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Home My WebLink AboutBoard of Commissioners - Minutes - 08/25/2009MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN August 25, 2009 9:15 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, August 25, 2009, at 9:16 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Froemming, second by Rogness, and unanimously carried to approve the Human Services Board agenda of August 25, 2009 as mailed. Approval of Minutes Motion by Lindquist, second by Froemming, and unanimously carried to approve the Human Services Board minutes of August 11, 2009 as presented. Committee of the Whole Discussion Commissioner Froemming reported that at a recent Executive Safety Steering Committee meeting, a petition was served about poor air quality in the annex (law enforcement) portion of the Courthouse. He stated that the outside bricks of the courthouse building are black and he suggested that this be cleaned up and the vents cleaned out. Other commissioners agreed that this issue needs to be addressed. County Attorney, David Hauser, read the petition signed by 21 people. County Coordinator, Larry Krohn, reported that the Public Health Department has agreed to research the probable cause and interview employees in order to move forward on a solution. Human Services Contracts Human Services Director, John Dinsmore, reviewed the Energy Assistance Program which is federally funded. He reported 2,665 households currently on the program. Motion by Froemming, second by Rogness, and unanimously carried to approve the following Human Services contracts: Agency Program Effective Targeted Funding Source Date Pooulation Alice Karst Residential Services/ 07/01/09 Elderly & AC/EW/CADI or TBI Home Plus/Foster through Disabled Waivered Funds Care Services 06/30/10 Terri & Duane Residential Services/ 07/01/09 Elderly & AC/EW/CADI or TBI Haugen Home Plus/Foster through Disabled Waivered Funds Care Services 06/30/10 Energy Assistance Energy Assistance 10/01/09 Per State US Dept. of Health & Human through Eligibility Services for the Low-Income 09/30/10 Guidelines Home EnerQv Assistance Act OTC Board of Commissioners' Minutes August 25, 2009 Page 2 CCSA/MFIP Biennial Planning Mr. Dinsmore presented a draft MFIP/CCSA Biennial Service Agreement. Every two years a plan must be developed which outlines how the County will work toward goals of economic stability for low income families and keeping children safe and improve their well-being. Four "Community Feedback Meetings" in various locations throughout the County will be held to seek public input for the final plan. Steering Committee on Performance and Outcome Reforms Mr. Dinsmore briefed the Board on the work of the Steering Committee for outcome reform. This is an organization developed in response to the Governor's request for 15 regions for the delivery of human services. The State/County Results Accountability Act was passed and a series of steps are being followed with the State, AMC, and MACSSA members as part of this workgroup. In addition, Mr. Dinsmore provided a six page document listing all of the mandated services in the Human Services field. Once agreement has been reached on the mandated services, a three-year work plan can be developed moving toward regionalization. Human Services Financial Report Mr. Dinsmore submitted a budget report through July of 2009. Agency expenses were reported under budget at ($460,000) and agency revenue under budget at ($482,000). Discussion took place regarding increased Medicaid dollars received by the County because of the federal stimulus package and the Out-of-Home Placement Fund. West Central Regional Juvenile Center Probation Director, Chuck Kitzman, addressed the requested change to the Cooperative Service Agreement with the WCRJC on Page 11 regarding the proposed requirement of a 213ro vote of members present at a meeting for recommended action for the facility. The following concerns were expressed: 1) unclear language for the 213rd vote change which is typically changed in the bylaws of an organization, 2) all changes should be in the amended document, 3) higher vote value for the Big Four counties, 3) documentation in the agreement regarding what happens for the member counties after the debt of the facility is paid off, 4) calculations of the way to vote needs simplification, and 5) the document needs to reinforce commitment. The Board requested that the County Attorney address their concerns with the Clay County Attorney and report back. Approval to Pay Bills & Claims Motion by Lindquist, second by Huebsch, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10: 11 a.m., Chairman Erickson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:15 a.m. on Tuesday, September 15, 2009. Dated: 9-/5-6q OTTER TAIL COUNTY HUMAN SERVICES BOARD _s~pc~ By;P-~-.>Q ~ Everett P. Erickson, Human Services Board C~ir Call to Order OTC Board of Commissioners' Minutes August 25, 2009 Page 3 The Otter Tail County Board of Commissioners convened Tuesday, August 25, 2009, at 10:20 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of August 25, 2009 as mailed. Approval of Minutes Motion by Lindquist, second by Rogness, and unanimously carried to approve the Board of Commissioners meeting minutes of August 18, 2009, as presented. Approval to Pay Bills Motion by Froemming, second by Rogness, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Soil Survey Maps Assessor, Bob Moe, explained that CRP, RIM and Conservation Easement maps are available from the federal government; however, the County cannot obtain all the data that is needed to make these maps functional. There have been requests that the County use the soil surveys that are already available. Mr. Moe and other County officials met with the NRCS and FSA on August 10th to explain the problem. GIS Coordinator, Brian Armstrong, showed a map and explained the technical reasons for needing the CLU codes. A draft resolution to request the federal government to release the CLU codes will be presented to the Board for their approval. Credit Card Approvals Motion by Froemming, second by Rogness, and unanimously carried to approve increasing the 30-day credit card limit for Human Services Supervisor, Raeleen Lohse from $1,000 to $5,000. Discussion took place regarding the potential cost savings of countywide purchasing. Chairman Erickson suggested countywide purchasing be researched after the 2010 budget is established. Motion by Rogness, second by Huebsch and unanimously carried to authorize the County Auditor's signature on the agreement for the continued use of the Wright Express Card. Payment Approvals Motion by Rogness, second by Lindquist, and unanimously carried to approve payment, in the amount $1,434.93, for medical examination costs incurred under the provision of Minnesota Statute 609.35. Motion by Huebsch, second by Froemming, and unanimously carried to approve payment, in the amount of $1,909.89, for noxious weed eradication costs incurred under the provision of Minnesota Statute 18.83. Discussion Topics Commissioners discussed the potential of offering customers the option of payment for services by way of credit card on a countywide basis. Commissioner Lindquist requested an update on the Ethanol Plant. Commissioner Froemming requested opinions on the upcoming County budget process. There was consensus regarding the need to balance the County's 2010 budget without using reserves. OTC Board of Commissioners' Minutes August 25, 2009 Page4 Adjournment At 11:13 a.m., Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:15 a.m. on Tuesday, September 1, 2009. Dated: q'-J-0°1 OTTER TAIL COUNTY B~RD OF COMMISSIONERS B,&,Cfi"JJJJ-d fJ, ~lcf\-> Everett P. Erickson, Board of Commissioners Chair Attest: CB/kd OTC Board of Commissioners' Minutes August25,2009 Attachment A, Page 1 WARRANTS APPROVED ON 8/25/2009 FOR PAYMENT 8/25/2009 VENDOR NAME A'VIANDS LLC JANICE AABERG CHERI ANDERSON BARNA GUZY & STEFFEN LTD BEYER BODY SHOP INC BRIGGS CORPORATION BROGARD PLUMBING CO SANDRA BROWN MYRNA BUDKE CDW GOVERNMENT INC RYAN CHESHIRE COOPERS TECHNOLOGY GROUP CORNERHOUSE DEX EAST MARK ENGLUND WAYNE ERICKSON FERGUS FALLS POLICE DEPT G & K SERVICES GE CAPITAL (CA) KAREN GORENTZ GRAINGER INC H & R CONSTRUCTION CO HALVORSON AUTO BODY INDEPENDENT EMERGENCY SERVICES J & KMARINE KELLY SERVICES INC LAKE REGION HEAL TH CARE CORP LAWSON PRODUCTS INC LITTLE BEAR TOWING LYNN PEAVEY CO MARK AND BRENDA CONSTRUCTION I WENDY METCALF MIDSOTA MANUFACTURING INC MARY MITL YNG MN DEPT OF LABOR & INDUSTRY MN POLLUTION CONTROL AGENCY NATIONAL PEN CORPORATION NELSON AUTO CENTER NORTHERN STATES SUPPLY INC NORTHLAND REBUILDING OLSON OIL CO INC OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO TREASURER PELICAN RAPIDS POLICE DEPT PERHAM ENTERPRISE BULLETIN PERHAM POLICE DEPT PETE'S AMOCO PETE'S BODY SHOP & TOWING PITNEY BOWES QUARTERMASTER REVIEW ENTERPRISES INC ALLISON RIESTENBERG SHANNON RIGGLE RINGDAHL AMBULANCE SERVICE ROBERT RUSSELL ATTORNEY AT LAW SIRCHIE FINGER PRINT LABORATOR AMOUNT 2,840.51 36.17 115.50 429.00 85.50 82.16 205.00 174.95 78.04 216.02 45.10 321.56 976.35 21.00 34.00 42.54 3,219.39 1,272.15 374.05 150.00 13.66 1,361.50 2,000.00 64.00 52.16 662.40 565.66 723.56 142.14 73.90 146.80 106.25 20.56 1000 70.00 400.00 150.90 2,487.16 124.24 103.90 2,608.60 5.00 796.26 839.43 204.65 939.64 161.11 179.55 1,435.00 172.32 41.75 735.00 9.03 360.00 500.00 211.70 OTC Board of Commissioners' Minutes August 25, 2009 Attachment A, Page 2 KEVIN SONSTEBO SPRINT TOWMASTER UNIFORMS UNLIMITED VICTOR LUNDEEN COMPANY WEETOWN OUTPOST WELLS FARGO WEST GOVERNMENT SERVICES WEST PAYMENT CENTER WILKIN CO SHERIFF ZACK JONES & MAGNUS •••• FINAL TOTAL. .... 7.03 662.70 510.18 47.21 1,930.43 10.00 18.00 84.70 649.79 1,481.52 1,060.00 $35,658.38 ••