ¥( ei2 ~.fiv,~,,J) Clerk Approved /,;;; _ / 9 -9 o