HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/12/2009MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 W. Fir Avenue, Fergus Falls, MN
May 12, 2009
9:15 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, May 12, 2009, at 9:17 a.m., at the
Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners
Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Doug Huebsch and
Lee Rogness present.
Approval of Agenda
Motion by Froemming, second by Rogness, and unanimously carried to approve the Human Services
Board agenda of May 12, 2009 with the following change:
Public Health Agenda Items -canceled
Approval of Minutes
Motion by Froemming, second by Lindquist, and unanimously carried to approve the Human Services
Board minutes of April 28, 2009 as presented.
Committee of the Whole Discussion
Commissioners discussed budgets including the decreased projected revenues for the State of
Minnesota budget. They also discussed the various flooding situations throughout the County.
County Coordinator, Larry Krohn, reported that Otter Tail County has been declared a Disaster Area
for public infrastructure; however, that declaration does not cover private assistance. There would
need to be a couple of hundred homes being impacted to obtain a private declaration. The Lake Olaf
project may take a longer time than usual to implement the pumping project due to the procedures
required by the U.S. Fish & Wildlife Service.
Children and Family Services Report
Supervisor, Brad Vold, introduced staff and presented the Children and Family Services 2008 Annual
Report. Mr. Vold stated that there are five participants in Family Court which is a very good program
in terms of keeping kids in the home or preventing placements. Cases for CY2008 have decreased
when compared to CY2007; however, Mr. Vold stressed that the cases are becoming more costly and
time consuming to manage. Commissioners asked questions which resulted in discussion about
regionalization of services, parenting complexities, and parenting classes.
Chemical Dependency/Detox Annual Report
Supervisor, Jodi Wentland and staff submitted the 2008 Chemical Health Unit Annual Report.
Ms. Wentland highlighted several statistics. In 2008, the Chemical Health Unit completed 780
chemical use assessments. From those assessments, 429 referrals were made to providers for
treatment. In the State of Minnesota, over 50% of the expense for chemical dependency treatment is
publicly funded. Otter Tail County spends approximately $400,000 per year for treatment which
represents only 15% of the total funding. State and Federal funding provides about 85%. Discussion
continued regarding the standardized assessment handout, positive effects of the new DUI Program,
and private insurance issues with CD treatment and/or detox services.
OTC Board of Commissioners' Minutes
May 12, 2009
Page 2
Human Services Contract Renewals
Motion by Lindquist, second by Froemming, and unanimously carried to approve the following Human
Services Contracts:
Agency Program Effective
Date
Targeted Population Funding Source
Prairie Nursing Services 05/01/2009 through Adults with Mental Unit Cost-$30.00 per hr.
Community 12/31/2009 Health Conditions up to $9,000
Services County of Financial
Resoonsibilitv
Country Residential Services 05/01/2009 through Residential Alternative Care, Elderly
Pines & Assisted Living 06/30/2010 Services & Waiver-CADI, TBI or
Home Care Assisted Living to CAC Waiver Funds
Eliaible Persons
Coleen Adult Foster Care Addendum to Elderly & Disabled Alternative Care, Elderly
Houge current contract: Individuals Waiver-CADI, or TBI
06/01/2009 through Waiver Funds
06/30/2009
Human Services Staffing
Motion by Rogness, second by Huebsch, and unanimously carried to authorize the Human Services
Director to contract for two full-time equivalent temporary employees to work during several
anticipated leave of absences.
Human Services Legislative Update
Mr. Dinsmore submitted the Minnesota Association of County Social Service Administrators
Legislative Update dated May 11, 2009 entitled "Activity at the Legislature". The update was a Health
and Human Services Omnibus Bill Conference Committee Report (HF 1362/SF 695).
Approval to Pay Bills & Claims
Motion by Lindquist, second by Huebsch, and unanimously carried to approve payment of the Human
Services bills and claims as presented.
PROCLAMATION
In Support of
"DRUG COURT MONTH"
Otter Tail County Resolution No. 2009 -28
Commissioner Erickson offered the following resolution:
WHEREAS, 2009 marks the Twentieth Anniversary of the Miami-Dade Drug Court, the first Drug
Court in the nation. That court sparked a national revolution that changed the face of
the American Justice System; and
WHEREAS, for the past twenty years Drug Courts have been restoring lives, reuniting families and
making communities across this nation safer; and
WHEREAS, Drug Courts provide focus and leadership for community-wide partnerships, bringing
together public safety and public health professionals in the fight against drug abuse
and criminality; and
OTC Board of Commissioners' Minutes
May 12, 2009
Page 3
WHEREAS, 60 to 80 percent of drug offenders sentenced to prison and over 40 percent sentenced
to probation recidivate, and whereas fewer than 17 percent of Drug Court Graduates
recidivate; and
WHEREAS, results of more than 100 program evaluations and at least four meta-analytic studies
have yielded definitive evidence that Drug Courts are demonstratively effective and
significantly improve substance-abuse treatment outcomes, substantially reduce drug
abuse and crime, and do so at less expense than any other justice strategy; and
WHEREAS, over 25,000 judges, prosecutors, defense attorneys, substance abuse and
rehabilitation professionals, law enforcement and community supervision personnel,
researchers and educators, national and community leaders, and others dedicated to
Drug Courts and s,imilar types of treatment programs are healing families and
communities across the country; and
WHEREAS, The Drug Court movement has grown from the 12 original Drug Courts in 1994 to
2,301 operational Drug Courts and 3.410 problem solving courts as of December 2008;
and
WHEREAS, Otter Tail Count has joined in the support of "Drug Courts" by implementing the DWI
Court, March 2008 and the Family Dependency Treatment Court, July 2008; and
WHEREAS, Friday, May 15, 2009 marks National Drug Court Commencement Day, which
celebrates the promise of recovery and restored hope to Drug Court graduates and
their families.
THEREFORE, BE IT RESOLVED, that Otter Tail County declares that a "Drug Court Month" be
established during the Month of May, 2009, recognizing the practitioners and participants who make
drug courts work and the significant contributions that Drug Courts have made, and continue to make,
in reducing drug usage and crime.
Commissioner Huebsch seconded the motion to adopt the above resolution, and upon being put to a
vote, the resolution was unanimously adopted.
Ctfa)~P$~
Human Services Board Chair
West Central Regional Juvenile Center
Probation Director, Chuck Kitzman, briefed the Board on the current budget at the West Central
Regional Juvenile Center in Moorhead. The budget was planned on 18.5 clients per day; however,
the capacity has been 17.2 so far in 2009. The WCRJC Board increased the per diem $5.00 per day
and will continue to monitor the budget throughout the year.
OTC Board of Commissioners' Minutes
May 12, 2009
Page4
Probation Department Grant Agreement
Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate
County Officials' signatures to execute a Grant Agreement between the County of Otter Tail and the
State of Minnesota, Department of Corrections, for Caseload/Workload and Remote Electronic
Alcohol Monitoring programs. The agreement is effective for the period of July 1, 2009 through
June 30, 2011 and provides the County with $119,139 each year for Caseload/Workload reduction
and $12,000 each year for REAM.
Adjournment
At 10:25 a.m., Chairman Erickson declared the meeting of the Otter Tail County Human Services
Board adjourned until 9:15 a.m. on Tuesday, May 26, 2009.
Dated: _..,,o..,:s::J--1-'/ 2-=1,,+-/=2..==-'---'-9 __ _
Attest:~~ LarryKr n,lerk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By~(~ p ~/y,~Av~
Everett P. Erickson, Human Services Board Chair
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, May 12, 2009, at 10:30 a.m., at
the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners
Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Doug Huebsch, and
Lee Rogness present.
Approval of Agenda
Motion by Froemming, second by Huebsch, and unanimously carried to approve the Board of
Commissioners agenda of May 12, 2009, as mailed.
Approval of Minutes
Motion by Huebsch, second by Rogness, and unanimously carried to approve the Board of
Commissioners meeting minutes of May 5, 2009, as mailed.
Approval to Pay Bills
Motion by Erickson, second by Huebsch, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
County Drainage System No. 70
Ditch Inspector, Randy Wasvick, briefed the Board on County Ditch No. 70 in St. Olaf Township.
Ditch No. 70 flows into the north side of Sewell Lake. He presented a map and explained that there
are several other areas that have been tiled where the water flows into the lake in addition to Ditch
No. 70. He reported that the water flows into an open ditch and because of the high water level of
Sewell Lake, the water is flowing over the open ditch and flooding tillable property. The outlet for the
lake is a 12" pipe that has been restricted by an 8" valve that outlets into Ditch No. 52. County
Attorney, David Hauser, stated that the water will go over the lake and into fields when it reaches the
Ordinary High Water Level of 1,298 feet. Discussion took place regarding the original design and the
possibility of removing the 8" restriction. It was determined that in 1923, there were 445.8 acres of
benefited property in Ditch No. 70 at a value of $35,319. After further discussion, Mr. Wasvick
recommended that a redetermination of benefits and an engineering study be completed.
Commissioners requested that Mr. Wasvick contact the Department of Natural Resources because
this work would be done below the OHWL of Sewell Lake.
Auditor's Office
OTC Board of Commissioners' Minutes
May 12, 2009
Page 5
Motion by Froemming, second by Huebsch, and unanimously carried to approve Section A, Option 1,
and Sections B, C, and D of the contract to provide continuing disclosure reporting services between
Otter Tail County and Ehlers & Associates, Inc. and further, the motion authorizes the County Auditor
to sign the agreement on behalf of Otter Tail County.
Motion by Lindquist, second by Erickson, and unanimously carried to approve the following
application for license:
Ten Mile Lake Resort, Inc.
12303 County Highway 35
Dalton, MN 56324
On/Off-Sale 3.2, On-Sale Wine, and
Consumption and Display Permit
Solid Waste Department
Solid Waste Director, Mike Hanan, submitted handouts including hours of operation and aerial
photographs for the various County transfer stations and landfills as well as the Solid Waste Fee
Schedule. A draft letter dated May 12, 2009 to Wadena County Commissioner, David Schermerhorn,
was presented. Motion by Froemming, second by Huebsch, and unanimously carried to authorize the
Chairman's signature on the letter to Commissioner Schermerhorn.
Recess & Reconvene
At 11 :23 a.m., Chairman Erickson declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 11 :29 a.m.
DNR Land Acquisition Request
Don Shultz, from the MN DNR, referred to a handout showing an BO acre land acquisition proposal.
The land is owned by Dale and Deb Frost. The property is adjacent to the Bluff Creek Wildlife
Management Area and would be open to public hunting, trapping, and other wildlife related activities.
Adjacent property owner, Curt Grenier, presented a map showing their properties bordering the
proposed acquisition property on the north and south sides. Curt Grenier and his brother requested a
road on the east side of the Dale Frost's property to reach the north 80 acres. He stated that they
have some tillable acres on the north property that they plant and they cannot access it from the north
road because of a wetland; therefore, for practical purposes, they are landlocked from that property.
Lengthy discussion took place regarding easement options and the need for a perpetual easement.
Motion by Froemming, second by Rogness, and unanimously carried to table this issue to allow the
property owners additional time to work out a solution to the access issue.
RESOLUTION DESIGNATING COUNTY STATE AID HIGHWAY LOCATION
County State Aid Highway No. 83
Otter Tail County Resolution No. 2009 -29
Upon a motion by Rogness, seconded by Huebsch, and unanimously carried, the following
resolution was adopted:
WHEREAS, it appears to the County Board of Commissioners of the County of Otter Tail that
the highway right of way required for County State Aid Highway No. 83 under S.A.P.
No. 56-683-10 should be accurately described and located by a highway right of way plat.
OTC Board of Commissioners' Minutes
May 12, 2009
Page 6
NOW, THEREFORE, BE IT RESOLVED by the County Board of Commissioners of the County
of Otter Tail that the Board of County Commissioners for the County of otter Tail is hereby designating
the definite location of County State Aid Highway No. 83 in Sections 17, 19, 20, 29, 30, 31 and 32,
Township 133 North, Range 40 West of the 5th Principal Meridian as shown on the 4 pages of OTTER
TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 18
Adopted at Fergus Falls, Minnesota, this 12th day of May, 2009.
Dated: c,-J:/,"I / ~c:A , . OTTER TAIL COUNT~OARD OF COMMISSIONERS
B~~ r~~
Everett P. Erickson, Board of Commissioners Chair
Speed Zone Study Request
A segment of CSAH No. 50
Otter Tail County Resolution No. 2009 -30
Motion by Rogness, seconded by Huebsch, and unanimously carried to adopt the following
resolution:
WHEREAS, the City of Deer Creek has requested that the County of Otter Tail take such
action as may be necessary in order to pursue a reduced speed limit on the segment of County State
Aid Highway No. 50 from TH 29 and a point approximately 0.5 miles East, AND,
WHEREAS, the County of Otter Tail believes that a speed zone reduction would be beneficial
in this area.
NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this
area be studied by the Minnesota Department of Transportation to determine the need for a reduced
speed zone, if any.
BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceeds with
establishing a legal speed zone if the findings of the traffic study are supportive.
Adopted at Fergus Falls, Minnesota, this 12th day of May, 2009.
Dated: --'-Q.._c,;-L.j/c,.1...l.'1-l-/-""d-O=Oc..1~--
1 '
Attest: /~ ~
LarryKron, Clerk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By~~/~g~
Everett P. Erickson, Board of Commissioners Chair
Speed Zone Study Request
A segment of CSAH No. 27
OTC Board of Commissioners' Minutes
May 12, 2009
Page 7
Otter Tail County Resolution No. 2009 -31
Motion by Rogness, seconded by Huebsch, and unanimously carried to adopt the following
resolution:
WHEREAS, the City of Fergus Falls has requested that the County of Otter Tail take such
action as may be necessary in order to pursue a reduced speed limit on the segment of County State
Aid Highway No. 27 from the intersection of CSAH 27 and Woodland Drive approximately 0.5 miles
both North and South, AND,
WHEREAS, the County of Otter Tail believes that a speed zone reduction would be beneficial
in this area.
NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this
area be studied by the Minnesota Department of Transportation to determine the need for a reduced
speed zone, if any.
BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceeds with
establishing a legal speed zone if the findings of the traffic study are supportive.
Adopted at Fergus Falls, Minnesota, this 12th day of May, 2009.
Dated: _,.,a05""'--/wlw1c..,/u2"-'o"-'o::.,'1c__ __
Attest: ~ ~ Lar~, cirk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
B~ec:S~
Everett P. Erickson, Board of Commissioners Chair
High Water Discussion
The Highway Engineer and Ditch Inspector discussed the high water issue on CSAH 24 and briefed
the Board on the possibility of using County Ditch No. 56 to move the water. Other high water areas
were discussed including the water levels affecting Highway 108 and Lake Olaf and Dead man Lake.
The Highway Engineer stressed that private help due to high ground water is not available at this
time.
West Central MN Housing Partnership
Motion by Huebsch, second by Lindquist, and unanimously carried to appoint Dale Umlauf of Fergus
Falls to the West Central MN Housing Partnership for a three-year term effective March 1, 2009.
July 4th Race Request
County Coordinator, Larry Krohn, informed the Board that Lake Country Gardens sponsors a 1 OK foot
race and this year, it is being held on the 4th of July, which impacts county roads in the area. Motion
by Rogness, second by Huebsch, and unanimously carried to refer this request to the Sheriff's
Department for public safety reasons.
OTC Board of Commissioners' Minutes
May 12, 2009
Page 8
Adjournment
At 12:35 p.m., a motion was offered by Froemming, seconded by Lindquist, and unanimously carried
to adjourn the Otter Tail County Board of Commissioners meeting until Tuesday, May 19, 2009.
Dated: --'='05=+/.,_1 "lL-//'--';;i__=oo::e.'J_,___ OTTER TAIL COUNTY PARO OF COMMISSIONERS
B~ , ~~
Everett P. Erickson, Board of Commissioners Chair
CB/kd
OTC Board of Commissioners' Minutes
May 12, 2009
Attachment A, Page 1
WARRANTS APPROVED ON 5/12/2009 FOR PAYMENT 5/12/2009
VENDOR NAME
A-1 ENGRAVING
ABG MAINTENANCE INC
AMERICAN INSTITUTIONAL SUPPLY
AMERICAN TOWER CORPORATION
AMERIGAS
ANDERSON LAND SURVEYING INC
ARVIG COMMUNICATION SYSTEMS
ASSOCIATION OF MN COUNTIES
AT&T MOBILITY
BALLARD SANITATION INC
JANE BAUMGARTNER
BEN HOLZER UNLIMITED
BOB'S STANDARD BULK SERVICE
SUSAN BOLSTAD
BRANDON COMMUNICATIONS INC
BRAUN VENDING INC
ELIZABETH CADEM
CAPRA'S SPORTING GOODS
CARR'S LAKE COUNTRY SUPERMARKE
CENTRASOTA ORAL & MAXILLOFACIA
CERTIFIED AUTO REPAIR
CO OP SERVICES INC
COLLEGE WAY AUTO INC
COOPERS TECHNOLOGY GROUP
CULLIGAN
D & T VENTURES LLC
DAKOTA PRINTERS LLC
DAL TON COMMUNITY FIRE AND RESC
DAN'S TOWING & REPAIR
JACK DAWKINS
DEANS COUNTRY MARKET
MARK ELLENSON
ERGO IN DEMAND INC
EXECUTIVE BUSINESS LISTING
FARNAM TIRE CENTER
FERGUS ELECTRIC
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS MEDICAL GROUP
CITY FERGUS FALLS
FERGUS POWER PUMP INC
FERGUS TIRE CENTER
FERRELLGAS
BRENT FLODEN
FORTWENGLER ELECTRIC INC
SHARI FRESONKE
FSH COMMUNICATIONS LLC
GALL'S INC
GERALD N EVENSON INC
GRAINGER INC
HATLING LAW OFFICE
HEDAHLS HEADQUARTERS
HENNING HARDWARE
HILL TOP LUMBER INC
HOUSTON ENGINEERING INC
INNOVATIVE OFFICE SOLUTIONS
AMOUNT
35. 15
170.40
19.74
94.91
351.77
942.50
200.00
90.00
851.10
315.00
10.52
76.17
70.53
33.74
367.93
21.49
34.64
2,135.00
28.60
402.00
695.98
1,097.93
181.35
274.76
39.91
464.00
116.40
350.00
35.01
41.66
18.49
148.36
1,249.75
549.99
30.00
462.26
244.98
1,720.08
1,476.50
4,400.00
1,669.94
297.08
7.22
17.04
20.10
63.90
147.98
95.29
469.44
230.00
31 06
170.01
39.47
252.00
26.69
OTC Board of Commissioners' Minutes
May 12, 2009
Attachment A, Page 2
JACOBSON CONSTRUCTION
K.I.D.LEASING
MARCIE KNUDSEN
L & L SERVICE
LAKE REGION DENTAL CENTER
LAKE REGION HEALTHCARE CORP
LAKES RADIO
LAKES X-TERM LLC PEST CONTROL
LARRY OTT INC TRUCK SERVICE
PAT LARUM
LOCATORS & SUPPLIES INC
MARCO INC ST LOUIS
MCCC Ml 33
MCCOLLOUGH WELDING
JAMES MCMAHON
METRO GRAPHIC ARTS
THE MIDWEEK
MIDWESTERN MAT RENTAL & SUPPLY
MINNKOTA
MN DEPT OF PUBLIC SAFETY
MN MOTOR COMPANY
MN STATE BAR ASSOCIATION
STEPHANIE MORRIS
NAPA FERGUS FALLS
NAPA STANDARD PARTS OF WADENA
NELSON AUTO CENTER
NETWORK CENTER COMMUNICATIONS
NORTHLAND CONSTRUCTION OF UNDE
NORTHSTAR TECHNOLOGY GROUP INC
OFFICEMAX INCORPORATED
OLSON OIL CO INC
OTTER TAIL CO PUBLIC HEALTH
OTTER TAIL POWER COMPANY
OTTER TAIL TELCOM
OTTERTAIL TRUCKING INC
OVERLAND MECHANICAL SERVICES
PELICAN RAPIDS PRESS
PERHAM ENTERPRISE BULLETIN
CITY PERHAM
PETE'S AMOCO
PETE'S BODY SHOP & TOWING
PRAXAIR DISTRIBUTION INC
PROACTION UNIFORMS
QUARTERMASTER
QUICK'S NAPA AUTO PARTS
RDO EQUIPMENT CO FARGO
REAL VISION SOFTWARE INC
ROYAL TIRE INC
SAFELITE FULFILLMENT INC
SCOTT HOFLAND CONSTRUCTION INC
PETER SCOTT
SEWER SERVICE
SHULTZ TORGERSON ARCHITECTS LT
SIGELMAN STEEL & RECYCLING INC
PAUL SIMENGAARD
STEINS INC
STEVE'S SANITATION INC
STRAND HARDWARE & RADIO SHACK
150.00
256.44
57.93
44.00
826.00
305.13
295.00
75.00
1,450.00
60.96
697.21
449.76
1,352.45
132.97
9.90
3,347.00
111.93
84.19
29.00
275.00
144.44
519.21
240.90
17.66
521.47
546.67
3,391.21
2,000.00
79.83
191.85
421.27
735.00
166.93
75.00
14,458.00
422.17
202.20
96.76
63,282.22
1,314.54
34.88
256.67
89.33
284.43
53.24
552.43
4,558.50
522.08
474.75
6,660.00
95.85
260.00
3,874.00
68.44
110.68
1,281.82
31.59
75.62
STREICHERS
STRINGER BUSINESS SYSTEMS INC
TITAN ACCESS ACCOUNT
UL TEIG ENGINEERS
UNIFORMS UNLIMITED
KEITH VAN DYKE
VERGAS ACE HARDWARE
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA
WASTE MANAGEMENT
WEETOWN OUTPOST
WEST PAYMENT CENTER
ZACK JONES & MAGNUS
ZIEGLER INC
3 D SPECIAL TIES INC
.... FINAL TOTAL. ......
OTC Board of Commissioners' Minutes
May 12, 2009
Attachment A, Page 3
219.44
6,862.86
6,177.68
118.68
953.69
10.00
57.72
71.33
164.54
559.26
470.00
2,584.97
4,788.19
1,875.66
135.07
$166,556.42