HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/17/2008MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 W. Fir Avenue, Fergus Falls, MN
Tuesday,June17,2008
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, June 17, 2008, at 9:30 a.m., at
the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair;
Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present.
Approval of Agenda
Motion by Mosher, second by Erickson, and unanimously carried to approve the Board of
Commissioners agenda of June 17, 2008, as presented.
Approval of Minutes
Motion by Froemming, second by Erickson, and unanimously carried to approve the Board of
· Commissioners meeting minutes of June 10, 2008, as presented.
Approval to Pay Bills
Motion by Erickson, second by Block, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Public Meeting for Expansion of Feedlot
At 9:33 a.m., Chairman Nelson opened the Public Meeting regarding the proposed expansion of a
Dairy Feedlot entitled Gorentz Dairy owned by Steven Gorentz located in Section 11 of Dora
Township. The meeting was open for public comment. No one from the public was present and no
written comments were submitted to the County Board regarding this proposed expansion. Chairman
Nelson closed the feedlot Public Meeting at 9:36 a.m.
Payment Approvals
Motion by Mosher, second by Block, and unanimously carried to approve payment, in the amount of
$3,578.49, from the Capital Improvement Fund to Young & Associates for professional services
provided for Project No. 0601 (Chemical Dependency Health Center).
Motion by Erickson, second by Block, and unanimously carried to approve payment, in the amount of
$17,790.01, from the Capital Improvement Fund to Comstock Construction Inc. for the following:
Contract ID F2641 Invoice 2525 Dated August 22, 2007 Removal/Replacement of Steps
(East side of Courthouse)
Motion by Mosher, second by Froemming, and unanimously carried to approve payment, in the
amount of $25. 00, from the Construction Fund to Great Plains Natural Gas Co. for the submission of
an application for gas service for the Chemical Dependency building located at 117 4 Western
Avenue, Fergus Falls, MN.
Motion by Froemming, second by Block, and unanimously carried to approve payment to Braun
lntertec for the following costs associated with the 60-Bed Chemical Dependency Facility Project No.
FA-07-04304:
OTC Board of Commissioners' Minutes
June 17, 2008
Page 2
Invoice Date 03/27/08
Invoice Date 04/29/08
Invoice Date 05/27/08
Total
Invoice No. 291388
Invoice No. 292700
Invoice No. 293791
Structural Steel Observations & Testing
Soil Observations & Testing
Concrete Observations & Testing
Soil Observations & Testing
Structural Steel Observations & Testing
$1,156.00
1,428.50
826.00
934.75
271.00
$4,616.25
Motion by Froemming, second by Erickson, and unanimously carried to approve payment of the
following Ottertail Operation Center costs from the Construction Funds:
Network Center Communications Phone System
CMI Inc. lntoxilyzer
Dated 05/30/2008
Dated 06/12/2008
$61,903.22
409.37
License Applications
Motion by Block, second by Mosher, and unanimously carried to approve the following applications for
license:
Marvin Heisler
Heisler's Campground Pub
31870 County Highway 130
Vergas, MN. 56587
Eric Malmstrom
Madsen's Resort
27102 State Highway 78
Battle Lake, MN 56575
On/Off-Sale 3.2 Malt Liquor
On/Off-Sale 3.2 Malt Liquor
T & T Enterprises of Perham, Inc.
Silver Moon Lounge and Steakhouse
1117 W Main St.
On-Sale Liquor and Sunday Liquor
Perham, MN 56573
Gail Suko
Ye Olde Schoolhouse
24028 Emery Drive
Erhard, MN 56534
On/Off-Sale 3.2 Malt Liquor
Payment Approval
Motion by Erickson, second by Froemming, and unanimously carried to approve payment, in the
amount of $98.50, from County Drainage System No. 16 Account to Ditch Inspector, Randy Wasvick,
for ditch viewer costs incurred during the period of May 5, 2008 through May 27, 2008.
Application for Exempt Permit
Motion by Mosher, second by Froemming, and unanimously carried to approve the LG220 Application
for Exempt Permit as submitted by St. James Catholic Church for an event scheduled for July 27,
2008, at the St. James Catholic Church located at 32009 County Highway 7 4 in Underwood.
Contract Renewal
Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chairman's
sianature to execute the followina Human Services Contract:
Agency Program Effective Targeted Population Funding Source
Date
MN Department MinnesotaCare-contract pays 07/01/08 OTC Residents MN OHS
of Human $30 per application to process to 06/30/09 eligible for MNCare
Services and determine eliaibilitv Health Proaram
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OTC Board of Commissioners' Minutes
June 17, 2008
Page 3
lnterfund Loan -Fergus Falls Transfer Station
Motion by Froemming, second by Erickson, and unanimously carried to approve, effective July 1,
2008, an interfund loan between the General Revenue Fund and the Solid Waste Enterprise Fund for
the partial funding of the construction of the Fergus Falls Transfer Station as stated in the following
table:
Otter Tail County Solid Waste Department -Fergus Falls Transfer Station Project
Dated -7/1/08
I nterfund Loan $1,419,583.00
Total
Payment Principal Fiscal
Due Date Principal Rate Interest and Interest Total
01/01/09 0.00 4.00% 28,391.66 28,391.66
07/01/09 202,797.57 4.00% 28,391.66 231,189.23 259,580.89
01/01/10 0.00 4.00% 24,335.71 24,335.71
07/01/10 202,797.57 4.00% 24,335.71 227,133.28 251,468.99
01/01/11 0.00 4.00% 20,279.76 20,279.76
07/01/11 202,797.57 4.00% 20,279.76 223,077.33 243,357.09
01/01/12 0.00 4.00% 16,223.81 16,223.81
07/01/12 202,797.57 4.00% 16,223.81 219,021.38 235,245.19
01/01/13 0.00 4.00% 12,167.85 12,167.85
07/01/13 202,797.57 4.00% 12,167.85 214,965.42 227,133.27
01/01/14 0.00 4.00% 8,111.90 8,111.90
07/01/14 202,797.57 4.00% 8,111.90 210,909.47 219,021.37
01/01/15 0.00 4.00% 4,055.95 4,055.95
07/01/15 202,797.58 4.00% 4,055.95 206,853.53 210,909.48
1,419,583.00 227,133.28 1,646,716.28 1,646,716.28
Purchase of Wheel Loader
Solid Waste Director, Mike Hanan, submitted a handout with specifications for a Wheel Loader
needed for the County Transfer Station. He stated that $160,000 had been budgeted for this purpose.
Motion by Froemming, second by Mosher, and unanimously carried to approve purchase of a New
Caterpillar 924H Wheel Loader from Ziegler, Inc., in the amount of $123,190.00.
Independence Day Parade
Motion by Block, second by Erickson, and unanimously carried to approve the Annual Independence
Day Parade and corresponding road closure(s) on the west end of Otter Tail Lake at 1 :00 p.m. on
Sunday, July 6, 2008, as requested. This motion is contingent upon approval of the Sheriff's
Department, proof of insurance and that Otter Tail County is held harmless relative to liability.
Recess & Reconvene
At 10:31 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners recessed for a Budget Committee meeting and a Solid Waste Committee meeting.
The Board of Commissioners meeting was reconvened at 11 :01 a.m.
OTC Board of Commissioners' Minutes
June 17, 2008
Page 4
Planning Commission Recommendations
Preliminary Plat -"Thalmann Third Addition To South Oaks'1/Delbert G. Thalmann:
Motion by Froemming, second by Block, and unanimously carried to approve the Preliminary Plat
entitled "Thalmann Third Addition To South Oaks" consisting of 2 single family residential lots as
presented on the map dated April 22, 2008 that was received by the Land & Resource Management
Office on May 2, 2008. The property is described as GL 4 Ex Platted (15.53 Ac), Section 1 of Otter
Tail Township; Buchanan Lake (56-209), GD.
Conditional Use Permit Otter Tail County Highway Department:
Motion by Block, second by Mosher, and unanimously carried to approve a Conditional Use Permit to
replace a deficient box culvert on. CH No. 128 as presented and extending the project to October 1,
2009 as requested by the Highway Engineer. The project is located at the crossing of CH No. 128
and Balmoral Creek in NW1I4, Section 6 of Girard Township and SW1I4, Section 31 of Otter Tail
Township; Balmoral Creek (56-Trib), Tributary & Otter Tail Lake (56-242), GD.
Conditional Use Permit -Wee Villa Resort LTD:
Motion by Erickson, second by Froemming, and unanimously carried to approve a Conditional Use
Permit to replace an existing mobile home and replace a roof on a different mobile home as
presented. The property is described as Lot 4 ex trs (36.15 AC), Section 14 of Elizabeth Township,
Long Lake (56-784), RD
Preliminary Plat-"Keller's Subdivision'1/Gary & Lola Keller:
Motion by Erickson, second by Block, and unanimously carried to approve the Preliminary Plat
entitled "Keller's Subdivision" consisting of 3 lots (2 non-residential backlots and 1 single family
residential backlot) with conditions as recommended by the Planning Commission. The property is
described as Crystal Hills 5th Addition Tract No. 8 Auditor's Subdivision #108, Section 11 of Lida
Township; Crystal Lake (56-749), RD & Lake Lida (56-747), GD.
Preliminary Plat-"Teddy's Point'1/Andrus Watkins:
Motion by Erickson, second by Mosher, and unanimously carried to approve the Preliminary Plat
entitled "Teddy's Point" consisting of 2 single family residential lots and 1 outlet with conditions as
recommended by the Planning Commission. The property is described as Lot 6 ex 4 AC res (5.50
AC), Section 7 of Dora Township; Dora Lake (56-503), RD.
Conditional Use Permit -Fred Hage:
Motion by Erickson, second by Froemming, and unanimously carried to approve a Conditional Use
Permit for a grade and fill project as presented in the revised drawing received by the Land &
Resource Management Office on May 30, 2008. The property is described as W 150' of ELY 1511' of
GL 6, Section 3 of Dunn Township; Pelican Lake (56-786), GD.
Preliminary Plat-"Irene's Addition'1/Peter Glen & Amyann Mursu:
Motion by Froemming, second by Mosher, and unanimously carried to accept, from the applicant, a
withdrawal of the request for approval of the Preliminary Plat entitled "Irene's Addition". The property
is described as the S1/2 NW1/4 and GL 1 & 2 ex platted ex trs (47.96 AC), Section 31 of Otto
Township; Rush Lake (56-141), GD.
Conditional Use Permit -Paul & Amelia Oamlo:
Motion by Erickson, second by Nelson, and unanimously carried to deny a Conditional Use Permit for
a topographical alteration proposal because there was no one present to represent the application.
The property is described as Wimer Lake Resort Lot 20 & that pt Lot 19 lying S of fol In bg at point
25.04' N of SE cor Lot 19 line extends S 88 deg W to lk, Section 3 of Hobart Township; Wimer Lake
(56-355), RD
•
OTC Board of Commissioners' Minutes
June 17, 2008
Page 5
Petition to DNR for Lake Reclassifications
Motion by Block, second by Mosher, and unanimously carried to authorize the Land & Resource
Administrator to proceed with drafting documentation required to petition the Minnesota DNR for
change of lake classifications on small lakes throughout the County.
Recess
At 11 :40 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners recessed until 5:00 p.m., when they will meet with the City of Perham in Perham's
Council Chambers.
Reconvene
The previously recessed meeting of the Otter Tail County Board of Commissioners was reconvened
at 5:00 p.m. in the City Council Chambers in Perham, MN. Present were all Commissioners, County
Attorney, County Coordinator, Solid Waste Director and Public Education Director. This was a joint
meeting with the Perham City Council.
Matt Clark, HOR Engineering, made a presentation regarding the feasibility of an expanded waste to
energy facility. The premise for the expansion would raise capacity from 100 tons/day to 200
tons/day. The projections showed a positive operating reserve. The scenarios presented assumed
that there would be steam sales; and no steam sales with income based upon sales of generated
electricity. Recent legislation, requiring utilities to purchase energy from renewable sources, has
resulted in more favorable numbers. Points of discussion from various parties follow:
The City wants to resolve the expansion issue first while the County wants to resolve the governance
structure and formation of a Joint Powers Board. The Mayor stated that he did not believe the parties
would be able to agree on terms of a new agreement. It is uncertain if enough additional waste is
available to supply an expanded plant. Even without the expansion there is likely going to be a
shortfall when the Tri-County group withdraws from participation. The Mayor expressed frustration
with the state grant availability. There already have been several extensions and the current
extension is due to expire in September 2008.
Mary Harrison, Wadena County Commissioner, stated that it will be difficult to get solid waste
commitments from other counties if the contracts are not current. This conclusion was reached at a
joint county meeting earlier this year. Other counties are not likely to make a commitment unless
there is a total package including such items as cost, cost escalators, liability, length of agreement,
etc. , There has lo be agreement on waste volume, governance and an overall agreement.
Matt Clark, HOR, offered the following summary:
1. A Joint Powers Board is needed.
2. The City will operate and administer the plant and be reimbursed for expenses.
3. The structure will grant the City a financial interest as well as risk.
4. Assumption that !_here is 55,000 tons of solid waste av_ai_lable.
5. The expansion decision.
The parties agreed to begin work on the previously circulated JPB document to expedite the potential
project. The meeting adjourned at 6:45 p.m.
OTC Board of Commissioners' Minutes
June 17, 2008
Page 6
The next regular Board of Commissioners meeting is on Tuesday, June 24, 2008.
Dated: _..,:OC.!!~c.;.l..:.'-...:"+/-==o:=.e ___ _ OTTERT
Atte• J.~gf/!. Larry Kro , I rk
By: ~~"4-~+-1--±.~,:..-----,--,------::-:---c-rd of Commissioners Chair
CB/kd
OTC Board of Commissioners' Minutes
June 17, 2008
Attachment A, Page 1
WARRANTS APPROVED ON 6/1712008 FOR PAYMENT 6/1712008
VENDOR NAME
A-1 TROPHY
AMERICAN WELDING-WILLMAR FIRE
ANDERSON HOWE & LANGLIE INC
AT&T MOBILITY
BACHMAN PRINTING COMPANIES
BALLARD SANITATION INC
BATTLE LAKE AUTO PARTS
BEN HOLZER UNLIMITED
BLESI-EVANS COMPANY
BRANDBORG LAW OFFICE
SANDRA BROWN
CO OP SERVICES INC
COMPANION ANIMAL HOSPITAL
COOPERS TECHNOLOGY GROUP
CRAGUN$ LODGE AND CONFERENCE C
CULLIGAN
CULLIGAN WATER COND
CULLIGAN WATER CONDITIONING
CYBERNET
D & T VENTURES LLC
DACOTAH PAPER COMPANY
DAKOTA PRINTER REPAIR LLC
DENZEL'$ REGION WASTE INC
DYNAMIC IMAGING SYSTEMS INC
ECONO SALES AND SERVICE
MICHELLE ELDIEN
F-M TYPEWRITER SERVICE
FARMERS CO OP OIL ASSN
FARNAM'$ GENUINE PARTS INC
FARNAM'$ GENUINE PARTS INC PR
FERGUS FALLS DAILY JOURNAL
FERGUS POWER PUMP INC
FERGUS TIRE CENTER
FERRELLGAS
FORENSICS SOURCE
GODFATHERS EXTERMINATING INC
GOODIN COMPANY
GOPHER STATE ONE CALL
MYRON GRAFF
GRAINGER INC
GRAND VIEW LODGE
DEAN HEDSTROM
DANIELLE HENDRICKX
CRYSTAL HERMAN
HEWLETT PACKARD COMPANY
HOLLY HIEDEMAN
HIGH PLAINS TECHNOLOGY
SANDY HOLO
HOTSY EQUIPMENT OF MN
HSBC BUSINESS SOLUTIONS
INDEPENDENT EMERGENCY SERVICES
INNOVATIVE OFFICE SOLUTIONS
INSIGHT PUBLIC SECTOR
INTERSTATE ALL BATTERY CENTER
INTERSTATE INC
ITASCA CO SHERIFF DEPT
AMOUNT
15.00
6.39
725.00
1,019.80
302.59
39.15
2.11
20.52
112.67
150.00
154.95
309.73
68.15
654.44
1,597.00
37.00
93.66
10.65
3,350.00
464.00
414.08
58.20
183.69
417.49
30.74
9.53
120.10
2,683.80
1,837.51
58.56
1,150.63
5,280.00
646.01
225.74
124.00
321.08
112.48
42.70
6.63
201.12
1,341.00
7.69
1,029.00
16.38
13,784.70
3,331.25
61.98
412.46
254.06
617.26
54.86
46.05
4,020.38
43.90
190.31
50.00
OTC Board of Commissioners' Minutes
June 17, 2008
Attachment A, Page 2
GARY JOHNSON
KELLY SERVICES INC
KRIS ENGINEERING INC
L & L SERVICE
LAKE REGION HEALTHCARE CORP
LAKELAND MENTAL HEALTH CENTER
LAKES AREA PEST CONTROL LLC
LISA LANGSTON
LARRY OTT INC TRUCK SERVICE
MARIE LEVANG
M-R SIGN COMPANY INC.
MAIN STREET GAS & GOODS
VIOLA MANDERUD
MANNY'S -ROCKY'S BAIT
MARCO
MARCO INC ST LOUIS
MARLIN'S SMALL ENGINE REPAIR
MCCC Ml 33
MIDWEST PRINTING CO
MN CO ENGINEERS ASSOC
MN CO INSURANCE TRUST
MN OFFICE OF ENTERPRISE TECHNO
MN STATE AUDITOR
JIM MYHRE
NAPA OF PERHAM
NAPA STANDARD PARTS OF WADENA
NATURES GARDEN WORLD
NEW YORK MILLS HERALD
NORDWALL MACHINE
NORTHLAND REBUILDING
OFFICEMAX INCORPORATED
OLSON OIL CO INC
ONE CALL LOCATORS LTD
ORANGE TREE EMPLOYMENT SCREEN!
OTTER TAIL CO PUBLIC HEALTH
STANLEY OVERGAARD
OVERLAND MECHANICAL SERVICES
PERHAM CO OP CREAMERY
PERHAM ENTERPRISE BULLETIN
PREMIUM WATERS INC
PRO AG FARMERS CO OP
PRODUCTIVE ALTERNATIVES INC
QUICK'S NAPA AUTO PARTS
QUILL CORPORATION
RDO TRUCK CENTERS
REVIEW ENTERPRISES INC
ALLISON RIESTENBERG
ROYAL TIRE INC
SAFELITE FULFILLMENT INC
SIGNWORKS
SOUTHTOWN C-STORE
SPRINT
STEINS INC
STEVE'S SANITATION INC
STREICHERS
.. SUPER SEPTIC INC OF PELICAN RA
LOREN THORMODSON
THYSSEN KRUPP ELEVATOR CORPORA
TOOL CRIB OF THE NORTH
67.50
727.86
677.64
68.47
1,278.00
2,254.50
83.07
9.53
875.00
9.53
5,343.64
48.00
246.25
744.93
232.85
310.02
958.49
4,427.17
133.13
200.00
6,412.68
1,200.00
1,258.46
100.81
71.90
144.54
76.57
73.80
60.00
621.01
81.61
385.42
172.50
30.00
64.00
804.38
676.60
421.91
553.36
37.25
63.74
58.31
242.17
95.10
50.72
216.20
813.75
491.91
205.24
1,038.17
498.20
55.71
2,617.34
4,908.44
73.45
77.19
1,495.00
1,612.00
167.25
TOPPS MANUFACTURING LLC
TRI TECH INC
TRI-STATE DIVING
TRUCK BODIES & EQUIP INTERNATI
SUSAN ULSCHMID
UNITED BUILDING CENTERS
UNIVERSITY OF MN
VARITECH INDUSTRIES
VERGAS ACE HARDWARE
VERGAS 66
VICTORY CORPS
VOSS LIGHTING
WALLWORK TRUCK CENTER
WASTE MANAGEMENT
WHITE BANNER UNIFORM SHOP
XEROX CORPORATION
ZIEGLER INC ·
•••• FINAL TOTAL.. .....
OTC Board of Commissioners' Minutes
June 17, 2008
Attachment A, Page 3
430.00
286.61
16,796.12
1,706.19
216.02
9.32
975.00
1,142.04
54.89
206.23
113.77
168.14
1,221.37
44,620.51
271.50
139.67
611.62
$164,009.45 ••••