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Home My WebLink AboutBoard of Commissioners - Minutes - 07/08/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, July 8, 2008 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 8, 2008, at 9:30 a.m., at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob.Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the Board of Commissioners agenda of July 8, 2008, with the following changes: Court Administrator Agenda Item -Canceled Sheriff Agenda Item -Changed to Budget Committee Meeting Correspondence from AMC Feedlot Program/Officer Discussion Discussion Regarding Fort Juelson Draft Vehicle Policy Approval of Minutes Motion by Froemming, second by Erickson, and unanimously carried to approve the Board of Commissioners meeting minutes of June 24, 2008, as presented. Approval to Pay Bills Motion by Erickson, second by Mosher, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Ditch #68 Ditch Inspector, Randy Wasvick, reported that Property Owner, Michael Benedict, has been going across Fish & Wildlife land to get to his farm land for many years. The Fish & Wildlife Service has informed him that he cannot go across this land any longer, so he is requesting to move the current culvert to the East; however, he will need to build a road through a wetland. Motion by Erickson, second by Froemming and unanimously carried to allow Michael Benedict to move a culvert that is located on Fish & Wildlife land to the East to gain access to his property. This motion is subject to obtaining all required permit(s) to build a road through a wetland for this purpose and subject to all expenses being the responsibility of the land owner. This land is located in Inman Township. Detention Facility Food Service Agreement Motion by Block, second by Mosher, and unanimously carried to authorize Amendment Number Four to the Food Service Management Agreement between the County of Otter Tail and A'viands, LLC, which authorizes a 4% increase for the Detention Facility inmate meals effective July 1, 2008. Extension Request for Common Interest Community Motion by Mosher, second by Froemming, and unanimously carried to approve an extension request for a CIC entitled Norway Beach Estates Second Addition which will extend building one unit to the front of the property in 201 O and the other unit to the front of the property by November 1, 2011. OTC Board of Commissioners' Minutes July 8, 2008 Page 2 Annual Report: Highway Department Highway Engineer, Rick West, provided copies of the 2007 Otter Tail County Highway Department Annual Report. This represents a summary of the Highway Department's activities during 2007 and the Department's budget for 2008. Recommendation for Award-S.A.P. 56-599-54: After previously advertising for bids, the Highway Engineer opened the following bids for bridge removal, bridge construction (bridge 56534), grading, and aggregate surfacing at 1 :00 p.m. on June 25, 2008: Robert R. Schroeder Construction, Inc. Glenwood, MN Korby Contracting Co., Inc. Fergus Falls, MN Swingen Construction Co. Grand Forks, ND Redstone Construction Co., Inc. Mora, MN Wanzek Construction, Inc. Fargo, ND Bid Amount $744,816.05 $754,125.10 $822,993.35 $814,783.80 $1,091,302.40 Corrected Amount $757,486.90 $828,283.80 Motion by Mosher, second by Block, and unanimously carried to award S.A.P. 56-599-54 (bridge 56534 construction) to the low bidder, Robert R. Schroeder Construction, Inc. of Glenwood, MN, at the bid price of $744,816.05. Olaf Lake Drawdown Project Feasibility Study: Engineer, Jeff Langan, of Houston Engineering, Inc. presented a Feasibility Study dated July 8, 2008, for the proposed Lake Olaf Drawdown Project. The study has been requested to address the high water condition at Lake Olaf and the resulting threat to submerging the roadway which has been raised by gravel for several years. The recommendation is to pump water from Lake Olaf via Deadman Lake using a pumping station and pressurized pipe, discharge into a 2-3 acre wetland area and from there, the water would meander eventually to the Pelican River. Lengthy discussion took place regarding property owners, buried pipe, type of pump that could be used, and management of the project. Mr. Langan estimated 200 pumping days to lower Deadman Lake 2-3 ft. There may be aquifer activity contributing to the water over a long period of time; therefore, pumping may be needed the following year as well which makes a temporary pumping approach ineffective. Total cost of the project was estimated at $660,000. The report identifies the advantages and disadvantages of lowering the lake to its Ordinary High Water Level. Motion by Erickson, second by Mosher, and unanimously carried to approve the recommendation of Houston Engineering to pump from Lake Olaf to the Pelican River (via Deadman Lake) identified as Alternative 2, Option 3 in the Feasibility Study for the Drawdown of Lake Olaf Project. The Highway Engineer will research flood mitigation grant possibilities for the project. Auditor's Department Payment Approval: Motion by Erickson, second by Mosher, and unanimously carried to approve payment, in the amount of $2,897.42, to Young and Associates from the Capital Improvement Fund for services provided for the 60-Bed Chemical Dependency Health Center project. Mileage Reimbursement: OTC Board of Commissioners' Minutes July 8, 2008 Page 3 Auditor, Wayne Stein, reported that the IRS increased mileage reimbursement to $0.585 per mile effective July 1, 2008, due to increased gasoline prices. He stated that the County would also follow th is change. Board of Appeal & Equalization: Motion by Erickson, second by Block, and unanimously carried to approve the County Board of Appeal and Equalization minutes dated June 16, 2008. Payment Approvals: Motion by Froemming, second by Mosher, and unanimously carried to approve payment, in the amount of $264,205.65, from the Construction Fund to Comstock Construction, Inc. for construction of the Otter Tail County 60 Bed State Operated Inpatient Chemical Dependency Treatment Facility as detailed in Payment Request No. 8. Motion by Mosher, second by Erickson, and unanimously carried to approve payment, in the amount of $1,107.60, from the Construction Fund for the following Ottertail Operation Center expenditures: Insight Invoice No. 1100036145 Dated 06/23/2008 Two HP Deskjet 6988 Printers One HP Color Laser Jet CP3505 Printer Motion by Froemming, second by Erickson, and unanimously carried to approve payment, in the amount of $135.00, from the County Drainage System No. 21 account to Mark and Brenda Construction, Inc. for the removal of beaver dams from the Drainage System. Exempt Permit: Motion by Nelson, second by Block, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Holy Cross Church for an event scheduled for September 14, .2008 at the Holy Cross Church Parish Hall. Recess & Reconvene At 10:40 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for a Budget Committee meeting. The Board of Commissioners meeting was reconvened at 11 :05 a.m. Proposed County Vehicle Policy County Attorney, David Hauser, handed out copies of a draft Otter Tail County Vehicle Policy dated July 2, 2008 for commissioners' review. Facility Project Updates Physical Plant Manager, Rick Sytsma, briefed the Board regarding the progress of the Ottertail Operations Center and the 60 Bed CD Facility. Fort Juelson Property Commissioner Bob Block briefed the Board regarding a request from a property owner to give the County about 10 acres of land that includes Fort Juelson. Discussion took place regarding the preservation of native grasses and historical artifacts. Mr. Block will invite the individual(s) involved and the Director of the Historical Society in Fergus Falls to an upcoming BOC meeting. OTC Board of Commissioners' Minutes July 8, 2008 Page 4 Feedlot Program Discussion Chairman Nelson opened discussion regarding the proposal to take over the Feedlot Delegation Program from the State of Minnesota. Jim Ayres provided data on cost share contracts for producers from 2005 through 2008 in Otter Tail County. He reported that 33 producers received cost share dollars to solve feedlot problems in 2008 and brought nearly ½ million federal dollars to the County. Correspondence Acknowledged Commissioners acknowledged receipt of a letter from the Association of Minnesota Counties in response to State shift of costs for Children in Need of Protective Services at the same time the State is applying levy limits to local governments. Commissioners expressed support to the AMC for addressing this issue with the State. Further information will be brought to the County Board at their next Human Services Board meeting. Adjournment At 11:59 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, July 15, 2008. Dated: _ __,.D'-'7+/.,_,1~4 /'-'o'-"3'---- Attest ~ ~ LarryKhn.ierk CB/kd OTC Board of Commissioners' Minutes July 8, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 7/0812008 FOR PAYMENT 7/08/2008 VENDOR NAME A-1 TROPHY A'VIANDS LLC ABG MAINTENANCE INC MARLYS ADAMS ALL CREATURES VET HOSPITAL AMERICAN SOLUTIONS FOR BUSINES AMERICAN TOWER CORPORATION AMERICINN FERGUS FALLS ARK&SPARK BRIAN ARMSTRONG ASSOCIATION OF MN COUNTIES AUTO VALUE FERGUS FALLS BALLARD SANITATION INC BCA TRAINING & DEVELOPMENT MARK BECKER BOB BARKER COMPANY INC BOB'S STANDARD BULK SERVICE BOBCAT OF OTTER TAIL COUNTY BOUND TREE MEDICAL LLC STEVE BRANDNER BRANDON COMMUNICATIONS INC JOHN BUSHMAN CAREER TRACK MARLENE CARLSON CATCO PARTS AND SERVICE CENTRAL STATES WIRE PRODUCTS I CHARTER COMMUNICATIONS CHEMSEARCH CITIZENS ADVOCATE AND VERNDALE CLEMENT COMMUNICATIONS INC COMMISSIONER OF TRANSPORTATION CONTROLLED THERMAL PROCESSING COOPERS TECHNOLOGY GROUP DAVID COSSETTE DACOTAH PAPER COMPANY DARLING'S SALES & SERVICE CO JACK DAWKINS DENZEL'$ REGION WASTE INC DKMAGS LLC KATHYDOMHOLT E & J PRESS WAYNE ERICKSON FARGO FREIGHTLINER FARGO GLASS AND PAINT CO FASTENAL COMPANY FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL FERGUS FALLS POLICE DEPT FERGUS FALLS SCHOOL DIST 544 CITY FERGUS FALLS FERGUS POWER PUMP INC FERGUS TIRE CENTER · FERRELLGAS FIST INC FOTH & VAN DYKE FRAZEE FORUM INC AMOUNT 178.92 7,715.26 90.53 12.03 39.35 2,127.01 91.26 612.32 13.79 223.93 150.00 4,832.16 1,456.80 150.00 9.57 116.54 159.54 516.33 33.84 168.98 493.66 8.00 198.00 79.28 50.89 4,401.06 132.65 344.59 397.51 581.17 246.64 471.84 287.25 69.98 306.01 4,685.32 62.81 289.26 485.64 12.70 404.70 166.73 83.95 2,660.46 365.93 5,679.02 2,353.85 688.78 358.47 14,813.75 977.50 493.77 269.56 808.00 15,028.10 410.63 OTC Board of Commissioners' Minutes July 8, 2008 Attachment A, Page 2 G & R CONTROLS GALL'S INC GODFATHERS EXTERMINATING INC GOODIN COMPANY GOVERNMENT FINANCE OFFICERS AS JARED GREFSRUD ERVIN HAGEN HARLES TREE SERVICE DANIELLE HENDRICKX HENNEPIN CO MEDICAL CTR HENRY'S FOODS INC HILLTOP LUMBER INC HARRY HOBERMAN,PHD LP HOOTS SPORTS INDIGO SIGNWORKS INC INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERSTATE INC JKSPORTS K.I.D.LEASING KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC KOEP'S CLITHERALL CORNER VALERIE KOIVUNEN L & L FABRICATION & STEEL CO LAKE REGION HEALTHCARE CORP LARRY BENNETT CONSTRUCTION LARRY OTT INC TRUCK SERVICE PAT LARUM LAWMEN SUPPLY COMPANY INC LAWSON PRODUCTS INC M-R SIGN COMPANY INC. MARCO MARCO INC ST LOUIS MATTHEW BENDER & COMPANY INC MICHAEL MCGEE MD MERICKEL LUMBER MID STATES WIRELESS INC MIDWEST PRINTING CO MIDWESTERN MAT RENTAL & SUPPLY MN CO INSURANCE TRUST MN MOTOR COMPANY MN STATE BAR ASSOCIATION MN STATE TREASURER MN VIEWERS ASSOCIATION MOORE MEDICAL LLC ELDON MOREY PHD KURT MORTENSON NAPA FERGUS FALLS JOYCE NERDAHL OFFICEMAX INCORPORATED OLSON OIL CO INC OTIS ELEVATOR CO OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO FAIR ASSOC OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OTTER TAIL TELCOM OTTERTAIL TRUCKING INC 5,434.70 88.36 132.06 51.38 50.00 2,645.65 12.75 1,001.10 501.38 125.00 1,298.33 8.24 13,399.76 36.08 2,679.00 5,120.38 1,080.09 1,676.58 30.00 256.44 1,464.94 1,196.79 85.70 40.00 410.03 796.10 420.26 2,450.00 256.04 342.76 296.57 11,428.67 16,506.44 219.72 240.00 400.00 47.86 9,937.44 162.95 74.07 150.00 88.94 420.69 75.00 100.00 164.07 365.00 307.97 13.83 525.00 401.95 4,760.09 107.77 18.00 75.00 81.00 720.00 1,275.00 8,014.40 OVERLAND MECHANICAL SERVICES PACIFIC BANCNOTE COMPANY PELICAN RAPIDS BASEBALL ASSOC I PELICAN RAPIDS PRESS PEPSIAMERICAS PERHAM STEEL & WELDING PETE'S BODY SHOP & TOWING PINE PLAZA TV APPLIANCE & CAMP PITNEY BOWES PITNEY BOWES GLOBAL FINANCIAL PRODUCTIVE ALTERNATIVES INC PROTECTION SYSTEMS INC QUALITY TOYOTA RAMSEY COUNTY RDO TRUCK CENTERS RECONROBOTICS INC REED BUSINESS INFORMATION REGIONS HOSPITAL THE RENTAL STORE RINGDAHL AMBULANCE SERVICE ROYAL TIRE INC RYAN COMPANY INC MATTHEW SAURER SBLC-FF VICKI SCHWANKE SERVICEMASTER CLEANING PROFESS SIGNWORKS SIMPLEXGRINNELL LP SOBERG RADIATOR SOUTH MILL SERVICE SOUTHTOWN c:sTORE SPRINT STEINS INC STEVE'S SANITATION INC TITAN ACCESS ACCOUNT TOOL CRIB OF THE NORTH TRANQUILITY BUILDING SERVICES UL TEIG ENGINEERS UNIFORMS UNLIMITED US BANK VICTOR LUNDEEN COMPANY VIKING COCA-COLA VOSS LIGHTING WADENA CO AUDITOR TREASURER RANDY WASVICK JO WEATHERLY ROBERT WEATHERLY WEST PAYMENT CENTER XEROX CORPORATION •••• FINAL TOTAL ...... . OTC Board of Commissioners' Minutes July 8, 2008 Attachment A, Page 3 319.00 1,370.00 350.00 550.56 331.24 178.10 1,479.77 2,549.79 696.17 1,584.72 79.24 316.80 161.15 1,200.00 29.83 7,650.00 1,441.44 274.00 197.02 150.00 2,725.96 99.54 44.70 31.94 200.11 540.00 1,745.35 338.18 2,058.66 2,284.93 621.49 706.27 3,309.03 42.12 5.83 92.63 452.63 175.00 1,086.80 14,130.00 1,793.16 183.77 130.13 1,731.65 316.62 1,189.08 785.38 4,387.96 168.03 $240,218.73 ••••