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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/10/2009• • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, February 10, 2009 9:15 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, February 10, 2009, at 9:21 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Froemming, second by Lindquist, and unanimously carried to approve the Human Services Board agenda of February 10, 2009, as mailed. Approval of Minutes Motion by Lindquist, second by Froemming, and unanimously carried to approve the Human Services Board meeting minutes of January 27, 2009, as presented. Committee of the Whole Discussion Discussion took place regarding the proposed Feedlot Officer position and the Extension Ag Educator position. Budget concerns were expressed regarding these positions. Auditor, Wayne Stein, provided the County's 2009 Budget and explained the Operating Expense Budget and the Capital Improvement Committee Budget (Fund 14). The process for the Capital Improvement Committee is as follows: 1) dollars are appropriated into Fund 14 by each Department for their known capital expenses which carryover from year to year; 2) when the capital expenditure is necessary, a Capital Improvement Fund expense request is completed and submitted to the Auditor; 3) the Auditor presents the request to the Capital Improvement Committee for approval; and 4) the Capital Improvement Committee will approve the purchase, deny the purchase or refer the purchase to the full County Board. Part Time Surveillance Officer Probation Director, Chuck Kitzman, submitted financial information regarding a part-time Surveillance Officer position for the DWI Court Program. He stated that the 2009 DWI Court Surveillance Officer position would be grant funded by the National Transportation Highway Safety Administration through the Minnesota Department of Public Safety. Mr. Kitzman briefed the Board regarding the hiring process relative to the position. Motion by Rogness, second by Huebsch, to approve the half-time Surveillance Officer position as presented by the Probation Director. Judges Barbara Hanson and Waldemar Senyk spoke about the value of the program in terms of changing offender's lives. Chairman Erickson called for a vote on the motion. Motion carried with Lindquist opposed because of the possibility of reconfiguring positions, not in opposition of the DWI Program. OTC Board of Commissioners' Minutes February 10, 2009 Page 2 West Central Regional Juvenile Center Mr. Kitzman and Commissioner Lindquist attended the recent WCRJC Advisory Board meeting. Most counties have agreed to pay their share of the 2008 deficit except for Pope County. Pope County is considering using an alternative detention facility. Stearns County is still considering whether or not to pay their share of the deficit. Mr. Kitzman reported that the CY2009 WCRJC Budget is based on 18. 5 residents in the Detention Program and during the month of January, 2009, only 17 residents were in the facility. The Advisory Committee has requested that management at the facility reconfigure their budget based on 17 residents and, in addition, extended an invitation to Mahnomen County to return to the facility. Advisory Board meetings will take place quarterly and the WCRJC will provide monthly budgets. Out-of-State Travel Request Public Health Director, Diane Thorson, is serving on the Minnesota Department of Health Steering Committee for the Multi-State Learning Collaborative which is funded by the Robert Wood Johnson Foundation. This project is working with county agencies to improve their capacity to engage the community in public health planning for the first year and to implement a plan to address obesity in the second year. One aspect of the work is to visit other states to observe how they are implementing similar work that could be replicated in Minnesota. Motion by Huebsch, second by Lindquist, and unanimously carried to authorize the Public Health Director to attend site visits in New Hampshire, April 20 and April 21, 2009, for the above-described purpose with all expenses paid by the Robert Wood Johnson Foundation Grant. Public Health Programs Ms. Thorson provided 2008 program areas and corresponding expenditure and revenue sources. The expenditures for 2008 were $2,319 more than revenues received. She provided a list of mandated services and discussed the challenge of identifying the highest priority in the County for each one of these mandated service areas. The Women, Infant & Children (WIG} program serves about 1,600 people and the agency receives $230,000 to $250,000 for staff to enroll clients. As a result of the WIG Program, Ms. Thorson reports that $1,050.049 goes back to our grocery stores in our communities. An "Issue Importance Worksheet" was presented with 9 rating categories for community health issues. Human Services Contract Approvals Motion by Rogness, second by Huebsch, and unanimously carried to approve the following Human Services contracts: Agency Program Effective Targeted Funding Information Date Population Arvig Enterprise, Supplies & Equipment 01-01-2009 Waiver Eligible Not to exceed $29.95 per Inc. to 12-31-2009 Clients month-AC/EW/CADlrTBI or CAC Waiver Funds The Social Social Club Type 01-01-2009 Adults with Serious & Maximum of $74.632.38 Connextion Activities to 12-31-2009 Persistent Mental paid through BCOW Illness Initiative Funding with OTC servin□ as fiscal host A Place To Belong Social Club 01-01-2009 Adults with Serious & Maximum 01$141,375.00 to 12-31-2009 Persistent Mental paid through BCOW Illness Initiative Funding with OTC servino as fiscal host Prairie Community Waivered Services, Inc. Services/I CF/MR Harmony Home Residential Health Care Services/Assisted LivinQ Lutheran Social Waivered Services Services Lakeland Mental Children's & Adult's Health Center Mental Health & CD Services Productive Sheltered Employment, Alternatives, Inc. Supported Employment & Follow-up Services 01-01-2009 to 12-31-2009 01-01-2009 to 12-31-2009 01-01-2009 to 12-31-2010 01-01-2009 to 12-31-2009 01-01-2009 to 12-31-2009 OTC Board of Commissioners' Minutes February 10, 2009 Page 3 Persons with Mental State Waivered Dollars & Retardation or MA (state rate schedule) Related Conditions Elderly AC/EW/CADlfTBI or CAC Waiver Funds Persons with Mental State Waivered Dollars & Retardation or MA ( state rate schedule) Related Conditions Adults with Serious & Various Funding Sources Persistent Mental Depending on Program Illness (Initiative/County of Responsibility/MA/State & Federal Funds) Persons with Mental Not to exceed $196, 117 Retardation or for SEISE & $6,000 for Related Conditions Follow-up Services (countv of resoonsibilitv) Legislative Update Human Services Director, John Dinsmore, provided the Minnesota Association of County Social Service Administrators Legislative Update dated January 29, 2009 and summarized the Governor's proposals and potential affect on County Human Services programs and the affected population. Hiring Request Mr. Dinsmore presented a document requesting Board authorization to fill one Financial Worker position and one Support Enforcement Aide position. Mr. Dinsmore stated that his previous request was to fill three positions and now the request is to fill two of those positions. He stated that the County would spend $45,300 out of a total cost of $100,000 as a portion of the two positions are federally-funded. Chairman Erickson responded that he would like to wait until after the legislative session to fill positions when the County's revenues for the year will be determined. Discussion continued as follows: impact of jobs if the Human Services Department is required to cut their 2009 Budget by a percentage, problems with not filling positions because terminations are an unknown factor; therefore, some Departments are adversely impacted more than others, and the Governor's proposal to mitigate loss of State revenue next year if 15 statewide Human Service Centers are established. Motion by Huebsch, second by Rogness, to authorize the Human Services Director to fill one Financial Worker position and one Support Enforcement Aide position. Motion failed with Lindquist, Froemming, and Erickson opposed. Approval to Pay Bills & Claims Motion by Lindquist, second by Froemming, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:44 am, Chairman Erickson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:15 a.m. on Tuesday, March 10, 2009. Dated: __ 0~3=-+-/~fo-+/~o .... 'f,__ __ _ Attest 4,1{,f!. Larryl<.~ Clerk OTTER TAIL COUNTY BOARD OF COMMISSIONERS By ~~p ~J)A~_/4i% Everett P. Erickson, Human Services Board Chair OTC Board of Commissioners' Minutes February 10, 2009 Page 4 Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 10, 2009, at 11 :00 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Everett Erickson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Doug Huebsch, and Lee Rogness present. Approval of Agenda Motion by Rogness, second by Huebsch, and unanimously carried to approve the Board of Commissioners agenda of February 10, 2009, as presented. Approval of Minutes Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of Commissioners meeting minutes of February 3, 2009, as presented. Approval to Pay Bills Motion by Rogness, second by Huebsch, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Minnesota Transportation Alliance Margaret Donahoe, Executive Director of the Minnesota Transportation Alliance, provided an update regarding this statewide organization that is involved in the planning, designing, construction, operation and use of Minnesota's transportation system. She reported on the historic Transportation Funding that occurred in the last legislative session that constitutionally dedicated the gas tax, license tab fee revenue, and motor vehicle sales tax. Several documents were presented and summarized. Discussion continued regarding the value of a statewide effort to obtain transportation funding and the potential Stimulus Package funding. Payment Approval Motion by Lindquist, second by Froemming, and unanimously carried to authorize payment, in the amount of $7,432.52 to Julie N. Johnson, which represents one-half of the moving costs in the case of a Land Use Claim, Johnson Etal vs. Otter Tail County. Otter Tail County will be receiving this payment from Minnesota Counties Insurance Trust. Recessed&Reconvened At 11 :38 a.m., Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners recessed for a Committee meeting and lunch break. The meeting was reconvened at 1 :27 p.m. Perham Resource Recovery Facility (PRRFI Solid Waste Director, Mike Hanan, submitted multiple documents to provide Board members with a background of events including the original agreement relative to the PRRF. He briefed the Board regarding the project and stated that the facility processes about 33,500 tons of garbage per year with a design capacity of 36,000 tons per year. Lengthy discussion occurred after the briefing as follows: landfilling vs. incineration, recycling and how to become a leader in the state for renewable energy, value of producing steam vs. electricity and market comparison, gasification and b_etter technology, problems with aluminum cans and plastic which are bad for the processor when incinerating, remaining life of the PRRF, and regional services. Commissioners directed the Solid Waste Director to set up a tour of the PRRF and other similar projects. OTC Board of Commissioners' Minutes February 10, 2009 Page 5 2010-2016 Highway Improvement Program Highway Engineer, Rick West, presented dates for public input regarding the 2010-2016 Highway Improvement Plan and dates for Board of Commissioners Highway Tour. Phelps Mill Restoration Discussion Mr. West briefed the Board regarding federal enhancement dollars that may be available for trails and restoration of historic transportation structures in the proposed stimulus package. He stated that the Phelps Mill project may qualify and discussed the funding options. Out-of-State Travel Request Motion by Rogness, second by Froemming, and unanimously carried to authorize the Highway Engineer to attend the National Association of County Engineers Association (NACE) Annual Conference April 19-23, 2009 in Peoria, Illinois. Financial Documents Motion by Rogness, second by Froemming, and unanimously carried to designate Auditor, Wayne Stein as authorized County Representative and Coordinator, Larry Krohn as alternate County Representative and authorize either of them to take all actions and do all things as required or permitted under the terms of the Trust Indenture, Lease and/or Purchase Option Agreement for the Otter Tail County Housing and Redevelopment Authority, Minnesota Public Purpose Revenue Bonds, Series 2009A. Red River Valley Development Association Board Motion by Rogness, second by Lindquist, and unanimously carried to nominate Daniel Roehl for placement on the ballot to represent Otter Tail County on the Minnesota Red River Valley Development Association Board of Directors. The position is for a three year term beginning in March of 2009. Application for Exempt Permit Motion by Froemming, second by Huebsch, and unanimously carried to appro_ve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Minnesota Finnish American Historical Society, Chapter 13, for an event scheduled on August 29th and August 30th at the Finn Creek Open Air Museum in New York Mills. Payment Approvals Motion by Rogness, second by Huebsch, and unanimously carried to authorize payment from the General Revenue Fund, in the amount of $364.00, to Meritcare Hospital for costs incurred under the provisions of Minnesota Statute 609.35. Motion by Huebsch, second by Lindquist, and unanimously carried to approve payment, in the amount of $427,780.90, from the Construction Fund to Comstock Construction, Inc. of MN for the Otter Tail County 60 Bed State Operated Inpatient Chemical Dependency Treatment Facility with details outlined in Payment Nos. 13 and 14. Motion by Huebsch, second by Lindquist, and unanimously carried to approve payment, in the amount of $8,671.28, from the Construction Fund to Pro Landscapers LLC for landscaping at the Otter Tail County Operations Center. OTC Board of Commissioners' Minutes February 10, 2009 Page 6 Bois De Sioux Watershed District Auditor, Wayne Stein, provided a letter from the Bois De Sioux Watershed District requesting County Commissioners to oppose House File 109 and Senate File 266 which would require County approval of Watershed District Budgets. Digital Audio Recording MIS Director, Tim Brand, requested approval of a digital audio recording and audio file management system to be used by multiple departments, including the Sheriff's Department, with a total cost of $55,026. Motion by Huebsch, second by Rogness, and unanimously carried to approve purchase of a Winscribe Digital Recording System from Northland Business Systems, at a purchase price of $55,026, which includes the first year costs of hardware, licenses, installation and training. Maintenance thereafter would total $5,455 as opposed to $16,000 per year for the current Sheriff's Department system. Payment of this system will be made out of the Capital Improvement Fund (Fund 14). EXPO 2009 Bio-Science Program Motion by Froemming, second by Erickson, and unanimously carried to authorize Commissioners Huebsch, Rogness and Lindquist to attend the 2009 Bio-Science Program at the Bigwood Event Center in Fergus Falls on Wednesday, March 4, 2009. Board Appointments Motion by Erickson, second by Lindquist, and unanimously carried to appoint Tom Lee to the Otter Tail County Board of Adjustment (replacing the term of Carl Zick) and to reappoint Ken Erickson on the Otter Tail County Planning Commission. Adjournment At 3:58 p.m., Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9: 15 a.m. on Tuesday, March 3, 2009. Dated: -=o_.,,ac.,/=oj=--./'-"oe...'1,__ __ Attest t~, / // Larry Kroi?n, ~ CB/kd OTTER.TAIL COUNTY B?{"RD OF COMMISSIONERS By~~~ ~M~ Everett P Erickson, Board of Commissioners Chair • OTC Board of Commissioners' Minutes February 10, 2009 Attachment A, Page 1 WARRANTS APPROVED ON 2/10/2009 FOR PAYMENT 2/10/2009 VENDOR NAME AGGREGATE INDUSTRIES INC AMERICAN TOWER CORPORATION AMERIGAS ANDERSON LAND SURVEYING INC ARVIG COMMUNICATION SYSTEMS AT&T MOBILITY BERTS TRUCK EQUIPMENT OF MHD I BEYER BODY SHOP INC CARR'S LAKE COUNTRY SUPERMARKE CATCO PARTS AND SERVICE CERTIFIED AUTO REPAIR COMMERS COOPERS TECHNOLOGY GROUP CULLIGAN WATER CONDITIONING DAKOTA PRINTER REPAIR LLC DAN'S TOWING & REPAIR DETROIT LAKES OVERHEAD DOOR SE GARRETT EASTWOOD MAYNARD FALK CITY FARGO ND FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERGUS TIRE CENTER FERRELLGAS G & R CONTROLS GALL'S INC GRAINGER INC DAVID HAUSER HEDAHLS HEADQUARTERS HEYER LAND SURVEYING AND ENGIN HINTERMEISTER INC GERALD HOLO HSBC BUSINESS SOLUTIONS INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR J C'S GENERAL STORE KELLY SERVICES INC L & L SERVICE LAKELAND MENTAL HEALTH CENTER LARRY OTT INC TRUCK SERVICE PAT LARUM LAWSON PRODUCTS INC LIEBERMAN CO INC KAREN LUNDIN M-R SIGN COMPANY INC. MAAO MARCO MARCO INC ST LOUIS MCHRMA MEADOWBROOK INC MEKALSON HYDRAULICS INC MERIGEN MEDICAL MIDWEST PRINTING CO AMOUNT 15,594.79 9309 738.10 2,440.00 200.00 869.89 80.95 202.28 11.58 442.61 504.30 679.47 7,252.48 10.65 291.00 199.60 156.03 7.85 370.00 300.00 1,894.99 891.46 379.65 8,011.73 15.00 158.89 105.00 99.45 238.95 241.45 8.99 6,080.00 1 09 4.32 36.40 148.19 201.69 2.60 304.00 57.85 3,480.50 625.00 120.47 255.58 220.32 13.26 16.77 75.00 5,354.72 449.76 50.00 748.00 1,822.75 318.59 260.93 OTC Board of Commissioners' Minutes February 10, 2009 Attachment A, Page 2 MN ATTORNEY GENERAL'S OFFICE MN DEPT OF AGRICULTURE MN MOTOR COMPANY MN SHERIFFS' ASSOCIATION JIM MYHRE NARROWCAST GROUP LLC NETWORK CENTER COMMUNICATIONS NORTH AMERICAN SALT CO NORTHERN PLUMBING SUPPLY NORTHLAND REBUILDING OFFICEMAX INCORPORATED OLSON OIL CO INC RICHARD OLSON OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OTTER TAIL TELCOM OUTDOOR RENOVATIONS LANDSCAPE OVERLAND MECHANICAL SERVICES PACE ANALYTICAL SERVICES INC DONALD PEDERSON PERHAM CO OP CREAMERY PERHAM ENTERPRISE BULLETIN PERHAM STEEL & WELDING PINE PLAZA TV APPLIANCE PITNEY BOWES POWER PLAN PUBLIC SAFETY CENTER INC QUILL CORPORATION RDO EQUIPMENT CO FARGO RECYCLING ASSOCIATION OF MINNE THE RENTAL STORE REVIEW ENTERPRISES INC ROYAL TIRE INC BARRY SEIDEL SEWER SERVICE RICK SHEILS JUDY SIGGERUD PAUL SIMENGAARD SPRINT STATE INDUSTRIAL PRODUCTS STEINS INC STEVE'S SANITATION INC STREICHERS STRINGER BUSINESS SYSTEMS INC SYNERGY GRAPHICS TITAN ACCESS ACCOUNT KURT TORKELSON TOWMASTER TRI STAR RECYCLING UNIFORMS UNLIMITED VICTOR LUNDEEN COMPANY WADENA CO SHERIFF LORI WINDELS XEROX CORPORATION ZIEGLER INC •••• FINAL TOTAL ....... 1,290.78 200.00 118.10 113.16 13.60 295.00 265.00 9,592.46 332.47 400.00 556.95 28.74 4,302.80 288. 107.94 336.41 43.13 13,869.50 95.00 810.00 4.09 454.96 51.60 4.79 271.47 59.48 1,290.55 122.57 101.13 53.88 150.00 93.96 39.37 4,653.36 25.44 80.00 20.00 44.55 84.94 55.00 137.90 754.58 280.80 250.80 16.27 208.86 1,308.83 60.28 292.60 3,757.97 127.40 116.29 80.00 19.25 168.03 752.58 $399,902.64 ....