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Home My WebLink AboutBoard of Commissioners - Minutes - 01/06/2009MINUTES OF THE OTTERTAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, January 6, 2009 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, January 6, 2009, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Everett Erickson, Roger Froemming, John Lindquist, Doug Huebsch, and Lee Rogness present. Oath of Office Judge, Wally Senyk, administered the formal Oath of Office to the new Commissioners representing the First, Third, and Fifth Districts. Year 2009 Otter Tail County Board Chair Board of Commissioners Clerk, Larry Krohn, requested nominations for the CY2009 Otter Tail County Board Chair. Motion by Lindquist, second by Froemming, and unanimously carried to elect Commissioner Everett Erickson as the Otter Tail County Board Chair for 2009. Year 2009 Otter Tail County Board Vice-Chair Chairman, Everett Erickson, assumed the chair and requested nominations for the CY2009 Otter Tail County Board Vice-Chair. Motion by Huebsch, second by Rogness, and unanimously carried to elect Commissioner Roger Froemming as the Otter Tail County Board Vice-Chair for 2009. Approval of Agenda Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of January 6, 2009 as presented. Approval of Minutes· Motion by Froemming, second by Huebsch, and unanimously carried to approve the Board of Commissioners meeting minutes of December 30, 2008, as presented, with a clarification that the Vehicle Policy motion on Page 5 passed with Commissioner Mosher opposed. The correction is made in the official copy of the December 30, 2009, minutes. Approval to Pay Bills ~ Motion by Lindquist, second by Froemming, and unanimously carried to approve payment of the County Board bins per Attachment A of these minutes. Investments Resolution Otter Tail County Resolution No. 2009 • 01 Commissioner Rogness offered the following and moved its adoption: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that the Otter Tail County Treasurer be and is hereby given authority to invest County funds as available. OTC Board of Commissioners' Minutes January 6, 2009 Page2 Commissioner Huebsch seconded the motion and YEAS and NAYS are as follows: Board of County Commissioners Everett P. Erickson YEA X X X X X NAY ABSENT ABSTAIN Roger Froemming John Lindquist Douglas A. Huebsch Leland R. Rogness Adopted this 6th day of January, 2009. Dated: o I -I 3-.;;tcef) OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: ~~ tjJ_ Larry Kro n,terk By~{/ (E,~ Everett P. Erickson, Board of Commissioners Chair Depository Resolution Otter Tail County Resolution No. 2009 -02 Commissioner Froemming offered the following and moved its adoption: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that all financial institutions in Otter Tail County, including state and federal banks be and are hereby designated as depositories of County funds. Commissioner Lindquist seconded the motion and YEAS and NAYS are as follows: Board of County Commissioners Everett P. Erickson YEA X X X X X NAY ABSENT ABSTAIN Roger Froemming John Lindquist Douglas A. Huebsch Leland R. Rogness Adopted this 6th day of January, 2009. Dated: 0/-1,3-?,.cx:,':l OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest ~ 1/tt LarryKr n,'ier B~~fJ.GAkt:.~ Everett P. Erickson, Board of Commissibners Chair Highway Project Aciv~rtisements Motion was made by Froemming, second by Huebsch, and unanimously carried to designate the Otter Tail County website as the official publication for highway project advertisements for bids as authorized by Minnesota Statute 331A.12 Subdivision 2. Annual Appropriations OTC Board of Commissioners' Minutes January 6, 2009 Page3 Motion by Froemming, second by Lindquist, to authorize payment of the CY2009 annual appropriations. Motion by Huebsch, second by Rogness, to amend the motion to fund the annual appropriations at the 2008 level. Additional funding may be provided at a later date depending on the County's budget. The Chairman called for a vote on the amended motion, which passed unanimo I USIV. Annual Annrooriation Annrooriation Amount for 2009 West Central Initiative $20,000.00 West Otter Tail Fair Association $13,000.00 East Otter Tail Fair Association $13,000.00 Otter Tail Countrv Tourism Association $ 8,000.00 The Historv Museum $12,000.00 Rural Life Outreach $ 1,000.00 Minnesota Red River Valley $ 800.00 Develooment Association Board of Appeal and Equalization Dates Motion by Lindquist, second by Rogness, and unanimously carried to convene the County Board of Appeal and Equalization on Wednesday, June 17, 2009, at 9:00 a.m. and to reconvene the County Board of Equalization for final action on Tuesday, June 30, 2009. Calendar Year 2009 Pocket Gopher Bounty Resolution Otter Tail County Resolution No. 2009 -03 Upon a motion made by Huebsch, seconded by Rogness, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that The sum of thirty cents ($.30) be paid out of the General Revenue Fund of Otter Tail County for every pocket gopher killed in said County during the year 2008/2009 in cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of forty cents ($.40) for each pocket gopher so killed. RESOLVED FURTHER, that said payment of such County shall be made by the County Auditor upon certificates executed by the Chairman and/or Clerk of the Town Board of said Township setting forth that the township had issued and delivered to each claimant a payment for at least seventy cents ($. 70) for each pocket gopher so killed. Adopted at Fergus Falls, MN this 6th day of January, 2009. Dated:_-'O"-'-I -..,I-,3'----==.;i.:::;o""o"'"'i...,_ __ OTTER TAIL COUNTY BOARD OF COMMISSIONERS B~&~ Everett P. Erickson, Board of Commissioners Chair OTC Board of Commissioners' Minutes January 6, 2009 Page4 Calendar Year 2009 Tax Forfeited Land Sale Apportionment Resolution Otter Tail County Resolution No. 2009 -04 Upon motion made by Rogness. seconded by Froemming, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, it is provided in Minn. Stat. 282.05 for the apportionment of proceeds from the sale of tax forfeited lands, and WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing district pursuant to Minn. Stat. 282.08 and WHEREAS, Minn. Stat. 282.08 (4) (b) provides that the County Board may set aside 20% of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreational areas, and WHEREAS, Otter Tail County has a park and recreational area, which would benefit by such an apportionment. NOW, THEREFORE, BE IT RESOLVED, that the County Auditor retains 20% of the proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds to be disbursed according to law. Adopted at Fergus Falls, MN this 6th day of January, 2009. Dated:._--"0::.../L--'"",3"---'-'c,le:s..,,,OQ,u_"l,___ OTTER TAIL COUNTY BOARD OF COMMISSIONERS B~~ A~"'-'.\ · Everett P. Erickson, Board of Commissioners Chair Annual Insurance Payments Motion by Huebsch, second by Rogness, and unanimously carried to approve payment to the Minnesota Counties Insurance Trust for the followina exoenses: Insurance Invoice No. Pavment Prooertv/Casualtv Coveraae Invoice No. 31375 JKR $442,805.00 Workers Comoensation Caveraoe Invoice No. 30892 JKR $483,284.00 Prooertv/Casualtv Coveraae Invoice No. 31550 JKR !I: 19 812.00\ Total $916,277.00 2009 Printing and Publishing Bids After previously advertising for bids to be received for printing and publishing of the County Board minutes, legal notices, delinquent tax list and county's annual financial statement, the following bids were opened: Legal Notices, Publications and Commissioners' Minutes: Daily Journal Annual Financial Statement: Henning Citizens Advocate Perham Enterprise Bulleting Delinquent Tax List: New York Mills Herald New York Mills Herald First Publication Second Publication First Publication Second Publication OTC Board of Commissioners' Minutes January 6, 2009 Page5 $13.61 per S.A.U. $13.61 per S.A.U. $13.61 per S.A.U. $13.61 per S.A.U. $ 8.47 per S.A.U. After consideration, a motion was made by Lindquist, seconded by Rogness, and unanimously carried to designate the following papers for Otter Tail County's 2009 publishing and printing requirements with the exception of the official publication for highway project advertisements for bids, which will be posted to the Otter Tail County website as authorized by Minnesota Statute 331A.12 Subdivision 2: Legal Notices, Publications and Commissioners' Minutes: Daily Journal Annual Financial Statement: Henning Citizens Advocate Perham Enterprise Bulleting Delinquent Tax List: New York Mills Herald New York Mills Herald First Publication Second Publication First Publication Second Publication $13.61 per S.A.U. $13.61 per S.A.U. $13.61 per S.A.U. $13.61 per S.A.U. $ 8.47 per S.A.U. Delinquent Real Estate Parcels Publishing Expense Motion by Huebsch, second by Froemming, and unanimously carried to set the cost assessed to delinquent real estate parcels that are published in the Delinquent Tax List, at $48.00 per parcel. License Application Motion by Huebsch, second by Lindquist, and unanimously carried to approve the following application for license: Playtime Sports Bar Tobacco 4397 4 390th St. Perham, MN 56573 Board of Adjustment Members Discussion took place regarding the Board of Adjustment members. Appointments will be made at the next regular Board meeting. Drainage Ditch Maintenance Assessment for 2009 Motion by Froemming, second by Rogness, and unanimously carried to authorize an annual County Drainage System repair/maintenance assessment, in the amount of $750.00, for payable year 2009 for Drainage Ditch No. 39. OTC Board of Commissioners' Minutes January 6, 2009 Page6 Board Meeting Schedule for 2009 Motion by Froemming, second by Lindquist, and unanimously carried to establish the following meeting dates for Calendar Year 2009 as the Human Services Board and County Board of Commissioners' regular meeting dates: CY2009 Full Day Human Services Followed by Month , County Board County Board -9:15 a.m. 9:15 a.m. January 06 &20 13 & 27 February 03 & 17 10 -No Mtg Feb. 24 March 03 & 17 10&24&31 April 07 & 21 14 & 28 May 05 & 19 12 & 26 June 02 & 16 09&23 July 07 & 21 14 & 28 August 04 & 18 11 & 25 September 01 & 22 15 & 29 October 06 &20 13 & 27 November 03 & 17 10 &24 December 01 & 15 08 &22 Recess & Reconvene At 11 :50 a.m., Chairman Erickson recessed the meeting of the Otter Tail County Board of Commissioners for a Personnel Committee meeting and lunch break. The meeting was reconvened at 1:01 p.m. Information Disbursed County Coordinator, Larry Krohn, provided various infonmational documents including the Open Meeting Law, Duties of County Commissioners, County Government Structure, County Vehicle Policy, Vacation Donation Policy, A Guide to Property Tax, and other reference documents. Adjournment At 2:04 p.m., Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, January 13, 2009. Dated: __ o"""""l _-""13"---.;i_=ooc=..3.,__ __ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Bi2?~P~ Everett P. Erickson, Board of Commissioners Chair CB/kd OTC Board of Commissioners' Minutes January 6, 2009 Attachment A, Page 1 WARRANTS APPROVED ON 1/06/2009 FOR PAYMENT 1/06/2009 VENDOR NAME A-1 TROPHY STACY ADAMS AMERICAN DIVERSITY BUSINESS SO ARVIG COMMUNICATION SYSTEMS ASSOCIATION OF MN COUNTIES MARK BECKER BECKLUND OIL CO BELMONT FUNERAL HOME CO OP SERVICES INC COOPERS TECHNOLOGY GROUP DRIVER & VEHICLE SERVICES DIVS ENVIROTECH SERVICES INC FERGUS ELECTRIC CITY FERGUS FALLS FERGUS TIRE CENTER GALL'S INC GRAINGER INC DANIEL GROUT DALE HABERER HAWES SEPTIC TANK PUMPING HENRY'S FOODS INC HEPPNER CONSUL TING INC INNOVATIVE OFFICE SOLUTIONS JKSPORTS GARY JOHNSON K.I.D.LEASING KELLY SERVICES INC KREISERS INC LAKE REGION HEALTHCARE CORP PATLARUM LOCATORS & SUPPLIES INC MACO MARCO MARCO INC FARGO MCCC Ml 33 MN ASSOC OF CO OFFICERS MN TRANSPORTATION ALLIANCE NAPA FERGUS FALLS NELSON AUTO CENTER SUSAN NELSON NETWORK CENTER COMMUNICATIONS TYLER NORDBY NORTH AMERICAN SALT CO NORTHERN PLUMBING SUPPLY THE ORIGINAL HEATING MAN OTIS ELEVATOR CO PETE'S BODY SHOP & TOWING RDO EQUIPMENT CO FARGO RELIABLE OFFICE SUPPLIES SBLC-FF GREG SEIM SERVICE FOOD SUPERVALU PAUL SIMENGMRD SIMPLEXGRINNELL LP STATE INDUSTRIAL PRODUCTS STEINS INC AMOUNT 23.96 96.00 213.53 40.00 700.00 82.99 1,620.18 543.00 95.18 289.67 304.50 6,415.11 2,039.40 1,359.86 29.95 26.98 27.72 96.00 96.00 70.00 1,842.89 14,513.84 591.43 518.99 35.99 256.44 1,246.30 1,174.69 250.00 128.89 151.95 2,130.00 4,979.59 449.76 24,191.56 265.00 4,210.00 104.19 224.85 10.00 1,146.32 96.00 5,495.07 520.10 370.86 107.77 105.44 450.92 109.15 40.00 14.00 36.23 46.00 4,020.42 264.42 2,978.05 OTC Board of Commissioners' Minutes January 6, 2009 Attachment A, Page 2 STREICHERS THYSSEN KRUPP ELEVATOR CORPORA TODD WADENA ELECTRIC COOP TRANE QUINTON ULSCHMID UNIV OF MN EXTENSION SERVICE VICTOR LUNDEEN COMPANY VIKING COCA-COLA JO WEATHERLY •-• FINAL TOTAL. ..... . 31.98 804.86 2,982.71 450.00 96.00 489.90 118.67 210.02 1,049.62 $93,480.90 -··