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Home My WebLink AboutBoard of Commissioners - Minutes - 06/10/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday,June10,2008 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, June 10, 2008, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board agenda of June 10, 2008, as mailed. Approval of Minutes Motion by Erickson, second by Mosher, and unanimously carried to approve the Human Services Board minutes of May 27, 2008, as presented. Probation Department Probation Director, Chuck Kitzman, reminded Board members of the annual Family Services Collaborative meeting at 6:00 p.m. tonight. He handed out a document regarding a University of Minnesota research project to study the Thistledew Programs to better understand how the wilderness endeavors intervention works for young people. Motion by Mosher, second by Block, and unanimously carried to authorize the signature of the appropriate county official to execute an agreement for participation by Otter Tail County in the above-described study. Grant Applications Public Health Director, Diane Thorson, reported that the Public Health Department will submit a full grant proposal to Medica Foundation for a Behavioral Health Grant to deal with social emotional screening to identify younger children (than can currently be served) to be referred into the mental health system. Ms. Thorson has also submitted a letter of intent to the UCare Foundation for promoting healthy life styles to replicate what Olmsted County has done with their fit WIG program. Notice has been received from BCBS. that there is funding available for a Healthy Eating Minnesota program to influence healthy eating as part of every day life encouraging smaller serving sizes. Dental Services Update Ms. Thorson briefed the Board regarding an application for Appletree Dental, who serve people covered under Medical Assistance and MNCare. Human Services Contract Renewals Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute the following Human Services Contract renewals: Agency Program Effective Targeted Funding Source Date Population 06-01-08 The total amount to be paid Helping Hands Elderly Services through Elderly for such purchased 06-30-09 services shall not exceed the OTC annroved Rate 07-01-08 Rich & Diane Residential Services/Home through Elderly and AC/EW/CADI or TBI Armstrong Plus/Foster Care Services 06-30-09 Disabled Waivered Funds OTC Board of Commissioners' Minutes June 10, 2008 Page 2 Diane Bauer & Residential Services/Home Randy Bond Plus/Foster Care Services Wes & Denise Residential Services/Home Borneman Plus/Foster Care Services Karla & Richard Residential Guldseth Services/Assisted Living Louis & Sonja Residential Gunkel Services/Assisted Living Charlotte Haberer & Residential Ginger Rehm Services/Assisted Living Terri & Duane Residential Haugen Services/Assisted Living Karen & Myron Residential Services/ lngrebretson Assisted Living Barb & Steve Residential Jensen Services/Assisted Living ' Linda Jesinoski-Residential Reich Services/Assisted Living Michael & Residential Suzanne Koep Services/Assisted Living Linda Larson Residential Services/Assisted Living Tawny & Erick Residential Larson Services/Assisted Living Joshua & Sara Residential Lott Services/Assisted Living Sandy Laub Residential Services/Assisted Living Mary Murphy Residential Services/Assisted Living Stefan & Kelly Residential Nelson Services/Assisted Living 07-01-08 through Elderly and AC/EW/CADI or TBI 06-30-09 Disabled Waivered Funds 07-01-08 through Elderly AC/EW/CADI or TBI 06-30-09 Waivered Funds 07-01-08 through Elderly AC/EW/CADI or TBI 06-30-09 Waivered Funds 07-01-08 through Elderly & AC/EW/CADI or TBI 06-30-09 Disabled Waivered Funds 07-01-08 through Elderly & AC/EW/CADI or TBI 06-30-09 Disabled Waivered Funds 07-01-08 through Elderly & AC/EW/CADI or TBI 06-30-09 Disabled Waivered Funds 07-01-08 through Elderly & AC/EW/CADI or TBI 06-30-09 Disabled Waivered Funds 07-01-08 through Elderly & AC/EW/CADI or TBI 06-30-09 Disabled Waivered Funds 07-01-08 through Elderly & AC/EW/CADI or TBI 06-30-09 Disabled Waivered Funds 07-01-08 through Elderly & AC/EW/CADI or TBI 06-30-09 Disabled Waivered Funds 07-01-08 through Elderly & AC/EW/CADI or TBI 06-30-09 Disabled Waivered Funds 07-01-08 through Elderly & AC/EW/CADI or TBI 06-30-09 Disabled Waivered Funds 07-01-08 through Elderly & AC/EW/CADI or TBI 06-30-09 Disabled Waivered Funds. 07-01-08 through Elderly & AC/EW/CADI or TBI 06-30-09 1 Disabled Waivered Funds 07-01-08 through Elderly & AC/EW/CADI or TBI 06-30-09 Disabled Waivered Funds 07-01-08 through Elderly & AC/EW/CADI or TBI 06-30-09 Disabled Waivered Funds Ken & Cathy Residential Page Services/Assisted Living Mary Soland Residential Services/Assisted Living Corey Synstelien Residential Services/Assisted Living Gerald & Joy Residential Synstelien Services/Assisted Living Stanley & Karen Residential Synstelien Services/Assisted Living Sigridlinda Residential Tweeton Services/Assisted Living Norm & Joy Residential Westby Services/Assisted Living 07-01-08 through 06-30-09 07-01-08 through 06-30-09 07-01-08 through 06-30-09 07-01-08 through 06-30-09 07-01-08 through 06-30-09 07-01-08 through 06-30-09 07-01-08 through 06-30-09 OTC Board of Commissioners' Minutes June 10, 2008 Page 3 Elderly & AC/EWICADI or TBI Disabled Waivered Funds Elderly & ACIEWICADI or TBI Disabled Waivered Funds Elderly & ACIEWICADI or TBI Disabled Waivered Funds Elderly & ACIEWICADI or TBI Disabled Waivered Funds Elderly & ACIEWICADI or TBI Disabled Waivered Funds Elderly & ACIEWICADI or TBI Disabled Waivered Funds Elderly & AC/EWICADI or TBI Disabled Waivered Funds Human Services Department Communications Human Services Director, John Dinsmore, provided copies of a letter from Governor Pawlenty regarding H.F. No. 3149, the 2008 Omnibus Tax Bill. He provided a handout from the Association of Minnesota Counties regarding levy limits (HF3149). Budget discussion took place and letters were sent to Human Services providers to obtain their budget information. Mr. Dinsmore briefed the Board regarding the federal audit school district levy. The wrong formula was used to obtain funding from the federal government through the Local Collaborative Time Study program. School districts affected by this are allowed to have a special levy for this expense. Mr. Dinsmore put together a proportionate share of the LCTS disallowance payback for nine school districts in Otter Tail County. Discussion continued regarding whether or not the County would payback some of these dollars. The Family Services Collaborative would not need to pay the $75,000 out of their budget if the school districts could levy for these dollars. Approval to Pay Bills & Claims Motion by Erickson, second by Block, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:32 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, June 24, 2008. Dated: _ _,0"'<,.=-( ':.<liJ--f o""S'.__ ___ _ Attest: jtftff, ~ Larry Krohn, Clerk uman Services Board Chair OTC Board of Commissioners' Minutes June 10, 2008 Page4 Call to Order The Otter Tail County Board of Commissioners convened Tuesday, June 10, 2008, at 11 :00 a.m., at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair, Bob Block, Roger Froemming, and Dennis Mosher present. Approval of Agenda Motion by Erickson, second by Mosher, and unanimously carried to approve the County Board agenda of June 10, 2008, with the following addition: 1 :30 p.m. -Otter Tail Ag Enterprises Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the County Board minutes of June 3, 2008, as presented. Approval to Pay Bills Motion by Mosher, second by Erickson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Public Defender Expenses Court Administrator, Kathy Ouren, reported that the legislature has cut the defense budget and there will be serious staff shortages at the trial court level effective July 1, 2008. The State will prioritize services and one service that is not mandated by statute is representation of parents in child protection and termination of rights cases. These expenses will be the responsibility of the County. Ms. Ouren estimated costs exceeding $150,000 per year. Payment Approvals Motion by Froemming, second by Block, and unanimously carried to approve payment, in the amount of $210,243.03, from the Construction Fund to Comstock Construction, Inc. for the Ottertail Operations Center detailed in Payment Request No. 11 and to approve payment, in the amount of $38,751.38, also for the Ottertail Operations Center as detailed in Payment Request No. 12. Motion by Erickson, second by Block, and unanimously carried to approve payment, in the amount of $8,875.00, from the Construction Fund to Shultz & Associates, LTD for the cost associated with the Ottertail Operations Center as noted below: Invoice No. 2051 May 2, 2008 Project 0603 $8,875.00 (Construction Administration -$3,875.00 and LEED Administration -$5,000.00) Motion by Block, second by Mosher, and unanimously carried to approve payment for the following Ottertail Operations Center costs from the Construction Fund: Sirchie Finger Print Laboratories Copy Attached Dated 0510212008 CMI Inc. lntoxilyzer Dated 05/0112008 Applications for Liquor License $11,450.63 $6,298.00 Motion by Erickson, second by Froemming, and unanimously carried to approve all· liquor license applications as submitted by the Auditor's office. Motion by Erickson, second by Froemming, and unanimously carried to rescind the motion to approve the license applications. Application for Exempt Permit Motion by Mosher, second by Froemming, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by Hunt of a Lifetime for an event scheduled for June 20 through June 22, 2008 at Dalton Outdoors. OTC Board of Commissioners' Minutes June 10, 2008 Page 5 Applications for Liquor License Motion by Erickson, second by Block, and unanimously carried to approve the following applications for licenses: Big Chief Off-Sale 3.2 Malt Liquor Fergus Falls, MN Birchwood Golf Course Pelican Rapids, MN Carlitos, Inc. Perham, MN Lida Greens Pelican Rapids, MN New York Mills Lion Club New York Mills, MN The Corner Store Oil Inc. Battle Lake, MN On/Off-Sale 3.2 Malt Liquor On-Sale Liquor and Sunday Liquor On/Off-Sale 3.2 Malt Liquor Temporary On-Sale 3.2 Malt Liquor 2 Day Rodeo/Friday June 27 & Saturday, June 28 Off-Sale 3.2 Malt Liquor Highway Contract Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute a Highway Maintenance Contract between the County of Otter Tail and AAA Striping Service Co. of St. Michael, MN for C.P. 08:TM, C.P. 08:208TM, county wide traffic marking, subject to the approval of the County Attorney. Quotation Summary and Recommendation for Award Highway Engineer, Rick West, working with the Friends of Phelps Mill and the Historical Society, provided the following quotations for Fire and Security Alarm and Monitoring System for the Mill Building at the Phelps Mill Park: S & S Security Watchman, Inc. Pelican Rapids, MN Electro Watchmen, Inc. Fargo, ND $7,589.85 $9,098.13 Motion by Mosher, second by Erickson, and unanimously carried to award this equipment to the low bidder, S & S Security Watchman, Inc. of Pelican Rapids, MN, in the amount of $7,589.85 plus applicable taxes, which includes a siren that was listed as optional equipment in the quotation. The Friends of Phelps Mill, a Standing Committee of the Otter Tail County Historical Society, are providing $5,000.00 to $6,000.00 to help fund this project, with the remainder of the dollars to be provided from the Phelps Mill Park Capital Improvement Fund. Board of Equalization Discussion Assessor, Bob Moe, briefed the Board on the results of the State Board of Equalization. Otter Tail County will not receive state changes this year. Mr. Moe presented a handout containing sales information between 10/01/07 and 06/09/08 in Otter Tail County and the corresponding median ratios. The national media reports decreasing sale prices on single family homes in· ,many parts of the country; however, based on the sales in Otter Tail County, Mr. Moe does not report decreasing sales. OTC Board of Commissioners' Minutes June 10, 2008 Page 6 Recess & Reconvene At 11 :50 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 1: 1 0 p.m. Project Updates Physical Plant Manager, Rick Sytsma, briefed the Board on the Ottertail Operations Center project. He reported the project 98% complete and estimated completion mid-July. Mr. Sytsma requested approval of Change Order No. 5. Motion by Block, second by Erickson, and unanimously carried to approve Change Order No. 5 for Project No. 0603 (Ottertail Operations Center), in the amount of $14,441.49, payable to the project manager, Comstock Construction of Fergus Falls. Mr. Sytsma also provided a brief report on the Chemical Dependency Treatment building which he reported as 60% complete with estimated completion of the project as November of 2008. Resolution Authorizing Signatures Otter Tail County Resolution No. 2008 -46 Commissioner Block offered the following and moved its adoption: WHEREAS, the Otter Tail Ag Enterprises CFO provided an operation update of the Ethanol Plant located near Fergus Falls and explained that increased funding on a seasonal line of credit through AgStar has been requested, and WHEREAS, modification of Otter Tail County documents is required because the credit amount is referenced in County documents. NOW, THEREFORE, BE IT RESOLVED, that Chairman Syd Nelson is hereby authorized to execute the First Amendment to Lease Agreement dated June 13, 2008 between Otter Tail County and Otter Tail Ag Enterprises, LLC and the Amended and Restated lntercreditor Agreement dated June 4, 2008. Commissioner Mosher seconded the motion, which, upon being put to a vote, was unanimously carried. Dated:._....,O(;,:::.=...,/.!..p;..J./-=og:::...._ __ _ Attest: Larry Krohn, Clerk Adjournment At 1 :48 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, June 17, 2008. Dated: _ _.i.:O:...:C..=...f'-"1~7c.L/.!=:6:..2~---r I Attest: ¥r{f:t, 6.& Larrf~oh, Clerk CB/kd OTC Board of Commissioners' Minutes June 10, 2008 Attachment A, Page' 1 WARRANTS APPROVED ON 6/10/2008 FOR PAYMENT 6/10/2008 VENDOR NAME A-1 LOCK & KEY LLC A'VIANDS LLC ALL CREATURES VET HOSPITAL AMERICAN TOWER CORPORATION ARK & SPARK ARVIG COMMUNICATION SYSTEMS AUTO VALUE FERGUS FALLS BERTS TRUCK EQUIPMENT OF MHD I BEYER BODY SHOP INC BRANDBORG LAW OFFICE BRAUN VENDING INC MYRNA BUDKE CAREER TRACK CERTIFIED AUTO REPAIR CO OP SERVICES INC COMSTOCK CONSTRUCTION INC COOPERS TECHNOLOGY GROUP BIANCA COTE CRI DACOTAH PAPER COMPANY DEANS COUNTRY MARKET DENZEL'S REGION WASTE INC DICK'S STANDARD DILLON'S INC EVERTS LUMBER CO FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERGUS TIRE CENTER FERRELLGAS FINGERPRINT EQUIPMENT LABS INC FORENSICS SOURCE FOTH & VAN DYKE FREMONT INDUSTRIES INC FSH COMMUNICATIONS LLC GALL'S INC GRAINGER INC 64,56 GREENMAN TECHNOLOGIES OF MN IN JARED GREFSRUD HARLES TREE SERVICE HEDAHLS HEADQUARTERS HENNING HARDWARE, HILL TOP LUMBER INC INNOVATIVE OFFICE SOLUTIONS INTERSTATE INC JK SPORTS JOYCE JOHNSON PHD LP KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC L & L FABRICATION & STEEL CO L & L SERVICE LAKES RADIO LAKEWAY MARKET LLC LARRY OTT INC TRUCK SERVICE JERRY LEIN LOCATORS & SUPPLIES INC LYNN PEAVEY CO MACPZA MARCO MARTIN'S PAINTING & MORE MEKALSON HYDRAULICS INC MERICKEL LUMBER 77.54 AMOUNT 80,50 2,682.20 78.70 91.26 5.27 200.00 3,744.33 70.20 4,824.44 550.00 26.99 30,50 149,00 512.38 137.56 15,600.00 693.94 30.50 3,000.00 5.00 6.37 831.63 666.01 114,00 984.79 83.02 3,303.95 5,246.43 14,898.72 2,792.74 402.10 192.49 246,36 18,689.83 1,103.34 63.90 91.72 224.79 328.80 639.00 5.86 54.12 65.76 2,503.76 991.04 65,97 1,200.00 412.66 986.99 420.68 183.01 50.40 183.52 2,200.00 53,76 2,187.36 259.40 35,00 420.68 310.00 428.88 METEORLOGIX THE MIDWEEK MIDWESTERN MAT RENTAL & SUPPLY MN CO ATTORNEYS ASSOCIATION MN CO INSURANCE TRUST MN MOTOR COMPANY MN POLLUTION CONTROL AGENCY MN SHERIFFS' ASSOCIATION MN STATE AUDITOR NAPA FERGUS FALLS NATIONAL BUSINESS SYSTEMS INC NELSON AUTO CENTER NEW YORK MILLS HERALD NORTHERN PLUMBING SUPPLY OTIS ELEVATOR CO OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL TELCOM OTTERTAIL TRUCKING INC OVERLAND MECHANICAL SERVICES DONALD PEDERSON PELICAN RAPIDS PRESS PEPSIAMERICAS PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY CITY PERHAM PETE'S AMOCO PETE'S BODY SHOP & TOWING HENRY PRICE PRO SWEEP INC REVIEW ENTERPRISES INC ALLISON RIESTENBERG RILEY DETTMANN & KELSY ROCKHURST UNIVERSITY ROBERT RUSSELL ATTORNEY AT LAW SCOTT HOFLAND CONSTRUCTION INC PETER SCOTT SERVICE FOOD SUPERVALU SEWER SERVICE PAUL SIMENGAARD SIRCHIE FINGER PRINT LABORATOR SKILLPATH SEMINARS SNAP ON TOOLS SOUTHTOWN C-STORE STEINS INC STEVE'S SANITATION INC STRAND HARDWARE & RADIO SHACK STREICHERS JOURDAN SULLIVAN SWANSTON EQUIPMENT CORP THYSSEN KRUPP ELEVATOR CORPORA TITAN ACCESS ACCOUNT TOOL CRIB OF THE NORTH TOUTGES SANITATION TRI TECH INC UNIFORMS UNLIMITED VIKING COCA-COLA WASTE MANAGEMENT ROBERT WEATHERLY TERRY WEBER WELLER OIL CO 210 LUBE EXPRESS •••• FINAL TOTAL. ...... OTC Board of Commissioners' Minutes June 10, 2008 Attachment A, Page 2 2,031.56 177.30 74.07 48.60 150.00 211.65 720.00 40.00 4,669.00 24.05 5,183.14 611.78 213.75 200.05 107.77 67.00 1,532.11 15,960.70 31.78 8.00 114.71 280.28 339.85 29.29 74,204.89 617.87 222.59 268.00 375.00 185.90 535.50 13,204.82 278.00 500.00 6,570.00 270.00 222.61 250.00 128.93 127.71 199.00 7,721.95 20.75 2,695.35 379.08 80.66 2,954.02 113.36 5,674.93 1,468.84 118.45 378.03 52.65 645.18 655.02 446.29 506.19 763.36 72.42 351.90 81.13 $252,818.38 •••• •