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Home My WebLink AboutBoard of Commissioners - Minutes - 12/29/2009. . MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' .Room 500-W. Fir Avenue, Fergus Falls, MN Tuesday, December 29, 2009 9:15 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, December 29, 2009, at 9:15 a,m,, at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, and Lee Rogness present Commissioner Doug Huebsch was absent Approval of Agenda Motion by Froemming, second by Lindquist, and unanimously carried to approve the Human Services Board agenda of December 29, 2009 with the following change: Dog Bite Hearing Canceled Approval of Minutes Motion by Rogness, second by Lindquist, and unanimously carried to approve the Human Services Board minutes of December 15, 2009, as presented, Child & Teen Checkup Contract Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute a contract between the County of Otter Tail and the State of Minnesota Department of Human Services for early and periodic screening, diagnosis and treatment services for eligible children under Medical Assistance and MinnesotaCare, The total CY2010 State reimbursement for the program to Otter Tail County is $131,387,00, Community Health Assessment and Action Plan Public Health Director, Diane Thorson reported that the Community Health Assessment and Action Plan will be sent to the State Department of Health by December 31, 2009, The highest priority is preventing the spread of infectious disease, This will be accomplished by increasing the number of adults who receive various immunizations, This will be encouraged by advertising, Stimulus funding will be received in April of 2010 to allow additional work on this issue, Dental Clinic Ms, Thorson briefed the Board regarding Apple Tree Dental Clinic which is anticipated to be in operation in 2010 at the mall in Fergus Falls, The clinic has recruited a dentist for the area, The majority of services provided are for people on Medical Assistance and/or MinnesotaCare who have been unable to obtain dental services, Human Services Contract Approval Motion by Lindquist, second by Rogness, and unanimously carried to authorize the Chairman's signature to execute the following Human Services contracts: Agency Program Effective Targeted Funding Source Date Pooulalion Rewind, Inc, Chemical 01/01/10 Eligible ' County of Fina.ncial Dependency through Individuals Respo'nsibility-Consolidated Treatment 12/31/10 CD Treatment Fund & MA OTC Board of Commissioners' Minutes December 29, 2009 Page 2 Moorhead Public BCOW Bridges Housing Program & BCOW Supported Housing Proqram A Place For Social Club Type Friends Activities A Place To Social Club Type Belong Activities Lakeland Mental Children's & Adult's Health Center MH & CD Services Productive CD Detoxification Alternatives, Inc. Program Rural Minnesota Addendum-200 year Concentrated of DWP and MFIP Employment Employment Services Proaram (CEP) 01/01/10 Adult Mental BCOW Initiative Funds through Health Bridges Program-$131,400 12/31/10 Supported Housing-$117,000 01/01/10 Adults with BCOW Initiative Funds through Serious & $18,310 12/31/10 Persistent Ml 01/01/10 Adults with BCOW Initiative Funds through Serious & $141,375 12/31/10 Persistent Ml 01/01/10 Adults Ml and Initiative Funding/County of through people eligible for Responsibility/MA/State & 12/31/10 CD services Federal Funds 01/01/10 Chemically County of Financial through Dependent Responsibility/3'd Party 12/31/10 Adults Reimbursement/Private Pav 01/01/10 Low Income MFIP/CCSA State Grant through Families Eligible $418,793 Employment 12/31/10 for Assistance Services Financial Report Human Services Director, John Dinsmore presented agency expenses and revenues from January 1, 2009 through November 30, 2009. Total expenses were reported as under budget by $1,177,100 with revenues $109,700 under budget. Mr. Dinsmore estimated a savings of $750,000 to 1 million dollars from CY2009 that can be added to the fund reserve balance to assist with cash flow and/or used as a rainy day fund in the future. He also reported that the Probation Out of Home Placement Fund is currently under budget with the Guardianship Contract over budget by $19,500. Mr. Dinsmore stated that $9,360,000 is budgeted for contracted services with 8.1 million dollars budgeted for staff. Otter Tail County is responsible for $7,787,836 (44%) of the total Human Services Agency annual budget of $17,492,463. In CY2000, the County paid only 31% of the total agency budget. Closed to the Public At 10:17 a.m., Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of Public Health Director, Diane Thorson, pursuant to M.S. Chapter 130.05 Subd. 3. Commissioners Erickson, Froemming, Lindquist, and Rogness were present for the evaluation. A summary of performance conclusions will be provided at the next regular Human Services Board meeting. Adjournment Upon conclusion of the closed session, at 10:51 a.m., Chairman Erickson declared the meeting of the Otter Tail County Human Services Board adjourned until Tuesday, January 12, 2010. Dated / -I 2 -/ (J OTTER TAIL COUNTY HUMAN SERVICES BOARD By: f4-ct+,v 1 ~""7 Hu!llin Service~ Board Chair Call to Order OTC Board of Commissioners' Minutes December 29, 2009 Page 3 The Otter Tail County Board of Commissioners convened Tuesday, December 29, 2009, at 10:59 a,m, at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, and Lee Rogness present, Approval of Agenda Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of December 29, 2009 with the following addition: 11:20 a,m, -Lieutenant, Mark Englund -Amor Tower Site Contract Approval of Minutes Motion by Lindquist, second by Froemming, and unanimously carried to approve the Board of Commissioners minutes of December 22, 2009, as mailed, Approval to Pay Bills Motion by Erickson, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes, Payment Approval Motion by Froemming, second by Rogness, and unanimously carried to approve payment of the following drainage system expenditures: D&S Excavating of Vining, LLC Fred Kohl OTC Highway Department Ness Backhoe Service Removed Beaver Dam Trapped Beavers (4) DNR Elevations Repairs Fund Transfers Drainage System No, 5 Drainage System No, 5 Drainage System No, 16 Drainage System No. 52 $225.00 $200.00 $317.27 $6,020.64 Motion by Lindquist, second by Froemming, and unanimously carried to approve an inter-fund loan with an interest rate of 4 percent between the General Revenue Fund and County Drainage System as follows: County Drainage System No. 16 in the amount of $24,491.03, and County Drainage System No. 52 in the amount of $1,446.12. Motion by Froemming, second by Rogness, and unanimously carried to approve an operating transfer, in the amount of $601,078.33, from the General Fund to the Debt Service Fund for the purpose of replenishing the Debt Reserve Fund for the General Obligation Tax Abatement Bonds, Series 2007B and the Taxable General Obligation Tax Abatement Bonds, Series 2007C. Application for Exempt Permit Motion by Erickson, second by Froemming, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Pelican Rapids Jaycees for an event scheduled for Saturday, January 30, 2010 at the north end of Lake Lida near the public access. Final Payment -S.P.056-682-007 Motion by Froemming, second by Rogness, and unanimously carried to approve final payment, payable to Central Specialties, Inc. of Alexandria, MN, in the amount of $60,735.32 for work completed on CSAH 82/Bridge No. 56J19 west of Dalton. OTC Board of Commissioners' Minutes December 29, 2009 Page4 Highway Department Inventory Method Motion by Rogness, second by Lindquist, and unanimously carried to adopt the Weighted Average Method for determining the value of inventory on hand in the Highway Department beginning January 1, 2009. Elbow Lake Public Access Property Motion by Rogness, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures on all documents for the transfer of property to the State of Minnesota from Otter Tail County at the Elbow Lake Water Access Site, Parcel 2-#142430 at a purchase price of $71,000. National Association of County Engineers Motion by Erickson, second by Rogness, and unanimously carried to approve out-of-state travel for the Highway Engineer to attend the NACE conference the end of April, 2010, located in Fort Worth, TX. Amor Tower Site Motion by Lindquist, second by Rogness, and unanimously carried to approve the appropriate County Officials' signatures to execute a Partnership Agreement for Shared Use of Communications Facilities for the Amor Tower Site (Agreement No. 95892). The Agreement is between the County of Otter Tail and the State of Minnesota Department of Transportation and is needed to support the statewide public safety radio system (ARMER). Allied Radio Matrix for Emergency Response Lieutenant, Mark Englund requested payment of invoices for expenses, up to $25,000.00, relative to the ARMER communications system. Motion by Lindquist, second by Rogness, and unanimously carried to authorize payment from the General Revenue Fund, up to $25,000.00, for ARMER communications systems expenses in CY2010. These expenses are to be reimbursed to Otter Tail County from the Central MN Regional Radio Board during CY2010. Final Payment -Ottertail Operations Center Motion by Rogness, second by Froemming, and unanimously carried to approve final payment, in the amount of $14,420.15, to Comstock Construction for completion of the Law Enforcement Operations Center building located in Ottertail City. Closed to the Public At 11 :27 a.m., Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss expected litigation in the matter of the construction of the 60-Bed Chemical Dependency Treatment Facility. The closed session is authorized by attorney- client privilege, Chapter 130.05 Subd. 3b. Present were Commissioners Erickson, Froemming, Lindquist, and Rogness, County Attorney, County Coordinator, Physical Plant Manager, and Board Secretary. Recess & Reconvene At 12:20 p.m., Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 12:59 p.m. OTC Board of Commissioners' Minutes December 29, 2009 Page 5 Buffalo Red River Watershed District BRRWD Administrator, Bruce Albright presented informational documents and a power point presentation. He stated that portions of three townships (Norwegian Grove, Scambler, & Trondhjem) in Otter Tail County are in the boundaries of the BRRWD. The district was originally formed in the late 1970's because of flood and devastation issues. The first four years were dedicated to plans and rules and this particular district requires that if you are changing anything, you must obtain a permit from the BRRWD. In 2009, there were about 140 application requests processed. Mr. Albright discussed current projects including the Riverton Township Retention project in Glyndon built on nature conservancy land, the Kragness Ringdike, and Grove Lake project (located in OTC), Oakport Flood Mitigation project, and Manston Slough Restoration. The BRRWD's new projects include the Upper South Branch project and a complete Buffalo River TMDL study. Lengthy discussion continued regarding the following items: • Easements, planning and public meetings • Funding for specific projects which usually includes state grant funds, watershed district wide funding, and funding from the individuals directly benefited by the project • Appraisers who assess benefits and notice requirements • The right for landowner(s) to appeal • Funding from the Red River Basin Commission to help local agencies store/hold back water • The BRRWD split away from the Red River Basin Commission because of a perception by the BRRWD that the funding was not benefiting their district fairly. • The Army Corps of Engineers' study that determined that not enough water can be stored upstream to prevent Fargo/Moorhead from flooding • BRRWD is 1,400 sq. miles with varied land uses which are broken down into 7 different subregions • BRRWD has completed 4 or 5 projects that have involved Otter Tail County land • Average cost of projects in the BRRWD was estimated at $0.28 per $1,000 of value • Issues of high land vs. low land • The potential to leverage more grant dollars for projects in a watershed district • The value of working together to complete projects for the benefit of everyone • Brad Mergens reported on 2 upcoming informational meetings in February -one in Wilkin County and one in Otter Tail County Recess & Reconvene At 2:19 p.m., Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 2:25 p.m. Family Medical Leave Act Motion by Froemming, second by Rogness, and unanimously carried to adopt the amendments to the Otter Tail County Family and Medical Leave Act (FMLA) Policy and the FMLA Procedure as submitted. The adoption of the amended Otter Tail County FMLA Policy will be effective two weeks after the appropriate posting is provided to Department Heads and posted on bulletin boards pursuant to 1.10 of the Personnel Rules. OTC Board of Commissioners' Minutes December 29, 2009 Page 6 Settlement Agreement Motion by Lindquist, second by Rogness, and unanimously carried to authorize the appropriate County Official's signature to execute a Settlement and General Release Agreement between the County of Otter Tail and AFSCME Council 65 and Dean Hedstrom as presented. Adjournment At 3:05 p.m., Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, January 5, 2010. Dated: ---'"~/_-~/ 2~--=~1_0 ___ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest ~ ~ LarryKroh, Clerk By ;Q~«< '4ri=<'<>,,..; Boar~f Commissioners Chair CB/kd . . OTC Board of Commissioners' Minutes December 29, 2009 Attachment A, Page 1 WARRANTS APPROVED ON 12/29/2009 FOR PAYMENT 12/29/2009 VENDOR NAME A'VIANDS LLC ACS AMERICAN INSTITUTIONAL SUPPLY ERIC BABOLIAN BATTLE LAKE STANDARD BRIGGS CORPORATION DOUG CANNELL CDW GOVERNMENT INC CERTIFIED AUTO REPAIR CITIZENS ADVOCATE AND VERNDALE CO OP SERVICES INC COMSTOCK CONSTRUCTION INC COOK'S COOPERS TECHNOLOGY GROUP CUMMINS NPOWER LLC DACOTAH PAPER COMPANY GEORGE DEMERS KATHY DOMHOLT MICHAEL EULL FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL FERGUS FALLS MEDICAL GROUP FERGUS TIRE CENTER FIRE FIGHTER & DETECT ALARM FORTWENGLER ELECTRIC INC FREMONT INDUSTRIES INC GALL'S INC GODFATHERS EXTERMINATING INC GOOD POINTE TECHNOLOGY CHRISTINE GREENE PATRICK GRIFFIN HAWES SEPTIC TANK PUMPING HEDAHLS HEADQUARTERS HENNING AUTO PARTS INC HIGH PLAINS TECHNOLOGY INNOVATIVE OFFICE SOLUTIONS ISSUETRAK INC JK SPORTS KELLY SERVICES INC KOEP'S SEPTIC LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE LARSON'S BIO AG LEITCH EXCAVATING LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC MACPZA MARCO INC ST LOUIS AMY MARK MCCC Ml 33 MIDWEST PRINTING CO MN DEPT OF AGRICULTURE MN DEPT OF HEAL TH MN DEPT OF LABOR AND INDUSTRY MN MOTOR COMPANY ELDON MOREY PHO AMOUNT 6,536.70 1,115.13 147.72 14.11 210.64 119.10 192.72 2,606.79 264.85 93.50 105.85 9,090.00 102.92 248.16 1,853.09 668.93 1,679.00 7.71 868.00 88.50 446.40 3,806.00 793.33 341.47 17.10 917.38 167.05 338.31 3,390.00 56.45 9.64 105.00 22.05 101.97 8,616.97 2,185.09 600.00 792.50 1,613.57 65.00 841.00 423.59 227.00 1,000.00 154.00 1,422.50 410.44 285.95 150.00 232.06 140.00 15.58 53.44 1000 200.00 100.00 499.78 365.00 OTC Board of Commissioners' Minutes December 29, 2009 Attachment A, Page 2 NIEMELA AUTO REPAIR & TOWING NORTHERN BANK NOTE CO NORTHSTAR TECHNOLOGY GROUP INC OFFICEMAX INCORPORATED OTIS ELEVATOR CO OTTER TAIL CO EMPLOYEES COMMIT PHILLIPE LAW OFFICE MARCO PICCHIARINI PITNEY BOWES POWER PLAN PRO SWEEP INC PRODUCTIVE ALTERNATIVES INC QUARTERMASTER QUILL CORPORATION RS MEDICAL DENNIS SODERSTROM SON'S APPLIANCE & REFRIGERATIO SOUTH MILL SERVICE SOUTHTOWN C-STORE SRF CONSULTING GROUP INC STAR TRIBUNE STEINS INC STREICHERS SWANSTON EQUIPMENT CORP TNT REPAIR INC TOWMASTER TRIMIN SYSTEMS INC UNIFORMS UNLIMITED UNIVERSITY OF MN WHITE BANNER UNIFORM SHOP .... FINAL TOTAL ...... . 303.79 1,140.00 9,834.98 94.23 113.04 94.00 285.50 111.77 1,542.17 2,464.19 812.50 69.03 40.09 291.69 610.00 149.99 182.40 1,672.38 915.74 2,512.99 573.04 1,429.57 808.95 609.71 57.03 33.40 3,102.58 47.94 1,080.00 555.00 $88,466.74 ••