HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/05/2008MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 W. Fir Avenue, Fergus Falls, MN
Tuesday,AugustS,2008
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, August 5, 2008, at 9:30 a.m., at
the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair;
Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present.
Approval of Agenda
Motion by Froemming, second by Block, and unanimously carried to approve the Board of
Commissioners agenda of August 5, 2008, with the following additions:
10:45 a.m. -Budget Committee Meeting
Proposed Order for Alcohol Violation
Discussion -Proposed Vehicle Policy
Proposed Delayed Payroll Ballot
Stadsvold Case Ruling
Approval of Minutes
Motion by Froemming, second by Erickson, and unanimously carried to approve the Board of
Commissioners meeting minutes of July 29, 2008, as presented.
Approval to Pay Bills
Motion by Erickson, second by Mosher, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Assessor's Department
Assessor, Bob Moe, briefed the Board regarding new appraisal laws. He noted that letters have been
sent to County residents in reference to the Forest Management Lands and the Assessor's
Department is assisting people with questions in regards to the new program. His Department has
also sent letters to restaurants located on lakeshore and the VFW and Legion establishments who
need to apply for new classifications. Mr. Moe discussed the implementation process and noted that
he will be meeting with the software provider.
Motion by Mosher, second by Block, and unanimously carried to promote two Assessment
Technician I employees currently on Step 2 of that classification in the 2008 GST Collective
Bargaining Agreement ($12.54 per hour) to a Secretary/Assessment Technician II classification in the
2008 GST CBA at Step 1 ($13.11 per hour). This promotion is a result of progress displayed to meet
the next level of skills and abilities for the position.
Veterans Service Office
Motion by Mosher, second by Froemming, and unanimously carried to accept a Letter of Resignation
from VSO Director, Jourdan Sullivan, citing October 16, 2008 as his official date of retirement from
Otter Tail County. Commissioners thanked Mr. Sullivan for his years of service helping veterans
obtain their entitled benefits and wished him well in his retirement.
OTC Board of Commissioners' Minutes
August 5, 2008
Page 2
Mr. Sullivan provided an update regarding the grants available to the VSO and discussed outreach
advertising that has been implemented. He discussed the VSO upcoming budget and noted that this
year, through the Otter Tail County VSO, veterans' pension and health care benefits have exceeded
20 million dollars.
Lake Olaf Project
Highway Engineer, Rick West, requested approval for engineering services for the Drawdown of Lake
Olaf. Motion by Erickson, second by Block, and unanimously carried to approve design/engineering
services for the Drawdown of Lake Olaf including final PS&E Preparation. The design services will be
performed by Houston Engineering, Inc. at an estimated cost of $66,014.00 to be paid out of the
General Fund. Mr. West noted that approximately $30,000.00 will be payable in 2008 with the
balance payable in CY2009.
Motion by Mosher, second by Erickson, and unanimously carried to authorize the appropriate County
officials' signatures to execute an agreement between the County of Otter Tail and the Minnesota
Department of Natural Resources to upgrade the public access along Highway 78 in conjunction with
the Rush Lake Bridge Project. The estimated cost of $50,000.00 for the public access upgrade is to
be reimbursed from the MN DNR to Otter Tail County.
Facility Project Updates
Physical Plant Manager, Rick Sytsma, reported that the Ottertail Operations Center is largely
complete with details being worked out. A Law Enforcement Open House and an Open House for the
public are being planned. Mr. Sytsma stated that a final budget for the facility will be provided to
Commissioners within the next couple of weeks. He reported that the 60-bed CD Facility is
progressing but will not meet the first target date for completion. The State will not make payments
for the CD Facility to the County until occupancy has been certified.
Recess & Reconvene
At 10:37 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 10:45 a.m.
Payment Approval
Motion by Froemming, second by Erickson, and unanimously carried to approve payment from the
Construction Fund for the following Ottertail Operations Center:
Insight Public Sector Lenovo Think Pad 90W Adapter $70.29 1100036309
Findings and Order Regarding Alcohol License
Motion by Erickson, second by Block, and unanimously carried to approve the Findings and Order
regarding the Alcohol License of Steve Wolff/Stalker Lake Golf Course related to the liquor license
violation hearing held on the 29th of July, 2008. The Order applied an administrative penalty for a first
violation in the amount of $500.00.
Stadsvold Case
County Attorney, David Hauser, reported that the decision in the case of Otter Tail County Board of
Adjustment denying a variance to Cyril and Cynara Stadsvold will stand as previously reported. He
briefed the Board regarding treatment of use variances and area variances as related to this case.
OTC Board of Commissioners' Minutes
August 5, 2008
Page 3
Delayed Payroll Ballot
Mr. Hauser presented a sample "Ballot For Delayed Payroll Method" for the Board's review.
Otter Tail County Vehicle Policy
Mr. Hauser presented a draft Otter Tail County Vehicle Policy dated August 4, 2008. Lengthy
discussion took place. The draft Vehicle Policy will be reviewed on August 26, 2008 with the Board of
Commissioners and Department Heads before final approval.
Performance Evaluation Summaries
Motion by Erickson, second by Block, and unanimously carried to approve the summaries of the
Performance Evaluations for MIS Director, Tim Brand, and GIS Coordinator, Sherry Leabo. The
summaries will be placed in their respective files.
Adjournment
At 11 :38 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Tuesday, August 12, 2008.
Dated: 68112.-/01
Att~t J~~
Larry Kro, Clrk
CB/kd
OTC Board of Commissioners' Minutes
August 5, 2008
Attachment A, Page 1
WARRANTS APPROVED ON 8/05/2008 FOR PAYMENT 8105/2008
VENDOR NAME
A-1 TROPHY
A'VIANDS LLC
AL'S REFRIGERATION
AMERICAN INSTITUTIONAL SUPPLY
ARAMARK
BRIAN ARMSTRONG
AUTO VALUE FERGUS FALLS
B & D FOODS INC
BEYER BODY SHOP INC
BLUESTONE TECHNOLOGIES INC
CENTRAL SPECIALTIES INC
CHARTER COMMUNICATIONS
RYAN CHESHIRE
COLLEGE WAY AUTO INC
COMMISSIONER OF TRANSPORTATION
COOPERS TECHNOLOGY GROUP
CORMORANT STORE INC
D & E TRAVEL INC
DIAMOND VOGEL PAINTS
EHLERS & ASSOCIATES INC
ERIC'S ODD JOBS PLUS
WAYNE ERICKSON
FERGUS ELECTRIC
CITY FERGUS FALLS
FERGUS TIRE CENTER
FERRELLGAS
FRAZEE FORUM INC
FREMONT INDUSTRIES INC
GOODIN COMPANY
GOPHER STATE ONE CALL
GRAINGER INC
LARRIS GREWE
PATRICK GRIFFIN
ROGER HALVORSON
HEDAHLS HEADQUARTERS
DANIELLE HENDRICKX
HINTERMEISTER INC
IMAGETECH SERVICES
INNOVATIVE OFFICE SOLUTIONS
INSIGHT PUBLIC SECTOR
INTERSTATE INC
WAYNE JACOBS D.V.M. TRUSTEE
KEEPRS INC CY'S UNIFORMS
ALLAN KELLER
!<:ELLY SERVICES INC
LAB SAFETY SUPPLY INC
LAKES X-TERM LLC PEST CONTROL
PATLARUM
MARIE LEVANG
LOCATORS & SUPPLIES INC
MARCO
MARCO INC ST LOUIS
CHARLES MEYER
DARRAN MEYER
MN MOTOR COMPANY
MN SHERIFFS' ASSOCIATION
MN SWAA
AMOUNT
15.98
2,850.51
221.64
92.55
113.79
319.41
173.58
55.95
1,073.68
8,085.00
2,786.75
65.55
152.46
330.54
3,753.65
217.32
60.88
723.98
1,442.16
1,000.00
1,469.70
290.48
163.79
12,102.03
87.81
132.37
43.20
70.94
1,341.14
41.25
1,580.63
89.25
95.45
477.51
39.86
441.00
32.66
43.20
2,905.07
15,178.59
213.28
4,719.74
77.33
29.13
1,378.80
1,029.40
75.00
134.39
85.40
267.52
58.90
433.65
7,540.62
119.95
83.77
575.00
50.00
OTC Board of Commissioners' Minutes
August 5, 2008
Attachment A, Page 2
NELSON BROS PRINTING
SUSAN NELSON
NETWORK CENTER COMMUNICATIONS
NORTHERN SAFETY TECHNOLOGY INC
OFFICEMAX INCORPORATED
OTIS ELEVATOR CO
OTTERTAIL TRUCKING INC
PACE ANALYTICAL SERVICES INC
PELICAN RAPIDS PRESS
GERALD PETERSON
PRODUCTIVE ALTERNATIVES INC
REVIEW ENTERPRISES INC
RIVER BEND INDUSTRIES
ROBERT B HILL CO
SBLC-FF
SCHWAB VOLLHABER LUBRATT SERVI
PAUL SIMENGAARD
SIMPLEXGRINNELL LP
SOUTH MILL SERVICE
SOUTHTOWN C-STORE
THE STATE CHEMICAL MFG CO
STEINS INC
STREICHERS
SUPERIOR LAMP INC
UL TEIG ENGINEERS
UNIFORMS UNLIMITED
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA
VOSS LIGHTING
JO WEATHERLY
RICHARD WEST
WHITE BANNER UNIFORM SHOP
XEROX CORPORATION
•••• FINAL TOTAL. ..... .
173.04
39.99
5,409.29
85.59
77.06
107.77
8,139.40
62.00
108.97
4,414.28
264.62
318.01
609.86
204.27
13.81
31.05
159.73
1,042.50
117.85
340.17
252.42
3,436.21
318.40
400.96
261.85
240.57
263.54
236.27
12.51
1,174.40
42.47
90.00
168.03
$105,650.08 ••••