HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/19/2009MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 W. Fir Avenue, Fergus Falls, MN
Tuesday, May 19, 2009
9:15 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, May 19, 2009, at 9:21 a.m., at the
Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners
Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Doug Huebsch and
Lee Rogness present.
Approval of Agenda
Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of
Commissioners agenda of May 19, 2009 as mailed.
Approval of Minutes
Motion by Froemming, second by Huebsch, and unanimously carried to approve the Board of
Commissioners meeting minutes of May 12, 2009 as mailed.
Approval to Pay Bills
Motion by Erickson, second by Rogness, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Committee of the Whole Discussion
Discussion took place regarding county and state budgets. Reductions at the State level are not
known at this time.
WACCO Presentation
Western Area Cities Counties Cooperative Director, Laurie Mullen, presented two defibrillators to
Sheriff, Brian Schlueter. Ms. Mullen has written grants to obtain the funding to provide the Sheriff's
Department with defibrillators. She presented a certificate valued at $5,600 for 8 County employees
to attend a NAMI (National Alliance for the Mentally Ill) training session which is being hosted by
WACCO. Discussion took place regarding the connection between Otter Tail County and the
WACCO organization.
Professional GIS Consultant Services
Motion by Lindquist, second by Rogness, and unanimously carried to authorize the appropriate
County Officials' signatures to execute an Agreement for Professional GIS Consultant Services
between Pro-West & Associates, Inc. and the County of Otter Tail. Consultant services are estimated
at $17,000 and include work with LIDAR, upgrading web services and upgrading GIS data to a
different platform.
Feedlot Information
County Coordinator, Larry Krohn, contacted the Minnesota Pollution Control Agency (MPCA) to obtain
a breakdown of the number of feedlots by township. He provided several documents including a list
of all the counties, their contact person, and whether or not the program is delegated or operated by
the State. The documents identified 704 feedlots registered in Otter Tail County. Discussion took
place regarding potential funding. Mr. Krohn stated that additional information is available on the
MPCA website. Further research regarding funding questions will be brought back to the Board.
OTC Board of Commissioners' Minutes
May 19, 2009
Page 2
County Wide Seal Coat Project
After advertising for bids for S.A.P. 56-601-47 & Etc., the following bids were opened at 1:00 p.m. on
May 13, 2009:
Asphalt Surface Technologies Corporation (ASTECH)
St. Cloud, MN
Morris Sealcoat & Trucking, Inc.
Morris, MN
Bid Amount
$1,424,976.04
$1,462,752.67
Corrected Bid
$1,424,976.07
$1,463,855.87
Motion by Rogness, second by Lindquist, and unanimously carried to award S.A.P. 56-601-47 & Etc,
in the amount of $1,424,976.07 to the low bidder, Asphalt Surface Technologies Corp. of
St. Cloud, MN.
2009 County Wide Traffic Marking
After advertising for bids for C.P. 09:TM, the following bids were opened at 1 :00 p.m. on May 13,
2009:
AAA Striping Service Co.
St. Michael, MN
Tri-State Striping, Inc.
West Fargo, ND
$287,004.64
$300,563.52
Swanston Equipment Companies
Fargo, ND
$305,915.42
Motion by Froemming, second by Rogness, and unanimously carried to award C.P. 90:TM, in the
amount of $287,004.64 to the low bidder, AAA Striping Service Co. of St. Michael, MN.
Recess & Reconvene
At 10:15 a.m., Chairman Erickson declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 10:20 a.m.
License Applications
Motion by Huebsch, second by Froemming, and unanimously carried to approve the following
applications for licenses:
Big Chief
33518 Big Chief Road
Fergus Falls, MN 56537
Heisler's Country Pub
31870 County Highway 130
Vergas, MN 56587
Perham Oasis
43937 Fort Thunder Road
Perham, MN 56573
Rolling Hills
49730 County Highway 9
Pelican Rapids, MN 56572
Off-Sale 3.2 Malt Liquor
Renewal of Consumption and Display Permit
Off-Sale 3.2 Malt Liquor
On/Off-Sale :1.2 Malt Liquor
OTC Board of Commissioners' Minutes
May 19, 2009
Page 3
On/Off-Sale 3.2 Malt Liquor Ye Olde School House Bar and Grill
24028 Emery Drive
Erhard, MN 56534
Transfer Issue Date through June 30, 2009
Renewal-July 1, through June 30, 2010
Zorbaz of Little Pine Lake, Inc.
45738 County Highway 51
Perham, MN 56573
On-Sale and Sunday Liquor
Payment Approval
Motion by Froemming, second by Huebsch, and unanimously carried to approve payment, in the
amount of $314.33 from the Capital Improvement Fund to Young & Associates for the 60-Bed
Chemical Dependency Treatment Center.
Wildlife Management Land Acquisition Request
DNR Representative, Don Shultz, requested approval of an 80 acre land acquisition from Property
Owner, Dale & Deborah Frost. Neighboring Property Owner, Curt Grenier, requested more time to
work out easement concerns before the County approves the acquisition request. County Attorney,
David Hauser, advised the Board that if they deny approval for the acquisition, under Minnesota
Statute, the Board must state the reasons why and the DNR could appeal that decision.
Commissioner Huebsch stated that no one is opposed to selling the land to the DNR and the
neighboring property owners can work out an easement solution on the west side of the property.
Review of Proposed State Wildlife Land Acquisition
Otter Tail County Resolution No. 2009 -32
Motion by Commissioner Huebsch, seconded by Commissioner Froemming, to approve the
acquisition by the DNR of the 80 acre property described below with the condition that there is an
easement on the west side of said property from markers B to C for use by adjacent properties now
owned by Grenier and Frost (see map Attachment B).
In accordance with Minnesota Statutes 97A.145 Subd. 2, the Commissioner of the Department of
Natural Resources on May 19, 2009 provided the County Board and the appropriate town officers with
a description of lands to be acquired by the State of Minnesota for water and wildlife conservation
purposes.
Lands to be acquired are described as follows:
NE½SE¼ of Section 3, T. 136N, R.37W
IT IS HEREBY RESOLVED, by the Board of County Commissioners of Otter Tail County on May 19,
2009, that the State's proposed acquisition of the above described property be approved.
Commissioner Erickson called for a vote and the resolution was unanimously adopted.
Adopted this 19th day of May, 2009
Dated: 05 /~1,, J-2-009
-,~
Attest: <~ ' Larryl<hn,lerk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:~·~A~
Everett P. Erickson, Board of Commissioners Chair
OTC Board of Commissioners' Minutes
May 19, 2009
Page4
Recess & Reconvene
At 11 :00 a.m., Chairman Erickson declared the meeting of the Otter Tail
Commissioners recessed for a Capital Improvement Committee meeting.
Commissioners' meeting was reconvened at 11 :14 a.m.
Planning Commission
Conditional Use Permit Patrick F. & Frances L. Didier:
County Board of
The Board of
Motion by Rogness, second by Lindquist, and unanimously carried to approve a Conditional Use
Permit for an after-the-fact earthmoving request as presented. The property is described as N 251' of
W 193.28' of GL 1 ex pt to Twp Road, Section 25 of Clitherall Township; Clitherall Lake (56-238), RD
& Crane Lake (56-293), RD.
Conditional Use Permit -Teresa Ann Melvev:
Motion by Huebsch, second by Froemming, and unanimously carried to approve a Conditional Use
Permit to operate a small business as presented. The property is described as WL Y 25' of Lot 3,
Lot 4 & E½ of Lot 5, Mary's North Shore Beach, Section 26 of Gorman Township; Little Pine Lake
(56-142), GD.
Conditional Use Permit-Dora Township. % Norbert Benke:
Motion by Erickson, second by Rogness, and unanimously carried to approve a Conditional Use
Permit to widen and reconstruct an existing road (2 miles of 410th St.) with a condition as
recommended by the Planning Commission. The property is described as 2 miles of 410th St.,
Section 27, 28,33 & 34 of Dora Township; East Silent Lake (56-517), RD.
Conditional Use Permit -Ken & Dori Larson:
Motion by Huebsch, second by Rogness, and unanimously carried to approve a Conditional Use
Permit to operate a commercial business to sell organic foods and meat products onsite as presented.
The property is described as SE¼ NE¼ (40 AC), Section 33 of Rush Lake Township, Unnamed Lake
(56-216), GD.
Conditional Use Permit -Cameron .J & Debora L. Wischer:
Motion by Erickson, second by Froemming, and unanimously carried to approve a Conditional Use
Permit for an earthmoving project for a new location for the septic system with a condition as
recommended by the Planning Commission. The property is described as Lot 9 Blk 1 Puppy Point,
Section 34 of Dunn Township, Franklin Lake (56-759), RD.
Conditional Use Permit-Greg & Janette Gustafson:
Motion by Lindquist, second by Rogness, and unanimously carried to approve a Conditional Use
Permit for an earthmoving project for a walkout basement with conditions as recommended by the
Planning Commission. The property is described as Lot 6 Blk 1 Western Exposure, Section 29 of
Scambler Township, Pete Lake (56-941 ), NE.
Conditional Use Permit -Joshua Brekke:
OTC Board of Commissioners' Minutes
May 19, 2009
Page 5
Land & Resource Administrator, Bill Kalar, stated that this CUP request is for a restaurant/bar
business and the Planning Commission recommends denial. Applicant, Joshua Brekke, requested
that the County Board table the CUP request to allow time to address the concerns expressed at the
Planning Commission meeting. Mr. Kalar advised that the Planning Commission discussed tabling
the request; however, recommended that a new application be submitted because the changes would
be fairly significant.
Motion by Huebsch, second by Lindquist, and unanimously carried to deny a Conditional Use Permit
to operate a restaurant/bar business, as recommended by the Planning Commission and for the
reasons as stated in the May 13, 2009 Planning Commission minutes. The property is described as
Pt of GL 8 E of Hwy & S of River (1.10 AC), Section 2 and N 175.57' of GL 1 E of Hwy 22 (1.60 AC),
Section 11 (parcels not to be split), of Dunn Township, Pelican River (56-PR), AG/Little Pelican Lake
(56-761), RD and Pelican Lake (56-786), GD.
Conditional Use Permit -Phillip & Muriel Foster. Virginia J. Kruger. Yvonrie Marie Erickson &
Charles Erickson -Agent:
Mo\ion by Froemming, second by Rogness, and unanimously carried to approve a Conditional Use
Permit to approve a driveway project to serve residences as presented. The property is described as
GL 2, pt of SW¼ SW¼ & Lot 5 & pt of Lot 6, Section 18 & 19 of Amor Township and pt of GL 10, 11 &
all Lots 6, 7 & 9, Section 24 of Maine Township, Twin Lake (56-382), RD.
Conditional Use Permit-"Lakeside on Lida'1/Martv A. & Nancy L. Hanson:
Motion by Erickson, second by Rogness, and unanimously carried to approve a Conditional Use
Permit for a resort conversion with a condition as recommended by the Planning Commission. Details
are available on drawing at Land & Resource office. The property is described as Pt GL 4 & 5 ( 4.12
AC), Section 17 of Lida Township, Lake Lida (56-747), GD.
Pelican Point First Addition
Land & Resource Director, Bill Kalar, discussed a proposed Corrective Replat entitled "Pelican Point
First Addition". Lot lines were redrawn such that 22 land owners would have their cabin or lake home
IOCc\lted on their property. Since that approval, 2 additional property owners would like to join the Plat
(24 total lots). Motion by Rogness, second by Lindquist and unanimously carried to approve 24 lots
(rather than 22 lots as previously granted) in the proposed Final Plat of "Pelican Point First Addition".
Wellness Committee Event
Motion by Rogness, second by Froemming, and unanimously carried to request Department Heads to
encourage their employees to participate in the Poker Run Wellness Activity during their lunch hour
and. to authorize employees who participate in the County sponsored event to flex their work time
accordingly.
Committee Appointments
Motion by Froemming, second by Lindquist, and unanimously carried to appoint Commissioner
John Lindquist to the Bois De Sioux Watershed District Board for CY2009.
Commissioner Lindquist reported that Eric Mounts would be serving as an alternate on the Local
Radio Group working with the Allied Radio Matrix for Emergency Response (ARMER).
OTC Board of Commissioners' Minutes
May 19, 2009
Page 6
Recess & Reconvene
At 11 :52 a.m., Chairman Erickson declared the meeting of the Otter• Tail County Board of
Commissioners recessed for lunch break. At 1 :00 p.m., Chairman Erickson reconvened the meeting
at the Otter Tail County Courthouse for the Fergus Falls Heritage Preservation Commission ceremony
and the unveiling of the National Designation Plaque.
Adjournment
At 1 :30 p.m., a motion was offered by Froemming, seconded by Rogness, and unanimously carried to
adjourn the Otter Tail County Board of Commissioners meeting until Tuesday, May 26, 2009.
Dated: a2/.1,1,, / o/QD9 I I
Attest: /~ ~
Larry Kron, Clerk
OTTER TAIL COUNTY BRARD OF COMMISSIONERS
By:~~i-.J.~~'
Everett P. Erickson, Board of Commissioners Chair
CB/kd
OTC Board of Commissioners' Minutes
May 19, 2009
Attachment A, Page 1
WARRANTS APPROVED ON 5/19/2009 FOR PAYMENT 5/1912009
VENDOR NAME
A & STRAINING
A-1 ENGRAVING
A-1 LOCK & KEY LLC
A'VIANDS LLC
AL'S REFRIGERATION
AMERICAN WELDING & GAS INC
AMERICINN FERGUS FALLS
APPLIED CONCEPTS INC
ARROWWOOD RESORT & CONFERENCE
ARVIG COMMUNICATION SYSTEMS
AUTO SAFETY SERVICE
BOUND TREE MEDICAL LLC
BRANDON COMMUNICATIONS INC
BREITBACH CONSTRUCTION CO
BRIGGS CORPORATION
BUY-MOR PARTS & SERVICE LLC
CAREER TRACK
CARR'S LAKE COUNTRY SUPERMARKE
CBCINNOVIS INC
CDW GOVERNMENT INC
CENTRAL STATES WIRE PRODUCTS I
CIT TECHNOLOGY FIN SERV INC
CO OP SERVICES INC
COMPANION ANIMAL HOSPITAL
COMSTOCK CONSTRUCTION INC
COOPERS TECHNOLOGY GROUP
CULLIGAN WATER COND
DACOTAH PAPER COMPANY
DENZEL'S REGION WASTE INC
DESIGN ELECTRONICS
DEWEY'S SEPTIC SERVICE
KATHY DOMHOLT
EMERGENCY AUTOMOTIVE TECHNOLOG
ERICKSON ELECTRONICS
MICHAEL EULL
EVERTS LUMBER CO
FARGO FREIGHTLINER
FARMERS CO OP OIL ASSN
FARNAM'S GENUINE PARTS INC
FARNAM'S GENUINE PARTS INC PR
FASTENAL COMPANY
FERGUS ELECTRIC
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS MEDICAL GROUP
FERGUS FALLS POLICE DEPT
FERGUS POWER PUMP INC
FERGUS TIRE CENTER
DAVID FIEDLER
FORCE AMERICA
FOTH & VAN DYKE
FRANKLIN FENCE CO INC
FRED PRYOR SEMINARS
FREMONT INDUSTRIES INC
FRONTIER POWERSPORTS
G & K SERVICES
GALL'S INC
GE CAPITAL (CA)
AMOUNT
5,800.00
59.64
40.00
5,698.65
223.49
123.08
76.54
7,484.00
53.47
40.00
395.98
273.88
10,089.75
75,856.55
178.67
201.50
198.00
657.03
12.25
438.04
3,893.64
189.86
89.58
10.11
325.00
169.26
116.25
435.95
1,241.15
112.85
200.00
29.10
3,686.70
28.14
2,177.00
4.47
1,173.76
1,330.56
133.51
404.06
107.54
422.35
4,249.60
219.00
567.02
1,044.30
300.36
150.00
858.56
18,244.24
13.42
149.00
31.09
17,093.19
1,749.77
73.99
372.74
OTC Board of Commissioners' Minutes
May 19, 2009
Attachment A, Page 2
JOHN GOOD
GOVERNMENT FINANCE OFFICERS AS
GRAINGER INC
HAWES SEPTIC TANK PUMPING
HEALTHCARE ENVIRONMENTAL SERVI
HENNEPIN CO SHERIFF
HEWLETT PACKARD COMPANY
HIGH PLAINS TECHNOLOGY
HOBART SALES & SERVICE
HOMESTEAD BUILDING SUPPLIES
INDEPENDENT EMERGENCY SERVICES
THE INDEPENDENT
INNOVATIVE OFFICE SOLUTIONS
ISSUETRAK INC
KELLY SERVICES I NC
LAKE REGION HEAL TH CARE CORP
LAKELAND MENTAL HEALTH CENTER
LAKES AREA PEST CONTROL LLC
LAKES COUNTRY SERVICE CO OP
LAKEWAY MARKET LLC
LARRY OTT INC TRUCK SERVICE
LARRY'S SUPERMARKET
LAWMEN SUPPLY COMPANY INC
LEITCH EXCAVATING
MACPZA
MARCO INC ST LOUIS
MATTHEW BENDER & COMPANY INC
MIDWESTERN MAT RENTAL & SUPPLY
MINNESOA WANNER COMPANY
MN CO INSURANCE TRUST
MN HWY SAFETY AND RESEARCH CEN
MN OFFICE OF ENTERPRISE TECHNO
MN ST BOARD OF ASSESSORS
MSANI
NANIK'S ELECTRIC
NAPA OF PERHAM
NATIONAL BUSINESS SYSTEMS INC
NELSON AUTO CENTER
NETWORK CENTER COMMUNICATIONS
NEW YORK MILLS HERALD
NORTHLAND BUSINESS SYSTEMS INC
OFFICEMAX INCORPORATED
OLSEN COMPANIES
OLSON OIL CO INC
THE ORIGINAL HEATING MAN
OTTERTAIL TRUCKING INC
OVERLAND MECHANICAL SERVICES
PACE ANALYTICAL SERVICES INC
PAMIDA PHARMACY
PARK REGION CO OP
PEBBLE LAKE TAKE 5
PERHAM ACE HARDWARE
PERHAM AREA EMS
PERHAM ENTERPRISE BULLETIN
PERSONNEL EVALUATION INC
PITNEY BOWES
PREMIER SPECIAL TY VEHICLES INC
PREMIUM WATERS INC
PRO AG FARMERS CO OP
74.88
645.00
309.60
70.00
29.10
70.00
3,985.43
50,683.35
9.05
17.54
64.00
84.50
53.89
600.00
1,040.00
1,028.00
109.00
83.07
321.89
527.45
375.00
61.33
1,133.64
5,640.00
35.00
319.76
149.20
79.72
930.30
2,500.00
732.00
1,200.00
690.00
100.00
1,679.28
26.90
7,503.92
101,222.42
707.50
76.00
14,377.51
126.36
628.38
137.08
97.15
14,186.40
103.84
8,030.00
7,078.58
477.14
570.14
141.54
330.00
38.00
20.00
209.24
183.07
25.83
127.80
PRO BUILD FERGUS FALLS
PRODUCTIVE ALTERNATIVES INC
PUBLIC SAFETY CENTER INC
RDO EQUIPMENT CO FARGO
REED BUSINESS INFORMATION
REVIEW ENTERPRISES INC
RIDGEWATER COLLEGE
SAFELITE FULFILLMENT INC
CHERI SCHULTZ
SEEBA'S SHOP
SERVICE FOOD SUPER VALU
HEATHER SEVERSON-TANEZ AND
SEWER SERVICE
SIMPLEXGRINNELL LP
SOUTHTOWN C-STORE
SPRINT
STATE OF MINNESOTA
STEINS INC
STEVE SCHIERER APPRAISALS
STEVE'S SANITATION INC
STREICHERS
SWANSTON EQUIPMENT CORP
VERGAS 66
VICTOR LUNDEEN COMPANY
VOSS LIGHTING
WADENA PIONEER JOURNAL
WALLWORK TRUCK CENTER
WASTE MANAGEMENT
RANDY WASVICK
WEST PAYMENT CENTER
WILKIN CO SHERIFF
XEROX CORPORATION
ZIEGLER INC
•••• FINAL TOTAL ...
OTC Board of Commissioners' Minutes
May 19, 2009
Attachment A, Page 3
2.77
164.44
414.09
883.34
42804
252.00
450.00
49.95
139.00
65.00
6.18
71,000 00
80.00
324.83
51.35
662.70
2,320.00
1,462.54
600.00
2,764.43
1,616.61
20,288.95
858.90
42.60
334.01
116.40
382.37
45,687.61
69.92
2,953.10
1,929.52
121.93
8.99
$557,684.99 ••••
0 0.5 1 MIies
OTC Board of Commissioners' Minutes
May 19, 2009
Attachment B, Page 1
CJ Frost property
Proposed acquisition
D Granier property 0 Bluff Cniek WMA