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Home My WebLink AboutBoard of Commissioners - Minutes - 03/10/2009MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, March 10, 2009 9:15 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, March 10, 2009, at 9:15 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Froemming, second by Rogness, and unanimously carried to approve the Human Services Board agenda of March 10, 2009 with the Public Health Director's agenda items canceled due to inclement weather. Approval of Minutes Motion by Froemming, second by Huebsch, and unanimously carried to approve the Human Services Board meeting minutes of February 10, 2009, as presented. Committee of the Whole Discussion Commissioner Lindquist reported on the Minnesota sales tax increase which begins October, 2010. The categories to benefit from the funding are clean water, wildlife, and arts, parks & trails. County Attorney, David Hauser, informed the Board that the title opinion for the Fort Juelson property shows a lien against an individual with interest in the property. He advised that the County not accept the property until this issue is resolved. Discussion took place regarding the township zoning survey. County Coordinator, Larry Krohn, presented information from the Housing & Redevelopment Authority and Otter Tail/Wadena Community Action Council regarding dollars that may be available in the Federal Stimulus package for weatherization or energy improvements to homes or public buildings. Discussion took place regarding a legislative bill relative to utility companies and Mr. Hauser briefed the Board regarding the Pomme de Terre River Association. Commissioners who attended the recent Bio-Science Expo reported that it was an excellent presentation of economic development. Commissioner Huebsch suggested that the Board tour the former Wilmar Treatment Center which is a technical campus that has attracted hi-tech businesses using bio-sciences and technology. Commissioner Rogness received an invitation to attend a City Council workshop for the hockey arena. After brief discussion, a motion was offered by Huebsch, seconded by Erickson, and unanimously carried to authorize Commissioner Rogness to attend this workshop on behalf of the County. Approval of Human Services Contracts Motion by Rogness, second by Lindquist, and unanimously carried to approve the following Human Services contracts: Agency Program Effective Targeted Funding Information Date Population . Grand View Residential 02-01-09 Elderly 'AC/EW/CADlfTBI or CAC Estates Services/Assisted Livinq to 12-31-09 Waiver Funds DHS State of MN Shared Services 01-01-2008 Adult Mental Health Mental Health Initiative Contract to 06-30-201 0 Funds OTC Board of Commissioners' Minutes March 10, 2009 Page 2 GSC Parking Human Services Director, John Dinsmore, requested approval for two employees of the State Department of Human Services who work with the Mental Health Initiative to park their work vehicles in the County lot located east of the GSC building. Plant Manager, Rick Sytsma, stated that there is space available and did not oppose this as a temporary plan. Discussion continued regarding the county-owned vehicle lot. Motion by Rogness, second by Lindquist, and unanimously carried to affirm that County officials continue to pursue the activities necessary to complete final paperwork to procure the county-owned vehicle parking lot and provide temporary parking spots for two cars as requested by the Human Services Director. Family Dependency Problem Solving Court Cooperative Agreement Motion by Lindquist, second by Huebsch, and unanimously carried to approve the "Otter Tail County Human Services Department and Seventh Judicial District Court Cooperative Agreement" for the period of July 1, 2008 through December 31, 2009. This agreement provides grant dollars for the Family Dependency Treatment Court Program. Fraud & Collections Annual Reports Collection's Officer, Crystal Herman, collects debt and completes recoveries which offset the cost of programs, mostly for the Human Services programs. She reported year-to-date collections as $741,397.64 in 2008 with $249,073.92 that stays with the County and the remainder reimbursed to the State of Minnesota. Fraud Prevention Investigators, Sandy Halo and Sue Ulschmid, explained the civil process for handling fraud cases and referred to a handout entitled "Fraud Prevention Investigation Program Activity Report". The Fraud Prevention program considers over payments and cost savings by stopping benefits paid out in error. John Dinsmore presented detoxification and out-of-home placement fee collection data for 2008. These activities are coordinated by Case Aide, LeeAnn Sudbeck. Overall collections totaled $160,230.51, of which 85% are payments/revenue collected from families required to pay for a portion of out-of-home placement costs {based on a sliding fee schedule). In addition, the county also collected $68,837 in matching federal IV-E funds that partially pay for out-of-home placement costs of children whose families are determined eligible because they meet low income guidelines. Approval to Pay Bills & Claims Motion by Huebsch, second by Lindquist, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:34 a.m, Chairman Erickson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:15 a.m. on Tuesday, March 24, 2009. OTTER TAIL COUNTY HUMAN SERVICES BOARD By~~ p ~~ Everett P. Erickson, Human Services Board Chair Call to Order OTC Board of Commissioners' Minutes March 10, 2009 Page 3 The Otter Tail County Board of Commissioners convened Tuesday, March 10, 2009, at 10:47 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Everett Erickson, Chair; John Lindquist, Doug Huebsch and Lee Rogness present. Vice-Chair Roger Froemming was absent due to inclement weather. Approval of Agenda Motion by Huebsch, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of March 10, 2009, with the following changes: Committee Meetings -Postponed to the Next Board Meeting Facilities Operations Agenda Item -Postponed to the Next Board Meeting Detention Facility Agenda Item -Postponed to the Next Board Meeting Approval of Minutes Motion by Lindquist, second by Rogness, and unanimously carried to approve the Board of Commissioners meeting minutes of March 3, 2009, as mailed. Approval to Pay Bills Motion by Huebsch, second by Rogness, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Joint Powers Agreement for the Administration of Federal HSIP Safety Grant S.P. No. 088-070-006 Otter Tail County Resolution No. 2009 -10 Commissioner Rogness offered the following resolution: IT IS RESOLVED that the County of Otter Tail enter into a Joint Powers Agreement with the twelve Mn/DOT District 4 counties of Becker, Big Stone, Clay, Douglas, Grant, Mahnomen, Pope, Otter Tail, Stevens, Swift, Traverse, and Wilkin for the following purpose: Define the rights and obligations of each county for the delivery of S P 088-070-006, a district-wide federal highway safety project that will provide safety improvements in the form of pavement markings, rumble stripes, and signing on selected eligible highway routes. BE IT FURTHER RESOLVED that the proper County Officers be and hereby are authorized to execute such agreement and any amendments, and thereby assume for an on behalf of the County all of the obligations contained therein. Commissioner Lindquist seconded the motion to adopt the above resolution, and upon being put to a vote, the resolution was unanimously adopted. Adopted at Fergus Falls, Minnesota, this 10th day of March, 2009. Dated: 3/<1v/cq OTTER TAIL COUNTY BOARD OF COMMISSIONERS By~{~t?~~ Everett P. Erickson, BoardclCommissiones Chair OTC Board of Commissioners' Minutes March 10, 2009 Page 4 Land & Resource Staffing After meeting with the Personnel Committee, Land & Resource Administrator, Bill Kalar, submitted a handout entitled "Land & Resource Staff Request" dated March 3, 2009. Mr. Kalar proposed a temporary staffing solution because his office has not replaced two Inspector positions or a vacant Permit Tech position. Motion by Rogness, second by Lindquist, and unanimously carried to approve a temporary transfer of Michelle Jevne to a Permit Tech position (working out of classification) effective March 11, 2009 and hiring a temporary Office Tech. Proposed Erhard Loop Extension to Grant-In Aid Trail Otter Tail County Resolution No. 2009 -11 Commissioner Huebsch offered the following and moved its adoption subject to amending the current contract between the County of Otter Tail and Otter Country Trail Association to include the proposed Erhard Loop Trail in the contract: WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and WHEREAS, acceptance of the Grant-In Aid System proposed extensions are subject to the review and approval of the County Attorney; and WHEREAS, if funding from the State of Minnesota becomes available for additional Trails into the current Grant-In-Aid System; and WHEREAS, County sponsorship is required to obtain funding for trail extensions; and WHEREAS, proposed trail extension is on the ground with all needed permits acquired. THEREFORE, BE IT RESOLVED that Otter Tail County shall sponsor the proposed Erhard Loop extension to Grant-In-Aid Trail as described: Segment 1. Erhard Loop -7 mile segment that runs from Erhard. Minnesota, down to the intersection of T.H. 59 & C.R. 118 and ties into our existing trail. Commissioner Rogness seconded the resolution and, upon being put to vote, the resolution was unanimously adopted. Dated: 3 /dJJ(/ 01 Attest: ~j'!(t ~ LarfyKron,erk OTTER TAIL COUNTY BOARD OF COMMISSIONERS By~~ p ~JlM::~ Everett P. Erickson, Board of CommissionersChair Proposed Rothsay Loop Extension to Grant-In Aid Trail Otter Tail County Resolution No. 2009 -12 Commissioner Huebsch offered the following and moved its adoption subject to amending the current contract between the County of Otter Tail and Otter Country Trail Association to include the proposed Rothsay Loop Trail in the contract: WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and OTC Board of Commissioners' Minutes March 10, 2009 Page 5 WHEREAS, acceptance of the Grant-In Aid System proposed extensions are subject to the review and approval of the County Attorney; and WHEREAS, if funding from the State of Minnesota becomes available for additional trails into the current Grant-In-Aid System; and WHEREAS, County sponsorship is required to obtain funding for trail extensions; and WHEREAS, proposed trail extension is on the ground with all needed permits acquired. THEREFORE, BE IT RESOLVED that Otter Tail County shall sponsor the proposed Rothsay Loop extension to Grant-In-Aid Trail as described: Segment 2. Rothsay Loop -20 mile segment that tees off of the Erhard Loop in two spots and goes into the community of Rothsay, Minnesota, and back. Commissioner Rogness seconded the resolution and, upon being put to vote, the resolution was unanimously adopted. Dated: 03$1(/00 ' Attest ~d LarryKohn, Clerk OTTER TAIL COUNTY BOARD OF COMMISSIONERS By&~P<t,JL{~ Everett P. Erickson, Board of Commissioners Chair Appointment to Planning Commission Motion by Lindquist, second by Huebsch, and unanimously carried to appoint Bert Kinzler, Underwood, MN, to the Otter Tail County Planning Commission to replace the term of Les Estes. Payment Approval Motion by Rogness, second by Lindquist, and unanimously carried to approve payment, in the amount of $1,429.65, from the General Revenue Fund to Lake Region Healthcare for costs incurred under Minnesota Statute 609.35. Appointment to Otter Tail Water Management District Board Motion by Lindquist, second by Huebsch, and unanimously carried to appoint Mr. Dennis Jones (28543 County Highway 145) to the Otter Tail Water Management District Board to fill the unexpired term of Mr. William Barber who has moved out of the District. This term expires in 2010. Application for Exempt Permit Motion by Huebsch, second by Lindquist, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Quality Deer Management Association -Mid Minnesota Branch, for an event scheduled on Saturday, April 18, 2009 at the Bruce Hudalla's Residence. OTC Board of Commissioners' Minutes March 1 o, 2009 Page 6 Payment Approvals Motion by Huebsch, second by Lindquist, and unanimously carried to approve payment, in the amount of $888.22, from the Construction Fund to Young & Associates for the 60-Bed Chemical Dependency Treatment Center. Motion by Rogness, second by Huebsch, and unanimously carried to approve a Capital Improvement Request, in the amount of $9,300, for equipment purchases for training in the Detention Facility. Commissioner Huebsch was absent at 11 :40 a.m. due to inclement weather. Part Time Dispatcher Position Motion by Rogness, second by Lindquist, and unanimously carried to approve an additional Part Time Dispatcher position. There will be no additional dispatch hours worked; however, there is a need for another person to be available when the regular staff is on leave. Highway Maintenance Labor Agreement Approval Motion by Erickson, second by Rogness, and unanimously carried to authorize the Chairman's signature to execute a Labor Agreement between Otter Tail County and the American Federation of State, County and Municipal Employees, AFL-CIO, Local Union No. 1830, for the period of January 1, 2009 through December 31, 2010. Peformance Evaluation Summaries Motion by Rogness, second by Lindquist and unanimously carried to approve a .. commendable performance evaluation for Land & Resource Administrator, Bill Kalar, and to direct that the evaluation summary be placed in his personnel file. Motion by Rogness, second by Lindquist, and unanimously carried to approve a commendable performance evaluation for Solid Waste Director, Mike Hanan, and to direct that the evaluation summary be placed in his personnel file. Adjournment At 12:04 p.m., Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:15 a.m. on Tuesday, March 17, 2009. Dated: _C_,8-'/,-~--''-1+'/o'-~'-( ___ _ Attest: ~k=',Uw,~4'1---,!-,<•~ / /)"""'--- Larry Krain,~ CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS By~~ P~ ~~ Everett P Erickson, Boardof CommissionersChir OTC Board of Commissioners' Minutes March 10, 2009 Attachment A, Page 1 WARRANTS APPROVED ON 311012009 FOR PAYMENT 311012009 VENDOR NAME ABG MAINTENANCE INC AMERICAN TOWER CORPORATION ARNTSON CONSTRUCTION LLC ATCO INTERNATIONAL AUTO VALUE FERGUS FALLS BACHMAN PRINTING COMPANIES BARNHARD 4-H BEN HOLZER UNLIMITED BEYER BODY SHOP INC BRANDEDITEMS INC BRAUN VENDING INC SANDRA BROWN CANADIAN PACIFIC RAILWAY COMPA CATCO PARTS AND SERVICE CERTIFIED AUTO REPAIR CITIZENS ADVOCATE AND VERNDALE COOPERS TECHNOLOGY GROUP CULLIGAN CULLIGAN WATER CONDITIONING DAL TON GOPHERS 4-H EARL STRANDE EXCAVATING CHUCK EHRENBERG ERICKSON ELECTRONICS FARMERS STATE BANK FASTENAL COMPANY FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERGUS POWER PUMP INC FERGUS TIRE CENTER FOTH & VAN DYKE FSH COMMUNICATIONS LLC GALL'S INC GIRL SCOUT TROOP 360 GIRL SCOUT TROOP 881 GIRL SCOUT TROOP 899 GIRL SCOUT TROOP 981 H & L MESABI NICOLE HANSEN HASTINGS CICHOSZ & NICE DAVID HAUSER MARILYN HELLER HEPPNER CONSUL TING INC HILL TOP LUMBER INC HOTSY EQUIPMENT OF MN IBM CORPORATION THE INDEPENDENT INNOVATIVE OFFICE SOLUTIONS JTS FIRE & SAFETY K.I.D.LEASING KELLY SERVICES INC KIMBALL MIDWEST L & L SERVICE LAKE REGION ELECTRIC CO OP LAKE REGION HEALTHCARE CORP LARRY OTT INC TRUCK SERVICE AMOUNT 170.40 94.91 120.00 268.80 916.40 295.46 250.00 31.17 431.33 2,960.00 27.44 64.50 2,350.28 58.40 199.69 95.40 971.07 39.91 10.65 250.00 343.75 74.99 28.14 30.00 431.34 2,790.99 890.53 379.65 11,394.35 3,080.00 15.00 15,356.27 63.90 119.83 250.00 250.00 250.00 250.00 11,584.06 38.50 250.00 205.70 17.50 4,592.28 25.84 116.47 1,491.00 28.00 3,173.94 496.78 256.44 380.00 405.77 40.39 23,997.81 1,418.00 1,525.00 OTC Board of Commissioners' Minutes March 1 O, 2009 Attachment A, Page 2 LARRY'S SUPERMARKET PAT LARUM LOCATORS & SUPPLIES INC MARCO INC ST LOUIS MEKALSON HYDRAULICS INC MERICKEL LUMBER MID-CENTRAL EQUIPMENT INC THE MIDWEEK MIDWESTERN MAT RENTAL & SUPPLY MN BOARD OF WATER & SOIL RESOU MN CO ATTORNEYS ASSOCIATION MN DEPT OF TRANSPORTATION MN MOTOR COMPANY MN POLLUTION CONTROL AGENCY MN ST BOARD OF ASSESSORS MN STATE BAR ASSOCIATION NAPA FERGUS FALLS NATIONAL BUSINESS SYSTEMS INC NEW YORK MILLS 4TH GRADERS NORTH AMERICAN SALT CO NORTHSIDE WELDING OFFICEMAX INCORPORATED OK TIRE STORES OSI ENVIRONMENTAL INC OTIS ELEVATOR CO OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO RECYCLING OTTER TAIL CO TREASURER OTTER TAIL TELCOM OTTERTAIL TRUCKING INC OVERHEAD DOOR CO OF FERGUS FAL PAMIDA INC 008 PEBBLE LAKE TAKE 5 PELICAN RAPIDS PRESS PENGAD PERHAM ACE HARDWARE PERHAM STEEL & WELDING CITY PERHAM PROTECTION SYSTEMS INC RDO EQUIPMENT CO FARGO ROYAL TIRE INC SANITATION PRODUCTS INC SBLC-FF SCOTT HOFLAND CONSTRUCTION INC SEWER SERVICE SHESHUNOFF INFORMATION SERVICE SIGELMAN STEEL & RECYCLING INC DAVID SILLERUD PAUL SIMENGAARD KYLE SORKNESS ST JOHN'S ACT STEINS INC STEVE'S SANITATION INC STRAND HARDWARE & RADIO SHACK STREICHERS SUPER SEPTIC INC OF PELICAN RA SWANSTON EQUIPMENT COMPANIES TASER INTERNATIONAL TITAN ACCESS ACCOUNT 139.56 62.94 267.74 449.76 2,970.02 148.84 22.34 95.94 69.60 500.00 50.59 100.00 148.55 400.00 55.00 306.21 90.63 1,500.00 250.00 27,803.51 38,911.61 367.87 30.00 50.00 107.77 92.00 122.41 157.62 234.24 9,548.70 231.76 2.52 909.24 202.50 11.70 173.26 9.58 85,193.64 385.00 750.31 938 09 39.55 44.57 3,690.00 340.00 314.95 288 07 12.23 47.10 222.00 250.00 731.41 765.51 187.44 1,952.98 154.38 342.00 1,100.00 16.87 J • TOUTGES SANITATION TOWMASTER TRANQUILITY BUILDING SERVICES CITY UNDERWOOD UNIFORMS UNLIMITED USPCA REGION 12 VOLDEN CONSTRUCTION INC VOSS LIGHTING WASTE MANAGEMENT WHITE BANNER UNIFORM SHOP ZACK JONES & MAGNUS 210 LUBE EXPRESS 4-H JR MASTER GARDENERS •••• FINAL TOTAL, .. OTC Board of Commissioners' Minutes March 10, 2009 Attachment A, Page 3 52.65 187 01 452.63 50.00 211.72 60.00 333.14 306.40 506.19 377.50 3,411.46 24.42 250.00 $286,231.26 ••••