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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/04/2008.-,, MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, November 4, 2008 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 4, 2008, at 9:37 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming, and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the Board of Commissioners agenda of November 4, 2008, with the following addition: Discussion Regarding the Fort Juleson Property Approval of Minutes Motion by Froemming, second by Erickson, and unanimously carried to approve the Board of Commissioners meeting minutes of October 28, 2008, as presented Approval to Pay Bills Motion by Mosher, second by Erickson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Forgiveness of Penalty Motion by Block, second by Froemming, and unanimously carried to deny the request of CBM of Perham for forgiveness of tax penalty, in the amount of $48.32 for Parcel No. 77000990085000 because the postmark was October 17, 2008, which is after the tax due date. The late payment was not caused by an error by the County. Motion by Mosher, second by Block, and unanimously carried to deny the request of Comfort Inn of Fergus Falls for forgiveness of tax penalty, in the amount of $972.76, for Parcel ID Nos. 71003500195009, 71003991466000, & 7100399146700. The late payment was not caused by an error by the County. Discussion -Fort Juleson Commissioner Mosher opened discussion regarding the Fort Juleson property. County Attorney, David Hauser, reviewed a letter dated September 30, 2008 that was sent to the property owner's attorney. There has not been a response back regarding the letter. Items of discussion included an appraisal request with an historical value and a proposed parking lot for the site. Commissioners requested that the Friends of Fort Juleson attend the next Board meeting for further discussion. Credit Card Approval Motion by Mosher, second by Block, and unanimously carried to authorize the issuance of an Otter Tail County Credit Card with a 30 day limit of $750.00, to Social Worker, Elizabet_h Bakken, as requested. · · OTC Board of Commissioners' Minutes November 4, 2008 Page 2 License Application Motion by Erickson, second by Mosher, and unanimously carried to approve the following application for license: Elizabeth General Store Tobacco 102 W. Broadway Elizabeth, MN 56533 Transfer of Funds Motion by Erickson, second by Mosher, and unanimously carried to approve a reimbursement to the Otter Tail County Road and Bridge Fund, in the amount of $389,891.58 from the Otter Tail County Capital Improvement Fund for the following capital expenditures: C.P. 08:1268 -Tight Blade, Wear Course, Etc. Equipment Rental C.P. 07:SAL T -Battle Lake Salt Shed IPF720 Canon Color Plotter Total RESOLUTION Otter Tail County Resolution No. 2008 -61 $355,25549 18,145.27 12,023.14 4 467.68 $389,891.58 RESOLUTION ACCEPTING RESPONSIBILITY AS THE SPONSORING AGENCY Commissioner Erickson offered the following and moved its adoption: BE IT RESOLVED THAT: Otter Tail County act as sponsoring agency for a "Transportation Enhancements" project identified as Phelps Mill Bridge Restoration -Bridge No. L0885 and acknowledges herewith that it is willing to be the project sponsor; knowing full well that such sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. BE IT FURTHER RESOLVED THAT: Richard K. West, P.E., County Engineer is hereby authorized to act as agent on behalf of this applicant. Commissioner Froemming seconded the motion and upon being put to vote, the resolution was unanimously adopted: Dated: _ _.II.._-.... I .. Z ... -6"'-'-t ______ _ Attest ~ ~ LarfyKron, Cerk RESOLUTION OTC Board of Commissioners' Minutes November 4, 2008 Page 3 Otter Tail County Resolution No. 2008 -62 AGREEMENT TO MAINTAIN FACILITY Commissioner Erickson offered the following and moved its adoption: WHEREAS: The Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way acquired without prior approval from the FHWA; and WHEREAS: Transportation enhancement projects receive federal funding from the Surface Transportation Program (STP) of the 2005 Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU); and WHEREAS: the Minnesota Department of Transportation (Mn/DOT) has determined that for projects implemented with transportation enhancement funds, this requirement should be applied to the project sponsor; and WHEREAS: Otter Tail County is the project sponsor for the transportation enhancement project identified as Phelps Mill Bridge Restoration -Bridge No. L0885. THEREFORE BE IT RESOLVED THAT: the Project Sponsor hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned transportation enhancement project. Commissioner Froemming seconded the motion and upon being put to vote, the resolution was unanimously adopted: Att,st ~ ~ LarryKrohn,Cler OTC Board of Commissioners' Minutes November 4, 2008 Page4 Agreement with Braun lntertec Motion by Froemming, second by Erickson, and unanimously carried to authorize the Highway Department to enter into an agreement between the County of Otter Tail and Braun lntertec to perform a hazardous material inspection, at an estimated cost of $900 per bridge for Bridge No. 56502 over the Otter Tail River and Bridge No. L0944 over the Leaf River. Reduction in Retainage for Highway Project Motion by Mosher, second by Froemming, and unanimously carried to authorize reduction of retain age to 1 % for the Reconstruction Project of CSAH 67 from New York Mills to CSAH 58. The contractor for the project is Central Specialties, Inc. Recess & Reconvene At 10:29 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for a Highway Committee meeting. The Board of Commissioners' meeting was reconvened at 10:50 a.m. General Discussion Recess & Reconvene Discussion took place regarding the recent Board of Equalization workshop and the concept of grant availability to begin programs with no guarantee of funding down the road. At 11 :32 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11 :42 a.m. Waterfowl Easement Motion by Erickson, second by Mosher, and unanimously carried to certify the acquisition of lands by the U.S. Fish and Wildlife Service for wildlife habitat preservation as follows: Upgren, Stephen R. T.135N. R. 41 W. 5th P.M. Section 32, SE¼SE¼, Government Lot 7, Government Lot 8. Adjournment At 11 :58 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Wednesday, November 12, 2008. Dated: _ _.,llc..:-...Jl'-"2."'-'-'0uf.__ ___ _ Attest: La=, ~ ommissioners Chair CB/kd OTC Board of Commissioners' Minutes November 4, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 11/04/2008 FOR PAYMENT 11/04/2008 VENDOR NAME A-1 LOCK & KEY LLC A-1 TROPHY A'VIANDS LLC AMERICAN INSTITUTIONAL SUPPLY AMERICAN LEGAL PUBLICATIONS BEAR GRAPHICS INC BEN FRANKLIN BEYER BODY SHOP INC BLESI-EVANS COMPANY BOB BARKER COMPANY INC BUY-MOR PARTS & SERVICE LLC CARR'S LAKE COUNTRY SUPERMARKE CENTRAL DOOR & HARDWARE INC CHARTER COMMUNICATIONS CITY DIRECTORY INC CLAY CO TREASURER GORDON CLINE COMMISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROUP DAKOTA PRINTER REPAIR LLC DAN'S TOWING & REPAIR DEX EAST ELECTION SYSTEMS & SOFTWARE IN HELEN ERKENBRACK FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FRAZEE FORUM INC GALL'S INC GEOCOMM GODFATHERS EXTERMINATING INC GREENMAN TECHNOLOGIES OF MN IN DALE HABERER HANCOCK CONCRETE PRODUCTS CO HINTERMEISTER INC INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR J EGGUM METALS & RECYCLING JK SPORTS JOHNSTON FARGO CULVERT INC KELLY SERVICES INC LAKE SUPERIOR COLLEGE LARRY OTT INC TRUCK SERVICE PAT LARUM KOL TEN LEE JERRY LEIN M-R SIGN COMPANY INC. MARCO MARCO INC FARGO MARCO INC ST LOUIS WENDY METCALF CHARLES MEYER MIDWESTERN MAT RENTAL & SUPPLY MN MOTOR COMPANY MN TRANSPORTATION ALLIANCE JIM MYHRE NARDINI FIRE EQUIPMENT AMOUNT 60.00 73.80 3,359.13 78.51 64.05 2,368.88 11.03 10,188.98 167.28 84.69 90.41 184.72 54.34 65.55 134.00 1,522.68 694.93 150.00 814.28 201.23 157.62 372.00 95.85 40.42 713.70 3,018.76 674.85 195.16 3,293.00 138.66 407.31 96.00 1483.09 39.45 1,088.91 222.56 15,171.00 36.00 1,569.81 1,084.20 1,250.00 450.00 144.10 96.00 134.95 438.46 63.70 1,681.68 225.21 403.41 1,896.50 69.60 63.68 15.00 164.71 142.14 OTC Board of Commissioners' Minutes November 4, 2008 Page 2 NELSON AUTO CENTER NORTH AMERICAN SALT CO NOVA FIRE PROTECTION OFFICEMAX INCORPORATED RICHARD OLSON OTIS ELEVATOR CO OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO PUBLIC HEALTH OTTER TAIL CO TREASURER OTTERTAIL TRUCKING INC OUTDOOR RENOVATIONS LANDSCAPE OVERHEAD DOOR CO OF FERGUS FAL OVERLAND MECHANICAL SERVICES PELICAN RAPIDS PRESS PETE'S BODY SHOP & TOWING CHERYL PETERSEN PINE PLAZA TV APPLIANCE RAY'S OIL COMPANY RELIABLE OFFICE SUPPLIES NATHAN SELANDER SERVICE FOOD SUPER VALLI PAUL SIMENGAARD SIMPLEXGRINNELL LP SOUTH MILL SERVICE STEINS INC STREICHERS STRINGER BUSINESS SYSTEMS INC SYNERGY GRAPHICS TEAM LABORATORY CHEMICAL CORP THERM-AIR SALES CORPORATION THYSSEN KRUPP ELEVATOR CORPORA UNIVERSITY OF MN VOSS LIGHTING JO WEATHERLY WEST OTTER TAIL TOWNSHIP ASSOC •••• FINAL TOTAL ... 784.39 74,539.78 730.00 500.51 4,312.02 107.77 132.00 64.00 14.50 16,242.70 400.00 90.00 321.15 1,471.48 216.73 131.98 21.28 3,617.47 284.06 20.55 126.03 121.46 3,173.70 14.86 3,425.15 192.18 15.26 278.82 106.50 470.97 241.00 120.00 1,678.00 1,167.06 260.00 $171,899.34 ....