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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/30/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday,December30,2008 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, December 30, 2008, at 9:34 a.m. at the Otter Tail County Government Services Center with Commissioners Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present. Chairman Nelson was absent. Approval of Agenda Motion by Mosher, second by Block, and unanimously carried to approve the Human Services Board agenda of December 30, 2008 as mailed. Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board minutes of December 16, 2008 as presented. DWI Court Agreements Probation Director, Chuck Kitzman, explained that the DWI Court Agreements with the State of Minnesota 7th Judicial District will need to be amended for both the Probation Department and the Human Services Department. The County match needs to be amended in the contracts. Mr. Kitzman will bring the amendment back to the Board at the next Human Services meeting. Area Agency on Aging Contract Public Health Nurse, Marion Kershner, requested renewal of a contract between the County of Otter Tail and the Land of the Dancing Sky for the services of the County's Coordinator on Aging, Lyle Hoxtell. Mr. Hoxtell briefed the Board on the referral and assistance he provides for seniors, people with disabilities and others who are eligible for medicare and/or medical assistance. Motion by Mosher, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to renew the contract between the County of Otter Tail and the Land of the Dancing Sky for the services of the County's Coordinator on Aging. Human Services Contracts Motion by Froemming, second by Block, and unanimously carried to approve the following Human Services Contracts: Agency Program Effective Targeted ·Fun.ding Information Date Population Lutheran Social . Residential 01/01/2009 to Eligible Individuals AC/EW/CADlrTBI or CAC Services (Mill Pond & Services/Assisted Living 12/31/2010 Waiver Funds River Bend) Golden Manor Residential 01/01/2009 to Elderly AC/EW/CADlrTBI or CAC Services/Assisted Livina 12/31/2009 Waiver Funds Lakes Homes & Waivered Services 01/01/2009 to Person's with Mental AC/EW/CADlrTBI or CAC Program 12/31/2010 Retardation or Waiver Funds Development, Inc. Related Conditions Midwest Community Waivered Services 01/01/2009 to Person's with Mental AC/EW/CADlrTBI or CAC Residential Services, 12/31/2009 Retardation or Waiver Funds Inc. Related Conditions OTC Board of Commissioners' Minutes December 30, 2008 Page 2 New Horizons Waivered Services West Central Waivered Services Services Lutheran Social Senior Companion Services Northern Safety & Supplies & Equipment Security Tran$Em Supported Employment Share house -Chemical Dependency Stepping Stones Treatment 01/01/2009 to 12/31/2009 01/01/2009 to 12/31/2010 01/01/2009 to 12/31/2009 01/01/2009 to 12/31/2009 01/01/2009 to 12/31/2009 01/01/2009 to 12/31/2009 Person's with Mental AC/EW/CADlfTBI or GAG Retardation or Waiver Funds Related Conditions Person's with Mental AC/EW/CADlfTBI or GAG Retardation or Waiver Funds Related Conditions Elderly Not to exceed the OTC approved rate for purchased services Elderly & Disabled AC/EW/CACfTBI/CADI/MRRC Waiver -unit cost not to exceed $90.00 oer month CSP -Adults with Mental Health Initiative Funds Serious and maximum expenditure of Persistent Mental $104,299.91 Illness Eligible Individuals County of Financial Responsibility, Consolidated CD Treatment Fund, and MA Human Services 2009 Budget Highlights Human Services Director, John Dinsmore, submitted a handout entitled "Otter Tail County Human Services Anticipated Revenue/Expenditure Changes 2009". He identified the primary cost drivers from either an expenditure increase or revenue decrease perspective. He stated that the Human Services Department will be monitoring use of overtime to reduce cost and increasing third party billing. Depending on future legislative action, other options to be analyzed would be to increase contract services in targeted program areas and decrease services provided by the County. Recognition to Child Care Staff Mr. Dinsmore reported that the Minnesota Department of Human Services has given special recognition to the Otter Tail County Social Services child care staff for their efforts in the successful conversion to the new Minnesota Electronic Child Care integrated computer system. Approval to Pay Bills & Claims Motion by Block, second by Mosher, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:30 a.m., Vice-Chair Erickson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, January 13, 2009. Dated: _ _,Q..,_._1 -~t3~-~0~'~----OTTER TAIL COUNTY HUMAN SERVICES BOARD ByGu-0-«I Pc$~ /)';'c_ E:_ Syd Nelson, Human Services Board Chair c::.J,o. 1' v Call to Order OTC Board of Commissioners' Minutes December 30, 2008 Page 3 The Otter Tail County Board of Commissioners convened Tuesday, December 30, 2008, at 10:35 a.m., at the Otter Tail County Government Services Center with Commissioners Everett Erickson, Vice-Chair; Bob Block, Roger Froemming, and Dennis Mosher present and Chairman Nelson absent. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the County Board agenda of December 30, 2008, with the following additions: Request for Approval of December 18, 2008 Minutes Cancel Iverson Lake Project Discussion Add Approval of Bills Letter of Support for Otter Tail Ag Industries Grant Application Feedlot Resolution Approval of Minutes Motion by Froemming, second by Mosher, and unanimously carried to approve the County Board minutes of December 23, 2008, as presented. ARMER Tower Site Lieutenant, Mark Englund, briefed the Board on a communication facility tower to be built by the State of Minnesota on property owned by the County in New York Mills. SHARED USE OF COMMUNICATIONS FACILITIES IN OTTER TAIL COUNTY, NEW YORK MILLS SITE Otter Tail County Resolution No. 2008 -76 Commissioner Erickson offered the following and moved its adoption: WHEREAS, the County and Mn/DOT are empowered to enter into partnership agreements pursuant to Minnesota Statutes, Chapter 471.59, Subd. 1 O; and WHEREAS, the County has a need for a communications tower in the New York Mills area; and WHEREAS, the County has a parcel of land near New York Mills (fully described in the Partnership Agreement); and WHEREAS, Mn/DOT has a need and funding to construct a communication tower within the same vicinity as needed by the County to support the statewide public safety radio system (ARMER) as set forth in Minn. Stat. §402.26; and WHEREAS, the County and Mn/DOT have agreed it is mutually beneficial to the County, Mn/DOT and the taxpayers to cooperatively partner in the construction and operation of the communication tower. NOW, THEREFORE, in consideration of the mutual needs contained herein, each party agrees to the terms contained in the Partnership Agreement. Commissioner Block seconded the motion and upon call for the vote, the resolution was unanimously adopted. OTC Board of Commissioners' Minutes December 30, 2008 Page 4 Dated:_~O~I-_CX.~_-_O_'t~---- Attest ~°Ji~ La(ry Krn~ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Bycf;~A ~ Syd Nelson, Board of Commissioners ChairC. Pl 1v Letter of Support County Coordinator, Larry Krohn, requested a letter of support for Otter Tail Ag Enterprises to apply for federal grant funds for training needs. He stated that there is no financial commitment from the County with this request. Motion by Froemming, second by Block, and unanimously carried to authorize the County Coordinator to submit a letter of support for Otter Tail Ag Enterprises (OTAE), LLC to allow access to federal grant funds. Labor Agreement -Government Services Technical Unit Motion by Block, second by Mosher, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Labor Agreement between the County of Otter Tail and the Minnesota Teamsters Public and Law Enforcement Employees' Union, Local No. 320 for the Government Services Technical Unit for the period of January 1, 2009 through December 31, 2010. Lake Olaf Project Highway Engineer, Rick West, began discussion regarding the Lake Olaf Project. He stated that the grade on CSAH 30 in the Lake Olaf area has been increased twice in the past year and the road may be closed for awhile this spring because of flooding. Mr. West reported the Ordinary High Water Level (OHWL) of Lake Olaf at 1,294.8' and 1,298.9' on Deadman Lake. Because there is about 4' difference, the project will require bringing Deadman Lake below its OHWL. • This situation requires moving to an Environmental Assessment Worksheet (EAW) process. Discussion continued. Motion by Froemming, second by Mosher, and unanimously carried to proceed with the first phase of an EAW process, gather comments submitted for review and hold a public hearing for the drawdown of Lake Olaf by discharging into the Pelican River. Child in Need of Protection and Services Agreement Motion by Froemming, second by Block, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Memorandum of Understanding (MOU) for Representation of Parents in Chips Cases between the County of Otter Tail and the 7th Judicial District for the period of January 1, 2009 to December 31, 2009. Proposed County Animal Feedlot Program Resolution County Attorney, David Hauser, prepared a resolution at the request of the Board, stating that Otter Tail County wishes to administer the Animal Feedlot Program. Mr. Hauser stated that this would be the first step if the Board wishes to proceed with this decision. Discussion followed regarding funding of the program which would require hiring a Feedlot Officer. Motion by Mosher, second by Erickson, and unanimously carried to table this decision into CY2009 for additional information regarding the program. License Application Motion by Mosher, second by Block, and unanimously carried to approve the following application for license: Main Street Gas and Goods PO Box 762 Dalton, MN 56324 Tobacco OTC Board of Commissioners' Minutes December 30, 2008 Page 5 Capital Improvement Purchase Motion by Block, second by Mosher, and unanimously carried to approve a reimbursement to the Otter Tail County Road and Bridge Fund, in the amount of $27,213,95, from the Otter Tail County Capital Improvement Fund for the following capital expenditures: Capital Improvement Committee Approval Code 080128301007 2009 Dodge Durango 4WD SUV -Lakes Area Service Contract #MRSA -058 $27,213,95 Approval to Pay Bills Motion by Mosher, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. County Vehicle Policy Discussion County Coordinator, Larry Krohn, explained that, because of concerns expressed by the State Auditors Office on how County vehicles were being utilized, the County conducted a survey and interviewed departments. A Vehicle Use Policy was adopted that would not allow employees to commute with County vehicles with an opportunity for employees affected by this decision to appeal their situation to the Personnel Committee of the Board. Nine appeals were presented to the Personnel Committee. Discussion followed. Motion by Erickson, second by Block, and carried with Mosher opposed, that use of County vehicles for commuting will cease effective January 1, 2009 as previously approved in the County Vehicle Policy. Adjournment At 11 :38 a.m., Vice-Chairman Erickson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, January 6, 2009. Dated: _..,0'--'-(_-o....,,.t'o'----¢"'-'-9 ___ _ Attest: ~ ~ Larry K[hn, Clerk CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS By~~P&~ Syd Nelson, Board of Commissioners Chair U;-.L-,., C'J--..c,_1✓ OTC Board of Commissioners' Minutes December 30, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 12/30/2008 FOR PAYMENT 12/30/2008 VENDOR NAME A'VIANDS LLC AFFILIATED COMPUTER SERVICES AMERICAN COMMUNICATIONS INC ASSOCIATION OF MN COUNTIES BNA BOOKS BRIGGS CORPORATION MARLENE CARLSON COMMISSIONER OF TRANSPORTATION DAVID COSSETTE DESIGN ELECTRONICS DEX EAST ES PRECISION AUTO GLASS MICHAEL EULL FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL GALL'S INC HEALTHCARE ENVIRONMENTAL SERVI HOUSTON ENGINEERING INC INNOVATIVE OFFICE SOLUTIONS ISSUETRAK INC MARCO MARCO INC ST LOUIS MIDWEST TESTING LABORATORY MINN KOTA COMMUNICATIONS INC MN CO ENGINEERS ASSOC KURT MORTENSON JIM MYHRE NATIONAL BUSINESS SYSTEMS INC NELSON BROS PRINTING NETWORK CENTER COMMUNICATIONS NORTH AMERICAN SALT CO OFFICEMAX INCORPORATED KIRSTEN OLSON OTTER TAIL CO TREASURER OTTER TAIL TELCOM OTTERTAIL BAKERY PAMIDA INC 008 PERHAM CO OP CREAMERY PITNEY BOWES PREFERRED AUTO BODY SERVICES L DENNIS SODERSTROM SOUTHTOWN C-STORE STAR TRIBUNE TIME UNIFORMS UNLIMITED USA TODAY VICTOR LUNDEEN COMPANY VINYL PRODUCTS MFG INC 7 DAY CLINIC •••• FINAL TOTAL. ..... . AMOUNT 2,415.61 1,114.30 7,500.00 350.00 188.95 73.45 98.56 413.22 11.73 265.18 21.00 278.55 3,090.50 2,426.71 312.00 189.54 29.10 1,527.00 3,074.84 1,500.00 3,524.97 225.21 64.00 157.62 160.00 385.24 39.60 12,000.00 184.29 324 08 18,382.69 1,094.82 69.16 391.69 757.95 13.95 428.02 459.78 1,435.00 1,888.63 134.99 1,333.31 573 04 49.84 511.69 350.00 15.80 828.56 48.00 $70, 712.17 ....