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Home My WebLink AboutBoard of Commissioners - Minutes - 06/24/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, June 24, 2008 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, June 24, 2008, at 9:32 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board agenda of June 24, 2008, as mailed. Approval of Minutes Motion by Mosher, second by Erickson, and unanimously carried to approve the Human Services Board minutes of June 10, 2008, as presented. Probation Department Motion by Mosher, second by Block, and unanimously carried to authorize the Chairman's signature to execute an Agreement between the County of Otter Tail and Lakeland Mental Health Center for a multi-system adolescent chemical dependency program for the period of August 1, 2008 to December 31, 2009. This is a cognitive restructuring program which requires the family to pay $50 and the remainder of the cost is offset with probation fees. Motion by Froemming, second by Block, and unanimously carried to authorize the signature of the appropriate County official(s) to amend a contract between the County of Otter Tail and the Minnesota Department of Corrections to reconfigure available Caseload/Workload Reduction grant dollars. Human Services Department Contract Renewals: Motion by Erickson, second by Mosher, and unanimously carried to authorize the Chairman's signature to execute the following Human Services Contracts: Agency Program Effective Targeted Funding Source Date Population Contract Period The total amount to be paid Autumn Manor Residential Services/ 07-01-08 Elderly for such purchased Assisted Living through services shall not exceed 06-30-09 the OTC annroved Rate Contract Period The total amount to be paid Lakeview Senior Residential Services/ 07-01-08 Elderly for such purchased Living Apts. Assisted Living through 06-30-09 services shall not exceed the OTC aMroved Rate Contract Period The total amount to be paid Park Gardens Residential Services/ 07-01-08 Elderly for such purchased Assisted Living through services shall not exceed 06-30-09 the OTC annroved Rate Contract Period The total amount to be paid Prairie View Assisted Residential Services/ 07-01-08 Elderly lo~ ~uch ;purchased Living Assisted Living through services shall not exceed 06-30-09 the OTC annroved Rate Contract Period The total. amount to be paid Some Place Special Residential Services/ 07-01-08 Elderly for such Purchased Assisted Living through seivices shall not exceed 06-30-09 the OTC annroved Rate OTC Board of Commissioners' Minutes June 24, 2008 Page 2 Tamarac Place Residential Seivices/ Assisted Living Pioneer Senior Residential Seivices/ Cottages/Pioneer Assisted Living Retirement Nancy Diiro Residential Seivices/Home Plus/Foster Care Seivices Karlene & Mark Doll Residential Seivices/Home Plus/Foster Care Seivices Julie Heacox Residential Seivices/Home Plus/Foster Care Seivices Beth & Keith Janu Residential Seivices/Home Plus/Foster Care Seivices Bob & Vicki Long Residential Seivices/Home Plus/Foster Care Seivices Christopher & Melissa Residential Seivices/Home Wiezorek Plus/Foster Care Seivices Deane Williams & . Residential Seivices/Home Gregory Storeim Plus/Foster Care Services Human Services Handouts: Contract Period The total amount to be paid 07-01-08 Elderly for such purchased through services shall not exceed 06-30-09 the OTC annroved Rate Contract Period The total amount to be paid 07-01-08 Elderly for such purchased through services shall not exceed 06-30-09 the OTC annroved Rate Contract Period 07-01-08 Elderly and/or AC/EW/CADI or TBI through Disabled Waivered Funds 06-30-09 Contract Period 07-01-08 Elderly and/or AC/EW/CADI or TBI through Disabled Waivered Funds 06-30-09 Contract Period 07-01-08 Elderly and/or AC/EW/CADI or TBI through Disabled Waivered Funds 06-30-09 Contract Period 07-01-08 Elderly and/or AC/EW/CADI or TBI through Disabled Waivered Funds 06-30-09 Contract Period 07-01-08 Elderly and/or AC/EW/CADI or TBI through Disabled Waivered Funds 06-30-09 Contract Period 07-01-08 Elderly and/or AC/EW/CADI or TBI through Disabled Waivered Funds 06-30-09 Contract Period 06-10--08 Elderly and/or AC/EW/CADI or TBI through Disabled Waivered Funds 06-30-09 Human Services Director, John Dinsmore, provided the 2008 Legislative Session Report from the Minnesota Association of County Social Service Administrators (MACSSA) and the Otter Tail County Human Services Anticipated 2009 Budget. The legislature reintroduced levy limits at 3.7% and with staff salary and benefit increases as well as potential program expense increases, there may be a need to use some reserve funding. Other areas could be submitted as a special levy. Mr. Dinsmore briefed the Board regarding the cost of publicly funded funerals and increased gas cost, which is now $0.58 per mile under federal guidelines. Approval to Pay Bills & Claims Motion by Erickson, second by Block, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:23 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, July 15, 2008. Dated: ___JQ~l~::d.!!:.:lollL:.0::J~z.__ __ _ Attest: ,h,u~ ~ Larry Kro , Clerk Call to Order OTC Board of Commissioners' Minutes June 24, 2008 Page 3 The Otter Tail County Board of Commissioners convened Tuesday, June 24, 2008, at 10:30 a.m., at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair, Bob Block, Roger Froemming, and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the County Board agenda of June 24, 2008, with the following addition: Discussion -University of Minnesota Extension Supreme Court Decision Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the County Board minutes of June 17, 2008, as presented. Approval to Pay Bills Motion by Mosher, second by Erickson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Leadership Academy Assistant Highway Engineer, Chuck Grotte, invited commissioners to participate in an Otter Tail County Leadership Academy session on June 26, 2008. License Approvals Motion by Mosher, second by Block, and unanimously carried to approve the following applications for license: Amor Rumors Battle View Big Pine Resort Clear Lake Resort Cozy Cove Resort Eimers Galaxy Resort Restaurant & Deck Hamburger Hollow Lakeland General Store New York Mills Lion Club On Sale Liquor and Sunday Liquor* On-Sale Wine** On/Off-Sale 3.2 Malt Liquor** On/Off-Sale 3.2 Malt Liquor** On/Off-Sale 3.2 Malt Liquor** On/Off-Sale 3.2 Malt Liquor On-Sale Liquor and Sunday Liquor** On-Sale Liquor and Sunday Liquor• On-Sale 3.2 Malt Liquor* On/Off-Sale 3.2 Malt Liquor Wine Off-Sale 3.2 Malt Liquor Temporary On-Sale 3.2 Malt Liquor July 26, 2008 to 1 :00 a.m. July 27, 2008 Holy Cross Church Grounds 54216 County Highway 148 OTC Board of Commissioners' Minutes June 24, 2008 Page 4 The Peak On-Sale 3.2 Malt Liquor Wine The Pickle Factory Bar and Grill Playtime Sports Bar On-Sale Liquor and Sunday Liquor** On-Sale Liquor and Sunday Liquor** On-Sale Liquor* • Trackside Restaurant and Lounge Vacationland Resort On/Off -Sale 3.2 Malt Liquor* *Subject to the review and approval of the Otter Tail County Attorney and Sheriff. **Subject to meeting all of the requirements for the issuance of the noted license. Payment Approval Motion by Block, second by Mosher, ahd unanimously carried to approve payment, in the amount of $500,410.84, from the Construction Fund to Comstock Construction Inc. for the Otter Tail County 60- Bed State Operated Inpatient Chemical Dependency Treatment Facility as detailed in Payment Request No. 6. Application for Exempt Permit Motion by Mosher, second by Erickson, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Friends of the Prairie Wetlands Learning Center for an event scheduled for August 9, 2008 at the Prairie Wetlands Learning Center. Payment Approval Motion by Erickson, second by Froemming, and unanimously carried to approve payment, in the amount of $98. 72 to Lake Region Healthcare for services provided under the provision of Minnesota Statute 609.35. RESOLUTION OF THE COUNTY BOARD OF OTTER TAIL COUNTY, STATE OF MINNESOTA Otter Tail County Resolution No. 2008 -47 County Commissioner, Dennis Mosher, presented the following resolution: WHEREAS, the Commissioner of Natural Resources of the State of Minnesota has made application under authority of M.S.A. Section 282.01, Subd. 1 (a) on behalf of the Department of Natural Resources, a state agency, for release of the following described lands from the trust in favor of the taxing district: PIO# 62-000-08-0073-001 41-000-06-0058-015 02-000-99-0715-000 06-000-17-0116-005 53-000-99-0350-000 52-000-14-00 79-000 and WHEREAS, it appears that there is need for such lands and the applicant desires to obtain such lands for conservation purposes: OTC Board of Commissioners' Minutes June 24, 2008 Page 5 NOW, THEREFORE, BE IT RESOLVED, that the petition of said Commissioner of Natural Resources of the State of Minnesota, be granted and that the above-described lands be and hereby are released from the trust in favor of the taxing district to the State of Minnesota, Department of Natural Resources. The resolution was seconded by County Commissioner, Everett Erickson, and upon vote was adopted. Dated: _ _,0~2 ...... -d~::t:$-=.__ __ _ mmissioners Chair University of Minnesota Extension Staff Chairman Nelson opened discussion regarding a summer intern working with the University of Minnesota Extension office relative to whether or not they should be reimbursed for mileage. Commissioners requested further research regarding the situation. Perham Resource Recovery Facility Solid Waste Director, Mike Hanan, submitted a draft Joint Powers Agreement for the PRRF based on a model from the Minnesota Counties Insurance Trust. Discussion followed regarding the need for a JPA vs. negotiating terms of the current contract. Mr. Hanan submitted a letter dated December 5, 2007, and highlighted important facts about the facility. Lengthy discussion occurred regarding the amount of garbage Otter Tail County is willing to contribute to the project. A letter dated June 23, 2008 was also provided. Advantages and disadvantages of an expansion of the PRRF were discussed on a global basis and also, from a purely Otter Tail County perspective. There was agreement that new participants in the PRRF project need to be obligated in the same manner as current participants; not simply contributing waste. 60-Bed Chemical Dependency Facility Motion by Erickson, second by Block, and unanimously carried to approve Change Order #15 to Architect's Project #0601 (CD Facility) for addition of a seclusion area, in the amount of $43,259.24, payable to the contractor, Comstock Construction of Fergus Falls, MN. Recess At 11 :55 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. Discussion Feedlot Program At 1 :02 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners reconvened and opened discussion to members of the Ag Advisory Committee. Chair, Cynthia Johnson, and other members, Peter Fjestad, Chuck Erickson, Ken Herbranson, and Lee Rogness, provided a sample resolution for the establishment and maintenance of a County Animal Feedlot Program along with a sample Delegation Agreement, proposed job description for Feedlot Officer, and funding (grant) information. They expressed a desire to have a local officer working with them as a liaison to the State MPCA because all feedlots in the County will need to be registered by 2010. Ms. Johnson stated that sample documents have been sent to the MPCA office in Detroit Lakes and they did not recommend any changes. They reported that 54 counties in Minnesota have feedlot regulations. Discussion took place about putting the Feedlot Program and position with the EOT Soil and Water Conservation District. There are a larger number of feedlots on the East side of the County. The County does not want to lose livestock producers because of the fear of the unknown OTC Board of Commissioners' Minutes June 24, 2008 Page 6 with the 2010 mandated registrations. Land & Resource Director, Bill Kalar, noted that this would not necessarily be a non-adversarial program because the State transfers the responsibility of enforcement along with the program and the County would be obligated to enforce the rules. He also expressed concern regarding timeline and stated that July 1, 2008 would not work. Ms. Johnson stated that if the farmer refused to comply, it is passed on to a higher level and carried out of the County. Grant funding was discussed. Commissioner Mosher expressed concern with levy limits and whether or not the County can afford this program without reducing a program elsewhere. Ms. Johnson will further research the funding possibilities and the County will contact the MPCA as well as review the County's 2009 budget. Supreme Court Decision County Attorney, David Hauser, advised the Board on a recent Supreme Court decision in the matter of the Otter Tail County Board of Adjustment denying a variance to Cyril and Cynara .Stadsvold. Employee Step Increases Motion by Erickson, second by Block, and unanimously carried to authorize salary step increases on the first of the month in the month it occurs for all County employees. Adjournment At 2:40 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, July 8, 2008. Dated: 07 -of-08 Attest: ~~ rfl!_ LarryKrn , Clk CB/l<d • OTC Board of Commissioners' Minutes June 24, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 6/24/2008 FOR PAYMENT 6/24/2008 VENDOR NAME A'VIANDS LLC ADAMSON-NORMAN AMERICAN LEGION AMERICAN WELDING SUPPLIES INC ANOKA CO SHERIFF APPLE TIME INC STACIE ASCHNEWITZ BARNA GUZY & STEFFEN LTD BATTLE LAKE BOY SCOUTS TROOP BOB'S STANDARD BULK SERVICE JOHN BOHN BRANDON COMMUNICATIONS INC BREITBACH CONSTRUCTION CO BURELBACH AMERICAN LEGION POST CIT TECHNOLOGY FIN SERV INC CITIZENS ADVOCATE AND VERNDALE COLLEGE WAY AUTO INC CORNELL SYVERSON POST CRAGUNS LODGE AND CONFERENCE C DICK'S STANDARD ECONO SALES AND SERVICE EDWARD CARLSON POST 283 ESRI INC FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERRELLGAS FOTH & VAN DYKE G & K SERVICES GALL'S INC GE CAPITAL (CA) GEORGE BERGEM POST GILMORE WEIK VFW POST 5252 DENISE GUBRUD HAI MERL AMERICAN LEGION POST NICOLE HANSEN DIANE HANSON MARILYN HELLER HSBC BUSINESS SOLUTIONS INNOVATIVE OFFICE SOLUTIONS J C'S GENERAL STORE JOHNSON WELDING & REPAIR INC GARY JOHNSON K-MART KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC KEN'S SAW SHOP LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE CORP LARRY OTT INC TRUCK SERVICE MARCO MCCC Ml 33 WENDY METCALF MIDWEST PRINTING CO MIDWESTERN MAT RENTAL & SUPPLY MILLS MACHINING & WELDING MINNKOTA MN CLE AMOUNT 2,651.61 100.00 1,044.84 42.00 698.15 14.75 659.83 3 247.50 149.19 7.21 9,261.03 112,180.00 100.00 189.86 736.97 723.30 17 100.00 238.25 34.91 51.48 100.00 5,470.20 144.61 6,462.02 175.14 12,317.72 1,469.69 24.09 372.74 489 100.00 100.00 21.76 1 100.00 9.05 338.15 222.88 65.29 17.81 32.94 700.34 31.98 7.43 126.98 561.14 37.62 250.00 46.10 625.00 62.83 780.00 882.67 339.74 69.60 79.88 29.00 425.00 OTC Board of Commissioners' Minutes June 24, 2008 Attachment A, Page 2 MN CO INSURANCE TRUST MN MOTOR COMPANY NELSON AUTO CENTER NORTHERN TECHNOLOGIES INC NORTHWEST DIVERS OTTER POST 874 OTTER TAIL CO PUBLIC HEALTH OTTER TAIL CO SHERIFF OTTER TAIL CO TREASURER OTTERTAIL TRUCKING INC PAMIDA INC 008 PAMIDA PHARMACY PAUL PUTNAM AMERICAN LEGION PO WALLACE PEARSON DONALD PEDERSON PERSONNEL EVALUATION INC PITNEY BOWES POLK CITY DIRECTORIES PRO SWEEP INC RASMUSSON-SCHEDOWSKI VFW POST THE RAZOR BLADE COMPANY RELIABLE OFFICE SUPPLIES REVIEW ENTERPRISES INC THE SAND CREEK GROUP LTD CHERI SCHULTZ SOUTHTOWN C-STORE DAVID STADUM STEVE SCHIERER APPRAISALS STREICHERS TNT REPAIR INC TORDENSKJOLD TOWNSHIP TRUCK BODIES & EQUIP INTERNATI TRUCK UTILITIES INC UNIFORMS UNLIMITED US BANK VICTOR LUNDEEN COMPANY TERRY WEBER WEST PAYMENT CENTER WESTLAKE VIDEO CONFERENCING XEROX CORPORATION •••• FINAL TOTAL ..... .. 59.00 29.13 448.95 831.00 592.79 100.00 140.00 5,399.82 1,029.46 16,564.20 32.68 2,988.60 100.00 1,012.92 7.21 16.00 1,435.00 150.00 7,718.75 100.00 122.50 200.60 115.02 1,913.34 42.92 23.55 84.99 1,000.00 44.71 189.98 250.01 31.95 3,423.70 150.27 190,768.75 92.09 79.99 1,141.37 690.09 26.76 $400,978.38 ••••