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Home My WebLink AboutBoard of Commissioners - Minutes - 09/15/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Monday, September 15, 2008 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Monday, September 15, 2008, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Roger Froemming and Dennis Mosher present. Commissioner Bob Block was present at 10:33 a.m. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the Human Services Board agenda of September 15, 2008 as mailed. Approval of Minutes Motion by Erickson, second by Froemming, and unanimously carried to approve the Human Services Board minutes of August 26, 2008, as mailed. Probation Department Vehicle Use Probation Director, Chuck Kitzman, provided a packet of information regarding the use of County vehicles in his department. Discussion took place regarding State Statutes 471.666, 244.19 and 168.012. Mr. Kitzman explained rules already in place in his Department when using county vehicles and discussed some practical reasons when commuting can be cost effective for the County. He requested that his vehicles be designated as public safety vehicles, which exempts these vehicles from the personal use statute. West Central Regional Juvenile Center Chairman Nelson and Mr. Kitzman provided several handouts regarding the West Central Regional Juvenile Center in Moorhead, MN. Chairman Nelson reported that when attending a recent WCRJC Board meeting, it was reported that the facility is in a budget deficit situation for 2008 and needs a solution regarding budget issues for the future. The projected deficit for 2008 was reported at $230,000 if the secure detention program continues to average 15.5 residents. The proposed 2008 budget deficit solution would require a payment from Otter Tail County of $27,255.00. For future funding, based on 1.417 million dollar annual budget, Otter Tail County's monthly payment would be $13,997.81. Lengthy discussion took place regarding future funding, average per diem throughout the industry, proximity of the facility to Fergus Falls, debt service and interest costs, and alternate funding possibilities. A special meeting is scheduled at the juvenile center on Friday, September 19th for further discussion by the Advisory Board members. Dental Project Public Health Director, Diane Thorson, briefed the Board regarding progress in establishing a dental facility for low income recipients. There is an effort to pattern a facility after the one that is located in Hawley, MN. Ms. Thorson stated that there is a proposed first site for the project which is currently a dental office and the Vedeen Trust will contribute an additional $100,000 to the project. OTC Board of Commissioners' Minutes September 15, 2008 Page 2 Human Services Contract Approvals Motion by Erickson, second by Froemming and unanimously carried to authorize the appropriate County officials' signatures to authorize the execution of the following Human Services contract renewals and amendments: Agency Program Effective Targeted Population Funding Date Information Minnesota State 01-01-08 Persons with Mental State Waiver Dollars Operated Waivered Services through 12-31-09 Retardation or related and MA (State Rate) Community Services conditions iMSOCSl Perham Memorial Residential Services/ 07-01-08 OTC approved Rate Home Care Assisted Living through 06-30-09 Elderly for purchased services Residential Services/ 07-01-08 OTC approved Rate All Tidy, Dawn Assisted Living through 06-30-09 Elderly for purchased Restad services Residential Services/ 07-01-08 OTC approved Rate Merit Care Home Assisted Living through 06-30-09 Elderly for purchased Care services Residential Services/Home 09-01-08 Elderly and/or AC/EW/CADI or TBI Ellen Lohmeyer Plus/Foster Care Services through 06-30-09 Disabled Waivered Funds per State Rate Amendment for 09-01-08 OTC approved Rate Prairie Community Waivered Services through 09-30-08 Adult Mental Health for purchased Services -Otterwood services site Effective 2% COLA Increase Rewind, Inc Chemical Dependency 10-01-08 Eligible Individuals per MN Legislature Community Addiction Effective 2% COLA Increase Recovery Enterprise Chemical Dependency 10-01-08 Eligible Individuals per MN Legislature Effective 2% COLA Increase LMHC CD Outpatient Program 10-01-08 Eligible Individuals per MN Legislature Effective 2% COLA Increase A Place To Belong Social Club 10-01-08 Adult Mental Health per MN Legislature Effective 2% COLA Increase The Social Social Club 10-01-08 Adult Mental Health per MN Legislature Connextion Effective 2% COLA Increase St Williams ARMHS/CSP 10-01-08 Adult Mental Health ner MN Leaislature Effective Adult and Children's 2% COLA Increase LMHC AMH-TCM & CMH -TCM 10-01-08 Mental Health ner MN Leaislature Community Support Effective 2% COLA Increase LMHC Program 10-01-08 Adult Mental Health per MN Legislature Effective 2% COLA Increase LMHC Crisis Resnonder Pronram 10-01-08 Adult Mental Health ner MN Leaislature Supported Housing 2% COLA Increase LMHC Program Effective Adult Mental Health per MN Legislature 10-01-08 2% COLA Increase Tran$ Em Supported Employment Effective Adult Mental Health per MN Legislature 10-01-08 OTC Board of Commissioners' Minutes September 15, 2008 Page 3 2009 Human Services Proposed Budget Human Services Director, John Dinsmore, provided a handout entitled "2009 Otter Tail County Human Services Budget" dated 9/15/2008. Mr. Dinsmore noted that this is a proposed Human Services Budget and he reviewed areas of increased expense and a reduction in total budget from 2008 because of several programs where reimbursements are now going directly to the recipients from the State and no longer passing through the County. Approval to Pay Bills & Claims Motion by Erickson, second by Mosher, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:52 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, September 30, 2008. Dated: __ q,._,/=)...:..o.,__/ o"-"g'---------M N SERVICES BOARD 1 ' ' Attest: /4 , ~ Larry~,erk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, September 23, 2008, at 11 :00 a.m., at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair, Bob Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Mosher, and unanimously carried to approve the County Board agenda of September 15, 2008 with the following additions: 11 :40 a.m. -Closed Session for Attorney/Client Privilege Appointment to the HRA Board Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the County Board minutes of September 9, 2008, as presented. Approval to Pay Bills Motion by Erickson, second by Mosher, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Committee Appointment to HRA Board Motion by Block, second by Mosher, and unanimously carried to appoint Robert Bigwood to the Housing and Redevelopment Authority Board to replace the term of Nicholas Heydt. ADOPTION OF PRELIMINARY BUDGET AND LEVY Otter Tail County Resolution No. 2008 -52 Proposed 2009 Budget and Net Property Tax Levy for Payable 2009 I Pavable 2009 Pavable 2008 Gross Countv Pronertv Tax Levv /Non Debt) -7 28,231,083 26,592,119 Percent 6.16% OTC Board of Commissioners' Minutes September 15, 2008 Page4 Gross Debt Levv - Veteran Home Bonds Ottertail Ooerations Center Bonds Government Services BldQ. Bonds Total Gross County Property Tax Levv Countv Proaram Aid Net Countv Property Tax Levv - Gross/Net Lake Improvement District Levies - Pelican Grouo of Lakes Pine Lakes McDonald, Kerbs & Paul South Turtle Lake Imo. . Total Net Cauntv Levy Including Lake Improvement Districts - Soecial Taxina District Levv - Otter Tail Countv HRA Proposed Total Net Propertv Tax Levv RECAP- Gross Tax Levv (Total) Countv Proa ram Aid Net Tax Levv (Total) 132,100 522,480 999,482 29,885,145 2,193,818 27,691,327 100,000 13,550 0 0 27,804,877 357,000 28,161,877 .... 30,355,695 2,193,818 28,161,877 129,500 2.01% 523,530 -0.20% 1,009,614 -1.00% 28,254,763 5.77% 2,104,155 4.26% 26,150,608 5.89% 80,000 25.00% 13,200 2.65% 7,240 -100.00% 0 0 26,251,048 5.92% 280,000 27.50% 26,531,048 6.15% .. -. 28,635,203 6.01% 2,104,155 4.26% 26,531,048 6.15% After discussion and consideration, a motion was offered by Block, seconded by Mosher, and unanimously carried to adopt the following resolution: WHEREAS, on or before September 15, 2008, Otter Tail County must adopt a Proposed Budget for Fiscal/Calendar Year 2009 and must adopt and certify a proposed net property tax levy for Payable Year 2009, and WHEREAS, the Otter Tail County Auditor's office has accumulated the Departmental and outside agency requests as submitted, and WHEREAS, the Otter Tail County Budget Committee has met to discuss and review in general terms levy and budgetary guidelines, · as well as, the proposed department budgets and various agency requests, and WHEREAS, the Otter Tail County Budget Committee and Capital Improvement Committee will complete additional review and discussion, as needed and required, of the 2009 proposed tax levy and budget prior to final adoption in December of 2008. NOW, THEREFORE BE IT RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that The amount of $29,885,145 be adopted as Otter Tail County's Proposed Gross Property Tax Levy for the Payable Year 2009 representing a 5. 77% increase over the Gross Property Tax Levy for the Payable Year 2008, and that the amount of $27,691,327 be adopted as Otter Tail County's Proposed Net Property Tax Levy for the Payable Year 2009 representing a 5.8% increase over the Net Property Tax Levy for the Payable Year 2008, and that OTC Board of Commissioners' Minutes September 15, 2008 Page 5 The amount of $113,550 be adopted by Otter Tail County as the Proposed Lake Improvement District Property Tax Levies for the Payable Year 2009, representing a 13.05% increase from the Lake Improvement District Property Tax Levies as adopted by Otter Tail County for the Payable Year 2008, and that The amount of $357,000 be adopted by Otter Tail County as the Proposed Otter Tail County HRA Special District Property Tax Levy for the Payable Year 2009, representing a 27.50% increase from the Property Tax Levy as adopted by Otter Tail County for the Payable Year 2008. BE IT FURTHER RESOLVED, that the amount of $70,035,584 be adopted as Otter Tail County's Proposed Budget for the General Fund, for the Budgeted Special Revenue Funds and for the Budgeted Debt Service Fund for the Fiscal/Calendar Year 2009. Dated: -~3'-f/-=2-'-"',3+-/"'-og..__ __ _ Attest: k"'.~ '~ LaFryKr n, Gerl< Final Plats Motion by Erickson, second by Mosher, and unanimously carried to approve the Final Plat of Bullinger Enterprises entitled "Wood Haven on Loon" located in Section 35 of Candor Township; Loon Lake (56-523). Motion by Erickson, second by Froemming, and unanimously carried to approve the Final Plat of Gary & Lola Keller entitled "Keller's Subdivision" located in Section 11 of Lida Township; Crystal Lake (56-749) and Lida Lake (56-747). Closed to the Public At 11 :53 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss pending litigation related to the 60-Bed Chemical Dependency building. The closed session is authorized by attorney-client privilege, Chapter 13D.05 Subd. 3b. Present were all five seated Commissioners, the County Attorney, County Coordinator, Board Secretary, and Physical PlantManager. Adjournment At 12:20 p.m., upon completion of the Closed Session, Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, September 23, 2008. Dated: _ _,_9;-1--/=::Zc.L\1--f=--o ;/"---- Attest: ~~ ~ LarryKro ' Crk CB/kd OTC Board of Commissioners' Minutes September 15, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 9/15/2008 FOR PAYMENT 9/15/2008 VENDOR NAME A'VIANDS LLC AMERICAN INSTITUTIONAL SUPPLY AMERICAN WELDING SUPPLIES INC ARVIG COMMUNICATION SYSTEMS AT&T MOBILITY AUTO SAFETY SERVICE AUTO VALUE FERGUS FALLS JOHN BARTHEL BATTLE LAKE STANDARD BCA CONFERENCE BEN HOLZER UNLIMITED BOBCAT OF OTTER TAIL COUNTY BRANDON COMMUNICATIONS INC BRAUN VENDING INC BRIGGS CORPORATION CARR'S LAKE COUNTRY SUPERMARKE CIT TECHNOLOGY FIN SERV INC COOPERS TECHNOLOGY GROUP CULLIGAN WATER COND CULLIGAN WATER CONDITIONING DENZEL'S REGION WASTE INC MICHAEL EULL EVERGREEN EQUIPMENT INC FARMERS CO OP OIL ASSN FARNAM'S GENUINE PARTS INC PR FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL FERGUS TIRE CENTER FERRELLGAS FOTH & VAN DYKE GALL'S INC GCS SERVICE INC GE CAPITAL (CA) HEDAHLS HEADQUARTERS HENNING AUTO PARTS INC HENNING HARDWARE HENRY'S FOODS INC HEYER LAND SURVEYING AND ENGIN INDEPENDENT EMERGENCY SERVICES THE INDEPENDENT INNOVATIVE OFFICE SOLUTIONS JK SPORTS KELLY SERVICES INC SCOTT KOENNICKE KOEP'S CLITHERALL CORNER L& L SERVICE LAKES RADIO LAKEWAY MARKET LLC LARRY OTT INC TRUCK SERVICE LAWSON PRODUCTS INC LIEBERMAN CO INC LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. VIOLA MANDERUD MANNY'S -ROCKY'S BAIT MARCO MCCC Ml 33 AMOUNT 3,197.88 319.32 1.49 200.00 1,016.18 366.39 693.13 139.99 22.06 200.00 57.17 13.37 2,100.00 27.44 270.74 214.21 189.86 98.94 142.25 46.90 177.84 2,432.50 38.87 1,639.72 141.58 3,434.50 4,210.86 216.25 225.55 11,627.34 88.34 195.64 372.74 34.27 79.50 136.93 829.69 2,010.00 64.00 310.00 28.31 31.99 954.16 195.72 302.87 75.00 104.40 9,157.01 1,450.00 202.89 181.84 89.44 1,176.73 263.07 1,963.00 127.40 2,821.47 OTC Board of Commissioners' Minutes September 15, 2008 Attachment A, Page 2 JAMES MCMAHON MEKALSON HYDRAULICS INC MERIGEN MEDICAL MINN KOTA COMMUNICATIONS INC MN DEPT OF PUBLIC SAFETY MN LEGAL REGISTER MN MOTOR COMPANY MN SCIA MN STATE BAR ASSOCIATION MOORE MEDICAL LLC KURT MORTENSON NAPA FERGUS FALLS NAPA OF PERHAM NAPA STANDARD PARTS OF WADENA NELSON AUTO CENTER NORTH DAKOTA LAW REVIEW OFFICE DEPOT OFFICEMAX INCORPORATED OLSON FUNERAL HOME OLSON OIL CO INC RICHARD OLSON ONE CALL LOCATORS LTD OTTERTAIL TRUCKING INC PAM I DA INC 008 PAMIDA PHARMACY PARK REGION CO OP PELICAN RAPIDS PRESS PENROSE OIL COMPANY PEPSIAMERICAS PERHAM CO OP CREAMERY PERHAM ENTERPRISE BULLETIN PERHAM MEMORIAL HOSPITAL & HOM PETE'S AMOCO PINE PLAZA TV APPLIANCE PREMIUM WATERS INC HENRY PRICE PRODUCTIVE ALTERNATIVES INC RAPID CHEK INC RDO EQUIPMENT CO FARGO REVIEW ENTERPRISES INC ROTHSAY FARMERS CO OP CHERI SCHULTZ PETER SCOTT SENTRY SECURITY FASTENERS INC SOUTHTOWN C-STORE STEINS INC STEVE'S SANITATION INC THERMAL TECHNOLOGIES INC CYNTHIA THOMPSON TITAN ACCESS ACCOUNT TRUCK BODIES & EQUIP INTERNATI VERGAS 66 VIKING COCA-COLA WALLWORK TRUCK CENTER WASTE MANAGEMENT WELLER OIL CO WEST PAYMENT CENTER WHITE BANNER UNIFORM SHOP YELLOW BOOK USA ZACK JONES & MAGNUS ZIEGLER INC •••• FINAL TOTAL. ...... 10.02 407.99 487.14 369.85 200.00 55.00 33.83 160.00 335.48 182.91 238.47 10.42 55.31 196.16 1,083.64 30.00 108.53 145.92 150.00 514.97 3,833.73 130.02 7,354.00 13.18 4,892.35 221.79 36.45 2,531.28 203.75 3,457.46 392.36 15.00 2,362.29 962.76 30.33 134.00 173.67 1,382.88 1,656.75 433.84 41.43 48.53 90.00 223.81 1,839.75 2,587.27 3,258.45 2,275.33 31.58 883.98 13,185.77 2,683.77 172.51 1,435.74 44,501.27 418.20 2,241.48 301.00 819.00 8,707.03 635.44 $178,113.29 ••••