HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/25/2008MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 W. Fir Avenue, Fergus Falls, MN
Tuesday, November 25, 2008
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, November 25, 2008, at 9:30 a.m.
at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair;
Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present.
Approval of Agenda
Motion by Mosher, second by Erickson, and unanimously carried to approve the Human Services
Board agenda of November 25, 2008 as presented.
Approval of Minutes
Motion by Froemming, second by Block, and unanimously carried to approve the Human Services
Board minutes of November 12, 2008 as presented.
West Central Regional Juvenile Detention Center
Probation Director, Chuck Kitzman, informed the Board that a special meeting at the WCRJC in
Moorhead is scheduled on December 4th at 10:00 a.m. There is a CY2008 projected shortfall of
$230,000.00 for the facility which will be addressed at the special meeting. The per diem for 2009 has
been raised to $195.00 for secure detention for participating members of the facility. Mr. Kitzman
provided several handouts and lengthy discussion took place regarding the budget deficit. Mr.
Kitzman will return to the Board with a recommendation after the special meeting.
County Child and Family Services Review
Human Services Supervisor, Brad Vold, briefed the Board regarding the CFSR which was conducted
by the Administration of Children and Families. Mr Vold provided a handout with an Overview of the
review, strengths identified during the review, and areas needing improvement. He identified working
closer with non-custodial parents and obtaining more input from all family members on case plans as
two areas needing improvement. Discussion took place regarding a change in philosophy and
corresponding procedures to obtain permanency for children as soon as possible. Otter Tail County
has 60 days to complete and submit a program improvement plan regarding the areas needing
improvement.
Rural MN CEP Program
Human Services Director, John Dinsmore, provided information that RMCEP has applied and
received an Early Readjustment Assistance Grant, in the amount of $7,500.00, for the dislocated
workers at Lund Boats in New York Mills and $5,000.00 for the dislocated workers at Banner
Engineering in Fergus Falls. Services include outreach and intake, early readjustment assistance,
and job or career counseling.
Chemical Dependency Detoxification Program
Mr. Dinsmore submitted an End-of-the-Year Proposal regarding the Detoxification Program provided
by Productive Alternatives, Inc. He reviewed 2008 data for the detox facility and stated that a
recommendation to defray the 2008 shortfall will be presented at the next Human Services Board
meeting.
OTC Board of Commissioners' Minutes
November 25, 2008
Page 2
Approval to Pay Bills & Claims
Motion by Block, second by Froemming, and unanimously carried to approve payment of the Human
Services bills and claims as presented.
Adjournment
At 10:33 a.m, Chair Nelson declared the meeting of the Otter Tail County Human Services Board
adjourned until 9:30 a.m. on Tuesday, December 16, 2008.
Dated: _ __,1-=2.::;_-..,_I .,.l,'--_,_o<J.R,.._ ___ _
Att,sl Lu,'(!, ~
Larfy Kro ' ark
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, November 25, 2008, at
11 :DO a.m., at the Otter Tail County Government Services Center with Commissioners
Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming, and
Dennis Mosher present
Approval of Agenda
Motion by Froemming, second by Block, and unanimously carried to approve the County Board
agenda of November 25, 2008, with the following additions:
Liquor Violation Findings & Order
Update -Communications Meeting in Ottertail City
Approval of Minutes
Motion by Erickson, second by Froemming, and unanimously carried to approve the County Board
minutes of November 18, 2008, as presented.
Approval to Pay Bills
Motion by Erickson, second by Nelson, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Findings & Order -Liguor Compliance Violation
Motion by Block, second by Mosher, and unanimously carried to approve the Findings and Order
regarding the Alcohol License of Thomas Weinhandl as submitted by the County Attorney.
Planning Commission Recommendations
Conditional Use Permit -Ron & Jean Johnson:
Motion by Erickson, second by Mosher, and unanimously carried to approve a Conditional Use Permit
for this earthmoving project to reshape the lot for construction with conditions as recommended by the
Planning Commission. The property is described as Pt GL 1 (10 AC), Section 35 of Dora Township;
Star Lake (56-385) GD.
Preliminary Plat & Conditional Use Permit-"Huber First Addition", Darrell & Mark Huber:
Motion by Nelson, second by Mosher, and unanimously carried to deny the Preliminary Plat of Darrell
& Mark Huber entitled "Huber First Addition" and the Conditional Use Permit for the proposed road
based on the reasons outlined in the November 19, 2008 Planning Commission minutes. The
property is described as All that part of GL 2 (10.3 AC), Section 22 of Rush Lake Township,
Round Lake; (56-214) GD.
OTC Board of Commissioners' Minutes
November 25, 2008
Page 3
Preliminary Plat -"Wall Lake Development Number 3"/James & Susan Stodola:
Motion by Block, second by Erickson, and unanimously carried to approve the Preliminary Plat of
James & Susan Stodola consisting of 2 single family residential lots entitled "Wall Lake Development
Number 3" as presented on the revised drawing dated October 14, 2008. The property is described
as Easterly 87.1' of the Westerly 446' of Sub Lot A, GL 4 S of Twp Rd (.27 AC), Section 33 and Lot 7
S of Rd ex trs ex platted ex trs & ex plat (2 AC), Section 34 of Aurdal Township; Wall Lake (56-658)
GD.
Conditional Use Permit Daniel & Lynette Arnold:
Motion by Froemming, second by Erickson, and unanimously carried to deny an after-the-fact
Conditional Use Permit request for construction of two rock walls as recommended by the Planning
Commission. The property is described as Lot 1 Blk 1 Wall Estates, Section 29 of Otter Tail
Township; Otter Tail Lake (56-242) GD.
Conditional Use Permit -Peter Doll et al, Gregory & Rose Mader, Peter & Katrina Doll.·
Motion by Nelson. second by Mosher, and unanimously carried approve a Conditional Use Permit to
convert a cluster development from 2 RV sites and 1 cabin to 2 cabins and 1 RV site with a condition
as recommended by the Planning Commission. The property is described as Parcel H & G of GL 2
(8.81 AC). Section 15 of Rush Lake Township; Boedigheimer Lake (56-212) RD & Tributary (56-TR)
U&T.
Conditional Use Permit -Steven H. & Monika E. Slatten:
Motion by Froemming. second by Block. and unanimously carried to approve a Conditional Use
Permit to excavate to allow for basement walkout similar to others nearby on the beach as
recommended by the Planning Commission. The property is described as Bg 49.T S and 395.28' SE
fr NW er GL3, SEL Y 1 oo· SWL Y 274' NWL Y 100' on lake NEL Y 267' to bg S Lt 3 (.62 AC). Section 21
of Girard Township; West Battle Lake (56-239) GD.
Conditional Use Permit Gery J. Knuttila:
Motion by Erickson, second by Mosher. and unanimously carried to deny. as requested by the
Planning Commission. an after-the fact Conditional Use Permit request to place about 45 yards of
new washed sand on the beach. The applicant must work with the Land & Resource Department so
the required restoration matches the adjacent lots. The property is described as Lots 1. 2 & W 61' of
Lot 3 Blk 1 Brightwood Shoreline, not to be split and GL 5 E of CR #35 ex S 500'. Section 34 of Star
Lake Township; Dead Lake (56-383) NE.
Conditional Use Permit -Ken & Donna Fluck:
Motion by Froemming, second by Erickson, and unanimously carried to approve a Conditional Use
Permit to place 281 cubic yards of fill on site per engineering drawings on file with the Land &
Resource Department. The property is described as Pt of GL 9, Section 4 of Otter Tail Township;
Otter Tail Lake (56-242) GD.
Liquor License Applications
Motion by Erickson, second by Mosher, and unanimously carried to approve the following applications
for license:
Battle Lake Standard Tobacco
420 Lake Ave S
Battle Lake, MN 56515
Erhard Municipal Liquor Store
622 Fergus Ave
Erhard, MN 56534
Tobacco
OTC Board of Commissioners' Minutes
November 25, 2008
Page 4
Lakeside Market
28465 County Highway 145
Battle Lake, MN 56515
Ottertail Oasis
28465 N State Highway 78
Ottertail, MN 56571
Tobacco
Tobacco
Payment Approvals
Motion by Froemming, second by Block, and unanimously carried to approve payment, in the amount
of $7,614.75, from the Construction Fund to API Supply Inc. for the purchase of a 2005 Genie GR-12
(18' Working Height and 12' Platform Height) for the Ottertail Operations Center.
Motion by Erickson, second by Block, and unanimously carried to approve payment, in the amount of
$1,044.00, from the Construction Fund to Braun lntertec for Concrete and Pavement Observations
and Testing.
Part Time, Temporary Position
Motion by Mosher, second by Erickson, and unanimously carried to extend a part time, temporary
election position into December of 2008.
Recess & Reconvene
At 11 :42 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. Chairman Nelson reconvened the meeting at 1: 15 p.m.
Leadership Academy Cohort Group
Members of the Leadership Academy Cohort Group thanked the Board for funding the Leadership
program and requested that the program continue in 2009. They stressed the importance of learning
different leadership styles, how to lead a committee, and successful conflict resolution practices.
They requested that more Department Heads become involved in the Leadership Group because it
adds understanding to learn how management looks at various issues. Motion by Froemming,
second by Erickson, and unanimously carried to approve $10,000.00 for CY2009 for continuing the
Leadership Academy Cohort Project
LAKESWIND PROJECT
Otter Tail County Resolution No. 2008 -64
WHEREAS, it is the policy of the State of Minnesota to foster Community-Based Energy Development
(C-BED) projects; and
WHEREAS, Minnesota Statutes 216B.1612 subdivision 2 (f) (3) calls for County Board support for
C-Bed projects; and
WHEREAS, the development of the Lakeswind project in Otter Tail County provides for economic
benefits and opportunities for residents in the County; and
WHEREAS, the Lakeswind Project which is proposed for development in Otter Tail County will be
owned by a Minnesota limited liability company organized under State of Minnesota laws.
OTC Board of Commissioners' Minutes
November 25, 2008
Page 5
THEREFORE BE IT RESOLVED, that the Otter Tail County Board of Commissioners supports the
development of the Lakeswind Project.
Motion by Commissioner Erickson, seconded by Commissioner Block
and adopted this 25th day of November, 2008.
Dated: _ _,l__,,~::..-....:0::..2..'=---=o'--~"------
By:
N~ OF COMMISSIONERS
Discussion -Feedlot Officer
SWCD Managers, Darren Newville and Brad Mergens, submitted sample agreements and resolutions
from other counties who have accepted the State Feedlot Delegation Program for their county and
assigned the responsibilities for a Feedlot Officer to the corresponding Soil and Water Conservation
District. Lengthy discussion took place regarding the appropriate paperwork that would be required
for Otter Tail County to implement a similar structure for the Feedlot Program. Motion by Mosher,
second by Froemming, to offer a resolution to accept the Otter Tail County Feedlot Delegation
Program and a corresponding Service Agreement with the EOTSWCD. By consensus,
Commissioners agreed that the motion offered is the intent of the Board; however, Commissioners
Mosher and Froemming rescinded the motion to allow the County Attorney to draft the appropriate
documents and return to the Board.
Final Plat -Manthe's Sunrise Beach
Motion by Nelson, second by Erickson, and unanimously carried to approve the Final Plat of
Scott Manthe entitled "Manthe's Sunrise Beach" which consists of 7 lake lots in Sections 22 & 27 of
Hobart Township; Long Lake (56-388).
ARMER Radio System
Commissioners discussed information presented to them at a recent meeting regarding the future 800
Megahertz Communication System for law enforcement. County Coordinator, Larry Krohn, reported
that a news release from the Association of Minnesota Counties regarding funding for the
communication system has been forwarded to the Sheriff and Chief Deputy. If Otter Tail County
proceeds with this system, it would need to be operational by January of 2013.
Portable Office Building
Motion by Erickson, second by Block, and unanimously carried to reject all bids received for the 1 O' by
14' portable office building located at the Pelican Rapids Transfer Station.
Closed to the Public Labor Negotiation Strategies
At 2:26 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners
closed to the public for purposes of discussing labor negotiation strategies relative to the Facilities
Maintenance Union. Present were all five seated Commissioners, County Attorney, County
Coordinator and Board Secretary.
OTC Board of Commissioners' Minutes
November 25, 2008
Page 6
Adjournment
At 2:45 p.m., upon completion of the Closed Session, Chairman Nelson declared the meeting of the
Otter Tail County Board of Commissioners adjourned until Tuesday, December 2, 2008.
Dated: ----'l'-=2=--0-==2-"---0--=Ru....... __ _
CB/kd
OTTER T
By:
oard of Commissioners Chair
OTC Board of Commissioners' Minutes
November 25, 2008
Attachment A, Page 1
WARRANTS APPROVED ON 1112512008 FOR PAYMENT 1112512008
VENDOR NAME
A'VIANDS LLC
ABG MAINTENANCE INC
AMERICAN INSTITUTIONAL SUPPLY
AMERIGAS
ANDERSON LAND SURVEYING INC
ARK & SPARK
AUTO VALUE FERGUS FALLS
BAKKE ACOUSTICAL
CITY BATTLE LAKE
BEN HOLZER UNLIMITED
BOB BARKER COMPANY INC
BOB'S STANDARD BULK SERVICE
BOUND TREE MEDICAL LLC
HEATHER BRANDBORG
BRANDON COMMUNICATIONS INC
BREITBACH CONSTRUCTION CO
MYRNA BUDKE
CO OP SERVICES INC
COOPERS TECHNOLOGY GROUP
CREATIVE FORMS & CONCEPTS INC
CITY DALTON
DARLING'S SALES & SERVICE CO
CITY DEER CREEK
CITY DENT
DENZEL'S REGION WASTE INC
DEX EAST
KATHY DOMHOL T
DU-HA INC
MICHELLE ELDIEN
ELECTION SYSTEMS & SOFTWARE IN
CITY ELIZABETH
MARK ELLENSON
CITY ERHARD
WAYNE ERICKSON
FASTENAL COMPANY
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS MEDICAL GROUP
FERGUS FALLS SCHOOL DIST 544
FERGUS POWER PUMP INC
FIRST LAB
G & K SERVICES
G & R CONTROLS
GALL'S INC
GE CAPITAL (CA)
GODFATHERS EXTERMINATING INC
JOHN GOOD
GOODIN COMPANY
GOPHER STATE ONE CALL
MYRON GRAFF
GRAINGER INC
HAWES SEPTIC TANK PUMPING
HEDAHLS HEADQUARTERS
CITY HENNING
HINTERMEISTER INC
SHELDON HOLM
TONYA HOLT
HOTSY EQUIPMENT OF MN
THE INDEPENDENT
AMOUNT
4.00
170.40
239.82
447.56
3,080.00
128.94
59.55
125.00
1,488.24
10.65
239.39
224.30
94.06
25.16
2,772.00
302,352.30
64.99
3,016.53
463.25
359.32
490.92
137.59
962.95
410.67
1,440.58
21.00
20.60
63.79
80.36
18,519.02
590.04
8.00
349.31
27.96
28.84
2,656.30
3,948.00
667.18
4,132.15
273.00
1,897.45
4,838.00
84.42
372.74
138.66
18.09
259.73
24.35
8.00
295.09
100.00
36.98
1,628.52
4.55
186.62
4.88
89.22
702.15
OTC Board of Commissioners' Minutes
November 25, 2008
Attachment A, Page 2
INTAB INC
JK SPORTS
GARY JOHNSON
K.I.D.LEASING
KELLY SERVICES INC
KERN & TABERY INC
LAB SAFETY SUPPLY INC
LAKE REGION DENTAL CENTER
LAKE REGION HEALTHCARE CORP
LAKELAND MENTAL HEALTH CENTER
LAKES COUNTRY SERVICE CO OP
ELIZABETH LAPOS
LARRY OTT INC TRUCK SERVICE
LAWSON PRODUCTS INC
VIOLA MANDERUD
MARCO INC FARGO
MATTHEW BENDER & COMPANY INC
MN CO ATTORNEYS ASSOCIATION
MN DEPT OF PUBLIC SAFETY
MN STATE BAR ASSOCIATION
NANIK'S ELECTRIC
NARDINI FIRE EQUIPMENT
NETWORK CENTER COMMUNICATIONS
CITY NEW YORK MILLS
NORTHLAND REBUILDING
OFFICE DEPOT
OFFICEMAX INCORPORATED
BRIAN OLSON
ONE CALL LOCATORS LTD
OSI ENVIRONMENTAL INC
OTTER TAIL CO EMPLOYEES COMMIT
OTTER TAIL CO PUBLIC HEALTH
OTTER TAIL CO TREASURER
OTTERTAIL TRUCKING INC
PARK REGION CO OP
CITY PARKERS PRAIRIE
CITY PELICAN RAPIDS
PEPSIAMERICAS
CITY PERHAM
PITNEY BOWES
POLK CITY DIRECTORIES
PREMIUM WATERS INC
PRODUCTIVE ALTERNATIVES INC
RAM-SWANA
RAY'S OIL COMPANY
CITY RICHVILLE
RICK LEITCH BACKHOE SRVC & PJ
RILEY DETTMANN & KELSY
ROAD EQUIPMENT PARTS CENTER
CITY ROTHSAY
ROYAL TIRE INC
SAFELITE FULFILLMENT INC
PETER SCOTT
SEEBA'S SHOP
SERVICE FOOD SUPERVALU
SKILLPATH SEMINARS
KYLE SORKNESS
WAYNE STEIN
STEINS INC
34.95
630.00
142.41
256.44
700.15
1,565.00
297.00
1,022 00
150.00
1,258.00
506.35
95.00
1,000.00
287.51
447.05
1,648.99
1,416.60
710.00
350.00
811.57
2,033.52
355.25
7,928.27
1,350.02
175.00
68.81
74.67
68.00
141.52
50.00
29.00
64.00
688.38
14,708.00
975.67
64906
2,565.93
764.28
3,680.33
1,822.50
130.00
30.33
699.59
470.00
1,226.75
533.40
118.00
12,775.00
10.03
523.96
157.85
209.62
30.00
32.50
21.45
89.00
124.00
263.15
2,878.91
i
STERLING SOLUTIONS INC
STEVE'S SANITATION INC
STRAND HARDWARE & RADIO SHACK
SUPER SEPTIC INC OF PELICAN RA
THYSSEN KRUPP ELEVATOR CORPORA
TNT REPAIR INC
TOM AVANT PAINTING
TRANQUILITY BUILDING SERVICES
TRI STAR RECYCLING
CITY UNDERWOOD
UNIFORMS UNLIMITED
CITY URBANK
CITY VERGAS
VICTOR LUNDEEN COMPANY
WADENA ASPHALT INC
WADENA CO AUDITOR TREASURER
WARNER GARAGE DOOR
WASTE MANAGEMENT
RANDY WASVICK
ROBERT WEATHERLY
WELLS ROAD GRADING
WEST PAYMENT CENTER
RICHARD WILKEN
,.., FINAL TOTAL ...... .
OTC Board of Commissioners' Minutes
November 25, 2008
Attachment A, Page 3
700.00
2,972.00
11.26
77.19
5,930.00
10.00
2,600.00
452.63
5,940.72
552.28
67.75
632.53
6,176.75
612.43
1,445.61
2,392.45
465.63
48,036.32
86.99
132.12
350.00
2,663.62
60.00
$515,096.22 ....