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Home My WebLink AboutBoard of Commissioners - Minutes - 11/18/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, November 18, 2008 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 18, 2008, at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming, and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Mosher, and unanimously carried to approve the Board of Commissioners agenda of November 18, 2008, with the following additions: Discussion -Feedlot Officer 10:30 a.m. ·~ Rose's Condominium 11:15 a.m. -Pione!lr Home Financing Discussion Approval of Minutes Motion by Froemming, second by Erickson, and unanimously carried to approve the Board of Commissioners meeting minutes of November 12, 2008, as presented. Approval to Pay Bills Motion by Mosher, second by Erickson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Liquor Citation Hearing County Attorney, David Hauser, opened a liquor citation hearing at 9:33 a.m. and provided Board members with an investigative report pertaining to a liquor compliance check conducted at Tom's Amoco on June 27, 2008. Mr. Hauser administered an oath to Sergeant Barry Fitzgibbons and Thomas Weinhandl to allow them to provide testimony. Sergeant Fitzgibbons, responsible for conducting the alcohol compliance, briefed the Board on the facts of the incident. Mr. Weinhandl did not dispute the facts of the incident; however, stated that as a business owner, he has trained his employees and purchased software that allows the clerks to enter birth dates into the computer to ensure that liquor and tobacco sales are not sold to underage customers. He stated that he didn't feel that he should be fined in addition to the clerk. Mr. Hauser discussed the violation grid previously approved by the County Board. Tom's Amoco failed a compliance check in calendar year 2000 which makes this failure the 2nd violation. Discussion took place regarding the fact that there has been eight years between the failures. Motion by Block, second by Mosher, and unanimously carried to handle the compliance check failure on June 27, 2008 at Tom's Amoco as a first offense violation instead of a second offense violation, which is an assessment of a $500 fine, because there has been 8 years of passing the compliance checks in between the failures. The County Attorney will prepare a written order in the case. 4-H Update 4-H Educator, Janet Malone, thanked the commissioners for their past support for 4-H and youth education. She discussed the importance of each generation mentoring the next generation and the goals of 4-H to connect these generations and families. Ms. Malone's after-school program has over 100 children. The Cloverbud program is working on global awareness and older children are working on leadership. OTC Board of Commissioners' Meeting November 18, 2008 Page 2 Community Addiction Recovery Enterprise Pregnant Women's Program Human Services Director, John Dinsmore, and State of Minnesota DHS representatives spoke with the Board regarding an expansion of the adult bed capacity for the C.AR.E. program at the chemical dependency treatment facility currently being constructed in Fergus Falls. This will require that the proposed adolescent chemical dependency services will be relocated to the state operated chemical dependency site located in Brainerd. OHS representative, Doug Seiler, stated that the cost differential to convert bathroom fixtures to accommodate the new program were minimal. No other changes were required. Commissioner Mosher questioned if there are going to be enough beds for adolescents and other people if these beds are reserved specifically for pregnant women. Mr. Seiler responded that specialty programs have become necessary because of the high specific needs of the clients that are served in this setting. Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chairman's signature on the letter of support for the Pregnant Women's CD Program. A letter of support from the County to the State OHS is required when there is a need for a license change. Ag Update Ag Extension Educator, Vince Crary, thanked the Board for their support of the Extension Service and specifically thanked the commissioners who will be retiring at the end of the year. Mr. Crary briefed the Board on the issues with the moisture content in the corn that is still standing and noted that a lot of sugar beets will not be harvested. He discussed the Master Gardener Program and upcoming horticulture training that will be available. Discussion also took place regarding a potential Feedlot Officer position. Rose's Condominium Land & Resource Administrator, Bill Kalar, opened discussion regarding Conditional Use Permit #6409 for Rose's Condominium, which is a resort conversion approved in 2006. He showed the Board a map of the area and reviewed the reasons why two of the conditions applied to the permit do not conform to the area. Motion by Erickson, second by Block, and unanimously carried to change two of the conditions on CUP #6409 to reduce the road right-of-way requirement from the Center Line of Highway 4 northwesterly to 40' (instead of 50') and to leave the road right of way at 33' southeasterly (lakeside}. Leaving the 33' road right-of-way on the lakeside allows for docking. Facilities Operations Department Payment Approval: Motion by Erickson, second by Block, and unanimously carried to authorize payment, in the amount of $462,843.65, to Comstock Construction of Fergus Falls per Pay Request #12 for the construction of the 60-Bed Chemical Dependency facility which is at about 80% completion. Proiects Update: Physical Plant Manager, Rick Sytsma, stated that substantial completion of the 60-Bed facility should take place the first week in January with various state inspections and reviews required after that date. Anticipated occupation of the facility by the State of Minnesota is expected the end of February, 2008. Mr. Sytsma stated that the ground source electric is exceeding expectations as far as savings for energy uses at the Ottertail Operations Center. • OTC Board of Commissioners' Meeting November 18, 2008 Page 3 Recess & Reconvene in Closed Session At 10:46 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. At 10:53 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss pending litigation related to the Westridge Mall tax court appeal. The closed session is authorized by attorney-client privilege, Chapter 13D.05 Subd. 3b. Present were all five seated Commissioners, County Attorney, County Coordinator, County Assessor, and Board Secretary. Pioneer Home Finance Discussion At 11:13 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners reconvened in open session. Pioneer Home CEO, John Richards, showed the Board a proposed construction project which consists of replacement of 105 skilled nursing facility beds. The proposed new location is on Maybelle Street in Fergus Falls behind the Minnesota Motors property. The current Pioneer Home building will be changed to some type of senor housing. Piper Jaffrey Housing and Senior Living Vice-President, Eric Lunde, briefed the Board on the proposed financing arrangements. Pioneer Home's existing debt will be refinanced with the new project. Under federal law, non-profit organizations can borrow money through a city, county or HRA Mr. Lunde requested ability to borrow up to 10 million dollars for calendar year 2008 and an additional 10 million for calendar year 2009 through the County. County Coordinator, Larry Krohn, noted that the County has two other projects that need to bond through the County during the 2008-2009 timeframe. Further research will be done on these two projects and a synopsis of the Pioneer Home's financial arrangement will be forwarded to Otter Tail County's Bond Council. A Public Hearing is scheduled at 10:30 a.m. on December 2, 2008 at the Government Services Center in Fergus Falls. Discussion -Proposed Feedlot Officer Position Discussion took place regarding a proposed Feedlot Officer position. Commissioners requested that the Directors of the SWCD's meet with them at their next regular County Board meeting. Liquor License Applications Motion by Froemming, second by Erickson, and unanimously carried to approve the following applications for tobacco license: Carr Enterprises, Inc. dba: Carr's Lake Country Supermarket Ottertail, MN 56571 Dent Oasis Dent, MN 56528 Lakeland General Store, Inc. Pelican Rapids, MN 56572 Larry's Foods Battle Lake, MN 56515 Perham Oasis Perham, MN 56573 Thumper Pond, Inc. Ottertail, MN 56571 Tobacco Tobacco Tobacco Tobacco Tobacco Tobacco OTC Board of Commissioners' Meeting November 18, 2008 Page 4 Adjournment At 11 :58 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, November 25, 2008. BOARD OF COMMISSIONERS Attest ~ ~ LarryKrn, erk By: rd of Commissioners Chair CB/kd OTC Board of Commissioners' Minutes November 18, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 11/18/2008 FOR PAYMENT 11/18/2008 VENDOR NAME ALL CREATURES VET HOSPITAL AMERICAN SIGNAL CO AMERICAN WELDING & GAS INC ARK & SPARK ARVIG COMMUNICATION SYSTEMS AT&T MOBILITY BATTLE LAKE AUTO PARTS LOIS BENNER BLUESTONE TECHNOLOGIES INC BLUFFTON OIL COMPANY BOBCAT OF OTTER TAIL COUNTY DENNIS BOGEN LYNN BRAND BRAUN VENDING INC BRIAN M RIPLEY EXCAVATING CERTIFIED AUTO REPAIR CHEMSEARCH CO OP SERVICES INC COOPERS TECHNOLOGY GROUP DACOTAH PAPER COMPANY KATHY DOMHOLT CAROLYN ELLINGSON EVERGREEN EQUIPMENT INC F-M TYPEWRITER SERVICE FASTENAL COMPANY FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPT FINGERPRINT EQUIPMENT LABS INC FLEET SERVICES GRAINGER INC MARY HAUSER HAWES SEPTIC TANK PUMPING HENNING AUTO PARTS INC HENNING HARDWARE HOUSTON ENGINEERING INC MATT JOHNSON KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC LAKE REGION HEALTHCARE CORP LAKELAND MENTAL HEALTH CENTER LAKES AREA PEST CONTROL LLC LAKEWAY MARKET LLC JOANNE LARSON M-R SIGN COMPANY INC. MACO MANNY'S -ROCKY'S BAIT MERIGEN MEDICAL MID-CENTRAL EQUIPMENT INC MINNKOTA MN CO INSURANCE TRUST MARY MOE JOHN MOLTER NAPA FERGUS FALLS NAPA STANDARD PARTS OF WADENA AMOUNT 39.35 735.59 9406 99.73 2,06947 1,01524 89.78 51.00 570.96 2,167.60 47.87 53.13 212.50 33.19 715.00 86.88 208.01 99.68 81.90 722.30 18.60 336.84 36.38 52.50 33.62 2,782.35 89.00 587.29 152.49 15,813.65 356.94 36.81 70.00 184.70 243.84 2,391.00 50.00 173.10 380.00 960.00 5,873.50 166.14 3,161.83 29.75 13,257.65 35.00 2,518.12 42.00 44.36 29.00 1,368.20 104.13 136.00 11.59 774.04 OTC Board of Commissioners' Meeting November 18, 2008 Attachment A, Page 2 NELSON AUTO CENTER JANICE NELSON VALERIE NELSON NORTH AMERICAN SALT CO ARLENE NYCKLEMOE OFFICEMAX INCORPORATED OLSON OIL CO INC OTTER TAIL CO TREASURER OUTDOOR RENOVATIONS LANDSCAPE OVERLAND MECHANICAL SERVICES PEPSIAMERICAS PERHAM CO OP CREAMERY PETE'S AMOCO NORMAN PIERCE JR RICHARD PORTMANN VIRGINIA PORTMANN KAREN PRISCHMANN PRO AG FARMERS CO OP QUILL CORPORATION QWEST RDO EQUIPMENT CO FARGO RDO TRUCK CENTERS RICK LEITCH BACKHOE SRVC & PJ TWILA RUDD SBLC-FF SCHOENEBERGERFUNERALHOME VICKI SCHWANKE SOUTHTOWN C-STORE STATE INDUSTRIAL PRODUCTS STEINS INC STEVE'S SANITATION INC STREICHERS DORIS TEBERG JOELLEN THACKER TOOL CRIB OF THE NORTH TRAVELODGE & SUITES MOORHEAD UNICEL UNITED PARCEL SERVICE UNIVERSITY OF MN PRINTING SERV VERGAS 66 WALLWORK TRUCK CENTER ZACK JONES & MAGNUS ZIEGLER INC •••• FINAL TOTAL ...... . 180.62 144.50 348.50 58,112.60 68.68 537.90 161.99 51.90 840.00 2,787.46 356.60 1,699.82 861.97 152.15 38.25 65.88 97.75 215.68 447.92 140.60 234.24 43509 118.00 42.50 9.56 200.00 53.82 1,237.93 142.79 912.44 438.75 93.57 523.51 143.12 106.47 233 01 55.29 28.49 119.56 1,229.04 2,444.00 2,321.23 238.21 $140,165.05 ••••