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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/25/1990ALL PRESENT CALL TO ORDER MINUI'ES APPROVED PURQfASE AGREEMENT PELICAN RAPIDS RECY- CLING CENTER TRANSFER .TRAILER BIDS REJECI'ED -READVERI'ISE ASH LIABILITY -QUA- DRANT, O. T. & ITASCA SOLID WASTE TRANSPOR- TATION S. W. INCINERATION AGREEMENI' AMENDMENTS MlNUTES OF THE ADJOURNED MEEI'ING OF THE BOARD OF mUNTY COMMISSIONERS OITER TAIL COUNTY MINNESorA July 25, 1990 Pursuant to adjounmient, the Board of Cotn1ty Conmissioners of otter Tail Cotn1ty Minnesota met Wednesday, July 25, 1990, with all rrembers present. Chainnan Olson called the ITEeting to order at 12:47 p.m. Motion was made by Andy Lindquist, seoonded by Sydney Nelson and tn1anilnously carried, to approve the minutes of the :rreeting of July 18, 1990, as mailed. Mike Hanan, Solid Waste Director, appeared before the Board and re- ported that the Recycling Canmittee had reoo:mrcEnded approving the purchase agreerrent with Roger Schleske for the purchase of a building in the City of Pelican Rapids for a recycling rederrption center, purchase price of $20,000.00. Motion was made by Sydney Nel- son, seconded by Andy Lindquist and tn1anirrously carried, to approve the purchase agreement, subject to review by the Cotn1ty Attorney as to the agreerrent and liability responsibility for removal of an un- dergrotn1d tank. The matter of the bids received for the transfer trailers to be sold was taken up for final action, with motion made by Bert Hovland, seconded by Hub Nordgren and tn1anircously carried, to reject all bids received due to the fact certain national publications carrying the advertisement for bids did not oonta:im oorrplete infonnation including the requireICEnt of a bid surety, authorizing readvertising for bids to be received tn1til 1: 30 p .m., Wednesday, August 22, 1990. Motion was made by Andy Lindquist, seoonded by Sydney Nelson and tn1ani- mously carried, to authorize the Chainnan of the Board to execute the ash: Hability agreerrent between otter Tail County, Quadrant and Itasca Collllty. Motion was made by Hub Nordgren, seoonded by Andy Lindquist and unani- mously carried, to approve the application of Elizabeth Beckers, Beckers Construction Co. , Grand Rapids , MN, for solid waste trans- portion. Motion was made by Sydney G. Nelson, seoonded by Andy Lindquist and tn1anirrously carried, to approve the proposed arrendrrents to agreeICEnt for solid waste incineration at Fergus Falls, recommended by the negotiating committee, subject to approval by each of the Boards of Comnissioners of Grant, Stevens, Todd, Traverse and Wilkin Cotn1ties. JOINT POWERS AGREEMENTS Motion was made by Hub Nordgren, seoonded by Bert Hovland and unani- mously carried, to direct the negotiating committee to forward final oopies of the proposed amendments to the Joint Powers Cotmties and to obtain approval of each of the Cotn1ty Boards or any requests for arnendrrent to the Joint Powers Agreerrents, including the minimum and maximum tons of solid waste to the provided by each cotmty. ABSENTEE BALLOI' COUNTING ORDINANCE Pursuant to published notice thereof, at 1: 30 a hearing was conducted for the purpose of receiving testimony for the adoption of a proposed ordinance to authorize the establishment of an Absentee Ballot Cotn1- ting Board for the purpose of oounting all absentee ballots cast in the varicbus1tavnships and cities having previously passed similar ordinances. After ;·;listening to the various interested parties, Chai:rman Olson declared the heating closed at 1: 35 p.m. • Motion was then made by Andy Lindquist, seoonded by Bert Hovland and tn1ani- mously carried, to adopt the follo.ving ordinance: ORDINANCE The County Board of Otter Tail County ordains: I. General Provisions: A. Title. This Ordinance from the date of its passage shall be known as the Absentee Ballot Counting Board Ordinance, otter Tail Co1.mty Minnesota. ________ , B. Purpose. The purpose of this Ordinance is to authorize the establishment of an Absentee Ballot Counting Board for the purpose of counting all absentee ballots cast in otter Tail Co1.mty. C. Legal Authority. This Ordinance is enacted pursuant to Minnesota Statute 2038.13. II. Requirements: The County-wide Absentee Ballot Counting Board shall consist of three (3) election judges appointed by the Otter Tail County Board of Commissioners. Each election judge shall meet the qualifications of Minnesota Statute 2048.19. III. Duties of the Absentee Ballot Counting Board: The Absentee Ballot Counting Board shall: A. Receive from the County Auditor all absentee ballot envelopes provided that the governing body of a municipality authorizes the County Auditor to receive and deliver the absentee ballots directly to the Absentee Ballot Counting Board. B. Examine all return absentee ballot envelopes and receive or reject absentee ballots in the manner provided in Minnesota Statute §2038.12. C. Open and count the absentee ballots, tabulating the vote in a manner that indicates each vote of the absentee vote and the total absentee vote cast for each candidate or question in each precinct. D. Report the totals tabulated for each precinct. IV. Compensation of Members: The County Auditor shall pay a reasonable compensation to each member of the Absentee Ballot Counting Board for services rendered during each election. V. Absentee Voter List: If the election judges of an Absentee Ballot Board are authorized to receive, examine, validate, and count absentee ballots, the County Auditor shall preapre a list of all persons who have applied for absentee ballots at the election and deliver it to the election judges of the Absentee Ballot Board along with the applications for absentee ballots. The polling place rosters must include an indicator for all persons on the absentee voter list. The County Auditor may provide a supplemental list for use by the election judges after the polling place rosters have .been prepared. If a person on the absentee voter list appears in the polling place, the election judges shall contact the election judges of the Absentee Ballot Board. If contacted by the judges of the precinct, the election judges of the Absentee Ballot Board shall examine the absentee voter list to determine if an absentee ballot has been cast. They shall notify the precinct election judges of their findings and, if the absentee ballot has not yet been cast, the voter shall be allowed to vote in person. The election judges of the Absentee Ballot Board shall make a notation on the absentee voter list that the voter has voted and no absentee ballot may be counted for that voter. VI. Effective Date: This Ordinance shall become effective upon its passage and publication. -2- U.S. FISH & WILDLIFE SERVICE -PmofASE BN RAILROAD CRC6SilJG PERHAM CITY FINAL -FERGUS INT. I.OADER TRACTOR County Board -4 -July 25, 1990 Upon motion made by Hub Nordgren, seconded by Andy Ll.ndquist and unani- mously carried, the follCMing resolution was acbpted: RESOLVED by the Board of County Conmissioners of otter Tail Cm.mty Minnesota, that WHEREAS, in accordance with a procedural agreerrent between the Minnesota Department of Natural Resources and the u. s. Fish and Wild- life Service, dated May 23, 1962, certification by the County Board of Conmissioners for acx;p.risition of lands by the U. S. Fish and Wild- life Service is requested, and WHEREAS, representatives of the u. s. Fish and Wildlife Service rret with the Board of County Commissioners on July 25, 1990, and infomed said Board that a purdlase agreerrent had been secured from Steven A. Eckhoff on all that part of Lot 2, SWl--.JIB¼ and E½SE¼ lying north and east of the railroad right-of-way, in Section 6-132-37, NCW, THEREFORE, BE IT RESOLVED, the County Boru:td does hereby approve the aforerrentioned purchase by the U.S. Fish and Wildlife Service. Adopted at Fergus Falls, MN this 125th day of July, 1990. Upon motion made by Hub Nordgren, seconded by Sydney N:!lson and unani- rrously carried, the follCMing resolution was adopted: RESOLVED by the Board of County Commissioners of otter Tail County Minnesota, that WHEREAS, the County of otter Tail and the City of Perham have agreed to construct a new road to CS.AH #80 in the City of Pellham, and WHEREAS, the proposed access road will connect otter Tail County State Aid Highway No. 51 to aiAH #80 and aiAH #34, and WHEREAS, the proposed road ~uld provide a 9 ton route to Perham and CSAH #80, and WHEREAS, the proposed road rrrust cross the Burlington Northern Railroad, and WHEREAS, pennission has been obtained to construct a railroad cmssing, NCW, THEREFORE, BE IT RESOLVED, that the Burlington Northern Railroad is hereby requested to design this crossing with appropriate signals and to take the necessary action to have this work completed in the 1990 construction season. Adopted at Fergus Falls, MN this 25th day of July, 1990. Upon motion made by Andy Ll.ncqui.st, seconded by Bert Hovland and unani- rrously carried, the follc:Mi.ng resolution was adopted: RESOLVED by the Board of County Corrmissioners of otter. Tail County Minnesota, that · WHEREAS, on April 4, 1990, the County Board accepted the bid of Fergus International, Inc. , Fergus Falls , MN, in the arrount of $28,764.00 for one 70 H.P. loader tractor, and WHEREAS the above equiprrent has nCM been delivered to the satisfaction of the County Board at a total cost of $28,764.00, NOW, THEREFORE, BE IT RESOLVED, the County Auditor is hereby authorized and directed to issue a warrant in the arrount of $28,764.00 payable to Fergus International, Inc. , Fergus Falls, MN, in full payrrent thereof. Dated at Fergus Falls, MN this 25th day of July, 1990. O.T. SEWER DISTRICT APPOINTMENI' -BI...ADClv LEACHATE DEI'ECI'OR PRIORITY LIST ABATEMENTS ABATEMENI' POLICY CXNDITIONAL USE PERMIT HOLZMAN LAND & RESOORCE TOPPER Cot.mty Board -5 -July 25, 1990 M::>tion was made by Hub Nordgren, seronded by Andy Lindquist and t.mani- rrously carried, to appoint Clarenre Bladav as a rrember of the Otter Tail Lakes Area Sewer District, as reronnended by Otter Tail Township. M::>tion was made by Hub Nordgren, seconded by Sydney Nelson and t.mani- rrously carried, to plare Silver Lake, Sections 21, 28 & 33 -133-40, on the priority listing for septic leachate detection, as requested by The Silver Lake Property CMners Ass'n Upon notion mare by Sydney Nelson, seconded by Bert Hovland and t.mani- rrously carried, the follaving applications for harestead classification and/or reduction of tax capacity were approved: Thomas Wottreng Bla,rers Renove horrestead classification Tom Mindennan Corrpton Mobile home double assessed Merle Byer Edna Horrestead classification Alvin Johnson Elizabeth T Residential hamestead Wade Myers Paddock Mobile hone bumed 11/89 Julie Rosenthal Perham T Mobile home rroved 5/89 Jim Flath Pe:r:ham T M::>bile home rroved 11/89 Dave Schomack Perham T Mobile hane ove:rvalued Jim Flath Perham T Omitted rrobile hare Wanda Smith Pine Lake Horrestead classification Craig Bakken Scambler Mobile hare double assessed Robert Peterson Star Lake Wrong school district Walt Schultz Clitherall C Harestead classification Richard & Reginal Lee Unde:rwood Split for hanestead classification M::>tion was made by Ancy Lindquist, seconded by Bert Hovland and t.mani- rrously carried, to direct the Cot.mty Auditor, the County Treasurer and the Cot.mty Assessor to study the abaterrent proress and prepare rerom- rrendations for the Cot.mty Board to establish a p:>licy in the approval of abatements. The matter of the Holzman application for a conditional use penni. t to construct a road, was again brought before the Board for consideration. M::>tion was made by Hub Nordgren to approve the conditional use pennit as recomrrended by the Flaming camnission. The notion was seconded by Bert Hovland but withdrawn prior to vote. Wn. Kalar, Acting Director of Land & Resourre Managerrent presented the following proposals for a topper for the pick-up rerently purchased: Womers $380.00 Pine Plaza 390.00 After consideration, notion was made by Sydney Nelson, seconded by Bert Hovland and unanirrously carried, to accept the low bid of Womers in the am::>t.mt of $380.00. SENIOR CITIZENS CENI'ER Selma Rasmussen, Chai:rman, and Ivy Heggestad, Director, of the Senior FERGUS FALLS Citizens program in the City of Fergus Falls appeared before the Board with a request for an appropriation of $10,000 to assist in the renovation of the Bakken building in the City of Fergus Falls for use as a Senior Citizens Center. Also appearing was Tom Fawrett, Human Services Director. Rassmussen and Heggestad were advised by the Chainnan and other commissioners, that even though the plan may have rrerit, county finanres and budget restraints do not allav for such appropriations. IEASE AGREEMENT County Attorney Senyk rep:>rted on the prop:>sed lease agreerrent with FERGUS DODGE BUILDING Wilson Saenger for the fonrer Fergus Dodge building in the City of Fergus Falls, stating clarification was needed on the lease agreerrent. No action taken. COURI'HOOSE SIDEWALK Rick Sytsma, Maintenanre Supervisor, appeared before the Board and REPAIRS & REPIACEMENI' stated rerrent work is needed on the public walk and entranre walks to the courthouse. IVbtion was made by Andy Ll.ndquist, seconded by Hub Nordgren and t.manirrously carried, to appropriate up to $6,000 for the neressary replarerrent or repair of the sidewalks around the rourthouse. AD FOR BIDS -RCx::K SALT RECORDER Is VACPNCY POMME de TERRE PROPOSED WATERSHED DISTRICT' S-T-S PROGRAM County Board -6 -July 25, 1990 M::>tion was made by Sydney Nelson, seconded by Andy Ll.ndquist and tll'lanimously carried, to advertise for bids to be received lll'ltil 10:00 a.m., ¾ednesday, Septerrber 5, 1990, for the cotll'lty's seasonal supply of rock salt. Larry Krohn, Coordinator, advised the Board of a retirerrent of a clerk in the offioe of the Cotll1ty Recorder, stating a replacerrent would be necessacy requesting pe:rmission to advertise, which was approved upon rrotion made by Sydney Nelson, seconded by Andy Ll.nd- quist and tmanimously carried. Camnissioner Ll.ndquist reported that a meeting of the Parme de Terre River Association has been changed from July 25th to August 7th, and requested a conoensus by the Board as to otter Tail Colll1ty's position in the establishrrent of a new watershed district in the Porrme de Terre area, with a general consent disapproval of such establishrrent, or the hiring of an individual to direct the prarotion. Attorney Senyk reported on the progress of the hiring of a coordina- tor for the Sentencing-To-Service program. FERGUS FALIS INCINERATOR A letter received from the City of Fergus Falls was read in which AOCEPTANCE the City states they have formally accepted the incinerator in Fergus Falls and as of July 1, 1990, all contracts go into effect, and will accept solid waste. ADJOURNMENT At 3:33 p.m., with no further business, Chainnan Olson declared the rreeting adjourned tmtil 9: 30 a.m., August 1, 1990. Chainn.an [YhlQ~ ATI'EST: Approved B, )-9o )fw,J~~~ Clerk