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Home My WebLink AboutBoard of Commissioners - Minutes - 11/17/2009.. : . _, .. • • • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN November 17, 2009 9:15 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 17, 2009, at 9:17 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Rogness, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of November 17, 2009, with the following addition: 10:20 a.m. -Public Health Director, Emergency Funding Contract Approval of Minutes Motion by Lindquist, second by Froemming, and unanimously carried to approve the Board of Commissioners meeting minutes of November 10, 2009 with the following correction: In the November 10, 2009 Board of Commissioners' minutes on Page 5 under the Heading "Closed to the Public", attendance by the Commissioners was incorrect. Commissioners Erickson, Froemming, Huebsch, and Rogness were present for the attorney-client privilege closed session regarding the Ethanol Plant with Commissioner Lindquist absent. Approval to Pay Bills Motion by Froemming, second by Huebsch, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Staffing Discussion Solid Waste Director, Mike Hanan, reported that, due to a retirement at the Henning Transfer Station, a decision was made to replace that full time position with two part time positions. Mr. Hanan requested permission to post the two Henning Transfer Station positions internally. Motion by Huebsch, second by Lindquist, and unanimously carried to authorize the Solid Waste Director to advertise two part time Certified Solid Waste Operator positions internally. After internal transfers are completed, the Solid Waste Director is authorized to advertise to the public, for Certified Solid Waste Operators based on the locations available at either the Henning Transfer Station or the Fergus Falls Transfer Station. Mr. Hanan also explained that two fill-in positions at the Fergus Falls Transfer Station were not filled during the previous hiring process. By consensus, the Board agreed that Mr. Hanan could advertise for fill-in positions under the Solid Waste Attendant job description which does not require a Commercial Drivers License (CDL). The fill-in positions do not have scheduled hours and would not be driving the trucks in their job assignment . OTC Board of Commissioners' Minutes November 17, 2009 Page 2 Discussion Regarding Damage to Pickup Jamie Herbold presented a packet of information and explained that, in her opinion, her pickup had been damaged by a pressure washer while dropping off recyclables at the Otter Tail County Recycling Center. The packet included an estimate for repair from Ward Muscatel! Collision Center, letters explaining the incident from County officials, and a denial letter of the claim from the County's insurance carrier. Discussion took place regarding the situation, the fact that Ms. Herbold had not witnessed the incident and specifics about the type of pressure washer that was being used on the day of the incident. DNR Snowmobile Grant Funds Motion by Huebsch, second by Froemming, and unanimously carried to authorize the appropriate County officials' signatures to execute a Grant Agreement between the State of Minnesota DNR and County of Otter Tail for snowmobile safety enforcement. The grant amount is $7,388.00 for FY201 O and does not require matching funds. License Applications Motion by Lindquist, second by Froemming, and unanimously carried to approve the following applications for license: Carr Enterprises, Inc. Tobacco dba: Carr's Lake Country Supermarket 320 MN Highway 78 N Ottertail, MN 56571 Thomas A. Posente Sr. Lakeside Market 28465 County Highway 145 Battle Lake, MN 56515 Trever R. Schlosser JC General Store 13473 County Highway 117 Dalton, MN 56324 Contract Approval Tobacco Tobacco Motion by Rogness, second by Huebsch, and unanimously carried to authorize the County Auditor's office to contract with Jim Benson for IFS software coding review, analysis, and assistance for financial reporting at an approximate cost of $1,000 as recommended by the County Auditor. Payment Approval Motion by Huebsch, second by Lindquist, and unanimously carried to approve payment from the Construction Fund, in the amount of $24,000.00, to Computer Information Systems Inc. for 12 licenses for the Otter Tail County Sheriff's office records management software at the Ottertail Operations Center. USDA Geospatial Information Sharing Assessor, Bob Moe, presented a draft letter requesting access to USDA geospatial information and associated data. Motion by Rogness, second by Lindquist, and unanimously carried to direct the Assessor to send a copy of the letter to area legislators. • • Motion by Lindquist, second by Huebsch, and unanimously carried to request the Assessor to send • the letter to the Association of Minnesota Counties and other counties to develop a unified effort. • • • OTC Board of Commissioners' Minutes November 17, 2009 Page 3 Green Acres/Rural Preserve Laws Mr. Moe submitted Green Acres property tax fact sheet #5 and Rural Preserve Property Tax Program fact sheet #15 from the MN Department of Revenue website and briefed the Board. He also presented a side-by-side comparison handout for the two programs. Mr. Moe reviewed the comparison sheet and answered questions regarding potential property tax situations. Discussion took place regarding the possibility of a parcel of land containing various land uses. Vaccination Campaign Amendment Public Health Director, Diane Thorson, requested execution of a grant agreement amendment for vaccinations. Motion by Rogness, second by Huebsch, and unanimously carried to authorize the appropriate County officials' signatures to execute Grant Agreement Amendment PHER Ill in the amount of $84,281.00 for the period of October 1, 2009 through July 31, 2012. Findings of Fact & Order Motion by Froemming, second by Erickson, and unanimously carried to authorize the Chairman's signature to execute the Findings of Fact and Order regarding the dog owned by Leslie and Scott Swartz as presented by the County Attorney. Minnesota Chapter of the American Planning Association (MnAPAl County Attorney, David Hauser, explained that West Central Initiative has provided information regarding commission memberships with MnAPA at a cost of $50 per commission. This is a reduced rate from $150 per commission. WCI is offering to pay for one commission membership. Mr. Hauser recommended that Otter Tail County sign up three commissions -Planning Commission, Board of Adjustment, and County Board. Motion by Froemming, second by Lindquist and carried with Huebsch opposed, to sign up three commissions as identified by the County Attorney with the cost of $100 to be paid from the Commissioners' Budget. Dividend Report Mr. Hauser reported that a dividend of $270,343 has been received from the Minnesota Counties Insurance Trust with $99,964 attributed to workers' compensation coverage and $170,379 to property/casualty coverage. Mr. Hauser reported that MCIT Account Executive, Bruce Underdahl, recently provided a presentation to Department Heads and covered reporting procedures, joint powers boards, and contracts and liabilities. Direct Deposit Required Motion by Huebsch, second by Froemming, and unanimously carried to require direct deposit as the method for paying employees effective January 1, 2010. After all employees are on the direct deposit system, the County will no longer mail pay stubs. Pay information is available in an electronic format. Adjournment At 10:58 a.m., Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, November 24, 2009. Dated: _.u.ft+{;,:..:.'1..:..,/f.-'~-'-9 ____ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:Gu-v'\JLtf\ P. &Jlk.J,~ Everett P. Erickson, Board of Commissioners Chair CB/Kd • • • OTC Board of Commissioners' Minutes November 17, 2009 Attachment A, Page 1 WARRANTS APPROVED ON 11/17/2009 FOR PAYMENT 11/17/2009 VENDOR NAME ABG MAINTENANCE INC AMAZON ENVIRONMENTAL INC AMERICAN TOWER CORPORATION AMERICAN WELDING & GAS INC ARVIG COMMUNICATION SYSTEMS AT&T MOBILITY AUTO VALUE FERGUS FALLS BATTLE LAKE AUTO PARTS BECKLUND OIL CO BLUESTONE TECHNOLOGIES INC BOBCAT OF OTTER TAIL COUNTY BRAUN VENDING INC CERTIFIED AUTO REPAIR CHEMSEARCH CODE 4 SERVICES LLC COMSTOCK CONSTRUCTION INC COOPERS TECHNOLOGY GROUP CULLIGAN WATER COND D & T VENTURES LLC DAKOTA PRINTERS LLC DENZEL'S REGION WASTE INC DESIGN ELECTRONICS EGGE CONSTRUCTION INC CHUCK EHRENBERG EVERTS LUMBER CO FARMERS CO OP OIL ASSN FARNAM'S GENUINE PARTS INC FARNAM'S GENUINE PARTS INC PR FERGUS FALLS DAILY JOURNAL FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERGUS POWER PUMP INC FERGUS TIRE CENTER FSH COMMUNICATIONS LLC GALL'S INC GODFATHERS EXTERMINATING INC GOPHER STATE ONE CALL HANSON'S PLUMBING & HEATING IN DAVID HAUSER HAWES SEPTIC TANK PUMPING HEDAHLS HEADQUARTERS HENNING AUTO PARTS INC HENNING HARDWARE HOOTS SPORTS HOTSY EQUIPMENT OF MN INDEPENDENT EMERGENCY SERVICES THE INDEPENDENT INNOVATIVE OFFICE SOLUTIONS JOHN'S HEATING & AC INC KELLY SERVICES INC LAKES AREA PEST CONTROL LLC LARRY OTT INC TRUCK SERVICE LEITCH EXCAVATING M-R SIGN COMPANY INC. MARCO MARCO INC ST LOUIS MIDWEST PRINTING CO AMOUNT 171.00 6,968.00 94.91 164.37 200.00 857.48 613.33 25.66 567.51 6,000.00 25.66 27.47 1,332.66 172.40 570.68 3,955.00 741.35 90.28 739.00 174.60 180.18 140.88 175.00 129.99 4.54 427.87 2,456.26 121.80 3,512.31 469.89 31.80 7,936.25 3,934.16 64.13 36.60 263.13 22.90 82.56 204.60 70.00 34.76 106.71 87.22 173.40 52.74 64.22 104.00 456.77 501.80 350.00 83.36 375.00 1,781.00 9,778.43 11,044.26 320.89 224.44 OTC Board of Commissioners' Minutes November 17, 2009 Attachment A, Page 2 MILLER'S PRECISION ENTERPRISES MN CO ATTORNEYS ASSOCIATION MN MOTOR COMPANY MN OFFICE OF ENTERPRISE TECHNO MONITOR TIRE DISPOSAL INC NAPA OF PERHAM NCELL SYSTEMS INC NELSON AUTO CENTER NORTH AMERICAN SALT CO NORTHERN IRRIGATION CONTRACTOR NORTHERN PLUMBING SUPPLY ROGER O'BRIEN OFFICEMAX INCORPORATED OLSON OIL CO INC ONE CALL LOCATORS LTD OSCAR TOWNSHIP OTTER TAIL CO PUBLIC HEALTH OTTERTAIL HOME CENTER & HARDWA OTTERTAIL TRUCKING INC OVERHEAD DOOR CO OF FERGUS FAL PENROSE OIL COMPANY PERHAM CO OP CREAMERY PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY PERHAM STEEL & WELDING PETE'S AMOCO GREGORY PETERSON PINE PLAZA TV APPLIANCE PRAIRIE IMPLEMENT INC PREMIUM WATERS INC PRO-WEST & ASSOCIATES INC QUICK'S NAPA AUTO PARTS RELIABLE OFFICE SUPPLIES REVIEW ENTERPRISES INC ROYAL TIRE INC SERVICE FOOD SUPER VALU ST MARY'S INNOVIS HEAL TH STADUM PLUMBING & GRAVEL LLP WAYNE STEIN STEVE'S SANITATION INC STRAND HARDWARE & RADIO SHACK STRINGER BUSINESS SYSTEMS INC SWANSTON EQUIPMENT CORP MARCIA THOMPSON TOOL CRIB OF THE NORTH TOWMASTER VERGAS ACE HARDWARE VERGAS 66 VICTOR LUNDEEN COMPANY VOSS LIGHTING WADENA ASPHALT INC WALLWORK TRUCK CENTER WASTE MANAGEMENT BYRON ZITZOW •••• FINAL TOTAL. ...... 359.76 45.43 886.87 1,200.00 5,954.10 40.08 62.13 828.72 18,682.31 20.24 142.26 5,610.00 144.15 895.13 156.54 5,609.00 1,580.26 48 07 7,321.00 190.60 1,001.24 1,919.55 225.75 4.01 103.77 1,534.49 1,500.00 4807 23.43 31.84 800.00 149.08 10.25 58.50 230.06 5.96 64.00 10,702.50 27.94 2,464.85 115.64 73.28 1,956.00 153.08 361.19 454.77 53.18 1,286.86 20.37 908.78 613.76 4,744.64 19,127.21 134.95 $169 980.86 .... • • •