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Home My WebLink AboutBoard of Commissioners - Minutes - 11/12/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Wednesday, November 12, 2008 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Wednesday, November 12, 2008, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present. Chairman Syd Nelson was present at 9:35 a.m. Approval of Agenda Motion by Froemming, second by Mosher, and unanimously carried to approve the Human Services Board agenda of November 12, 2008 with the following addition: Discussion -Nursing Home Hardship Case Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board minutes of October 28, 2008 as presented. Public Health Department Safe Communities Grant: Motion by Mosher, second by Block and unanimously carried to authorize the appropriate County officials' signatures to execute a contract between the County of Otter Tail and the State of Minnesota to accept the Safe Communities Grant, in the amount of $22,000.00 for a period of October 1, 2008 through September 30, 2009. Otter Tail County contracts with Jane Patrick for oversight of grant activities with focus on increasing use of seatbelts and decreasing motor vehicle fatalities. 2007 Local Public Health Report: Public Health Director, Diane Thorson, submitted the "Local Public Health Planning and Performance Measurement Reporting System Summary Report for 2007 Data" and reviewed statistics. Otter Tail County's per capita public health expenditures were reported as $36.00 with the average Health Departments in the State at $57.00 per capita. Ms. Thorson reviewed the various funding sources and corresponding activities and identified dental services for MA clients as a gap in health services available in the County. Human Services Department MACSSA. Human Services Director, John Dinsmore, stated that the Minnesota Association of County Social S_ervices Administrators (MACSSA) is exploring multi-county collaboration looking at six different models in an effort-to address budget issues. Crisis Beds Contract: Motion by Erickson, second by Mosher, and unanimously carried to authorize the appropriate County officials' signatures to execute a contract between the County of Otter Tail and Productive Alternatives, Inc. for the period of July 1, 2008 through December 31, 2009. Becker, Clay, Otter Tail, and Wilkin counties applied for a State Grant and received $283,202.00 for two Adult Mental Health crisis beds to be housed in the Productive Alternatives facility known as The Willows. OTC Board of Commissioners' Minutes November 12, 2008 Page 2 Amendment -ShareHouse: Motion by Froemming, second by Block, and unanimously carried to authorize the Chairman's signature to execute an Amendment to the 2008 Provider Contract between the County of Otter Tail and ShareHouse -Stepping Stones, New York Mills, MN, to implement the State mandated 2% COLA effective October 1, 2008. Host County Contract -Catholic Charities: Motion by Block, second by Mosher, and unanimously carried to authorize the Chairman's signature to execute a Host County Purchase of Service Agreement for Mental Health Services between the County of Otter Tail and Catholic Charities -Intensive Treatment Unit for the period of January 1, 2009 to December 31, 2009. This Treatment Facility is for adolescents with residential, day treatment, and educational services with a rate of $353.49 per day. Community Addiction Recovery Enterprise (C.A.R.E.): Human Services Director, John Dinsmore, requested approval to submit a letter of support for the expansion of adult bed capacity for the C.A.R.E. chemical dependency treatment program. The expansion would allow for the development of a specialized treatment program for pregnant women. Expansion of this specialized service will also require C.A.R.E.'s adolescent chemical dependency program to be relocated to Brainerd, Minnesota. Commissioners requested additional information regarding this change and whether or not it will necessitate changes to the building resulting in additional construction change orders. Letter of Support-Rewind Program: Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chairman's signature on a Letter of Support to expand the current Rewind Program located in Perham from an 8 bed residential chemical dependency treatment program to a 9 bed treatment facility. Hardship Waiver Request: Commissioner Mosher referred to a request of a family for waiver of the tax appraised value of $218,000 and the purchase price of $175,000 due to hardship. Discussion took place regarding the case and commissioners requested that this be reviewed by the County Board. Approval to Pay Bills & Claims Motion by Erickson, second by Mosher, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:33 a.m., Chair Nelson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, November 25, 2008. Dated: // /2 "l" /oS -~-, ~...,,1--~----- Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 12, 2008, at 10:38 a.m., at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming, and Dennis Mosher present. Commissioner Block was absent at 11: 15 a.m. Approval of Agenda OTC Board of Commissioners' Minutes November 12, 2008 Page 3 Motion by Froemming, second by Block, and unanimously carried to approve the County Board agenda of November 12, 2008, with the following additions: 10:55 a,m, -Request for Approval of Final Plats 11 :00 a.m. -Auditor's Agenda Items Approval of Minutes Motion by Froemming, second by Erickson; and unanimously carried to approve the County Board minutes of November 4, 2008, as presented. Approval to Pay Bills Motion by Erickson, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Fort Juleson Site County Attorney, David Hauser, presented a draft letter regarding the conditions to accept the Fort Juleson property. A copy of the minutes was included which outlined the funding from the County of $2,000 in the first year and $2,000 in the second year. Discussion continued with the Friends of Fort Juleson regading the appraisal, survey, reversion language, recognition of the family, and a proposed parking lot. Cliff Knutson, member of the Friends of Fort Juleson, stated that the site must be acquired before fund raising for the property can begin. He requested that the County proceed with a survey of the property. Mr. Hauser stated that it may be prudent to obtain an agreement from the owner before authorizing money to be spent on the survey Motion by Block, second by Mosher, and carried with Froemming opposed, to proceed with an agreement with Anderson Land Surveying, Inc. at a cost of $1,000.00, to complete a survey for receiving the property known as Fort Juleson which consists of approximately 10 acres. Mr. Hauser will revise the draft letter to include that the County will proceed with the survey and request the owner's response to the proposed agreement Ditch Cleaning -CSAH 8 Motion by Froemming, second by Erickson, and unanimously carried to authorize the Chairman's signature to execute a Contract for Ditch Cleanout between the County of Otter Tail and Mark & Brenda Construction, Inc. for work completing a Ditch Cleanout on CSAH 8 from Station 271 +00 to Station 380+00 in Section 32 of Corliss Township, NE of Perham. This motion is contingent upon the approval of the County Attorney. Minnesota State Transportation Fund Resolution for the Removal of Bridge No. 3300 S.A.P. 56-599-56 Otter Tail County Resolution No. 2008 -63 Commissioner Erickson offered the following resolution and moved its adoption WHEREAS, Otter Tail County has applied to the Commissioner of Transportation for a Grant from the Minnesota State Transportation Fund for the Removal of Bridge No. 3300 (S.A.P. 56-599-56) over the Otter Tail River on Rush Lake Loop and Hidden Road, And: WHEREAS, The amount of the grant has been determined to be $251,690.45 by reason of lowest responsible bid. NOW, THEREFORE, BE IT RESOLVED, That the County of Otter Tail does hereby affirm that any cost of the bridge in excess of the grant will be appropriated from the funds available to the County of Otter Tail, and that any grant monies appropriated for the bridge but not required, based on the final estimate, shall be returned to the Minnesota State Transportation Fund. OTC Board of Commissioners' Minutes November 12, 2008 Page 4 Commissioner Froemming seconded the motion and upon being put to vote, the resolution was unanimously adopted: Adopted at Fergus Falls, Minnesota, this 12th day of November, 2008. Dated: _ _._lt'--41-'-'rs';l..µJ o"-"f{..___ ___ _ r I OTTER TAIL COUNTY BOARD OF COMMISSIONERS B~~ Highway Bridge Design Contracts Motion by Mosher, second by Froemming, and unanimously carried to approve a Consultant Services Agreement between the County of Otter Tail and Interstate Engineering for design work to prepare for construction to replace Bridge #56502 over Otter Tail Lake on CSAH 72. The project is scheduled for 2011 if federal highway dollars are successfully secured. Estimated design cost is $59,500.00. Motion by Erickson, second by Mosher, and unanimously carried to approve a Consultant Services Agreement between the County of Otter Tail and Interstate Engineering for design work to prepare for construction to replace Bridge #4824 over the Pelican River in Dunn Township. Cost of the contract was reported as $14,700.00. Motion by Froemming, second by Erickson, and unanimously carried to approve a Consultant Services Agreement between the County of Otter Tail and Interstate Engineering for design work to prepare for construction to replace Bridge #L0944 over the Leaf River at an estimated contract cost of $14,700.00. Final Plats Motion by Mosher, second by Froemming, and unanimously carried to approve the Final Plat of Kathryn E. Deutsch Trust entitled Deutsch Addition, a 4 lot subdivision in Section 11 of Clitherall Township; Clitherall Lake (56-238). Motion by Erickson, second by Froemming, and unanimously carried to approve the Final Plat of Lowell Satterlee and Deanna Satterlee entitled "Satterlee Acres", which consists of 2 detached backlots in Section 2 of Dora Township; Loon Lake (56-523). Payment Approval Motion by Mosher, second by Erickson, and unanimously carried to approve payment, in the amount of $2,550.34 to Young and Associates from the Capital Improvement Fund for services provided for the 60 Bed Chemical Dependency Health Center project. Joint Powers Agreement Motion by Froemming, second by Mosher, and unanimously carried to authorize the County Chair and the County Auditor to sign the Joint Powers Agreement between the State of Minnesota, acting through its Office of the Secretary of State and the Otter Tail County Auditor for the purpose of providing election recount services for the automatic recount of votes pursuant to Minnesota Statutes, Section 204C.35, Subdivision 1 for the General Election for United States Senate. OTC Board of Commissioners' Minutes November 12, 2008 Page 5 Application for Exempt Permit Motion by Froemming, second by Erickson, and unanimously carried to approve, subject to the applicant providing the date(s) of the event, the LG220 Application for Exempt Permit as submitted by the Make-A-Wish Foundation of Minnesota for an event at the Playtime Sports Bar and Grill located at 43974 309th St., Perham, MN. Training Expenses Approved Motion by Mosher, second by Erickson, and unanimously carried to authorize training expenses for commissioners-elect for attendance at the following meetings: Otter Tail Family Services Collaborative Annual Meeting on December 1, 2008 at Thumper Pond 800 Megahertz Meeting on November 20, 2008 at Ottertail Operations Center Lakes Country Service Cooperative Motion by Froemming, second by Mosher, and unanimously carried to approve payment, in the amount of $250.00, to Lakes Country Service Cooperative in Fergus Falls for Otter Tail County's membership fee. Adjournment At 12:11 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, November 18, 2008. Dated: _ _,_I.,_/ ,1-J ,_,I g,__11-J o=->8"------ Attest: _.p./4'fM!t.~~·~J/fltl,l,!J /}~-- Larry Krolfn, ~ CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS B~~ e ~/\.J.g ~ Syd Nelson, Board of Commissioners Chair • (./J'c..<e Uo1v OTC Board of Commissioners' Minutes November 12, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 11/12/2008 FOR PAYMENT 11/12/2008 VENDOR NAME A'VIANDS LLC ABG MAINTENANCE INC MARLYS ADAMS AGGREGATE INDUSTRIES INC AMAZON ENVIRONMENTAL INC AMERICAN TOWER CORPORATION AMERICAN WELDING-WILLMAR FIRE BRIAN ARMSTRONG ARVIG COMMUNICATION SYSTEMS AUTO VALUE FERGUS FALLS BEN HOLZER UNLIMITED BOB BARKER COMPANY INC BOB'S STANDARD BULK SERVICE BOBCAT OF OTTER TAIL COUNTY BOUND TREE MEDICAL LLC TIM BRAND BRANDON COMMUNICATIONS INC CERTIFIED AUTO REPAIR CIT TECHNOLOGY FIN SERV INC COOPERS TECHNOLOGY GROUP COUNTRY GLASS INC CULLIGAN WATER COND CULLIGAN WATER CONDITIONING CYBERNET D & T VENTURES LLC DACOTAH PAPER COMPANY DAN'S TOWING & REPAIR RICK DENZEL DENZEL'S REGION WASTE INC DITCH WITCH OF MINNESOTA INC DYNAFAB CORPORATION ECONO SALES AND SERVICE ES PRECISION AUTO GLASS MICHAEL EULL EVERTS LUMBER CO FARGO FREIGHTLINER FARGO GLASS AND PAINT CO FARMERS CO OP OIL ASSN FARNAM TIRE CENTER FARNAM'S GENUINE PARTS INC FARNAM'S GENUINE PARTS INC PR FERGUS FALLS DAILY JOURNAL FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERGUS TIRE CENTER FERRELLGAS FOTH & VAN DYKE FRONTIER PRECISION INC FSH COMMUNICATIONS LLC GCS SERVICE INC PATRICK GRIFFIN H & L MESABI CONNER HATFIELD PRESTON HATFIELD TYLER HATFIELD AMOUNT 7,465.51 766.80 9 08 1,438.70 6,617.55 91.26 105.47 109.62 200.00 1,051.07 27 02 217.35 104.65 34.50 242.50 48.61 710.86 662.33 189.86 2,284.80 501.10 80.66 10.65 5,016.00 464.00 106.52 192.23 241.73 183.69 923.68 136.83 182.31 55.00 686.00 15.96 28.50 2,760.00 818.09 18.00 213 08 114 06 3,571.14 550.43 2,272.33 9,893.58 4,953.65 198.45 16,309.09 315.98 64.81 112.87 19.75 1,377.68 34.68 34.68 34.68 OTC Board of Commissioners' Minutes November 12, 2008 Attachment A, Page 2 SALLY HAUSKEN HENRY'S FOODS INC HILLTOP LUMBER INC GERALD HOLO SANDY HOLO HOOTS SPORTS HOUSTON ENGINEERING INC IAAO INDEPENDENT EMERGENCY SERVICES THE INDEPENDENT INNOVATIVE OFFICE SOLUTIONS INTERSTATE ENGINEERING INC KADRMAS LEE & JACKSON INC KELLY SERVICES INC L & L SERVICE LAKE REGION HEALTHCARE CORP LARRY OTT INC TRUCK SERVICE JULIE LEITCH LOCATORS & SUPPLIES INC LONG WEEKEND GARMENTS MARCO MCCC Ml 33 METRO SALES INC MIDWEST TESTING LABORATORY MN CO ATTORNEYS ASSOCIATION MN DEPT OF TRANSPORTATION MN MOTOR COMPANY MN POLLUTION CONTROL AGENCY MN SHERIFFS' ASSOCIATION MOORE MEDICAL LLC JIM MYHRE NAPA OF PERHAM NELSON AUTO CENTER NETWORK CENTER COMMUNICATIONS OFFICE DEPOT OFFICEMAX INCORPORATED OLSON OIL CO INC OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO TREASURER OTTERTAIL HOME CENTER & HARDWA OTTERTAIL TRUCKING INC OVERLAND MECHANICAL SERVICES PAMIDA PHARMACY STACY PAULSETH PEBBLE LAKE TAKE PELICAN RAPIDS PRESS PENROSE OIL COMPANY PEPSIAMERICAS PERHAM CO OP CREAMERY PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY CITY PERHAM POWER PLAN PRAIRIE IMPLEMENT INC PRO TAINER PRODUCTIVE ALTERNATIVES INC QUICK'S NAPA AUTO PARTS R & R READY MIX INC RELIABLE OFFICE SUPPLIES 21.19 1,180.33 42.27 148.38 380.63 333.56 3,929.00 175.00 58.45 124.00 502.66 35,152.95 7,442.50 1,012.19 33.01 244.88 1,625.00 52.44 426.63 401.00 181.05 2,821.47 304.00 4,861.00 30.00 5.00 390.04 225.00 280.00 300.11 77.81 47.00 431 05 3,802.69 118.49 651.09 888.50 56.00 162.90 176.62 9,281.40 87.80 6,411.88 101.07 5 153 06 32.00 876.04 331.15 118.37 1,522.15 38.61 66,500.67 399 04 100.70 55,300.00 676.90 23.78 484.58 94.15 REVIEW ENTERPRISES INC ROYAL TIRE INC SBLC-FF CHERI SCHULTZ SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPERVALU SEWER SERVICE SIGELMAN STEEL & RECYCLING INC JUDY SIGGERUD STEINS INC STEVE'S SANITATION INC STRAND HARDWARE & RADIO SHACK STREICHERS SWANSTON EQUIPMENT CORP THERM-AIR SALES CORPORATION TITAN ACCESS ACCOUNT TNT REPAIR INC SUSAN ULSCHMID UNIFORMS UNLIMITED UNIVERSITY OF MN-EXTENSION SER VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY VIKING COCA-COLA WASTE MANAGEMENT RANDY WASVICK WAYNE'S AUTO SALVAGE AND REPAI WAYNE'S TOWING NICHOLAS WILLIAMS XEROX CORPORATION 210 LUBE EXPRESS 3 D SPECIAL TIES INC •••• FINAL TOTAL ... OTC Board of Commissioners' Minutes November 12, 2008 Attachment A, Page 3 1,232.00 5,703.93 40.00 44.18 5,940.00 48.18 260.00 124.86 44.99 939.36 42.12 79.80 26.59 7,191.69 1,853.15 380.22 124.09 24.00 577.02 50.59 89.39 1,051.63 341.28 506.19 23.09 60.00 270.00 29.75 168.03 49.07 170.70 $313,984.57 ••••