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Home My WebLink AboutBoard of Commissioners - Minutes - 07/29/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, July 29, 2008 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, July 29, 2008, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board agenda of July 29, 2008. Approval of Minutes Motion by Froemming, second by Erickson, and unanimously carried to approve the Human Services Board minutes of July 15, 2008, as presented. Grant Money -DWI Court Motion by Froemming, second by Erickson, and unanimously carried to allow the Proba\ion Director to proceed with applying for grant money for DWI Court. · Contract Renewal Motion by Mosher, second by Block and unanimously carried to autho~ize the appropriate County official signatures to renew a public Health Contract with Medica Health Insurance Plan for September 2008 -August 2010. This contract allows the Public Health Department to be paid through Medi ca for services such as the Nurse Family Partnership and immunizations. Contract Renewals Motion by Mosher, second by Erickson and unanimously carried to authorize the appropriate County officials' signature to renew the following Human Services Contracts: Agency Program Effective Targeted Funding Source Date Population Contract Period The total amount to be paid CK Home Health Care Residential Services/ 07-01-08 Elderly for purchased services Fergus Falls Assisted Living through shall not exceed the OTC 06-30-09 a nnroved Rate Contract Period The total amount to be paid Ghost Runner, LLC Residential Services/ 07-01-08 Elderly for purchased services Perham Assisted Living through shall not exceed the OTC 06-30-09 annroved Rate Contract Period The total amount to be paid Love & Care of Pelican Residential Services/ 07-01-08 Elderly for purchased services Rapids Assisted Living through shall not exceed the OTC 06-30-09 annroved Rate Contract Period The total amount to be paid . Prairie Community Residential Services/ 07-01-08 Adult Mental for purchased services Services Assisted Living through Health shall not exceed the OTC Morris 06-30-09 annroved Rate Contract Period AC/EW/CADI or TBI Mel & Mary Ann Frank Residential Services/ 07-01-08 Elderly and/or Waivered Funds Fergus Falls Homes Plus/Foster Care through Disabled Services 06-30-09 OTC Board of Commissioners' Minutes July 29, 2008 Page 2 Alice Karst Residential Services/ Fergus Falls Homes Plus/Foster Care Services LMHC & Perham lnteragency Special School District #549 Education Program Contract Period 07-01-08 Elderly and/or AC/EW/CADI or TBI through Disabled Waivered Funds 06-30-09 Contract Period Medical Assistance & Otter 07-01-08 Children Tail County through 06-30-09 Foster Care Licensing and Background Study Fee Policy Human Services Director, John Dinsmore reviewed the proposed Foster Care Licensing and Background Study Fee Policy. After a lengthy discussion, a motion was made by Froemming and seconded by Block with Mosher opposed, to proceed with the Foster Care Licensing Fee Policy. The Commissioners requested more detailed information regarding the background study fees. Approval to Pay Bills & Claims Motion by Erickson, second by Block, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:30 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, August 12, 2008. Dated: _ __.,t:B""'+-L...,12...""'/,_,o"""?'-----OTTERT ¥ HUMAN SERVICES BOARD Attest: <~ ~ LarryKro, Clerk . Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 29, 2008, at 10:36 a.m., at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair, Bob Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the County Board agenda of July 29, 2008, with the following additions: GIS Coordinator, Brian Armstrong -Meeting Attendance Assessor, Bob Moe -Advertisement for Position and Miscellaneous Land & Resource Director, Bill Kalar -Permission to Replace a Position Approval of Minutes Motion by Block, second by Froemming, and unanimously carried to approve the County Board minutes of July 22, 2008, as presented. Approval to Pay Bills Motion by Block, second by Erickson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Event Attendance OTC Board of Commissioners' Minutes July 29, 2008 Page 3 GIS Coordinator, Brian Armstrong requested permission to attend an event sponsored by the University of North Dakota in the Grand Forks area. The University of North Dakota will be conducting flights of unmanned aerial vehicles. Motion by Erickson, second by Block and unanimously carried to grant permission for GIS Coordinator, Brian Armstrong, to attend the event as described. Closed to the Public At 10:41 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of MIS Director, Tim Brand, pursuant to M.S. Chapter 13D.05 Subd. 3. Commissioners Mosher, Nelson, Froemming, Erickson, and Block, were present for the evaluation. A summary of performance conclusions will be provided at the next regular County Board meeting. Reconvene Upon conclusion of the Performance Evaluation, at 11: 10 a.m., Chairman Nelson declared the meeting reconvened in open session. Preliminary Plat Motion by Erickson, second by Block, and unanimously carried to remove the condition that was placed on the Preliminary Plat entitled R. J. Estates, located in section 3 of Star Lake Township because the Otter Tail County Highway Department has reconsidered their position pertaining to the existing intersection. Temporary Employees Motion by Froemming, second by Mosher, and unanimously carried to authorize the County Auditor's office to hire two temporary employees to assist with election related duties for the period of August 1, 2008 through November 30, 2008 at a rate of $12.75 per hour. Payment Approvals Motion by Block, second by Erickson, and unanimously carried to approve payment from the General Fund and from the Construction Fund as noted below: Innovative Office Solutions Innovative Office Solutions Various Office Supplies (PPS-12862) 3 DVDNCR (PPS-12862) $1,107 00 $346.20 Motion by Erickson, second by Mosher, and unanimously carried to approve payment for the items as follows from the Construction Fund for the Ottertail Operations Center: Wal Mart HDTV Circuit City Mobile Edge PC Media Remote Wal Mart Total Logitech Z-2300 2.1 Speaker System 42 HD LCD $504.81 63.89 167.19 904.19 $1,640.08 Motion by Froemming, second by Block, and unanimously carried to approve payment Construction Fund for the following item for the Ottertail Operations Center: Insight Two Lenovo ThinkPad T61 (1100036510) $2,586.90 Motion by Froemming, second by Erickson, and unanimously carried to approve payment, in the amount of $31,643.98, from the Construction Fund to Cooper's Technology Group for furnishings for the Ottertail Operations Center. OTC Board of Commissioners' Minutes July 29, 2008 Page 4 Motion by Erickson, second by Mosher, and unanimously carried to approve reimbursement in the amount of $866,208.81 from the Capital Improvement fund to the Otter Tail County Road and Bridge Fund for Highway Department equipment (capital related expenditures). Credit Card Motion by Block, second by Froemming, and unanimously carried to approve the issuance of an Otter Tail County credit card to Karmella Thompson, Social Worker, as requested by Jodi Wentland, Supervisor and John Dinsmore, Director. Recess and Reconvene At 11 :21 a.m. Chairman Nelson declared the meeting recessed for a committee meeting. The meeting reconvened at 11 :28 a.m. Closed to the Public At 11 :30 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of GIS Coordinator, Sherry Leabo, pursuant to M.S. Chapter 130.05 Subd. 3. Commissioners Mosher, Nelson, Froemming, Erickson, and Block, were present for the evaluation. A summary of performance conclusions will be provided at the next regular County Board meeting. Recess and Reconvene At 12:00 p.m. Chairman Nelson declared the meeting recessed for lunch. At 1 :05 p.m. the meeting was reconvened. Liquor License Violation Hearing The Otter Tail County Board of Commissioners held a Liquor License Violation Hearing. The violation occurred on July 2, 2008 at Stalker Lake Golf Course during a compliance check administered by the Otter Tail County Sheriff's Department. Evidence and testimony was given by Deputy, Dion Bredman. The owners' of Stalker Lake Golf Course were present and testified. A motion was made by Block, second by Erickson with Mosher abstaining, that with the evidence presented, a violation did occur. Motion by Block, second by Froemming and unanimously carried to impose an administrative penalty of $500. Assessor Department Updates County Assessor, Bob Moe informed the Board that he is currently advertising for the replacement of an appraiser position due to a resignation. Mr. Moe also informed the Board of letters that will be sent from his office to inform property owners about programs they may qualify for such as the Forest Management Plan. Position Replacement Motion by Mosher, second by Erickson, and unanimously carried to give permission to the Land and Resource Director to proceed with hiring for the replacement of an inspector position. 2008 Dividend Notice Chairman Nelson acknowledged correspondence received from Minnesota Counties Insurance Trust (MCIT) regarding Otter Tail County's Workers' Compensation dividend of $76,565.00 and Property/Casualty dividend allocation of $182,018.00. Chairman Nelson also acknowledged a letter from the Employee Safety Committee regarding tornado warnings. Ethanol Plant Open House OTC Board of Commissioners' Minutes July 29, 2008 Page 5 Commissioners Block, Froemming and Erickson attended an Open House at the Ethanol Plant and were presented with a plaque. Adjournment At 2:14 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, August 5, 2008. Dated: _ _.,.08=-,c/OS:=-i/o"""-"&.___ __ OTTER T n' BOARD OF COMMISSIONERS Attest: 4,;~ ~ Larry Kr n, Cerk CB/kc OTC Board of Commissioners' Minutes July 29, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 712912008 FOR PAYMENT 7129/2008 VENDOR NAME A'VIANDS LLC AFFILIATED COMPUTER SERVICES ANOKA CO SHERIFF BATTLE LAKE BOY SCOUTS TROOP 3 BEN FRANKLIN BOB'S STANDARD BULK SERVICE BRETZ HARDWARE BRIGGS CORPORATION BROGARD PLUMBING CO KAREN CANNELL CERTIFIED AUTO REPAIR COMSTOCK CONSTRUCTION INC COOPERS TECHNOLOGY GROUP MIKE DOUGLAS ECONO SALES AND SERVICE MICHAEL EULL FERGUS FALLS MEDICAL GROUP FERRELLGAS BRENT FLODEN FLOOR TO CEILING STORE FOTH & VAN DYKE GALL'S INC GRANT CO DAC CHRISTINE GREENE DAVID HAUSER HEDAHLS HEADQUARTERS DANIELLE HENDRICKX INNOVATIVE OFFICE SOLUTIONS INTERSTATE INC ITL PATCH COMPANY INC J & K MARINE KELLY SERVICES INC LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LAKEWAY MARKET LLC LARRY OTT INC TRUCK SERVICE KAREN LUNDIN MATTHEW BENDER & COMPANY INC MIDWESTERN MAT RENTAL & SUPPLY MN ATTORNEY GENERAL'S OFFICE MN DEPT OF COMMERCE MN MOTOR COMPANY MN OFFICE OF ENTERPRISE TECHNO MN STATE AUDITOR MN STATE BAR ASSOCIATION OFFICEMAX INCORPORATED OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO TREASURER OTTERTAIL TRUCKING INC OVERHEAD DOOR COMPANY PAMIDA INC 008 WALLACE PEARSON QUILL CORPORATION REED BUSINESS INFORMATION ALLISON RIESTENBERG CHERI SCHULTZ SERVICE FOOD SUPERVALU SIGNWORKS SRF CONSULTING GROUP INC STINAR STURDEVANT STOLZ POST 1 STREICHERS TRANQUILITY BUILDING SERVICES TRI STAR RECYCLING UNIFORMS UNLIMITED WADENA CO AUDITOR TREASURER ROBERT WEATHERLY WEST PAYMENT CENTER WHITE BANNER UNIFORM SHOP WILKIN CO ENVIRONMENTAL OFFICE ZIEGLER INC FINAL TOTAL AMOUNT 4,510.08 4,293.40 42.00 222.00 4.88 149.37 32.24 202.69 194.00 21.24 25.00 2,331.00 39.96 2.00 364.43 1,799.00 225.00 272.32 122.69 1,740.57 21,606.00 467.31 5,758.14 41.19 284.14 10.26 882.00 472.33 114.39 425.84 164.01 314.80 150.00 5.00 39.10 1,700.00 21.96 1,505.20 74.07 2,242.55 270.00 26.01 1,200.00 24,741.50 910.60 519.15 205.00 224.39 16,546.50 60.00 40.41 910.16 241.16 2,538.90 840.00 8.60 7.41 399.16 10,281.85 100.00 191.69 452.63 1,532.23 182.45 1,207.73 645.92 2.249.48 307.94 797.32 489.85 $121 000.20