HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/18/2009MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
New York Mills Offices, Courtroom
118 Main Ave N, New York Mills, MN
August 18, 2009
9:15 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, August 18, 2009, at 9:15 a.m., at
the Otter Tail County New York Mills Courtroom in New York Mills, MN, with Commissioners
Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Doug Huebsch, and
Lee Rogness present.
Approval of Agenda
Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of
Commissioners agenda of August 18, 2009, with the following additions:
9:45 a.m. -West Central MN Dairy Initiative Update
Acceptance of Law Enforcement Grant Agreement
Approval of Minutes
Motion by Rogness, second by Huebsch, and unanimously carried to approve the Board of
Commissioners meeting minutes of August 11, 2009, as mailed.
Approval to Pay Bills
Motion by Rogness, second by Lindquist, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Committee of the Whole Discussion
Commissioner Lindquist reported on the Leadership Summit offered by the Association of Minnesota
Counties. He stated that it was a very good conference and encouraged other commissioners to
attend in the future. Commissioners discussed the EOTSWCD Tour scheduled for August 19th as well
as the State Agriculture Commissioner's visit also scheduled on August 19th from 8:30 a.m. to
10:00 a.m.
4-H Update
4-H Coordinator, Janet Malone, briefed the Board on the 2009 East Otter Tail County Fair and
provided handouts showing number and types of exhibits, ribbons awarded, and 4-H Food Stand
profits. Discussion continued regarding the State Fair and other 4-H topics.
West Central Minnesota Dairy Initiative
Minnesota Dairy Initiative Coordinator, Rick Olson, stated that he coordinates the dairy initiative for
the west central Minnesota region which includes 12 counties, one of them being Otter Tail County.
Mr. Olson puts together the teams that visit farms for the Dairy Diagnostics program. He thanked
Otter Tail County for being the fiscal agent for the program and requested that Otter Tail County
continue as fiscal agent. A handout was submitted which reported that, based on 2007 farm records
analysis, the Dairy Diagnostics teams produced a $53,456,139.06 return for the State's investment.
Commissioner Huebsch requested a breakdown of that calculation. The Board was favorable towards
the program and will continue consideration of the request with the upcoming budget process.
OTC Board of Commissioners' Minutes
August 18, 2009
Page 2
Grant for Off Road Vehicle Enforcement
Motion by Rogness, second by Froemming, and unanimously carried to authorize the Chairman's
signature to execute a State of Minnesota Grant Contract for a two-year grant from the Department of
Natural Resources, in the amount of $10,422.00 per year. The grant will pay for overtime and
equipment for off road vehicle enforcement. The contract expires June 30, 2011.
Safe Communities Coalition
Traffic Fatalities:
Highway Engineer, Rick West, spoke regarding the fact that Otter Tail County is back on the list of the
13 deadliest counties for traffic fatalities in the State of Minnesota. He reported that Otter Tail County
had been off the list the past few years and is back on the list in 2009 due to the number of serious
injuries. A summary of findings of the Fatal Review Committee was submitted for 2008. Mr. West is a
member of the Safe Communities Coalition which works to reduce serious injury crashes and fatal
injury crashes. Mr. West will be providing training Wednesday, September 9, 2009 at Noon at Lakes
Country Service Cooperative to discuss how to make roads safer.
DWI Enforcer All-Star Award:
MN Department of Public Safety Law Enforcement Liaison, Tom Kummrow, presented an award to
Otter Tail County deputy, Scott Wagner, for top DWI arrests. Deputy Wagner joins about 15 others in
greater Minnesota in this honor. The County Board congratulated Mr. Wagner for his diligent work.
Operation Night Cap Program:
A representative from the Minnesota troopers discussed the Safe and Sober program which is being
combined with seat belt enforcement. He stated that fatalities are actually down in the last 20 years
and troopers continue to work towards reduced numbers. Seat belt compliance was reported at 87 to
90%.
Highway Department
Construction Proiect Update:
Highway Engineer, Rick West, briefed the Board on this year's construction projects.
Purchase of Front End Loader:
Motion by Lindquist, second by Froemming, and carried with Rogness abstaining, to approve the
purchase of a 2009 John Deere 624K Front End Loader from the State Bid at a cost of $103,166.44
after a trade-in of a 1993 624G Loader. The vendor is RDO Equipment Co.
Winter Snow Costs:
Mr. West presented Otter Tail County Winter Snow costs from the 2004-2005 winter season through
2008-2009 season. The 2008-2009 season was reported as the highest cost at $1,176,967.65 with
average seasonal snow removal cost reported at $923,372.31. Mr. West stated that the winter cost
affects how much construction work can be completed the following summer.
Recess & Reconvene
At 10:52 a.m., Chairman Erickson declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 11 :01 a.m.
OTC Board of Commissioners' Minutes
August 18, 2009
Page 3
Planning Commission Recommendations
Preliminary Plat -"South Star Estates": Armin Rubber/, Developer/Cal Dockter:
Motion by Froemming, second by Lindquist, and carried with Huebsch abstaining and Rogness
absent, to approve a Preliminary Plat entitled "South Star Estates" consisting of 4 single family
residential lots with conditions as recommended by the Planning Commission. The property is
described as Pt of Sublot 1 of GL 2 Com SE cor SW¼ , (4.33 AC}, Section 23 of Star Lake Township;
Star Lake (56-385), GD.
Conditional Use Permit-Jean Soland et al, Mike Woodard, Charles & Linda Beeber:
Motion by Erickson. second by Huebsch, and carried with Rogness absent, to approve a Conditional
Use Permit to place fill to avoid flooding with conditions as recommended by the Planning
Commission. The property is described as Lots 2, 3 & 4 Blk 1 Jerry Marge Beach, Section 7 of
Hobart Township; Scalp/Seven Lake (56-358), RD.
Conditional Use Permit-Michael & Stacey Foss:
Motion by Erickson, second by Froemming, and carried with Lindquist opposed, to approve a
Conditional Use Permit to build retaining walls and back fill to bring the structure into height
compliance with conditions as recommended by the Planning Commission. The property is described
as Lot 4 & Lot 3 ex E 40' Blk 1 Lemar & W 17' of Lot 20 & all of Lot 21 Maplehurst, parcels not to be
split, Section 26 of Lida Township; Lake Lida (56-747), GD.
Conditional Use Permit -Robert & Susan Mitchell:
Motion by Huebsch, second by Rogness, and carried with Erickson opposed, to approve a Conditional
Use Permit to erect a 42' steel tower and attached wind energy turbine as presented. The property is
described as Fri S½NW¼ ex trs and pt NE¼SW¼ com S¼ cor Sec 6 (69.24 AC), Section 6 of Otto
Township; Albert Lake (56-118), NE.
Conditional Use Permit -Kyle Bergren:
Motion by Rogness. second by Lindquist, and unanimously carried to approve a Conditional Use
Permit to replace existing retaining walls with conditions as recommended by the Planning
Commission. The property is described as Cedar Park Club Lot 2, Section 30 of Dane Prairie
Township; Swan Lake (56-781). RD.
Conditional Use Permit-Gerald F. Janes:
Motion by Lindquist, second by Froemming, and unanimously carried to approve a Conditional Use
Permit to do topographical work for a walk out basement with conditions as recommended by the
Planning Commission. The property is described as Lot 1 Silver Shores & Lot 1 Blk 1 Silver Shores
2nd Addn parcels #684 & #1135 not to be split, Section 28 of Everts Township; Silver Lake (56-302),
RD.
Conditional Use Permit-Loon Lake Resort/Jon W. Jr. & Penny D. Perry:
Motion by Rogness, second by Huebsch, and unanimously carried to approve a Conditional Use
Permit to upgrade the resort by removing buildings and adding campers with a condition as
recommended by the Planning Commission. The property is described as Parts of GL's 3,4,5 and
NE¼ NW ¼ & Lot 9 Blk 1 Loon Mere Estates, Section 35 of Candor Township; Loon Lake (56-523),
RD. .
OTC Board of Commissioners' Minutes
August 18, 2009
Page4
Extension Request for Final Plat
Motion by Rogness, second by Froemming, and unanimously carried to approve an extension for
filing the Final Plat entitled "Crystal Lida Beaches Backlots" until August 19, 2010. The property is
located in Section 11 of Lida Township; Crystal Lake (56-749).
Proposed Cluster Development -Pierre duCharme
Land & Resource Director, Bill Kalar, referred to the recreational campground proposed last year by
Pierre duCharme. The request was denied and appealed to District Court, who remanded the
decision back to Otter Tail County. A petition has now been filed for an Environmental Assessment
Worksheet (EAW) with the Environmental Quality Board (EQB) by opponents to the project. The 60
day time limit for a decision was discussed. Motion by Rogness, second by Huebsch, and
unanimously carried to extend any applicable 60 day decision period in the duCharme remand an
additional 60 days to analyze the matter in light of the petition for an EAW filed with the EQB. This
motion is pursuant to M.S. 15.99 Subd. 3 (f).
Conference through the National Advocacy Center
County Attorney, David Hauser, reported that a prosecutor in his office will attend a conference in
South Carolina with most expenses being paid from the National Advocacy Center. The training will
cost less than a similar training in Minnesota.
Family Services Collaborative
Motion by Erickson, second by Huebsch, and unanimously carried to approve payment of an invoice,
in the amount of $300, payable to the Otter Tail Family Services Collaborative for FY2009/2010 to be
paid out of the General Revenue budget.
Emergency Management Grant
County Coordinator, Larry Krohn, applied for a grant from the Minnesota Department of Public Safety
and received $32,089.00 to be used for Emergency Management.
Recess & Reconvene
At 11 :40 a.m., Chairman Erickson declared the meeting of the Otter Tail County Board of
Commissioners adjourned. The meeting was reconvened at 11 :44 a.m.
Truck Rodeo
Motion by Erickson, second by Froemming, and unanimously carried to authorize employees to
volunteer for the Highway Department to work at the Truck Rodeo. Volunteering from one department
to another is handled the same as regular worked hours.
Adjournment
At 11 :47 a.m., Chairman Erickson declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Tuesday, August 25, 2009.
Dated: _ __:o::..;g;;..,/'-"-~-'-=s"""/""".;2.'-00=-=...,9.___
Attest: j~":r ~ La(ryKro n, Clrk
:~G~l~/5~~
Everett P. Erickson, Board of Commissioners Chair
CB/kd
Board of Commissioners' Minutes
August 18, 2009
Attachment A, Page 1
WARRANTS APPROVED ON 8/18/2009 FOR PAYMENT 8/18/2009
VENDOR NAME
A-1 LOCK & KEY LLC
ABG MAINTENANCE INC
AMERICAN INSTITUTIONAL SUPPLY
AMERICAN LEGAL PUBLICATIONS
ARVIG COMMUNICATION SYSTEMS
BANK OF AMERICA LEGAL ORDER PR
BATTLE LAKE AUTO PARTS
BEN HOLZER UNLIMITED
BOB BARKER COMPANY INC
BOUND TREE MEDICAL LLC
BRANDON COMMUNICATIONS INC
BRAUN VENDING INC
BRETZ HARDWARE
BYTWARE
CABELA'S INC
KAREN CANNELL
CARR'S LAKE COUNTRY SUPERMARKE
MELINDA CARRLSON
CDW GOVERNMENT INC
CERTIFIED AUTO REPAIR
CHEMS EAR CH
CHRISTENSEN CONSTRUCTION
CHRISTENSON ELECTRIC INC
CIT TECHNOLOGY FIN SERV INC
CO OP SERVICES INC
CODE 4 SERVICES LLC
COMMISSIONER OF TRANSPORTATION
COMPANION ANIMAL HOSPITAL
COOPERS TECHNOLOGY GROUP
CULLIGAN
CULLIGAN WATER COND
D & T VENTURES LLC
DACOTAH PAPER COMPANY
DAKOTA PRINTERS LLC
DEANS COUNTRY MARKET
DENZEL'S REGION WASTE INC
DYNAMIC IMAGING SYSTEMS INC
EVERTS LUMBER CO
FARNAM TIRE CENTER
FARNAM'S GENUINE PARTS INC
FASTENAL COMPANY
FERGUS ELECTRIC
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS POLICE DEPT
CITY FERGUS FALLS
FERGUS POWER PUMP INC
FERGUS TIRE CENTER
G & R CONTROLS
GALL'S INC
GEOCOMM
GOPHER STATE ONE CALL
HAMLINE LAW REVIEW
MIKE HANAN
HEALTHCARE ENVIRONMENTAL SERVI
HEARTLAND AUDIO INC
HEDAHLS HEADQUARTERS
HENRY'S FOODS INC
AMOUNT
18.28
170.40
114.47
64.26
200.00
28.45
9.34
70.24
240.25
59.80
226.88
21.52
148.21
690.33
179.99
9.04
221.22
480.38
17.41
71.24
115.16
7,605.00
323.30
190.53
1,963.14
1,457.32
8,489.62
30.44
40.17
33.71
276.45
464.00
181.94
232.80
16.75
1,325.78
3,570.96
8.08
24.00
177.92
29.18
134.75
5,038.10
380.99
7,907.66
7,920.00
76.52
1,164.85
31.18
5,740.00
39.80
20.00
19.00
29.10
4,285.78
55.10
958.68
OTC Board of Commissioners' Minutes
August 18, 2009
Attachment A, Page 2
HITESMAN & ASSOCIATES PA
HSBC BUSINESS SOLUTIONS
IN RANGE LLC
K.I.D.LEASING
KELLY SERVICES INC
KNUTE NELSON HOME CARE
KRIS ENGINEERING INC
L & L SERVICE
LAKE REGION HEALTHCARE CORP
LAKES AREA PEST CONTROL LLC
LARRY OTT INC TRUCK SERVICE
LARRY'S SUPERMARKET
LEITCH EXCAVATING
LOCATORS & SUPPLIES INC
LONG WEEKEND SPORTSWEAR
MARCO INC ST LOUIS
MARIPOSA PUBLISHING
MARK SAND & GRAVEL CO
MATTHEW BENDER & COMPANY INC
THE MIDWEEK
MN CO INSURANCE TRUST
MN DEPT OF LABOR & INDUSTRY
MN DEPT OF LABOR AND INDUSTRY
MN STATE BAR ASSOCIATION
MOORE MEDICAL LLC
ANNE MUELLER
NAPA FERGUS FALLS
NAPA STANDARD PARTS OF WADENA
NETWORK CENTER COMMUNICATIONS
NORTHERN SAFETY TECHNOLOGY INC
OFFICEMAX INCORPORATED
OLSON OIL CO INC
ONE CALL LOCATORS LTD
OTTERTAIL TRUCKING INC
OUTDOOR RENOVATIONS LANDSCAPE
PAMIDA INC 008
PARK REGION CO OP
PEPSIAMERICAS
PERHAM CO OP CREAMERY
PERHAM ENTERPRISE BULLETIN
PRAXAIR DISTRIBUTION INC
PREMIUM WATERS INC
HENRY PRICE
PRO AG FARMERS CO OP
QUARTERMASTER
RDO EQUIPMENT CO FARGO
RDO TRUCK CENTERS
ROTHSAY FARMERS CO OP
ROYAL TIRE INC
RYAN'S REPAIR
SBLC-FF
PETER SCOTT
SERVICE FOOD SUPER VALLI
SHOREMASTER FABRIC PRODUCTS
SIGELMAN STEEL & RECYCLING INC
SOUTHTOWN C-STORE
STEINS INC
STEVE'S SANITATION INC
STREICHERS
686.00
965.90
248.63
256.44
1,991.68
232.38
152.36
106.00
1,536.81
83.36
625.00
83.30
932.00
834.32
4,202.88
320.89
14.10
89,703.73
1,670.50
63.96
100.00
100.00
20.00
1,063.04
180.45
16.99
63.59
83.47
215.00
549.65
216.40
127.36
385.60
9,020.00
93.52
8.98
70.86
666.25
1,095.64
670.14
425.36
25.59
280.00
2,322.86
14.05
1.88
1,185.08
49.61
4,055.22
152.68
17.01
128.25
10.38
25.00
835.87
339.43
2,355.80
4,426.78
2,211.89
STRINGER BUSINESS SYSTEMS INC
SUPER SEPTIC INC OF PELICAN RA
SUPERIOR LAMP INC
RICKY SWANBERG
SWANSTON EQUIPMENT CORP
THRIFTY WHITE DRUG
TITAN ACCESS ACCOUNT
VERGAS66
VICTOR LUNDEEN COMPANY
VOSS LIGHTING
DENISE WAHLGREN
WALLWORK TRUCK CENTER
WASTE MANAGEMENT
WELLER OIL CO
WEST PAYMENT CENTER
WHITE BANNER UNIFORM SHOP
•••• FINAL TOTAL. ......
OTC Board of Commissioners' Minutes
August18,2009
Attachment A, Page 3
73.28
77.19
356.63
39.50
5,212.45
14.00
483.94
1,163.81
694.37
436.91
903
634.42
53,695.75
130.00
5,453.86
203.00
$270,397.53 ••••