HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/24/2009MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 Fir Avenue W., Fergus Falls, MN
March 24, 2009
9:15 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, March 24, 2009, at 9: 15 a.m., at
the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners
Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Doug Huebsch and
Lee Rogness present.
Approval of Agenda
Motion by Froemming, second by Rogness, and unanimously carried to approve the Human Services
Board agenda of March 24, 2009.
Approval of Minutes
Motion by Froemming, second by Lindquist and unanimously carried to approve the Human Services
minutes of March 10, 2009 with the following correction:
In the March 10, 2009 minutes, Page 1 under the heading "Committee of the Whole Discussion", the
words "the County provided to the townships for their input" were deleted.
Committee of the Whole Discussion
Discussion took place regarding the township's right to adopt zoning ordinances. Township zoning
ordinances can be more restrictive than County ones but not less restrictive. If people want to
challenge the zoning, their recourse is a public hearing. The idea of getting the Extension Service
together with a Feedlot Officer position was discussed.
Probation Department Annual Report
Probation Director, Chuck Kitzman, handed out the 2008 Probation Annual Report and reviewed the
information. He reviewed the top Juvenile offenses and the various Juvenile Programs, such as the
Teen Tobacco Awareness Program, Chemical Awareness Program (CAP), Theft Clinic Program and
Alive at 25 Program. There were more adult offenders placed under supervision in 2008 than
juveniles with 109 of those being for DWI and 24 for domestic assault DWI Court had 19 participants
in 2008. The annual report showed juvenile out of home placement costs for 2008 at $914,066.27.
Remote Electronic Alcohol Monitoring (REAM) Grant
Motion by Lindquist, second by Huebsch, and unanimously carried to authorize the Chairman's
signature to execute Amendment No. 2 to P78 00000006106, which provides $3,000.00 additional
funding for REAM during FY09.
Motion by Lindquist, second by Froemming and unanimously carried to authorize the Probation
Director to apply for the 2 year Remote Electronic Alcohol Monitoring Grant for FY 2010-2011.
Caseload/Workload Reduction Grant
Motion by Huebsch, second by Lindquist, and unanimously carried to authorize the Probation Director
to apply for the 2 year Caseload/Workload Reduction Grant for FY 2010-2011.
OTC Board of Commissioners' Minutes
March 24, 2009
Page 2
Public Health Personnel Update
Public Health Director, Diane Thorson provided a Personnel update. Motion by Lindquist, second by
Huebsch, and unanimously carried to approve the following changes as recommended by the Public
Health Director and the Personnel Committee:
1. Extend the temporary authorization of the Nutritionist serving in the dual role of Financial
Manager.
2. Authorize change of status for existing 1.0 FTE PHN to an intermittent position. Renew
temporary authorization until June 30, 2009, with plans to replace this position with a 0.80 position
based in the New York Mills office.
3. Authorized the voluntary reduction in work hours from 24 hrs/wk to 20 hrs/wk effective
June 1, 2009 for the part time position.
State Health Improvement Planning Grant
Motion by Huebsch, second by Rogness, and unanimously carried to authorize the Public Health
Director to submit a multi-county (Clay-Wilkin, Becker and Otter Tail) application for State Health
Improvement Planning Grant Clay County has agreed to write the grant and be the fiscal agent.
Veden Foundation Grant
Public Health Director, Diane Thorson, reported that the Veden Foundation has approved a $25,000
over 2 years grant for breastfeeding intervention.
Letter of interest
Chairman Erickson acknowledged a letter he received from Cal Ludeman, Commissioner of Minnesota
Department of Human Services, commending the Human Services staff for exemplary performance in
meeting OHS Human Service Financial reporting requirements for the Calendar year 2008.
Volunteer Driver Program
Human Services Case Aide, Laura Hillman, updated the Board on the Volunteer Transportation
Program. She reported that there are 62 volunteer drivers providing needed transportation for County
residents over the age of 60 for medical appointments.
Contract Renewals
Motion by Froemming, second by Lindquist and unanimously carried to approve the following Human
Services Contracts:
Agency Program Effective Targeted Population Funding Source
Date
LMHC Chemical Health Services April 1, 2009 Individuals eligible for County of
(Addendum) Integrated Dual Diagnosis Through CD Services Responsibility
Treatment Prooram December 31, 2009
Alcott Assisted Living January 1, 2009 Elderly Mental Health Initiative
Manor Through Funds
December 31, 2010
Productive Detox & Holds January 1, 2009 Chemically Dependent County of Financial
Alternative Through Individuals Responsibility
December 31, 2009
Servant Residential Services/Assisted March 1, 2009 Elderly AC/EW/or CADI Waiver
Residential Living Through Funds
Care, Inc. December 31, 2009
REM Waivered Services and January 1, 2009 Persons with Mental AC/EW/ or CADI
Waivered & Independent Living Skills Through Retardation or related Waiver Funds
ILS December 31, 2009 conditions And MA
REM Semi-Independent Living January 1, 2009 Persons with Mental County of Financial
SILS Skills Through Retardation or related Responsibility
December 31, 2009 conditions
OTC Board of Commissioners' Minutes
March 24, 2009
Page 3
Financial Year-to-Date Review
Human Services Director, John Dinsmore gave a Fiscal update. Revised budget information,
expenditure reduction, delayed payroll has helped reduce the monthly budget.
Legislative Update
Human Services Director, John Dinsmore provided a handout entitled "State-County Results,
Accountability and Service Delivery Redesign Act: An AMC/MACSSA Response to the Governor's
HSAA, and discussed with the board.
Approval to Pay Bills & Claims
Motion by Huebsch, second by Rogness, and unanimously carried to approve payment of the Human
Services bills and claims as presented.
Adjournment
At 10:49 a.m , Chairman Erickson declared the meeting of the Otter Tail County Human Services
Board adjourned until 9:15 a.m. on Tuesday, March 31, 2009.
OTTER TAIL COUNTY HUMAN SERVICES BOARD
Bi2~P~~
Everett P Erickson, Hum~Chair
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, March 24, 2009, at 11 :10 a.m., at
the Otter Tail County Government Services Center in Fergus Falls, MN, by Commissioners
Roger Froemming, Vice-Chair; with Commissioners John Lindquist, Doug Huebsch present.
Approval of Agenda
Motion by Huebsch, second by Lindquist, and unanimously carried to approve the Board of
Commissioners agenda of March 24, 2009, with the following additions:
2:00 p.m. -Disaster Declaration Discussion
2:25 p.m. -Closed Session -Attorney/Client Privilege
Commissioners Erickson and Rogness were present at 11: 12 a.m.
Approval of Minutes
Motion by Lindquist, second Erickson, and unanimously carried to approve the Board of
Commissioners meeting minutes of March 17, 2009, as mailed.
Approval to Pay Bills
Motion by Erickson, second by Huebsch, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
4-H Update
Extension Educator, Donna Geiser briefed the Board on 4-H activities, Youth Health Day,
Conservation Days and the State Fair. Ms. Geiser also noted that the Extension Office hosted a
Master Gardener training, which trained 30+ new Master Gardeners in Otter Tail County. Ms. Geiser
also invited the Commissioners to Conservation Days being held at the Walker Lake Fish Hatcheries
April 28, 29, & 30.
OTC Board of Commissioners' Minutes
March 24, 2009
Page 4
License Application
Motion by Froemming second by Lindquist and unanimously carried to approve the following
application for license:
Dwayne and Lori Codner
Peak Supper Club
Clitherall, MN 56524
Renewal of Consumption and Display Permit
Payment Approvals
Motion by Lindquist second by Froemming and unanimously carried, to approve payment in the
amount of $184.50 from the County Drainage No. 52 account to Ness Backhoe Service for the costs
(backhoe and labor) for opening a culvert in the drainage system.
Motion by Huebsch second by Lindquist and unanimously carried to approve payment in the amount
of $51.82 from the Construction Fund to Young & Associates for the 60-Bed Chemical Dependency
Treatment Center.
Exempt Permit
Motion by Huebsch second by Lindquist and unanimously carried, to approve with no waiting period
the LG220 Application for Exempt Permit as submitted by the East Otter Tail Deer Hunter's Chapter
for an event scheduled for Friday, April 17, 2009 at Playtime Bar and Grill located at 43974 390th St
State Land Acquisitions
Motion by Rogness second by Froemming and unanimously carried, to authorize the Chair and Clerk
signatures on the quit claim deeds and Affidavits of Landowner conveying the following three parcels
of tax forfeited property to State of Minnesota as approved by Otter Tail County Resolution No. 2008 -
47, which was approved on June 24, 2008:
41-000-06-0058-015
52-000-14-0079-000
62-000-08-0073-001
2 Acres in Section 6 of Nidaros Township
.50 Acre in Section 14 of Pine Lake Township
10 Acres in Section 8 of Woodside Township.
Final Rates
Auditor, Wayne Stein, provided a handout entitled "Otter Tail County Final Payable 2009 Rates" and
discussed it with the Board.
Perham Resource Recovery Facility Discussion
Solid Waste Director, Mike Hanan, provided the Board with a handout outlining Option 4, the option
that Otter Tail County formed from combining different parts of the 3 options previously proposed.
Discussion followed. Motion by Huebsch, second by Lindquist and unanimously carried to have Mike
Hanan and Roger Froemming bring to the next PRRF meeting, Option 4 as the proposal that Otter
Tail County Board would support.
Recess & Reconvene
At 12:00 p.m., Chairman Erickson, declared the meeting of the Otter Tail County Board of
Commissioners recessed for a lunch break. The meeting was reconvened at 1 :07 p.m.
Board of Review Schedule
Assessor, Robert Moe handed out the schedule of Board of Review meetings and briefly reviewed
with members.
Board of Equalization
OTC Board of Commissioners' Minutes
March 24, 2009
Page 5
Assessor, Robert Moe informed the Board that the County Board of Equalization is set for June 17,
2009. A new rule this year states that the meeting must either extend past 7 p.m. or be held on a
Saturday. After discussion the Board of Commissioners all agreed that they would like to have the
meeting all in one day and not have a Saturday meeting.
Explanation of Rural Vacant Land
Assessor, Robert Moe provided a handout titled "Class 2B and Class 2C Property" and discussed with
the board types of rural vacant land. Class 2B rural vacant land consists of parcels of property that
are unplatted, rural in character and not used for agricultural purposes. Class 2C rural vacant land is
land being managed under a forest management plan.
Green Acres Update
Robert Moe informed the Board that the Green Acres Bill was passed by the Minnesota Senate but
not by the House and has been referred to a Conference Committee to work out the differences.
Ditch 37
Ditch Inspector, Randy Wasvick informed the Board that Ditch 37, which runs under the streets of
Underwood, is plugged and water is coming up from under the street so repairs are needed. Motion
by Lindquist, second by Huebsch, and unanimously carried to go ahead with the repairs to Ditch 37
with the cost being billed back to the Ditch's Maintenance Fund.
Ditch 43
Ditch Inspector, Randy Wasvick, informed the board that Ditch 43 in Dane Prairie Township is also
plugged about 25 feet from the inlet. The area that is plugged is in a tillable field and repairs need to
happen before farming season begins. Motion by Rogness, second by Huesbch and unanimously
carried to have the Ditch Inspector proceed with the project.
Ditch 16 Discussion
With the Public Hearing for the Redetermination for Ditch 16 set for April 2, 2009, Ditch Inspector,
Randy Wasvick asked the Board members if there were any questions he could answer for them,
adding that the Ditch Viewers will also be at the Public Hearing. County Attorney, David Hauser
stated that (the County) as Ditch Authority, must keep the Ditch in repair as designed or as built in
working condition. Commissioner Lindquist asked why and when and how does a redetermination
take place. Randy Wasvick stated that there had been a request to have some work done on Ditch
16 and therefore a redetermination is done to see which property owners are benefiting from the ditch.
Those benefiting from the Ditch repairs will be assessed the cost of the repairs. It is the Ditch Viewers
job to determine which property owners are benefiting. The Public Hearing is the forum where the
property owners have the chance to disagree with the ditch viewers determination and the County
Board can have the ditch viewers review that parcel again. Property owner, Jeff Stabnow, spoke on
recognizing that an engineering study is needed and would like to see the Board go ahead with an
engineering study even if the redetermination is not finished. County Attorney, David Hauser, stated
that the law says that the County cannot incur any obligation until there is money available to pay for it
and therefore the County cannot proceed with an engineering study until the redetermination is
finished. A lengthy discussion continued regarding the Ditch 16 Redetermination Public Hearing.
Otter Tail County Resolution No. 2009-14
Commissioner Rogness offered the following and moved its adoption:
IT IS RESOLVED that Otter Tail County enter into Mn/DOT Agreement No. 94319 with the State of
Minnesota, Department of Transportation for the following purposes:
OTC Board of Commissioners' Minutes
March 24, 2009
Page 6
To provide for payment by the State to the County for the use of County State Aid Highways No. 24
and No. 41 as a detour route during the grading and bituminous mill and overlay construction and
other associated construction to be performed upon, along and adjacent to Trunk Highway No. 108
from Trunk Highway No. 59 to County State Aid Highway No. 41 under State Project No. 5623-32
(T.H. 108=206)
IT IS FURTHER RESOLVED that the County Board Chair and County Board Clerk are authorized to
execute the Agreement and any amendments to the Agreement.
Commissioner Lindquist seconded the motion, and upon being put to a vote, was unanimously
carried.
Adopted and signed this 24th day of March, 2009.
Dated: _O"'-+t.f+-/"'c,....:.·11--'/ 0-'-91------1 I OTTER TAIL COUNTY BOARD OF COMMISSIONERS
B~P&~
Everett P. Erickson, Bo~s Chair
Lake Olaf Environmental Assessment Worksheet
Highway Engineer, Rick West and Jeff Langen of Houston Engineering, reviewed information
regarding the Lake Olaf Environmental Assessment Worksheet (EAW). Motion by Lindquist,
seconded by Rogness and unanimously carried to authorize the continuation of the project and an
additional $3,600 towards the completion of the EAW.
Staffing Change Opportunity -Group Leader Areas
Highway Engineer, Rick West reported that a current group leader position in the New York Mills
garage, which has been operating with a Highway Maintenance Worker working out of classification,
has provided an opportunity to consider reconfiguration of the Group Leader Areas. Additionally, the
reconfiguration would be a reduction in budget and would allow the Highway Department to decrease
to three Group Leaders effective April 1, 2009. Motion by Rogness, second by Huebsch and
unanimously carried to approve the recommendation to reconfigure the Group Leader Areas from four
to three, which would result in the County not filling the Group Leader position.
Promotion
Ryan Anderson promoted from an Engineering Tech 1 to Engineering Tech 2. Mr. Anderson has
successfully completed 5 weeks of training for Bridge Inspection.
Disaster Declaration -Flooding
Otter Tail County Resolution No. 2009-15
Commissioner Huebsch offered the following and moved its adoption:
WHEREAS, the County of Otter Tail, Minnesota, has sustained severe losses of a major proportion,
as a result of flooding, starting on March 15, 2009.
WHEREAS, Otter Tail County is a public entity within the State of Minnesota, and
WHEREAS, for example, shared and numbered as Exhibit A, is list of these County Highways
affected by the flooding, and
' .
OTC Board of Commissioners' Minutes
March 24, 2009
Page 7
WHEREAS, the following conditions exist in Otter Tail County as a result of the disaster, extensive
damage to roadways, bridges, culverts and individual homes and farms caused by flooding, and
WHEREAS, the cost of recovery is beyond the resources within the County. State and Federal
resources are necessary.
NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners, that Otter
Tail County for and on behalf of the citizens of Otter Tail County, including the Cities and Townships,
request the Governor of the State of Minnesota to petition the President of the United States to
declare the County of Otter Tail County, Minnesota, to be a major disaster area through appropriate
channels.
BE IT FURTHER RESOLVED that this request is for the Infrastructure Support Program as offered
through P. L. 93-288.
BE IT FURTHER RESOLVED, that the County Emergency Management Director is authorized to
coordinate the damage survey teams, with local government, and assist in the administration of the
disaster recovery process as needed.
Commissioner Lindquist seconded the resolution and, upon being put to vote, was unanimously
adopted.
Adopted at Fergus Falls, Minnesota, this 24th day of May, 2009.
Dated: -~Q~L/-'-+-') C~•J-'-+-'J o~1 __ _ -r I OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By~~ p ~~
Everett P. Erickson, Board of Commissioner's Chair
Closed Session
At 2:55, Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners
closed to the public to discuss a pending grievance. The closed session is authorized by attorney-
client privilege, Chapter 13D.05 Subd. 3b. Present were all five seated Commissioners, County
Attorney, County Coordinator, Human Services Director and Acting Board Secretary.
Adjournment
At 3:15 p.m., Chairman Erickson declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Tuesday, March 31, 2009.
Dated: -~0_4'-l/~0~·7+/=o_,_1 __ _ I I OTTER TAIL COUNTY-PARO OF COMMISSIONERS
B&creARL~
Everett P. Erickson, Board of Commissioners Chair
CB/kc
OTC Board of Commissioners' Minutes
March 24, 2009
Attachment A, Page 8
WARRANTS APPROVED ON 3/24/2009 FOR PAYMENT 3/24/2009
VENDOR NAME
A-1 LOCK & KEY LLC
A'VIANDS LLC
AMERICAN INSTITUTIONAL SUPPLY
AMERIGAS
AUTO VALUE FERGUS FALLS
BACHMAN PRINTING COMPANIES
JOHN BARTHEL
BCA BTS
BEN FRANKLIN
BOB'S STANDARD BULK SERVICE
BRAUN INTERTEC CORPORATION
MARLENE CARLSON
CDW GOVERNMENT INC
CIT TECHNOLOGY FIN SERV INC
CITIZENS ADVOCATE AND VERNDALE
CODE 4 SERVICES LLC
COOPERS TECHNOLOGY GROUP
DACOTAH PAPER COMPANY
DEX EAST
EGGE CONSTRUCTION INC
ELECTION SYSTEMS & SOFTWARE IN
FASTENAL COMPANY
FERGUS FALLS MEDICAL GROUP
FERGUS FALLS SCHOOL DIST 544
FERGUS POWER PUMP INC
FERGUS TIRE CENTER
FOTH & VAN DYKE
G & K SERVICES
GE CAPITAL (CA)
GOPHER STATE ONE CALL
GRAINGER INC
HAWES SEPTIC TANK PUMPING
HENRY'S FOODS INC
SANDY HOLO
ISSUETRAK INC
JK SPORTS
KELLY SERVICES INC
KIM KNUTSON
LAKELAND MENTAL HEALTH CENTER
LAKES COUNTRY SERVICE CO OP
LARRY OTT INC TRUCK SERVICE
LAWSON PRODUCTS INC
LITTLE FALLS MACHINE INC
MARCO INC ST LOUIS
MATTHEW BENDER & COMPANY INC
MID-CENTRAL EQUIPMENT INC
MIDSTATES EQUIPMENT & SUPPLY
MIDWEST PRINTING CO
MILLER'S PRECISION ENTERPRISES
MN CO INSURANCE TRUST
MN DEPT OF CORRECTIONS
MN SHERIFFS' ASSOCIATION
NORTH AMERICAN SALT CO
NORTHLAND COMMUNITY & TECHNICA
NORTHSIDE WELDING
OFFICE DEPOT
OFFICEMAX INCORPORATED
ONE CALL LOCATORS LTD
OTTER TAIL CO TREASURER
OTTERTAIL AGGREGATE
OTTERTAIL TRUCKING INC
AMOUNT
100.00
3,319.75
235.40
613.17
6.38
394.05
19.47
450.00
24.71
70.53
2,647.50
48 09
1,274.14
189.86
578.55
216.20
168.32
697.00
21.00
171.25
30,557.28
27.16
87.00
593.96
192.15
109.56
5,982.55
1,802.10
372.74
8.40
67.33
70.00
1,532.83
31.48
600.00
262.98
760.00
94.15
545.00
1,966.95
1,000.00
394.87
461.52
379.11
572.40
1,499.66
51,888.00
111.83
209.28
157.00
450.00
350.00
13,203.30
1,298.00
14,281.83 .
7.23
168.75
26.52
10.00
638.00
9,298.70
,, .
PAMIDA PHARMACY
PEPSIAMERICAS
PERHAM CO OP CREAMERY
PITNEY BOWES
POWER PLAN
PRODUCTIVE ALTERNATIVES INC
PUBLIC SAFETY CENTER INC
QUILL CORPORATION
THE RAZOR BLADE COMPANY
RDO EQUIPMENT CO FARGO
RINGDAHL AMBULANCE SERVICE
SAFELITE FULFILLMENT INC
SERVICE FOOD SUPER VALU
SIMPLEXGRINNELL LP
SOUTH MILL SERVICE
SPRINT
STEINS INC
STRINGER BUSINESS SYSTEMS INC
SUPER SEPTIC INC OF PELICAN RA
JOYCE TOSO
MARTIN TOSO
TRI STAR RECYCLING
TRUCK BODIES & EQUIP INTERNATI
CHRISTINE TUNGSETH
SUSAN ULSCHMID
UNIVERSITY OF MN
US BANK
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA
VOSS LIGHTING
WADENA CO AUDITOR TREASURER
WASTE MANAGEMENT
WEST PAYMENT CENTER
WILKIN CO SHERIFF
ZIEGLER INC
FINAL TOTAL,
OTC Board of Commissioners' Minutes
March 24, 2009
Page 9
8,532,94
293,15
4,983.47
2,443,00
2,107,34
96,33
503,59
192,54
122,50
8,09
150,00
382,88
46,13
712, 14
399.27
662,70
1,809,96
11.43
150,00
20,00
20,00
3,276,58
123,81
81,11
31.44
75,00
2,000,00
253,00
246,81
1,504,86
1,636,07
11,21513
2,282.48
1,788,52
121,32
$201,598,58
OTC Board of Commissioners' Minutes
March 24, 2009
Exhibit A, Page 10
OTTER TAIL COUNTY 03/24/09
Roads Closed or I Lane Traffic
CSAH 10 -approx. 5 miles W of Elizabeth & 2 miles E of Wilkin Co Line -Closed to Traffic
CSAH 30-approx. 1.5 miles N of Tl-I 108-Open to 1 lane of traffic
CSA!-1 31 -approx .. 25 mile S of CSAH 20 & Becker Co Line -Open to 1 lane ofTrafiic
CSAH 33 -just S of the intersection of CH 124 -approx. 1.25 miles S of TH2 l O -Open to I lane of
Traffic
Locations with water going over the road
CSAH 24 -approx .. 5 miles E of Rothsay
CSAH 15 -approx. 4 miles N of Grant Co Line almost at the intersection ofCSAH 112 &
approx. 4 miles W of Wilkin Co Line
CSAH 7 -approx .. 5 miles N of Grant Co Line
CSAH 26 -at the Otter Tail/Grant Co Line & 1 mile E of Wilkin Co Line
CSAH 13 -at the intersection of CH 146 -approx. 3 miles S of Becker County
CSAH 14 -at the intersection of 4 70th Street approx. 3 miles E of TH 78
Locations close to having water over the road
CSAH 2 -approx. 3.2 miles E of the Wilkin Co Linc
-approx. 4 miles E & 1 mile N of Wilkin the Co Line
-at the intersection ofCSAH 1 -approx. 4 miles S of Fergus Falls
CSAH 26 -on the Grant Co Line approx. 6 miles E of Wilkin Co Linc
-on the Grant Co Line approx .. 25 miles W of TH 59
CSAH 122 -approx. 1.5 miles E of Underwood