HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/16/2009MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 W. Fir Avenue, Fergus Falls, MN
Tuesday, June 16, 2009
9:15 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, June 16, 2009, at 9:17 a.m., at
the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners
Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Doug Huebsch and
Lee Rogness present.
Approval of Agenda
Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of
Commissioners agenda of June 16, 2009 as mailed.
Approval of Minutes
Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of
Commissioners meeting minutes of June 9, 2009 as mailed.
Approval to Pay Bills
Motion by Lindquist, second by Rogness, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Vehicle Lease -West Central Task Force
Sheriff Schlueter stated that the West Central Task Force cannot purchase vehicles, but they can
lease vehicles through a federal grant. In order to participate in the Municipal Lease Program, you
must be a governmental agency with taxing authority. The Sheriff requested Otter Tail County to be a
conduit for this purpose. Nelson Ford Fleet Manager, Gerry Worner, reported that the Task Force is
planning to lease five vehicles (SUV's) at $480 per month for each vehicle for a period of 4½ years
with a $1.00 buyout option. The Sheriff stated that the Task Force has $385,000 in forfeiture funds as
a backup in case the federal funding runs out. Motion by Rogness, second by Huebsch, and
unanimously carried to approve the concept of Otter Tail County acting as a conduit for the West
Central Task Force purchase of five vehicles through the Municipal Lease Program at the cost stated
above with Maintenance and Insurance being the responsibility of the Task Force. The Sheriff will
return to the Board with proposed contracts.
Automated External Defibrillator
On behalf of the Public Health Department, Sheriff Schlueter requested approval to apply for a federal
grant to identify existing locations with AED's in Otter Tail County and identify additional sites and
partners who would agree to place AED's in their facility. Training and reporting of the use of the
devices on a web-based reporting system will be part of the program. Motion by Rogness, second by
Huebsch, and unanimously carried to approve a Grant Application for placing AED's throughout the
County with Otter Tail County being the fiscal agent for the grant and subcontracting with Ringdahl
Ambulance to do the work. The proposed three-year grant is $158,000 per year.
Otter Tail Wadena Community Action Council
CAC Family Services Manager, Diane Leaders, presented an update regarding the Family Services
Program. She requested approval of a resolution for support to apply for a Family Homelessness
Prevention Program Grant.
OTC Board of Commissioners' Minutes
June 16, 2009
Page 2
RESOLUTION
SUPPORTING THE FAMILY HOMELESSNESS PREVENTION -RAPID REHOUSING
PROGRAM (HPRP) GRANT APPLICATION SUBMITTED BY OTTER TAIL-WADENA
COMMUNITY ACTION COUNCIL, INC.
Otter Tail County Resolution No. 2009 -36
Commissioner Froemming offered the following resolution:
WHEREAS, Otter Tail County has a commitment to establish a collaborative and comprehensive
system for addressing the housing needs of families, youth and single adults who are
homeless, or imminently at risk of becoming homeless, and
WHEREAS, Otter Tail County recognizes that there is a need to continually improve the
coordination of existing services currently made available by homeless service
providers in Otter Tail County to assure a "continuum of care"; and
WHEREAS, Otter Tail County recognizes the need to stabilize and maintain in their homes,
families, youth and single adults at risk of becoming homeless; and
WHEREAS, Otter Tail County recognizes the need to shorten the amount of time that families,
youth and single adults stay in emergency shelters; and
WHEREAS, Otter Tail County recognizes the need to eliminate repeat use of emergency shelters
by families, youth and single adults; and
WHEREAS, Otter Tail County recognizes the need to provide support services to homeless and
high risk populations.
NOW THEREFORE BE IT RESOLVED, by the Otter Tail County Board of Commissioners, that they
support Otter Tail-Wadena Community Action Council, Inc. in submitting the "Homelessness
Prevention -Rapid Rehousing Program" Grant Application to the Minnesota Department of Human
Services through the Office of Economic Opportunity.
Commissioner Huebsch seconded the motion to adopt the above resolution, and upon being put to a
vote, the resolution was unanimously adopted.
PASSED by the Otter Tail County Board of Commissioners this 16th day of June, 2009.
APPROVE~~A~~ 0/q /.2,5 /oz
Chairperson, Ot r Tail County Board Date r '
Date F l
Fergus Falls Transfer Station
Solid Waste Director, Mike Hanan, updated the Board on the Fergus Falls Transfer Station with hopes
of opening the facility within the next couple of weeks. He requested approval to purchase roll off
containers for the residential drop-off area. Motion by Huebsch, second by Rogness, and
unanimously carried to purchase B roll-off containers at a cost of $5,100 per container with the
payment to be made from the Capital Budget within the Enterprise Fund.
OTC Board of Commissioners' Minutes
June 16, 2009
Page 3
Perham Resource Recovery Facility
Mr. Hanan submitted several documents regarding the concept of District/Regional Solid Waste
Disposal and the Minnesota Statutes that govern waste disposal. The multi-county concept has been
in place for various disposal systems since 1984. Discussion took place in regards to broadening the
current partners in the Perham Resource Recovery Facility. Mr. Hanan presented a draft letter
inviting additional partners to begin to discuss the formation of the new Governance Board.
Commissioner Huebsch identified four major areas of cooperation for waste disposal as follows:
1) education (reuse & reduction), 2) land fill management, 3) waste to energy, and 4) recycling. The
idea would be to trim cost and increase efficiency at the same time. Discussion continued regarding
the amount of garbage needed if an expansion at the Perham Facility takes place and the need for all
facets of waste disposal such as recycling and landfilling because of seasonal fluctuations of waste.
Other areas of discussion included potential for steam sales and available grant dollars. Motion by
Rogness, second by Lindquist, and unanimously carried to appoint Commissioners Huebsch,
Froemming, and Solid Waste Director, Mike Hanan, to a Regional Solid Waste Steering Committee if
the current PRRF Coordinating Committee agrees to invite the other counties who have expressed an
interest in the project.
Recess
At 10:21 a.m., Chairman Erickson declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break.
Meeting Reconvened in Closed Session
At 10:30 a.m., Chairman Erickson declared the meeting of the Otter Tail County Board of
Commissioners reconvened and closed to the public for the purpose of evaluating the performance of
Highway Engineer, Rick West, pursuant to M.S. Chapter 13D.05 Subd. 3. Commissioners Erickson,
Froemming, Lindquist, Huebsch, and Rogness were present for the evaluation. A summary of
performance conclusions will be provided at the next regular County Board meeting. At 11 :04 a.m.,
Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners
reconvened in open session.
Planning Commission Recommendations
Conditional Use Permit-OLM LLC & Jon Saetre:
Motion by Huebsch, second by Lindquist, and unanimously carried to approve a Conditional Use
Permit to rebuild roads as identified in Option #2 of the Planning Commission minutes of June 10,
2009 and with conditions as recommended by the Planning Commission. The original request
identified as Option #1 in the Planning Commission minutes was withdrawn. The property is
described as ELY portion along W shores of lakes of SE¼, Section 11 and Pt of Lot 4, Section 12 of
Edna Township; Moenkedick Lake (56-336), NE & Ceynowa Lake (56-337), GD.
Conditional Use Permit-"Twin Acres", Dennis & Tammy Buchanan:
Motion by Huebsch, second by Rogness, and unanimously carried to approve a Preliminary Plat
entitled "Twin Acres" consisting of 2 non-residential, non-riparian lots as presented. The property is
described as Parcel G of GL 4 (2.69 Acres), Section 36 of Rush Lake Township, Rush Lake (56-141),
GD & Buchanan Lake (56-209), GD.
Conditional Use Permit -Larson Lake Property Partnership:
Motion by Erickson, second by Froemming, and unanimously carried to approve a Conditional Use
Permit to replace existing pipe with conditions as recommended by the Planning Commission. The
property is described as Lot 15 Killarney Beach & Lot 15 & vac rd Barry's Addn-Killarney Beach,
Section 4 of Dunn Township; Pelican Lake (56-786), GD.
OTC Board of Commissioners' Minutes
June 16, 2009
Page 4
Conditional Use Permit Otter Tail County Highway Department:
Motion by Froemming, second by Lindquist, and unanimously carried to approve a Conditional Use
Permit to replace Deficient Bridge No. 93127 located on CSAH 67 over Rock Creek as presented.
The project is located at the Crossing of CSAH 67 and Rock Creek in Government Lot 1, Section 19,
Deer Creek Township; East Leaf Lake (56-116), RD & Rock Creek (56-TR), Trib.
Conditional Use Permit-Thomas Verlin:
Motion by Froemming, second by Lindquist, and unanimously carried to approve a Conditional Use
Permit for topographical alterations for a new residence with a condition as recommended by the
Planning Commission. The property is described as Lots 9, 10, 11, & 12 of Augustana Beach,
Section 28, Amor Township; Otter Tail Lake (56-242), GD.
Correction to April 14, 2009 minutes for Preliminary Plat of "Oakwood Glen":
Motion by Lindquist, second by Rogness, and unanimously carried to amend the motion to be subject
to the conditions as recommended by the Planning Commission except the property is subject to a
private easement. The language previously used was "subject to an easement".
Collins Landing
Motion by Huebsch, second by Rogness, and unanimously carried to approve an extension for filing
the Final Plat entitled Collins Landing on Dead Lake until July 15, 2009 to allow additional time to
clear the existing title problems.
Drainage System No. 16
Ditch Inspector, Randy Wasvick, submitted a Proposal for Engineering Services for Otter Tail County
Ditch No. 16 and Clitherall Lake Area dated June 12, 2009 from Houston Engineering, Inc.
Mr. Wasvick stated that the proposal is to look at more than initially planned. It includes consideration
of different scenarios that might happen. Houston Engineering is not going to make
recommendations in this proposal; however, they will provide options in the proposal. The scope of
work is to include upstream all the way to Molly Stark and Annie Battle lakes. Motion by Lindquist,
second by Rogness, and unanimously carried to approve the Proposal for Engineering Services
Preliminary Report for Drainage System No. 16 and Clitherall Lake Area dated June 12, 2009 from
Houston Engineering, Inc. at an estimated cost of $25,400. This motion is subject to a
recommendation from the engineer working on the project to be included in the report and scope of
services in addition to the detailed options.
Drainage System No. 70
Motion by Lindquist, second by Huebsch, and unanimously carried to adopt the Order for
Redetermination of Benefits for Drainage System No. 70 for the following reasons: 1) Ditch No. 70
was established in 1923, 2) benefits of the Ditch have not been re-determined since the original
determination of benefits, 3) because of the subdivision of land, it is not possible to determine who
should be assessed for the benefits of Ditch No. 70, 4) the current benefited areas do not reflect the
larger catchment basin of the Ditch, and 5) a public meeting was held on June 11, 2009, wherein the
majority of the public indicated that a redetermination of benefits should be completed.
Bid Award -CSAH No. 1 Overlay
After previously advertising for bids, the following bids were opened on May 27, 2009 for
SP. 56-601-52, MN Project No. ES 09ES(098):
Mark Sand & Gravel Co.
Fergus Falls, MN
$1,213,802.03 (Corrected Bid -$1,213,956.53}
Central Specialties, Inc.
Alexandria, MN
Knife River Corp.
Bemidji, MN
$1,285,306.55
$1,435,976.33
OTC Board of Commissioners' Minutes
June 16, 2009
Page 5
Motion by Rogness, second by Huebsch, and unanimously carried to award S.P. 56-601-52, CSAH
No. 1 Overlay, to the low bidder, Mark Sand & Gravel Co, at the bid price of $1,213,956.53 as
recommended by the Highway Engineer.
CSAH 24 High Water
Highway Engineer, Rick West, reported that a pump may be required to reduce flooding on CSAH 24,
East of Rothsay. Discussion took place regarding a used low hour, late model pump for sale through
Fergus Power Pump on a three-year lease/purchase option. Motion by Rogness, second by
Huebsch, and unanimously carried to authorize the Highway Engineer to move forward with
researching the option of purchasing a pump for high water issues. The motion requested a second
estimate on a used pump and continued discussion on this topic at next week's Board meeting.
Proposed West Central Regional Treatment & Correctional Center
County Attorney, David Hauser, reported on a proposed Eleven-County Project for a jail that provides
Chemical Dependency Treatment. He reported approximately 3 million dollars as the proposed
annual operating cost with a construction cost of 15,480,179.00. The reason the State of Minnesota
may help fund the project is because this would include people who would otherwise go to prison. It
would include departure from sentencing guidelines to return people back to the public.
Proposed Tower Road/Bridge Funding
At noon, the City of Fergus Falls and County Board of Commissioner discussed the status of the
proposed Tower Road Bridge & Street Project with an estimated project cost of $14,500,000. A
federal financial commitment of $7,700,000 was reported with a proposed $2,500,000 from both the
City of Fergus Falls and Otter Tail County. The City is continuing to look for additional federal dollars
to fill-in the gap. Discussion continued regarding the project.
Legislative Discussion
At 1 :00 p.m., upon completion of the City/County meeting, Senator Dan Skogen and Senator
Tom Bakk announced Mr. Bakk's candidacy for Minnesota Governor in the next election and spent
some time discussing the current legislative climate and financial concerns.
Recess & Reconvene
At 1 :38 p.m., Chairman Erickson declared the meeting of the Otter Tail County Board of
Commissioners recessed until 1:43 p.m., when the meeting was reconvened.
License Applications
Motion by Erickson, second by Lindquist, and unanimously carried to approve the following
applications for licenses:
Brian Evenson On/Off-Sale 3.2 Malt Liquor
Birchwood Golf Course
19711 430th St
PO Box 432
Pelican Rapids, MN 56572
The license is subject to the approval of the County Sheriffs office and County Attorney's office.
OTC Board of Commissioners' Minutes
June 16, 2009
Page 6
BPOE Elks Lodge 1093
Elks Point
20970 Elks Point Road
Fergus Falls, MN 56537
On Sale Seasonal Liquor & Seasonal
Sunday Liquor
J. Steven Gribble, Revocable Living Trust On/Off-Sale 3.2 Malt Liquor
Cozy Cove Resort
38811 Cozy Cove Road
Dent, MN 56528
The license is subject to the approval of the County Sheriffs office and County Attorney's office.
Eric Malmstrom On/Off-Sale 3.2 Malt Liquor
Madsen's Resort
27102 State Highway 78
Battle Lake, MN 56575
The license is subject to the approval of the County Sheriffs office and County Attorney's office.
Dwayne and Lori Codner On Sale 3.2 Malt Liquor and On-Sale Wine
Peak Supper Club
43517 County Highway 38
Clitherall, MN 56524
The license is subject to the approval of the County Sheriffs office and County Attorney's office.
T& T Enterprises of Perham, Inc.
Silver Moon Steakhouse & Lounge
1117W Main
Perham, MN 56573
Liquor and Sunday Liquor
On Sale 3.2 Malt Liquor
Appointments to Otter Tail Water Management District
Motion by Froemming, second by Huebsch, and unanimously carried to reappoint Mr. Robert Young
and to appoint Mr. Dave Erwin to four-year terms on the Otter Tail Water Management District Board
effective July 1, 2009.
Payment Approval
Motion by Lindquist, second by Rogness, and unanimously carried to approve payment, in the amount
of $91.85, from the Capital Improvement Fund to Young & Associates for the 60-Bed Chemical
Dependency Treatment Center.
Property Tax Overview
Assessor, Bob Moe, submitted a handout entitled "County Board Training-Assessment Process" and
discussed by power point presentation, the property land classification and valuation process. County
Auditor, Wayne Stein, submitted a handout entitled "Rate and Tax Calculation" dated June 16, 2009
and discussed by power point presentation the unique taxing areas, net tax capacity, referendum
market value tax, State property tax, and gross and net tax calculation. This review is in preparation
for the County Board of Equalization to be held June 17, 2009.
Commissioner Froemming was absent at 3:35 p.m.
Dog Bite Order
Motion by Huebsch, second by Rogness, and unanimously carried to authorize the Chairman's
signature to execute the Findings of Fact and Order pertaining to a dog owned by Tanya Patricia
Kline.
Independence Day Parade
OTC Board of Commissioners' Minutes
June 16, 2009
Page 7
Motion by Huebsch, second by Lindquist, and unanimously carried to approve the Annual
Independence Day Parade and corresponding road closure(s) on the west end of Otter Tail Lake on
Sunday, July 5, 2009, as requested. This motion is contingent upon approval of the Sheriff's
Department, proof of insurance and that Otter Tail County is held harmless relative to liability.
Labor Management Committee
Commissioner Doug Huebsch will be serving on the Otter Tail County Labor Management Committee
in place of Commissioner Rogness.
Correspondence Acknowledged
Commissioners received correspondence from Kathy Mayer handed to them at the Board meeting.
A letter of response will be drafted.
Adjournment
Al 4:15 p.m., Chairman Erickson declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Tuesday, June 23, 2009.
Dated: _....:ac..:1.,,c....,..../_.;i.;:::3-1-/_0_1.__ __ _
Attest: ~~ ~ Larry~n, Cerl<
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By0~P&~
Everett P. Erickson, Board of Commissioners Chair
CB/kd
OTC Board of Commissioners' Minutes
June 16, 2009
Attachment A, Page 1
WARRANTS APPROVED ON 6/16/2009 FOR PAYMENT 6/16/2009
VENDOR NAME
ABG MAINTENANCE INC
AL'S REFRIGERATION
ALCOPRO
ALERUS FINANCIAL
BRANDBORG LAW OFFICE
MELINDA CARRLSON
CDW GOVERNMENT INC
CENTRAL LAKES COLLEGE
CIT TECHNOLOGY FIN SERV INC
CITIZENS ADVOCATE AND VERNDALE
CO OP SERVICES INC
CODE 4 SERVICES LLC
COMSTOCK CONSTRUCTION INC
CONVERGENT SOLUTIONS GROUP LLC
COOPERS TECHNOLOGY GROUP
CORNERHOUSE
CULLIGAN WATER COND
CUSTOM BUSINESS FORMS
D & T VENTURES LLC
DACOTAH PAPER COMPANY
DENZEL'S REGION WASTE INC
FARGO FREIGHTLINER
FARNAM'S GENUINE PARTS INC
FARNAM'S GENUINE PARTS INC PR
FERGUS ELECTRIC
FERGUS FALLS DAILY JOURNAL
FERGUS TIRE CENTER
DAVID FIEDLER
FOTH & VAN DYKE
FSH COMMUNICATIONS LLC
G & K SERVICES
GALL'S INC
KEVIN GOEDEN
GRAINGER INC
PAT GRIESER
PATRICK GRIFFIN
MATTHEW HANSON
CODY HENDRICKX
HENNING HARDWARE
CRYSTAL HERMAN
HIGH PLAINS TECHNOLOGY
SANDYHOLO
HOUSTON ENGINEERING INC
THE INDEPENDENT
INNOVATIVE OFFICE SOLUTIONS
JOHNSTON FARGO CULVERT INC
KC WASH IT
KELLY SERVICES INC
KEN'S SAW SHOP
LAKE REGION DENTAL CENTER
LAKE REGION ELECTRIC CO OP
LAKE REGION HEALTHCARE CORP
LAKELAND MENTAL HEALTH CENTER
LAKES COUNTRY SERVICE CO OP
LAKES CRISIS & RESOURCE CENTER
LAKEWAY MARKET LLC
LARRY OTT INC TRUCK SERVICE
AMOUNT
170.40
798.60
222.00
57.00
337.50
538.13
31,381.50
450.00
189.86
25.00
1,218.18
2,622.52
55.00
46,745.29
555.56
409.43
54.66
1,855.90
464.00
184.61
360.36
959.67
254.31
1.59
128.27
474.02
3,217.53
150.00
10,996.97
63.90
1,467.55
278.61
150.00
143.14
8.36
5.92
63.15
119.99
186.52
37.40
684.80
157.20
9,047.75
130.00
80.37
10,351.80
79.87
1,591.20
18.37
587.00
25.00
1,218.00
1,507.00
2.00
129.00
1,535.43
375.00
OTC Board of Commissioners' Minutes
June 16, 2009
Attachment A, Page 2
MARIE LEVANG
MANNY'S -ROCKY'S BAIT
MARCO
MARK SAND & GRAVEL CO
MATHISON COMPANY
MIDWEST PRINTING CO
MIDWESTERN MAT RENTAL & SUPPLY
MODERN ASSEMBLIES INC
MOORE MEDICAL LLC
KURT MORTENSON
NAPA FERGUS FALLS
NAPA OF PERHAM
NAPA STANDARD PARTS OF WADENA
NATURES GARDEN WORLD
NELSON AUTO CENTER
NEWMAN TRAFFIC SIGNS
NORTHLAND BUSINESS SYSTEMS INC
OFFICE DEPOT
OLSON OIL CO INC
ONE CALL LOCATORS LTD
THE ORIGINAL HEATING MAN
OTTERTAIL TRUCKING INC
PAKOR INC
PAMIDA PHARMACY
PARK REGION CO OP
PENROSE OIL COMPANY
PEPSIAMERICAS
PERHAM CO OP OIL
PERRIN MOBILE MEDICAL
PETE'S AMOCO
PRAIRIE IMPLEMENT INC
PRAXAIR DISTRIBUTION INC
PREMIUM WATERS INC
HENRY PRICE
QUARTERMASTER
QUILL CORPORATION
RAY'S OIL COMPANY
RDO EQUIPMENT CO FARGO
RDO TRUCK CENTERS
RELIABLE OFFICE SUPPLIES
REVIEW ENTERPRISES INC
RINGDAHL AMBULANCE SERVICE
ROAD EQUIPMENT PARTS CENTER
ROTHSAY FARMERS CO OP
ROYAL TIRE INC
CHERI SCHULTZ
NATHAN SELANDER
SOUTHTOWN C-STORE
STEINS INC
STEVE'S SANITATION INC
STREICHERS
SWANSTON EQUIPMENT CORP
MARCIA THOMPSON
TITAN ACCESS ACCOUNT
TOM AVANT PAINTING
TRAVERSE CO SHERIFF
SUSAN ULSCHMID
UNIFORMS UNLIMITED
UNIV OF MN EXTENSION SERVICE
103.40
517.27
725.76
120,434.56
552.59
89.46
79.72
40.00
318.97
39.05
34.57
224.61
126.58
874.51
47,313.87
55,628.06
20,854.38
158.39
891.57
306.04
57.00
9,112.00
221.10
4,189.52
70.00
859.88
399.75
676.10
62.79
551.04
23.09
334.41
31.83
397.00
211.96
334.81
224.94
711.04
439.01
123.75
122.39
150.00
1,066.90
41.43
41.11
51.18
19.05
398.36
1,662.55
4,387.15
981.16
2,596.52
5.25
158.77
3,900.00
1,080.34
96.60
323.60
1.07
UNIVERSITY OF MN PRINTING SERV
VARITECH INDUSTRIES
VERGAS66
WADENA ASPHALT INC
WADENA CO SHERIFF
WASTE MANAGEMENT
WEST PAYMENT CENTER
WILKIN CO SHERIFF
LORI WOOD
ZACK JONES & MAGNUS
ZIEGLER INC
•••• FINAL TOTAL. ..... .
OTC Board of Commissioners' Minutes
June 16, 2009
Attachment A, Page 3
111.02
368.03
910.56
350.68
80.00
37,029.92
649.42
2,531.52
76.00
2,903.82
262.37
$465,623.34 ••••