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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/12/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday,August12,2008 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, August 12, 2008, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the Human Services Board agenda of August 12, 2008 with the following changes: Cancellation of Dog Bite Hearing 9:35 a.m. -Solid Waste Committee Meeting Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board minutes of July 29, 2008, as presented. ·· ' · Recess & Reconvene At 9:35 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for a Solid Waste Committee meeting. The Board of Commissioners meeting was reconvened at 10:53 a.m. for the remainder of the agenda items. Draft County Vehicle Policy Probation Director, Chuck Kitzman, provided a packet of information regarding the impact the proposed County Vehicle Policy may have on his department in the manner in which the department does business. It would eliminate the Director's ability to assign cars to agents based on their caseloads and work assignments. Mr. Kitzman requested that the Human Services Board designate Probation Department vehicles as public safety vehicles owned by Otter Tail County and exempt Probation Department vehicles from the language in MSA 471.666. He presented data and rationale to support the request. Lengthy discussion took place. County Attorney, David Hauser, encouraged the Board to review all of this information and continue the discussion regarding the proposed Otter Tail County Vehicle Policy at the August 26, 2008 Board of Commissioners meeting when all department heads will have an opportunity to address the proposed policy. Vulnerable Adult Program Human Services Supervisor, Kay Brown, and program case managers briefed the Board regarding the Vulnerable Adult Program. There were 91 reports of vulnerable adults last year which include reports of self-neglect, financial exploitation, and physical or sexual abuse. These caseloads are growing with the increased aging population in Otter Tail County. Ms. Brown also updated the Board on how a $10,000 grant received for elder abuse awareness is being used. Child Support Services Collections Supervisor, Brooks Andersen, briefed the Board relative to the Child Support Services program and provided statistical handouts. During Federal FY2007, Otter Tail County child support collections were reported as $5,961,314 with county expenditures for the same timeframe reported as $1,479,655. Mr. Andersen presented facts regarding caseloads, child support debt, and enforcement methods. Program funding consists of about 75% federal, 11% state, and 14% county. Discussion took place regarding the process used to set child support payments which is based on ability to pay. OTC Board of Commissioners' Minutes August 12, 2008 Page 2 Minnesota Health Care Program Human Services Director, John Dinsmore, submitted a handout containing health care statistics for the first six months of 2008. He reported an increase of 310 cases or a 4.3% increase in health care cases from the previous year. This includes Medical Assistance, MinnesotaCare, and General Assistance Medical Care programs. Approval to Pay Bills & Claims Motion by Nelson, second by Mosher, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:57 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, August 26, 2008. Dated: _J.,Q""gw(.::;2-:.:::1p:,./.,c:o.,,_1? ____ _ ' Attest: <~. lfu!Z LarryK;, Clerk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 12, 2008, at 11 :03 a.m., at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair, Bob Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Mosher, second by Erickson, and unanimously carried to approve the County Board agenda of August 12, 2008 with the following additions: Water Plan Meeting Attendance Feedlot Officer Information Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the County Board minutes of August 5, 2008, as presented. Approval to Pay Bills Motion by Erickson, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Public Meeting for Expansion of Feedlot At 11 :05 a.m., Chairman Nelson opened the Public Meeting regarding the proposed expansion of a Dairy Feedlot entitled the Brad Koll Farm owned by Bradley & Cynthia Koll located in Section 29 of Paddock Township. The meeting was open for public comment. Applicants Bradley & Cynthia Koll were present. No one from the public presented comment and no written comments were submitted to the County Board regarding this proposed expansion. Chairman Nelson closed the feedlot Public Meeting at 11:10 a.m. 2008 Bituminous Maintenance Mix Price Adjustment Highway Engineer, Rick West, requested price adjustments for bituminous mix because of the increases in the price of product the vendors provide FOB at the plant site compared to the amount that was bid in March of 2008. Motion by Mosher, second by Erickson, and unanimously carried to adjust, by change order, the following prices for bituminous patching mix: Vendors Central Soecialties, Inc. Wadena Asphalt Mark Sand & Gravel Co. Previous Bid Amount (includes sales taxi $39.25 oer ton $42.60 oer ton $36.25 per ton OTC Board of Commissioners' Minutes August12,2008 Page 3 Price Adjustment by Change Order (includes sales tax) $52.00 oer ton $57.51 oer ton $56.50 oer ton Approval of Highway Contracts and Bonds Motion by Froemming, second by Block, and unanimously carried to authorize the Chainman's signature to execute a Highway Construction Contract between the County of Otter Tail and Lakes Paving Division of Strata, Detroit Lakes, MN for work performed on CSAH 77 in the City of Bluffton; S.A.P. 56-677-21. Motion by Froemming, second by Block, and unanimously carried to authorize the Chairman's signature to execute a Highway Construction Contract between the County of Otter Tail and Lakes Paving Division of Strata, Detroit Lakes, MN for work performed on CSAH 61 and CH 132; S.A.P. 56-661-06 & Etc. Motion by Froemming, second by Mosher, and unanimously carried to authorize the Chairman's signature to execute a Highway Construction Contract between the County of Otter Tail and Central Specialties, Inc. of Alexandria, MN for work performed on CSAH 19 from TH 10 to 600 feet North of CSAH 76 at Bluffton, MN; S.P. 56-619-11, MN Project STPX 5608(127). Winter Snow Costs Mr. West provided a handout documenting winter snow expenses from the 2004-2005 season to present. The average winter snow removal seasonal cost for the past four winter seasons was reported as $859,973.47. County Credit Card . Motion by Nelson, second by Block, and unanimously carried to approve the issuance of an Otter Tail County Credit Card, with a single purchase limit not to exceed $500.00 and a 30-day limit not to exceed $750.00 to Social Worker, Lisa Ann Spangler, as requested by HS Supervisor, Deb Sjostrom. Payment Approvals Motion by Mosher, second by Erickson, and unanimously carried to approve payment, in the amount of $5,350.67, to Young and Associates from the Capital Improvement Fund for services provided for the 60-Bed Chemical Dependency Health Center project. Motion by Mosher, second by Froemming, and unanimously carried to approve payment, in the amount of $400.00, to Shaw Excavating from the County Drainage System No. 68 account for the cleaning of culverts on Drainage Ditch System No. 68. Motion by Erickson, second by Mosher, and unanimously carried to approve payment, in the amount of $1,318.40, to Lake Region Healthcare Corporation, for the cost of medical examination services provided under the provision of Minnesota Statute 609.35 for Otter Tail County Sheriff's Case No. 07024361. Fort Juelson Property County Attorney, David Hauser, briefed the Board on new information regarding the Fort Juelson property and additional requests by the property owner. Further research will take place. OTC Board of Commissioners' Minutes August 12, 2008 Page4 Correspondence Acknowledged Commissioners acknowledged receipt of a letter addressed to the County Coordinator from the Association of Minnesota Counties dated August 7, 2008. The letter includes several action items in reaffirming the role of county government and being respected and treated fairly by the Legislature and the State. Information Provided County Coordinator, Larry Krohn, submitted material from Clay and Stevens counties regarding feedlot officers. A survey of departments regarding their usage of vehicles was also submitted to the Board. Select Account Service Agreements After a legal review of the Service Agreements with Select Account for the County's Flexible Spending Account and Health Savings Account, it was recognized that mandatory arbitration is a provision in the agreements. This was explained to the Board by Mr. Hauser. Commissioners agreed that this type of dispute resolution is acceptable and will stay in place in the Service Agreements. Water Plan Meeting Motion by Froemming, second by Erickson, and unanimously carried to authorize Commissioner Syd Nelson to attend the Water Plan meeting scheduled on Wednesday, August 13, 2008. Adjournment At 12:08 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, August 19, 2008. Dated: _,._{'\,.,.g_,fwt_.?:....,lw.o<..1.t.__ __ r I Attest: k-ffe';/ ~ LarryKroh ~ Cler CB/kd OTC Board of Commissioners' Minutes August12,2008 Attachment A, Page 1 WARRANTS APPROVED ON 8/12/2008 FOR PAYMENT 8/12/2008 VENDOR NAME A-1 LOCK & KEY LLC A-1 TROPHY A'VIANDS LLC ABG MAINTENANCE INC ALLIED FIRE PROTECTION INC AMERICAN TOWER CORPORATION AMERICAN WELDING SUPPLIES INC AMERICAN WELDING-WILLMAR FIRE ANDERSON HOWE & LANGLIE INC ARVIG COMMUNICATION SYSTEMS AUTO VALUE FERGUS FALLS PAUL BAARSON BARNA GUZY & STEFFEN LTD BATTLE LAKE AUTO PARTS BEN FRANKLIN BEN HOLZER UNLIMITED BRENDEFUR ELECTRIC INC WARREN BURRIS CARR'S LAKE COUNTRY SUPERMARKE CENTRAL SPECIAL TIES INC CHRISTENSEN CONSTRUCTION CHRISTENSON ELECTRIC INC THOMAS CLARK CO OP SERVICES INC CONSTRUCTION SUPPLY INC COOPERS TECHNOLOGY GROUP CULLIGAN WATER COND CULLIGAN WATER CONDITIONING DACOTAH PAPER COMPANY DAKOTA PRINTER REPAIR LLC DAN'S TOWING & REPAIR DARLING'S SALES & SERVICE CO DUSTAN DOLL EGGE CONSTRUCTION INC ELECTION SYSTEMS & SOFTWARE IN WAYNE ERICKSON MICHAEL EULL EVERTS LUMBER CO EXTREME MARINE LLC FARGO GLASS AND PAINT CO FARMERS CO OP OIL ASSN FARMERS ELEVATOR CO FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERGUS TIRE CENTER FERRELLGAS FLOOR TO CEILING STORE FOTH & VAN DYKE FSH COMMUNICATIONS LLC GODFATHERS EXTERMINATING INC GOODIN COMPANY CHRISTINE GREENE GREENMAN TECHNOLOGIES OF MN IN PATRICK GRIFFIN ERVIN HAGEN AMOUNT 140.35 58.79 400.45 90.53 132.79 91.26 62.30 89.26 652.50 200.00 472.84 200.00 52.91 51.67 11.03 78.16 730.00 128.20 451.43 2,400.00 8,147.50 38309 200.00 2,431.93 1,024.53 757.00 61.16 10.65 1,657.86 20,382.80 11.00 184.91 1,342.26 2,726.40 1,204.88 110.71 1,799.00 55.68 182.75 650.00 867.99 5.05 170.00 5,677.10 457.17 14,663.14 1,134.97 173.72 477.33 9,025.94 129.06 132.06 115.32 24.00 1,420.57 30.63 328.05 OTC Board of Commissioners' Minutes August 12, 2008 Attachment A, Page 2 HANCOCK CONTRETE PRODUCTS CO I HEDAHLS HEADQUARTERS HENNING AUTO PARTS INC HENNING HARDWARE HENRY'S FOODS INC HERNESS CONSTRUCTION COMPANY HERZOG ROOFING INC HILLTOP LUMBER INC HINTERMEISTER INC IN RANGE LLC INFORMATION SYSTEMS CORP INNOVATIVE OFFICE SOLUTIONS INTERSTATE ENGINEERING INC INTERSTATE INC K.I.D.LEASING K-MART JON KARGER KELLY SERVICES INC KNUTSON ELECTRIC REBUILDING KOEP'S CLITHERALL CORNER L& L SERVICE LAKES RADIO LAKEWAY MARKET LLC LARRY OTT INC TRUCK SERVICE LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. HOWARD MANTEUFFEL 200.00 MARK AND BRENDA CONSTRUCTION I MARK SAND & GRAVEL CO MATTHEW BENDER & COMPANY INC JAMES MCMAHON THE MIDWEEK MIDWESTERN MAT RENTAL & SUPPLY MN CO RECORDERS ASSOCIATION MN DEPT OF LABOR AND INDUSTRY MN MOTOR COMPANY MN STATE AUDITOR MOORE ENGINEERING INC MURPHY OIL USA INC NAPA OF PERHAM NAPA STANDARD PARTS OF WADENA NELSON AUTO CENTER NELSON BROS PRINTING NIEMELA REPAIR OLSON FUNERAL HOME OLSON OIL CO INC KIRSTEN OLSON ONE CALL LOCATORS LTD OTTER TAIL CO EMPLOYEES COMMIT OTTERTAIL HOME CENTER & HAROWA OTTERTAIL TRUCKING INC OVERLAND MECHANICAL SERVICES PAMIDA INC 008 PARK REGION CO OP PEBBLE LAKE TAKE PELICAN RAPIDS PRESS PEMBERTON SORLIE RUFER KERSHNE PEPSIAMERICAS 148.14 112.82 102.65 153.25 1,165.26 3,050.00 219.37 68.14 12.52 275.83 685.00 39.38 669.00 114.27 256.44 15.96 6.91 1,188.32 186.38 416.86 309.68 50.40 4,459.09 1,375.00 445.63 15,943.14 3,089.19 2,813.49 662.00 5.22 20.30 69.60 25.00 100.00 1,507.20 2,098.00 18,116.82 117,175.68 104.97 120.18 1,275.10 189.26 90.28 170.00 1,565.80 62.52 222.02 86.00 38.21 7,354.00 1,331.21 27.63 143.92 5 580.77 214.75 331.50 407.68 PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY CITY PERHAM PETE'S AMOCO PHELPS FAMILY FORD PHILLIPE LAW OFFICE PINE PLAZA TV APPLIANCE & CAMP POSTMASTER PREMIUM WATERS INC HENRY PRICE PUBLIC SAFETY CENTER INC QUICK'S NAPA AUTO PARTS QUILL CORPORATION RDO TRUCK CENTERS RECYCLING ASSOCIATION OF MINNE REVIEW ENTERPRISES INC ALLISON RIESTENBERG RILEY DETTMANN & KELSY SBLC-FF CHERI SCHULTZ SCOTT HOFLAND CONSTRUCTION INC PETER SCOTT SEWER SERVICE SIGELMAN STEEL & RECYCLING INC SIGNWORKS SIMPLEXGRINNELL LP SKIBNESS STRIPING STEINS INC STEVE'S SANITATION INC STRAND HARDWARE & RADIO SHACK STREICHERS STRINGER BUSINESS SYSTEMS INC SWANSTON EQUIPMENT CORP SYNERGY GRAPHICS THERMAL TECHNOLOGIES INC TITAN ACCESS ACCOUNT TOOL CRIB OF THE NORTH UNIFORMS UNLIMITED VERGAS ACE HARDWARE VERGAS66 VICTOR LUNDEEN COMPANY VIKING COCA-COLA WADENA ASPHALT INC THE WALL STREET JOURNAL WASTE MANAGEMENT WEST PAYMENT CENTER WHITE BANNER UNIFORM SHOP 210 LUBE EXPRESS •••• FINAL TOTAL ...... . OTC Board of Commissioners' Minutes August 12, 2008 Attachment A, Page 3 67.65 86.05 91,259.49 59.77 82.74 323.40 1,287.54 100.00 30.33 195.00 1,087.51 9.55 302.46 2,281.96 150.00 103.40 504.00 13,461.78 1.92 47.67 7,020.00 150.00 260.00 102.50 208.31 2,028.83 1,400.00 2,324.42 186.03 56.33 519.16 45.38 1,012.93 23,567.58 3,480.26 1,155.84 329.50 175.94 59.84 640.95 55.55 236.27 3,195.00 408.00 506.19 312.50 123.00 102.96 $437 423.91 ....