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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/03/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, June 3, 2008 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, June 3, 2008, at 9:30 a.m., at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the Board of Commissioners agenda of June 3, 2008, with the following addition: Request for Extension for Filing a Final Plat Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the Board of Commissioners meeting minutes of May 27, 2008, as presented. Approval to Pay Bills Motion by Erickson, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. 4-H Update 4-H Educator, Tammy Nordick, briefed the commissioners on an educational program, Chick Embryology, that she brings to area schools. She provided pictures and explanations of the 21 day life cycle of the egg and resulting chick. Recycling Collection Sites Solid Waste Director, Mike Hanan, requested that compartmentalized recycling containers be placed at the school sites rather than requiring recycling pickup at all the different school locations on a weekly basis. This would require just one stop per month to pick up recyclables for each school instead of several different stops. Mr. Hanan suggested using the funds set aside in the Capital Improvement Fund (Enterprise Fund) for two new can crushers as they are not needed at this time. Motion by Froemming, second by Mosher, and unanimously carried to authorize purchase of recycling containers to be placed at school sites throughout the County. This will save in fuel and labor costs in reducing the number of pickups required. The funding designated for two new can crushers will be used to purchase the recycling containers. Solid Waste Staffing Motion by Mosher, second by Erickson, and unanimously carried to approve an out-of-classification Grade 10 salary for Recycling Worker, Darran Meyer, during the summer when he is performing Recycling Operator duties. Public Meetings The Board of Commissioners will be holding public meetings in four different locations in the County for input on a proposed Junkyard Ordinance. The dates of the meetings are June 251", June 261 ", July 9th , and July 10th from 6:30 p.m. to 8:30 p.m. Specific locations for the meetings will be forthcoming. OTC Board of Commissioners' Minutes June 3, 2008 Page 2 Summer Staff -Recorder's Office Motion by Mosher, second by Erickson, and unanimously carried to authorize the Recorder to hire for a temporary summer data entry position. The position will be for the period of June 9, 2008 until mid- August. lntercreditor Agreement -Ethanol Plant County Attorney, David Hauser, presented a request from Steve Rosholt, Bond Council for the Otter Tail Ag Ethanol Plant. The request is to amend the lntercreditor Agreement to borrow 41 million dollars rather than the 39 million as stated in the original agreement. Commissioners asked for additional information. License Applications Motion by Block, second by Erickson, and unanimously carried, to approve the following applications for licenses: Balmoral Golf Course Inc. 28294 State Highway 78 Battle Lake, MN 56515 Fair Hills Inc. Sunday Liquor Fair Hills Resort 24270 County Highway 20 Detroit Lakes, MN 56501 St. Lawrence Church 46404 County Highway 14 Perham, MN 56573 Underwood Oil Inc. Underwood Quik-Stop 29346 State Highway 210 Underwood, MN 56586 Zorbaz of Little Pine Lake 45738 County Highway 51 Perham, MN 56573 On-Sale Liquor and Sunday Liquor On-Sale Seasonal Liquor and Seasonal Temporary On-Sale 3.2 Malt Liquor (August 3, 2008) Off-Sale 3.2 Malt Liquor On-Sale Liquor and Sunday Liquor Payment Approvals Motion by Erickson, second by Mosher, and unanimously carried to approve payment of the following invoice from the Ottertail Center Construction funds: Insight Invoice No. 1100028705 dated 05/05/2008 for a Printer $414.1 O Motion by Mosher, second by Froemming, and unanimously carried to approve payment, in the amount of $201.00, to Fergus Falls Medical Group PA for costs incurred under the provisions of Minnesota Statute 609.35. Committee Appointment OTC Board of Commissioners' Minutes June 3, 2008 Page 3 Motion by Erickson, second by Block, and unanimously carried to reappoint Donn Siems and John Mehl to four year terms on the Otter Tail Water Management Board of Directors. Premise Permit Otter Tail County Resolution No. 2008 45 Commissioner Froemming offered the following and moved its adoption: WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, T.I.P. Otter Tail Chapter, Detroit Lakes, MN, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at The Cactus, located at 43521 Fort Thunder Road in Perham Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue a premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by T. I.P. Otter Tail Chapter, Detroit Lakes, MN, at The Cactus, located at 43521 Fort Thunder Road in Perham Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by T.I.P. Otter Tail Chapter, Detroit Lakes, MN, at The Cactus, located at 43521 Fort Thunder Road in Perham Township of Otter Tail County, provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Perham by sending them a copy of this resolution. Commissioner Block seconded the motion, which, upon being put to a vote, was unanimously carried. Adopted and signed this 3rd day of June 2008. Dated: __ _.¢"'t. .. o-,1/ulc:o:..,/uo8...._ ___ _ Attest 4;:i ~ Larry Kro , Clrk L COUNTY BOARD OF COMMISSIONERS o/Jk-- ard of Commissioners Chair Extension for Filing Final Plat Motion by Erickson, second by Mosher, and unanimously carried to authorize an extension for filing the Final Plat for a Preliminary Plat entitled "RJ Estates" located in Section 3 of Star Lake Township; Star Lake (56-385) as requested by owners, Ronald and JoAnn Bina. OTC Board of Commissioners' Minutes June 3, 2008 Page 4 Engineering Services -Drawdown of Iverson Lake Motion by Mosher, second by Erickson, and unanimously carried to authorize the Highway Engineer's signature to execute an agreement for engineering services between the County of Otter Tail and Houston Engineering, Inc. of Thief River Falls, MN, for a Hydrology/Hydraulics Study for the Drawdown of Iverson Lake. The participation for funding of the project may be divided three ways between Otter Tail County, MnDOT, and Buse Township Special Meeting The City of Perham requested a joint meeting with the Board of Commissioners. Motion by Erickson, second by Froemming, and unanimously carried to meet with the City of Perham, invite other counties who have an interest in the potential agenda item(s), and open the lines of communication. The meeting is scheduled at 5:00 p.m. on June 17, 2008, at the City of Perham Council Chambers. Recess & Reconvene At 10:45 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for a Personnel Committee meeting and lunch break. Public Meeting -Proposed Reclassification of Small Lakes Chairman Nelson opened the Public Meeting at 1 :00 p.m. to receive input regarding a proposal to reclassify lakes in Otter Tail County that are 150 acres or less in size from Recreational or General Development to a Natural Environment classification. The roster of attendance included seven members of the public. County Attorney, David Hauser, stated that the proposal is to better serve small lakes and control density around them. The process would be for Otter Tail County to petition to the Minnesota Department of Natural Resources to reclassify the smaller lakes (list of lakes provided dated April 29, 2008) to a Natural Environment classification and the NE rules would apply for development around these lakes rather than RD or GD rules. Land & Resource Administrator, Bill Kalar, briefed the Board on development that is beginning around smaller lakes and the need to treat these areas as sensitive to preserve water quality. This proposal would change classification to the more restrictive NE classification for approximately 200 lakes that may have been misclassified originally. A map was presented which documented the list of lakes affected. The proposal does not include changing lakes that have more than one governmental jurisdiction. Chairman Nelson opened the floor to public comment regarding the proposal. The following is a summary of the topics discussed: • the proposal will affect new development the most because most of the small lakes do not currently have development around them; however, for example, if an existing lot was developed under the GD standard after 10/15/71 and this change is made to NE classification, the lot would be considered a substandard lot. If the NE setback and lot size requirements could not be met when changing an existing structure, variance would be required. • Under the grandfather provision, a lot created after 10/15/71 would not be a lot of record. If an individual or developer chooses to build, then a variance would be required. • State statute allows an existing non-conformance to be maintained and repaired, but to increase, an owner would need variance. OTC Board of Commissioners' Minutes June 3, 2008 Page 5 • Current classifications and corresponding setback and other requirements were requested. • Discussion concerning a permitted use currently on GD or RD lake which may not be permitted if the classification is changed to NE. Industrial use is prohibited around NE lakes. • The NE classification is the most restrictive. • Discussion of the procedure required to change the classification of a lake that is partially in the jurisdiction of Otter Tail County and partially in the jurisdiction of the City of Vergas. • Time frame of implementation is unknown -this would be under the control of the Minnesota DNR. It would be effective when the DNR acts on the requests. • Further research could be done to determine how many current parcels would be affected by this change. • The original scheme was to reclassify lakes 150 acres or less because of the sensitivity to development of small lakes. Chairman Nelson thanked the public for their comments and stated that further written comments would be received by the Land & Resource Administrator and shared with the County Board. The Chairman adjourned the public meeting at 1 :47 p.m. Vending Machine Discussion Board members requested information relative to the vending machines in various buildings with an additional machine being purchased for the Ottertail Operations Center. Auditor, Wayne Stein, reported vending machine income from January of 2004 to March of 2008 as $52,642.47 and net cost of operating the machines not including employee labor to stock them or depreciation for replacement purposes as $51,344.18 with a net gain of $1,298.29. Motion by Mosher, second by Erickson, and carried with Froemming and Block opposed, to authorize payment to Liberman Companies, Invoice No. 1082639, in the amount of $4,559.99 for a vending machine at the Ottertail Operations Center. This motion is subject to approval of these types of purchases in advance of actual purchase in the future. Credit Card Policy Receipts Lengthy discussion took place regarding the County's credit card and expense reimbursement policy. A special Department Head meeting will be scheduled to discuss the policy and procedures. Chairman Nelson was absent from the meeting at 2:55 p.m. and returned at 3:00 p.m. Peer Groups for Compensation Purposes Motion by Mosher, second by Erickson, and carried on a vote of 4-0 to approve the following counties to be used as the Peer Groups for Classification/Compensation purposes as recommended by Department Heads: Beltrami Clay Douglas Rice Stearns Blue Earth Crow Wing Kandiyohi Sherburne OTC Board of Commissioners' Minutes June 3, 2008 Page 6 Adjournment At 3:10 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, June 10, 2008. Dated: 04>/10/09 -~=~.~~-----OTTER T Attest j~~ LarryKro: Clrk CB/kd OTC Board of Commissioners' Minutes June 3, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 6/03/2008 FOR PAYMENT 6/03/2008 VENDOR NAME A'VIANDS LLC ARVIG COMMUNICATION SYSTEMS ASSET RECOVERY CORPORATION GAYLON BAKKEN MARK BECKER BELTRAMI COUNTY SHERIFF'S OFFI BIG FOOT GAS & GROCERY BRAINSTORM INC HEATHER BRANDBORG BRIGGS CORPORATION CARL TON CO SHERIFF'S OFFICE CARQUEST AUTO PARTS CARR'S LAKE COUNTRY SUPERMARKE COLLEGE WAY AUTO INC COOPERS TECHNOLOGY GROUP ELECTION SYSTEMS & SOFTWARE IN MICHAEL EULL F-M TYPEWRITER SERVICE FASTENAL COMPANY FRAZEE FORUM INC GALL'S INC GODFATHERS EXTERMINATING INC HENRY'S FOODS INC HINTERMEISTER INC RANDY HOFFMAN SHELDON HOLM IMAGETECH SERVICES THE INDEPENDENT INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR RODNEY JENSEN K.I.D.LEASING JON KARGER ALLAN KELLER KELLY SERVICES INC LAB SAFETY SUPPLY INC LAKE REGION HEALTHCARE CORP LARRY OTT INC TRUCK SERVICE PATLARUM JERRY LEIN MAAO MAIN STREET GAS & GOODS VIOLA MANDERUD MARCO INC ST LOUIS MFSRC FALL CONFERENCE MINNESOTA REVENUE MN CO ATTORNEYS ASSOCIATION MN MOTOR COMPANY MN STATE AUDITOR ROBERT MOE NAPA FERGUS FALLS NELSON AUTO CENTER NORTHSTAR TECHNOLOGY GROUP INC KIRSTEN OLSON OSI ENVIRONMENTAL INC OTTER TAIL CO TREASURER AMOUNT 2,607.13 55.26 580.15 13.40 12.33 50.00 300.00 203.04 34.34 30.65 40.00 11.69 727.62 1,037.61 12,890.81 29,101.68 6,020.00 391.14 11.26 85.68 4,869.16 132.06 1,424.28 20.70 12.33 255.58 130.29 151.90 1,888.09 1,669.52 100.00 256.44 7.56 12.36 1,237.19 250.98 1,287.99 1,000.00 235.60 15.00 115.00 3,384.67 35.35 653.37 285.00 425.00 60.75 372.97 21,694.00 12.88 6.59 516.01 9,137.96 31.26 50.00 41.00 OTC Board of Commissioners' Minutes June 3, 2008 Attachment A, Page 2 OTTER TAIL TELCOM OTTERTAIL TRUCKING INC PACE ANALYTICAL SERVICES INC PELICAN RAPIDS PRESS PETE'S BODY SHOP & TOWING PUBLIC SAFETY CENTER INC REED BUSINESS INFORMATION REVIEW ENTERPRISES INC ROYAL TIRE INC SAFELITE FULFILLMENT INC THE SAND CREEK GROUP LTD CHERI SCHULTZ RICK SHEILS SIGNWORKS SOUTH MILL SERVICE STEINS INC TNT REPAIR INC TRANQUILITY BUILDING SERVICES VICTOR LUNDEEN COMPANY WADENA CO SOCIAL SERVICES •••• FINAL TOTAL. ..... . 113.34 8,228.40 9,623.00 271.17 2,522.60 351.23 194.22 30.25 46.00 204.97 3,312.20 8.60 14.13 527.18 36.08 457.02 1,659.85 452.63 85.79 300.00 $134,421.29 ....